All right. Um, we can get started before
we do roll call then. Um, Trusty King is
going to join us remotely. Uh, and so
Jen, I believe you have a statement to
make.
>> Yep. Uh, when do I need to do that?
Sorry.
>> Uh, right now.
>> Oh, okay.
Sorry. One second.
Um,
so pursuant to Assembly Bill uh 2449,
I'm requesting to participate remotely
in the BUV meeting due to just cause,
specifically childcare responsibilities.
I confirm that no individuals 18 years
of older um are present. Only one minor
is present. During the meeting, I'll
participate from a non-public location
and my remote address will not be
disclosed. I understand that the board
must take action to approve my remote
participation request by majority vote.
>> All right. Thank you, Jen. Yes. And the
board needs to make a motion to approve
Trusty King's remote participation for
tonight's special meeting. Can I get
>> I move to approve Trusty King's remote
participation in today's
>> Is there a second?
>> Second.
>> All in favor?
>> I.
>> Okay, great.
>> Thank you.
>> Um with that, we can commence with roll
call.
>> Trusty Lee
>> here. Trusty King
>> here.
>> Trusty Marquez
>> here.
>> Vice President Weekly
>> present.
>> President Wells
>> here. Uh, good evening. Welcome to our
October 16, 2025 special meeting of the
Redwood City School Board. Buardeso
sign numero
solista and transmissor situ.
Uh thank you for attending here or
online. Um the board encourages you to
participate and provide comments on
tonight's study session topic. Um and
since this is a special meeting, we'll
be limiting comments to the um study
session item only. Uh to speak, just
complete a speaker card at the entrance
to the room. Hand it to Evelyn or if
you're attending via Zoom, um please
complete the speakers card online. It's
linked from the agenda or just raise
your Zoom hand. And then as always, to
be fair to all speakers, we do limit
public comments to three minutes per
person per topic. Um unless otherwise
noted.
Not a lengthy agenda. Are there any
changes to the agenda?
Seeing none. Um, can I get a motion to
approve the agenda?
>> I move we approve the agenda.
>> All right. Is there a second?
>> Second.
>> All in favor?
>> I.
Roll call. Take it back. Uh, roll call.
>> Sorry.
>> Trusty Leaf.
>> Uh, I.
>> Trusty King.
>> I.
>> Trusty Marcus.
>> I.
>> Vice President Weekly.
>> I.
>> President Welsh.
>> I. And that's the only motion we have to
make tonight. Oh, for adjournment. We'll
have to do it one more time. Um but uh
all right then uh agenda is approved.
We'll move on to public comment. Um I
did not I don't have any uh Oops, I just
raised my hand. I meant to check and see
if people have their hand up. No. And
Evelyn, there were none online. Okay.
Um, and then since the public comment
part is coming so early in the session,
maybe what I'll do is uh
>> have the um have the presentation go for
a bit and then we can see if there are
public comments after we get through
some of the presentation. Um because I'm
assuming Carl wants to hear some of the
presentation first before speaking.
Okay, so we'll do that. Uh with that, I
am going to hand it off to Rick.
>> Good evening. Uh tonight's stud session
is focused on the facility's master plan
specifically the implementation plan uh
that we're working to create which
builds upon the work completed under
measure T and guides the next phase of
improvements improvements funded through
measure S.
The implementation plan translates the
long-term goals outlined in the
facilities master plan that was approved
in June into a clear sequenced roadmap
identifying which projects should move
forward first, how they align with
available funding and the steps needed
to begin design and construction.
It's also important to note that the
implementation plan is not a list of
projects ready for immediate
construction or final commitments.
Rather, it provides a structured
framework to guide decisions about
timing, phasing, and resource allocation
uh as we move forward through our bond
program. Tonight's discussion will
center on the five key areas uh we
outlined in the presentation and the
board cover uh project prioritization,
design readiness, funding, community
engagement, and implementation
sequencing. Uh and as a reminder, no
formal action will be taken this
evening. The goal is to gather input and
ensure alignment before bringing the
final implementation plan back for board
approval. Uh joining me tonight to
assist with the presentation are Eric
Vanpelt and Nick Olsen from VPCS, our
bond uh program managers. Uh and there
is a chance that Martin Servantes, our
director of facilities will join us uh
either remotely or in person uh but not
for sure to also assist with the
presentation. So with that, uh, I will
turn it over to Nick and Eric to start
the presentation that was shared with
the board.
>> Yeah, thank you for that introduction,
Rick. Uh, good evening members of the
board, Dr. Baker, staff, and community.
Um, we're happy to be here at the study
session to talk about the implementation
plan of Measure S. Uh, we've put a lot
of work into this and we're excited to
get some feedback. So, I'll start with
get out of the zoom. Okay, here we go.
Uh so we'll start with what Rick
mentioned uh the reason we're here to
discuss uh how to meas how to spend the
measure S funds and we wanted to start
with the slide with some thought starter
and discussion points that we will
revisit at the end. Um, so as Rick
mentioned, the prioritization, the
funding alignment, uh, community and
stakeholder input and engagement,
uh, operational and educational input,
and long-term,
uh, sustainability as some of our big
topics.
Uh, so we wanted to start with a brief
overview of measure T to kind of set up
the discussion tonight. Um, this page is
actually a QR code and a link to the
district's website that uh gives a great
summary of measure T. Kudos to our
communications department who created
that website and keeps it maintained.
Um, it's a great resource if you want
some more in-depth um, information about
measure T or measure S. Um, so this
presentation is 60 plus pages. So I'm
not going to go through every slide. I'm
going to try to do this as efficiently
as possible so that we can have time for
discussion at the end. Uh but a reminder
and a thank you to voters for passing
measure T in 2015 in the amount of 193
million. You guys will see some common
themes. Uh there were some district-wide
projects as part of this. uh security
upgrades, technology, fire alarm, uh EV
charging, some solar arrays that we'll
wrap up later this school year, um
exterior paint, ADA upgrades. Um so, as
we go through the next 10 to 12 slides,
it's a breakdown site by sight. Uh but
you'll see those common themes kind of
throughout. Um, I did want to pause here
and just kind of recognize our Citizens
Bond Oversight Committee and our chairs
here in the audience. Um, they are
required by California Ed Code to uh
review and report to the public on bond
expenditures and I will give the
advertisement. They are looking for a
couple extra members. So, there's also a
link in here if you're want to know more
information or apply for that.
Uh so kind of starting site by sight
again I won't go through every one of
these in detail um but I did want to
highlight some of the bigger projects.
Uh this is just an alphabetical order.
So um no particular order of importance
or anything. Um so at Adalante Selby as
you all know they got a new uh entry
building with admin and family center.
Uh, at Garfield, they got a beautiful
new two-story building, library,
amphitheater there.
At Hoover, they got a brand new gym.
At Kennedy, they also got a front entry
building, family center, and steam
classroom.
Uh, at Orion, they
received a new two-story classroom
building with admin. Um, and also TK as
part of that.
And then the other big one I wanted to
highlight was at Taft who also got a new
two-story classroom building with admin
and library and amphitheater as well.
Um, so again, just a quick review of
measure T just to remind us all of what
was accomplished in that bond, which was
a lot. It was great. And again, thank
you for the community for passing
measure S. So,
moving on to measure S, I wanted to
review the facilities master plan
process. Again, there's a link here to
the measure F's website if anybody wants
more detail.
Um, so what is a facilities master plan?
So, this is our long-term road map for
the next 10 to 15 years facilities wise
and sometimes beyond that. Um, it's a
comprehensive assessment. We did go to
every site and did an assessment of the
facilities, the systems, all of our site
conditions. Uh it gives us an
opportunity to upgrade our ed specs to
current and future needs. Um it gives
the community an opportunity to have
input. Uh it helps us prioritize the
framework, which is part of what we're
talking about tonight. um and align our
financial strategies
um with possible other funding sources
outside of the bond also. Um and we use
it as an implementation tool which again
we'll talk about tonight. So
specifically to the measure S uh master
plan update
um a reminder measure S was passed in
2022
with the amount of 298 million. Uh the
facilities master plan process started
in May of 2024.
Uh like I mentioned, we did site
assessments, community meetings, uh a
board study session, and and in the
facilities master plan, all of the
identified projects were given a score,
an indicator of quality that we'll talk
about. Um and then during that process,
some quick start projects were approved.
the LED lighting, uh, the HVAC upgrades,
phase one, which was Hoover, Roosevelt,
Taft, and Ottoante Selby, and then it
was ultimately approved by the board in
June of 25. Uh, so again, there's also a
link here if you wanted to see the full
master plan. It'll take you to the
district's website where you can
download that.
Uh, so a reminder of our indicator of
quality in a facilities master plan. Um
you can see that the sections that were
scored with the heaviest weight going to
educational programs
uh then learning environments
and maintenance and operation.
So this is a summary of the top 25
projects that all scored above 90. Um
you can see a few themes here. There's a
lot of modernization.
There's a lot of TK and Kinder campuses
or upgrades and there's a couple new
buildings in here. Um, and this QR code
and link will get you to that IOQ
spreadsheet so you can see beyond just
this top 25, right? And it's separated
by school.
All right. So
again, let's just go over quickly an
update on the quick start project
starting with the HVAC phase one. So
quick reminder of scope. Uh the scope
was to replace any HVAC unit that was 20
years or older and to add air
conditioning into the classrooms. Um so
this summer we did the first phase at
all four sites. Um, these photos just
kind of give you an idea of the scope of
the work. Um, this one in particular
highlights the structural framing that's
needed to place all these units on the
roof. Um, this example at Hoover, some
rooftop on the left mounted units, some
ground mounted units on the right. Um,
when we could, we ground mounted. Um,
it's a little bit less expensive and
obviously a lot less structural work.
Uh, another example at Hoover, uh, on
the left, these are the closet units,
these are the heat pumps, and then the
condensers you saw are on the roof. Uh,
on the right is an example of because
the district did not have air
conditioning in these classrooms before,
we had to upgrade the electrical
distribution panels at every site. Uh,
so that's just an example of one. Um,
this example from Roosevelt is
of all the rooftop work that had to be
done on the left. It's not just putting
the units on the roof, but also all the
electrical raceways for power, for
controls,
um, and more units mounted on the roof
here at Taft and some structural
uh, some package units were also
included as part of this. So, our
libraries, our MUBs had rooftop package
units that were just replaced in kind.
>> People may not be familiar with the term
package unit.
>> Um, it is when the heating element and
the cooling element are all in one uh
cohesive unit. Uh, different from how
the classrooms are where the heat pumps
were in the closet and the condenser was
on the roof. So, thank you. Um this is a
great example of the controls upgrade
that is part of this. Um so now it is
part of a full building management
system where our maintenance team can
view uh troubleshoot diagnose from
remotely from their office and it's a
lot more efficient because then they
know from from this reading that hey the
fan's out. I'll bring a fan with me. I
don't have to troubleshoot on site. So,
um, it's a great upgrade as for
controls. Um, so the other thing we did
in
virtually every classroom in the
district, more than 350
mobile air conditioning units were
installed this summer. Um, and these are
meant to be temporary until we could get
to every campus and install air
conditioning.
Uh as part of that climate control, uh
we also in installed roller shades at
all the classrooms in the district that
didn't have it before.
Um and the lighting project. Uh so this
is an example of the same classroom
before and after. Um the the update here
is more than half of the district sites
have already been complete. Um so this
is
u on schedule, actually slightly ahead
of schedule. Uh but this project's going
great. So this is an example of a
classroom, an example of a me and a
library. Um an example of some of the
controls as part of this. So these
lights are fully dimmable. They're on
occupancy sensors so that they're not
left on all night. Uh the picture on the
right is the outdoor lighting. So the
outdoor lighting is also included in
this. Um, and we've heard a ton of
positive feedback about how this has
affected indoor and outdoor lighting at
all of our schools.
Okay, so uh the next section here, we
wanted to talk about some of the
identified district-wide needs that were
identified as part of the master plan
process but weren't necessarily in the
facilities master plan document.
Um so some of the rationale for why we
do districtwide projects you guys
already know it's energy savings equity
districtwide amongst all sites. Uh we
get to create district standards all of
the controls that we just looked at. Um
and then some of the projects we already
have started and done with the climate
control HVAC roller shades. And as you
guys already know, most of the campuses
in this district are more than 50 years
old and with three of them more than 80
years old. So many parts of our
facilities are beyond their useful life
and ready to be replaced. Uh so one of
those is the kitchens that we'll start
with. Um so this these bullet points
were taken right out of the edspec that
was part of the facilities master plan.
Um, and again, this is just a roadmap of
where we want to go with our kitchens.
And you guys will recall that in 2022,
California implemented a universal lunch
program. Um, so now our kitchens serve
more students than they did in the past
and it also triggers some of this
upgrades for equipment and storage of
food. Uh so we've identified the
kitchens as one of the district-wide
needs. Uh another one is our utilities.
Um as I mentioned, our campuses are 50
plus years old and some of our existing
water lines are galvanized and they're
time to be replaced. a lot of our
underground
sewer and storm drains. You know, it's
normal for
uh utilities of this age to crack and
leak and get root intrusion from trees
and at time to time they need to be
replaced. Uh so we've identified, you
know, some instances at each campus that
need um some infrastructure upgrade.
Uh, student restrooms was also
identified as a district-wide need. Um,
shout out to the maintenance department
that has kept 50 plus year old
facilities looking great and clean. Um,
but again, they're and some upgrades
have been done, but some need a full
refurbishment and upgrade. Uh,
and again, this is verbiage right out of
our edspec on, you know,
restrooms for students and what we want
out of them.
Uh I think this is our last
district-wide need identified. Um
elevators, we have eight plus elevators
in the district that are beyond their
useful life of 20 to 25 years and
they're becoming harder and harder to
maintain and more expensive to maintain
and they're ready to be replaced.
Uh so all that said, we did a subtotal
here of district-wide needs that have
been identified. Um
and the lighting and HVC are already on
there. Uh because those are something
we've already committed to and then the
ones I just mentioned are added. Uh we
will see this summary a few times. So, I
just want to point out that the project
contingency line and the district
management line you'll see will be the
same number on all those slides because
it's based on the full 298 million,
right? Um, so we in this scenario, we
summarized the district-wide projects
and then uh because we thought it'd be
valuable for a talking point what's
remaining after we do those projects if
we decide to move that direction.
>> Uh the next
>> Yeah,
>> this might be a good break point in
terms of if there's any questions for
this point uh before we get into some of
the other projects that aren't on that
list.
>> Sounds good. Um, does anyone have
questions? Anything they want to clarify
or comments about what we've seen so
far? Um, Jen, I'll go with you.
>> Sorry, just um for my the priority ones
is just that list that was on um the
ones that were over 90. Is that what
that priority one line is?
>> Uh those are the district-wide
identified um that
maybe shouldn't say priority one. It
should just say the district-wide
identified needs.
>> Okay. So, this doesn't include anything
from that first list of over the 90.
>> Not yet.
>> Okay, got it.
>> Can you remind me where solar fits into
this or is that
>> uh solar?
>> Uh solar is measured T.
>> Cool.
>> Um so, and and I think that project,
Martin knows more about it, wraps up
this school year.
>> Got it. So, that's fully funded by T and
it's not relevant to that. I
>> I believe it's T and state funding.
>> Yeah, it was the uh
>> Yeah. Okay.
>> Matching funds that we received from the
project. It's not that your major T
that's paying for the solar. So it's
under the umbrella of T.
>> But there's no measure S funds planned
for solar.
>> No.
>> Okay. Thank you so much.
>> Uh just a question. I think you
mentioned the project contingency and
the district management cost lines.
Those are going to be essentially fixed
because for the entirety of the the bond
total. Is that right? Or like we're
going to see that priority one is this,
but those are not tied to priority
priority one.
>> Exactly. priority two and three and
it'll still be the same numbers, right?
>> Correct. Because that's for for the
total of the model.
>> What are the what what goes what what
are those line items composed of?
>> So project contingency um that that it
does two things. If one of these
projects if one of the selected projects
that goes on the implementation plan
were to run over budget, you can pull
from that to cover the costs. Um whether
it's the the best plans always have some
hiccups in construction. Um so you what
you don't want is to have a hiccup and
then have to cancel another project on
the list. So that that contingency gives
you a little bit of flexibility too.
That contingency also gives the board a
little bit of flexibility because bond
measures take take a while. They take
five plus years. Uh and things change in
5 years. I mean six seven years ago we
didn't talk about TK classrooms. That
that's all brand new. Climate change
that that's something that's going on
right now. That's one of the big reasons
why we're installing HAC and solar. So,
that also gives you some flexibility to
um to adapt to regulations, to adapt to
the economy, to adapt to anything that
happens to come up during the bond
program and uh and and make some changes
in direction without kind of making a a
a huge shift.
And and so I guess in theory if we were
to if if we were only looking at the
priority one and that were those were
the only initiatives to go forward. Not
saying that that is the case. If that
were the we would expect that the
project contingency probably a portion
of that might be taken up because of
true contingencies with those specific
projects.
>> Correct.
>> But the bulk of it probably would not
because we'd assume that that would go
proportional to the rest of them.
>> Exactly. And to understand that
contingency is layered. So inside these
pro these uh these numbers too for the
project we're there's a little bit of
contingency as well for for for the
project. So the goal is as we go down an
implementation I think Rick touched on
this in the beginning when he talked an
implementation plan is a living
document. Mhm.
>> So the goal is in a year, in 2 years, as
we've started completing these projects,
we come back and we say, "Hey, this
project's finished under budget. This
project's finished over budget. We're
two years now into this. Let's release
another and and I'm just using round
numbers right now. Let's release another
$5 million to do another project or do
add an enhancement to another project."
And we can continue to have those
conversations every single year until
until we kind of get to the end of the
bond the bond money.
>> Yeah, that makes sense. And then the
district management cost, what is that?
uh district management. So that that
covers anything that that happens at the
district level. So across all projects
that's required to manage the bond. So
things like um attorney's fees uh for um
every time you go to sell bonds, it
costs about a half a million dollars to
sell your bonds. Um the management
costs, our costs, VPCs, a portion of
that is paid paid out of is paid out of
district management. any any salaries
for f folks working directly on the bond
for the district is paid out of that. So
that's all kind of the incidental costs
uh for the bond that come from the
district and and uh the needs.
>> That super helpful. Thank you.
>> Thank you.
>> Hi. Thank you. Um so when you talk about
the A+ elevators, are there any schools
that have more than one set of
elevators? Like I was trying to think
what schools that have the twotory
buildings that would need like I know
like Garfield is a new two-story
building, Orion as well, but and then
how bad are they? Like how much longer
can we if we weren't thinking about
elevators at this time? I know you need
it.
>> Uh I know we've worked with uh Martin
and the maintenance team to identify at
least seven to eight elevators that are
beyond their useful life. Um,
I'm trying to think. Roosevelt is a
great one off the top of my head that is
not currently working. So, we're, you
know, if you're going from the lower
campus to the upper campus at Roosevelt,
you have to take the stairs. Uh, and
it's cost prohibitive to repair that.
>> Yeah. And and what happens is as these
these elevators age, the parts to run
these elevators get scarcer and scarcer.
they stop supporting the parts. And so
Martin and his team end up searching for
parts everywhere. And it's not just the
convenience factor, it also has has an
equity factor in it too as well, cuz
you've got students that have to use the
elevator. Um not being able to get to to
where they need to when the elevators
are down and and potentially when
Martin's searching for for parts for it
and that on the secondary market and and
all of that stuff that ends up
happening. So it it's definitely a major
factor. And I see actually Martin on
here raising his hand. So I'm I think he
wants to speak about the elevator. So
Martin if you want to go ahead.
>> Yeah.
>> Uh good afternoon everyone. Um yes uh
Cecilia. So we do have a few sites that
have two elevators just like you
mentioned Garfield and it does have the
main um building which has one um and B
and for well McKinley and Northstar have
their own um Clifford. So yeah certain
besides that campus uh all the other
ones are single elevators and they have
reached their maximum life. Um just like
Eric was mentioning the parts uh the
programming for these um are pretty
outdated um you know past 25 years now
on some of these buildings uh from that
were installed back in 2000 or 1999.
So we've been we've been uh maintaining
them as much as we can.
>> So
is it okay to interject a question or
Okay. I'm a pilot and you know you need
to periodically go and refurbish engines
and like there's all sorts of different
parts that have limited lifespan, right?
And so part of how you do that is you
have a set aside fund from hourly
operating expenses so that when
inevitably you have some repair that
needs to happen, you you've projected
that. you've predicted that and you
already have funds set aside for it. Um,
what makes me a little bit nervous at a
high level in the conversation that
we're having here is that we we've had
these elevators for a very long time,
which is part of the point. We've been
operating for a very long time and the
depreciation schedule for elevators
doesn't surprise anybody. Like, okay,
fine, we need to replace them every 25
years, but we don't have funds set aside
from our general fund to go and perform
replacements like this, right? which is
why we need this extraordinary measure
of having raised a taxpayer bond and
paying for the replacement of the
elevators with with the bond money. So
my my concern is this like uh for all
the different equipment, facilities,
buildings, etc. that we have here in the
district. If we are not setting aside
enough funds from our general yearly
operation uh to to be able to uh fix and
repair these things on a timely
schedule, is is the game plan implicitly
that we are going to need to raise a
bond at least every 10 years or so in
order to continue funding just the
expected ongoing maintenance and
operation of the facilities and plant in
our in our district.
Does the question make sense?
>> I I understand where where you're at
going, David. Um, to some degree, uh,
it's probably a mix of that, right? So,
uh, on an annual basis, uh, Martin and
his team receive allocated dollars of
the budget for, uh, it's called RMA,
routine restricted maintenance. Uh,
that's allocated to them based on the
expenditure budget. that that's exactly
what they're using that for is to go and
maintain and fix um
plant systems, right? Uh throughout the
district. Uh but there's not often
enough money to set aside uh for the
next year or the year after that or 10
years down the road. That would have
come all from unrestricted general fund
dollars to set aside that money.
So is there a parallel universe in which
it's possible for us to make a decision
to have a a separate restricted fund
that is explicitly for the inevitable
requirement to go and replace these
pieces of physical plant where we we
identify all the stuff across the
district that has some finite lifetime,
you know, 10, 25, 50 years, whatever,
and we sort of roughly map out when do
we think we're going to need to replace
this to have it be safe to be able to
find the replacement parts. These are
all fine and reasonable arguments, but
it also means there's such fine and
reasonable arguments, we should be able
to anticipate them, right? And so
there's the there's the matter in front
of us today, which is like what do we do
with the bond funds? And like I I I
think we're going about that discussion
just fine. But but I I I'm almost
looking beyond this and assuming that we
do all the reasonable, responsible adult
things tonight with the with the bond
money and like what what happens then,
right? Do we need to go and create a new
restricted fund into which we every year
plan to set aside funds for the next set
of elevators that need to get replaced
etc. So that we don't have to depend on
raising another bond.
>> Well, we we have that fund available
now. Fund 14 is deferred maintenance,
right? That we just are unable to fund
at this point in time. Right.
>> We would need to make a decision as a
district to put funds into fund 14. I
I'll point out that we are going through
the process right now of evaluating how
we're spending our general fund, right?
We're in a structural deficit and trying
to figure it out. As a trustee, you can
certainly propose that we take some of
the money that's already in structural
deficit and start allocating that over
to fund 14 um instead of the program
services and staff that we've been
considering trying to put it into. Um
you that's your prerogative, but that's
that is what it would take. It would
take as we go through and figure out how
do we deal with the financial realities
of the district. Now is it a priority to
we have to meet our minimum reserve. We
obviously have to pay for you know
certain set of stuff. Is the next
priority to fund this maintenance or is
it to fund the next program and those
would be the trade-offs that you'd be
looking at.
>> Um I do also want to point out that
there are occasionally state level
efforts. It's not always local ones.
Sometimes state bonds pass that come in
and be able to do it. Sometimes there's
state level initiatives that come in and
help out with the operating costs. But
but yeah, it's sort of like do you
budget do you budget car repairs every
year or do you budget having to buy a
new car every year? Um and you know when
when your car dies like it that can be
very tough those kind of things.
>> Me just I I think what I heard from
Trusty Weekly was two separate
questions. um one is whether or not we
have the planning or capacity to project
what these these types of repairs will
be and then the second is a funding and
I think they're discreet but um on the
first point I guess the open it seems
like we do have numbers so I unless you
tell me otherwise I would assume that we
we do have those projections we know
what it's going to cost um but is that
is that inaccurate
>> well well we know lifetime of product
right so we can reasonably assume that
if we put an elevator in today in 2050
it's likely to be replaced.
>> Yeah.
>> Right.
>> I don't that gives me assurance. It's
not like we are just having elevators
and hoping things go well. It's just
that we have to figure things out as
they go because there's ever changing
landscape of things in terms of the
finance.
>> But I I I think in some ways it is
hoping everything goes well, right? I
mean we we can't it's not easy to raise
additional revenue, right? We have to
have these uh services available, right?
And so the work that uh Martin and his
team does with, you know, that seemingly
small amount of money on an annual basis
to keep it going for that 25 years, you
know, is um
what it's designed to do, right? Um and
deferred maintenance is part of every
bond program.
>> U whether we'd have to do it every 10
years or not would depend on the
different
>> areas and what other capital projects
need to be done. So I'm not disagreeing
with anything. It's just um
>> I I guess it just it would be neat to
know that uh for all the stuff we have
in the district and roughly when we need
to replace it and the cost of
replacement when that's landing. So
because that that feeds into budgeting,
right? So uh is that over the next 3
years, over the next 5 years, over the
next 10 years? Are we going to have a
bunch of things land that we couldn't
afford if we're fully funding the if
we're in deficit or close to deficit
spending? don't have a rainy day fund
that we can pull from and don't have
further bond monies that we can use.
Just it'd be very useful for the board
to have that sort of early warning radar
that oh by the way uh we're going to
need to do a bunch of this work like six
years from now. Measure S is going to be
depleted by then and we won't have the
money uh absent some dramatic changes.
We won't have the money from the general
fund to be able to perform that work.
Like just the sooner we can know that
and plan for that the better.
But we can return to the uh schedule.
>> Yeah. So, back on the um back on the
projects, I don't know if this is if
it's I don't I didn't know which bucket
to to ask this in. So, I'll just start
at the districtwide one, but there were
um there was in the one thing that
jumped off the pages of the facility
master plan was the consistent need to
replace um portable uh infrastructure,
portable housing with permanent um
so I didn't see it at all in the
presentation and and so I wasn't sure
would that be a district-wide initiative
like how how should we be thinking about
that? Is that even something that should
jump up as a priority?
Uh, well, most of our portables are
actually the CDC buildings. Um, I think
the oneoff is probably PE at Kennedy
Middle School is in portables and it is
on one of the lists and it's one of the
higher IOQ scores. Um, but we don't have
a lot of uh portables district-wise
other than the CDC's.
>> I see. So, I if I go back and look at
the presentation, it'll be in one of the
priority ones that on that. Yes, it's in
one of the scenarios that are coming up.
>> Okay. Okay. That's that's what I would
kind of miss. Um and then the other
thing was just um I know we did um
efficient lighting and obviously the
HVAC upgrades for climate, you know,
climate resilience. I mean, are there
other projects that we should be
thinking about for climate resilience if
we wanted to make that a district-wide
uh initiative? I know that in some of
the sites they had like shade structure
and things like that that were added in.
Um, but would would that be a
district-wide one or is that something
where again we would want to look at it
as um, you know,
a a sightby-sight kind of priority
project?
>> I think you would want to look at that
one as a sideby-side priority project.
You're already you're spending a
significant amount of HAC money on HAC.
You're spending a significant amount of
money on LED right now. You're also
spending a significant amount of money
from measure T from the state and the
state funding on solar. So the district
as a whole is going in in a pretty
impressive direction already as far as
that sounds. So I I think that you're
you kind of circle back and you take
care of those things in these individual
projects with what you can take care of.
Um because I mean frankly and and this
is nothing the conversations we're
having right now are nothing unique to
Redwood City as far as the funding and
the money go. Everybody has their own
unique needs. but you have significantly
amount significantly more needs than you
do money. So, kind of getting into that
prioritization is going to be crucial.
So, so looking at what you've already
done and thinking about that a little
bit um and thinking about what the next
steps would be. You've you've kind of
knocked off the the big items already.
>> Yeah, I agree. I mean, we've definitely
chipped away at the big ones. So, um
cool.
>> It's impressive.
>> Yeah. Yeah. No doubt. Mc Bear on for me
on that topic is going to move batteries
at some point, but that's somewhere
stack ranked. Um,
>> I was just going to add on to that.
Something that we didn't identify as its
own project, but it's underlying with
some of these districtwide projects is
water efficiency. So, as part of a
restroom upgrade, a kitchen upgrade,
underground utility upgrade, it helps
districtwide with our water efficiency.
>> Yeah. And I I think I one comment on the
kitchen one. I mean, we've really been
Rick Rick and his team have been focused
on, you know, revamping our food service
program. Um, I think Richie might even
be online. Um, so that that feels like a
good investment districtwide for sure.
Uh,
>> so one thing I'd be remiss to not point
out and it's a it's a little bit of a
fly in the ointment here is that there's
there's another very important set of
meetings that are happening in in
parallel with our discussions here on
measure S and that's our strategic
resource alignment advisory committee
that's talking about how to resolve our
deficit spending and some of the
suggestions that are coming out of that
may directly impact
uh what facilities expenditures we want
to make in in what campuses and how
because some of those recommendations
may turn into
different things happening at different
campuses, the possibilities of school
closures as well. Um and so it would be
uh what we would want to avoid was uh an
uncoordinated effort where we decide
yeah we're going to spend lots of money
invested in this campus and then you
know we all we decide a month later oh
yeah and we're we're we're leaving that
campus right um so the the output of
that committee I think will land in
January if I recall correctly so it it
is a ways off but not a ways ways off um
so I think that uh my brothers would be
for some of the things that are just
like absolutely need to happen, no
regrets, kind of regardless of what the
output is. That is great. The full full
steam ahead, but I I almost want to slow
roll some of the other uh commitment to
expenditures until we we we know uh what
the outputs and recommendations of of
that committee are just to make sure
that we're prioritizing the actual go
forward plan here. Does it does that
make sense?
that that that completely makes sense
and and actually it's something again
that I mentioned non-unique problems,
not a not not a unique problem. So I I
mean part of this too is is getting a
little bit of direction now. Um but part
of that that conversation as we as we
continue to work with Rick will be the
next step of this after we get some
direction on projects. We'll be putting
together a schedule and maybe some of
those sites that are the sites that
we're talking about making making some
changes with those kind of slide to the
back of the schedule to give us some
more time to re-evaluate and then we can
then once January comes we can come back
to the board and say hey let's update
the implementation plan again for this
year let's look at the schedule let's
look at the budget one more time and see
what we need to shuffle around as we
keep that communication that's one thing
that's great about Rick is he's he's
talking to us about that are ready and
we're having those conversations
internally to make sure that we don't uh
get out in front of our our skis here
and and build something that's not going
to be needed.
>> Yeah, and I agree. I think we can have
the discussion about what the priorities
are independent of like the execution
and the of the the timeline there. Um
but it is the right thing to do and we
we certainly wouldn't want to um make a
decision with bond expenditure that
locks us into something that we would
regret you know from other decisions. So
>> can I just make a comment to that? I I I
agree completely and it is discussions
that we have been having about what may
happen, what could happen, what likely
won't happen too, right? and some of
even the projects uh that were on this
identified needs list. I I'll just pick
on one. Some of the utility upgrades
would have to happen at any campus uh
regardless because we want to be able to
>> potentially use that campus as Right.
So,
>> like I said, some of these things are
like low regrets. It kind doesn't really
matter what you decide to do. It just
kind of needs to be done, right? Yeah.
>> We don't want to go and build a new
building on a campus though that we
might not be using, but
>> infrastructure wise on some of these
smaller things need to be done. So we
can bring a tenant in.
>> Yeah, I'd almost say that most of these
um that are districtwide feel like there
no regrets. May maybe you know there may
be one or two campuses where we wouldn't
do an upgrade if we knew but yeah other
than that like utilities um kitchens
makes sense.
>> Shall we move on to uh the next section?
>> Yeah. Um so the next section is the
start of us talking about sight specific
projects and ones that were scored on
the IOQ. Uh so we wanted to start with
the traditional kindergarten and
kindergarten projects uh because that
was a common theme in the top 25 IOQ
scores. Um, as you guys all know,
Assembly Bill 130 uh now makes free un
universal transitional kindergarten for
all four-year-olds
um at every campus. So, or every
district. Um, so this fundamentally
shifts
uh facilities wise for us because as you
can see from our edspecs,
TK classes require more space, special
restrooms, special equipment. So it's
harder to uh house those those grades in
a standard classroom. So it created a
need not just for our district but for
every elementary district in California.
Uh so I'll go through site by site and
just highlight what the facilities
master plan identified as the TK project
for that campus. Eight were identified
in the facilities master plan. So again
just in alphabetical order um I'll
orient you to how I set up these slides.
So the top right hand corner is a uh
campuswide map with a circle around the
proposed project area. Uh the bottom
right map is a zoomed in look of that
area. On the left is your IOQ score from
the FMP and then a short description of
uh what that project would entail. So
here at Adalante Selby, it is a
modernization of three different
buildings to kind of create a TKK
section of the campus there. Um, so,
uh, over at Clifford,
um, this would be a renovation of
building A. Uh, there's already, uh,
kinder classrooms in that building. So,
it' be renovation of a different part of
that building for, uh, TK and Kinder.
at Garfield. It is reconfiguration of
existing space uh that Kinder is already
in to uh facilitate TK and Kinder.
Uh at Henry Ford, the uh facilities
master plan actually proposes
demolishing the existing Kinder building
and building a new building for TK
Kinder in uh CDC there, which removes
one of the portables.
Uh at Hoover,
it is a new TK building and renovation
to the existing Kinder building. Uh this
playground was actually replaced already
as part of Measure T. Uh over at
Roosevelt, the entire upper campus is
primarily uh Kinder now. Um so it'd be a
renovation of the entire upper campus
there to accommodate TK.
Uh at Roy Cloud, this is another new
building on the north side of campus.
Um, this one constructibilitywise
would probably be the easiest for access
and minimum disruption and no interim
housing. Uh, but it creates it a Kinder
complex on on that side of campus. Uh,
Taft it is a renovation of two
buildings, one to accommodate uh, TK and
then where TK is would become the CDC
area.
Um, so those were the eight. Uh, so we
put together a sample implementation
plan for that scenario. Uh, the gray is
the districtwide projects that we've
already seen. And then we added in the
TK here. Again, the project contingency
and uh, management lines are the same.
But if we moved in this direction, this
just shows budget-wise we could afford
to do this just under our 298 million.
Uh so the next slide just adds two
columns to the right that could be uh a
possible timeline and schedule for this
implementation plan. Uh
and obviously we can talk talk about
this and this is adjustable. Right now
the priority is just uh the new
buildings because sometimes it's a
quicker design and approval process uh
with DSA. Um but this is all adjustable
and at the bottom you can see this is
about a six-year uh implementation plan.
>> Let's take questions. David.
>> Yeah. So,
I I have really mixed feelings about
this because like we've got to support
TK and TK is great and there's like some
very good academic work that shows that
uh taking kids into TK results in better
performance in kinderg and and so forth.
Um that's a lot of T I'm just you know
this is not the first time I've seen it
but like as I'm chewing on this is a lot
of TK rooms and it's a lot of our
budget. Um, I have some worry of a
possibility of over rotating and
overbuilding on the TK front. So, I
would just I really want to make sure
that we double click on the projected
demographics that we're going to be
filling all of those TK rooms because I
if we go off of bad projections and
overbuild TK where there's a bunch of
requirements for TK over even Kinder
that maybe make it a less fungeible
classroom as well. more expensive to
build and a little bit less fungeible uh
in terms of just being able to be used
for other purposes as well. Um I really
want to have very high confidence for
every TK room that we build that we can
fill that room um wi with with TK's like
do we do we believe that we have the
demographic projections that give us the
confidence that when these things are
ready and they're opened and serving TKs
that they will be filled with TK's?
No, we don't have that confidence at
this point in time. Um, yes, our T TKs
have grown as you're well aware of, but
uh, as we look at the demographics and
as we are planning, uh, for enrollment
starts in two weeks. So, by the time I
come back to this group in February with
recommendations for the reduction
regarding the budget and so forth, I
will have a good handle on that
enrollment and what it looks like. TK
has been one of the classrooms when
parents are enrolling, they start right
away and they get it done because they
want to get in to certain schools,
especially their neighborhood school if
that's what they want or if they want
their school of choice. So, they're
right there right away. So, I will have
those numbers for the 26 27 school year,
you know, probably by by winter break
exactly what it looks like for the
coming year. Now this year all four year
olds came in. So we have 17 T TK
classrooms. Rick and I have been talking
along with our uh enrollment.
Horge Kintana also does our enrollment
and we don't think it's going to be 17
classrooms next year.
So it'll be really great in just a few
weeks to get that concrete data about
what next year enrollment will be. Uh I
would love to be able to supplement that
with some further demographic
projections just looking at county birth
rates and the like to to get some rough
sense of because again this is a
multi-year thing. It's it's not like
we're going to snap our fingers and like
in the fall all these TK classrooms will
be built and ready to serve. So when we
are looking at lighting these up how how
large are how many TKs are we expecting
and are we building appropriately for
the population that we expect because
overbuilding would be really sad. it
would be a waste of money and be
building spaces that might be less
funible for our use.
>> Um, similar point or question or a
related question. Um, aside from just
the overall number projections, I was
just taking a look at some of them and I
recalled that Hoover for example, I
think there's quite a bit of capacity
existing right now compared to the
enrollment. um is is the reason for I I
guess I assume with the TK um priorities
the ideas that we are building or
modernizing facilities specifically for
TK is that because the existing capacity
that's not currently being used is
unsuitable or just um out of date or
what is the thinking
>> it's generally because the rooms that
are existing even if there's empty rooms
are not the size of the required or TK
so TK has a different space requirements
okay
>> along with restroom facilities and
growth.
>> And this is why I think it's it's so
important that we get the projections
right, you know, because this is a huge
expenditure to be able to facilitate
taking that TK population. So,
are all sites that offer kindergarten?
We have to offer TK to all
four-year-olds that want to enroll. Um,
do does it have to be at all all sites
that offer kindergarten or can it be
just can limited sites be designated for
TK? I mean, I don't know if that's the
best way to think about this, but I'm
just curious. Is that even
>> like if if your neighborhood's close
kindergarten? Yeah.
>> Yeah. So, we we don't have to offer TK
at every school site. We have to offer a
seat to every student. Yeah. Okay. For
example, if you remember uh last year,
we did not have a TK at We did not have
one at Garfield,
>> right? Yeah. I was actually kind of
surprised to see Garfield here.
>> Right. Yeah. We did not have one at
Garfield. And the number at Garfield at
this point in time is quite low, too.
>> Okay.
>> And just to compound on that, there are
some districts that are building TK
centers and and one one TK center for
the entire district. It's it's so just
kind of to to re reemphasize the point.
>> Yeah. I mean it the specialized need for
the classrooms sort of kind of kind of
feels like that although then you've got
the whole commute problem for that.
>> Exactly.
>> Yeah. They're way different.
>> Yeah. Um but that that might be one of
the ways to you know prioritize this. Um
the other thing is I I can't remember
like for each of these sites like what
is the state of the TK classroom for
them now? Are they in one that's too
small doesn't have a container? So all
of these sites that are identified here
are ones where we have TK classes that
are and this classroom is is
insufficient.
>> Correct. Or or they're having to walk
students to the restrooms and have
additional personnel to help us with
that so that they're okay. monitored.
>> So I I vaguely also recall that if you
are out if we are if we were to be out
of compliance with TK regulations, there
are penalties associated with that. Is
that right?
There are penalties. Um you are to this
today it's uh 20 students in a classroom
with two adults. Now you can go beyond
that ratio but anything over that 20
requires another adult to come into the
classroom. otherwise.
>> Yeah. So I I personally I think TK is a
priority like I think we do need to
offer like classrooms that are
appropriate, you know, that meet the the
code that we want to offer for the
empowerment for our kids to be able to
have TK. The nuance is the part that's
just the tough part about okay where I
probably we don't need all of this TK
that's listed here. Um, and figuring out
how to get that part in, I think, is the
is the more challenging part, but the
need seems like it's the right a good
priority to say, "Yes, we need to do
something for our TK classrooms." Um,
just maybe not all of them. Is that the
right way to think about it?
>> Yeah. And correct me if I'm wrong on
this, Eric, but I I believe in the
facilities master plan, generally
speaking, there is an exception,
Garfield being one of them, that it was
based off of what we have now. It wasn't
necessarily built for immense growth or
decline of TK. And we're at an
interesting point with TK, right? This
is the first year of full year
implementation. Dr. Baker mentioned that
uh when he was speaking um uh and
because of that with the students coming
in in TK, we're not seeing the bump in K
anymore, right? So they're choosing to
come earlier and we're not seeing that
big big bubble if you will come in
kindergarten anymore. And so after this
year, which is really our baseline year
of full year implementation of TK, we're
likely to see the same decline that we
were seeing two years ago projected
starting at kindergarten. Right? It's
the same. It's going to take that same
path, right? and it's going to probably
contribute a few more students
potentially to the decline going through
33 34 that we had done previously. Uh so
that's something that we're also very
aware of looking at this and how that
may impact as Dr. Beer also mentioned
it'll be very interesting to see our
early returns, if you will, on
enrollment when that starts on November
13th or 14th. Um, uh, to see where we're
coming in initially as we, you know,
push that out. Um, you know, birth rates
are low. Um, in in what was a year and a
half ago, the demograph was 39 students
for any size dwelling, right? That's
very very low. Uh I think it got all the
way up to 046 on a single family home.
Uh but of any size dwelling it was 39. I
can tell you uh in another district I
was in we got worried when it went below
1.5 for any size dwelling. So we're
looking three families have to move in
to produce one student.
>> I I feel like this is underscoring my
point that like I I worry about us
undergoing enormous expenditure. a very
large chunk of the bond measure that we
have here to build out a huge quantity
of TK classrooms that may end up mostly
empty by the time we finish building
them.
>> Yeah, there there's definitely that
consideration. It's something we've been
talking about especially on some of
these school sites, right, that are more
notable than others. Um looking at maybe
we don't do the modernization as stated
in here, but we do something to some
rooms for a light modernization to make
them accessible for TK. uh put in some
other measures to to assist with that so
that we're not spending good money after
bad.
>> Right? So I mean something that I feel
like would be helpful here is just
getting a sense for for the current
district as is before we do any of this
work. You know how many TK classrooms do
we have? How many what is our capacity
and what is our enrollment? And then
sort of projecting through for the next,
you know, 5 to 10 years, what do we
project TK enrollments going to look
like? Where's the delta for how many
more classrooms does that imply we need?
And then we can do the exercise of like
you how do we assign those extra n
classrooms that we're going to need to
different campuses because that'll
that'll rightsize our build because I I
can't look at this and say oh yeah
that's that's the right build that we
should do. We can say highle things that
make sense like investing in TK is a
good idea. Being compliant with state
law is a good idea. Um and then PS it's
also a good thing for the students to be
able to you know start schooling
earlier. we can agree with these things,
but to look at this plan and say this is
the best possible use of taxpayer money
to build out these TK classrooms, I
don't feel like I have enough data to to
to be there right now.
>> And agree and that's why, you know, we
didn't bring an implementation plan for
approval. We brought it for a
discussion. Uh, and that's why you'll
see on the different scenarios. Perhaps
we should have started with scenario C
first, the blank one. Um, uh,
>> I wasn't sure if that was a typo or not,
but I'm glad that you said that. uh you
know put them in the other order you
know little a little bit more and then a
full one. Uh but regardless, this is for
the discussion, right? So that we get
the feedback. Uh so when the team goes
back to work on uh addressing some of
these concerns and the questions that
came out uh so far tonight, I'm sure
there'll be uh more uh that we can take
that into account as we're planning,
right? Um there's obviously
a concern stated here about TK and uh
enrollment in the coming years. We have
that same concern, right? um as
it's been well documented in many
meetings, you know, we're on that curve
to go down another thousand students in
the near term, not go up another
thousand students, right? So, uh another
thing we have to remember with TK is
it's not mandatory, right? Similar to
kindergarten, parents have a choice. So,
uh we also have to deal with uh they
want to go to school A, but it's full.
they have an opportunity to go to school
B, but they choose not to because it's
not what they had planned for their
four-year-old. So, that is something
that we can't always evaluate in terms
of, well, we know that seven kids are
going to turn down any offer. Uh, but we
have to take that into account somehow
as well in terms of TK capacity.
>> Cool. I want to just time check real
fast. We're an hour into the meeting, 56
minutes on this topic. Thanks for the up
counter. Um, are we are we pacing okay?
Are we pacing okay for the
>> I think we are. We're down to the slides
that we figured would be most of the
conversation.
>> Great.
>> And if I may, uh, this conversation
segus perfectly into the next scenario
that we were going to talk about.
>> Can I just check real fast, Jen? Um, did
you have any comments? You don't have
to. I just wanted to make sure we didn't
ignore you for being online.
>> No, all good. Thank you.
>> Okay. Anyone else? Cecilia or David? No.
Okay, great. All right, perfect. Let's
go.
>> Great. Uh so again this conversation we
kind of thought would happen. So the
next uh section of this presentation is
the next scenario of the the other
identified high IOQ scoring projects. Um
so this slide you guys have actually
seen. I just wanted to revisit uh before
we see the next slide. This is the slide
we saw before about the district-wide
projects and then at the bottom the
total kind of remaining if we decide to
do all those. Uh so these are the other
identified priority projects with uh
high IOQ scores. Uh again in no
particular order um but uh I'll go
through them kind of one by one. uh the
modernization at Kennedy for PE that
will would remove the portables. Uh a
new admin library classroom building at
MIT
uh was a high IOQ. Uh and we added in
here, you'll see a column for interim
housing which I think is valuable to the
discussion. Right? A lot of these
modernization projects or to demo and
build a new building will require some
amount of interim housing. And we did a
cost estimate on what we think that
would be. And is so are to get the total
cost, do we add the both columns or does
the cost estimate include the interm in
the cost estimate? Perfect.
Oh, sorry. Nick, can you turn your
microphone on? Yeah. Did that get on? I
can't see if the red light's on.
>> Yeah, I can hear now. Thank you.
We're uh figuring out the microphone
situation here. We'll need just a
minute.
>> Oh, there we go. There we go.
>> You know what? Um I'm I'm going to take
the blame for this one. Apparently that
the screen is a touchcreen and there's
some powerful buttons on the bottom that
do something that I have no idea what
they are, but I must have accidentally
pressed one of it cuz I unpressed
something and everyone's working again.
Now that I know I can do that though,
walk it out.
>> Yeah.
>> Uh so to the project list again, it was
this themes we talked about earlier. A
lot of modernization. Uh Hoover is
actually kind of split up into two sides
of the campus because it's such a big
campus. Uh so modernization there,
modernization of the nonTK classroom
buildings at Audantes LB, uh
modernization of building A uh at the
MIT NSA campus, including the auditorium
parking lot that made the list because
uh it could be a mutually beneficial
project to those two campuses. Similarly
with the auditorium and parking lot that
could benefit those two campuses but
also uh districtwide I know the entire
district uses that auditorium
um and modernization to the multi-use
building at that same campus and then uh
new admin classroom building at
Clifford.
>> So that tell me what the interim housing
column is.
>> What's that?
>> The the interim housing column you see.
So interim housing is uh I it's
basically a spot for the functions of
that building to go well while while
it's getting remodeled. So if we're
modernizing a building in a classroom
building, we're going to have to bring
in portables to put the kids in while
the construction's going on.
>> So these estimates are based on how many
interim classrooms or spaces we'd need
to provide, right? if it's admin or
library or you know a specialty space
how we would provide that as interim
housing also
uh and then the next slide is just the
breakdown similarly of the TK projects
uh with the column added for the interim
housing and the IOQ scores.
Uh, so I don't know if we want to pause
and talk about this list because
scenario three is actually what Rick
mentioned. It's kind of the blank slate.
It's did we miss anything that should be
on one of these lists.
>> This also gives an opportunity if if you
go back
just a couple slides to
no
there. So on here uh the the first
scenario uh A should have been C, right?
that one uh is here's what an
implementation plan could look like. We
chose TK because there was enough uh uh
I'll say determined need that if we
spent the money, it would take up the
remainder of the bond dollars off of the
district-wide identified need. This one
uh looks at districtwide identified need
as placeholders in this plan and then
the ability to plug and play projects
into the plan. uh although I'm not able
to do that on this presentation, it's
something that we could certainly do and
you know move projects in and out to see
what the cost constraints are of that.
Uh and I'll ruin the next slide as we
get to that. The last one has no
projects on it other than HVAC
and the lighting project uh where any
projects could be placed in there with
the uh estimated uh remaining major s
budget of this one of about 153 million.
I believe the other one was 112 or 122
something like that.
Uh 110. So any of those projects that
were identified or any other projects,
right? It doesn't have to be on that
list. Those are just high IOQ scores or
I'll say mutual benefit to multiple
sites of the auditorium being one that
every school who uses that auditorium
would have benefit from that as they use
it on an annual basis. uh would allow uh
a different opportunity to plug and
plate, you will some of the projects
into here uh that would determine uh the
implementation plan in the future that
we brought back. Uh so certainly uh
we're not expecting you know four or
five uh implementation plans tonight
where you're plugging things in but we
wanted to give you uh that opportunity
to think about as and well to provide
direction of how you'd like to see it
come back or or distributed for uh
consideration prior to giving approval.
>> Should we uh talk about let's maybe talk
about scenario two? Here's how I can
propose we do from here. Talk about
scenario two. That's the other priority
projects for a little bit. Take a break,
hear our public comment because we'll
have gone through all the scenarios.
We'll have a blank blank slate to go
over and then we can move on to the kind
of the scenario 3 one, the
plug-and-play. Does that does that make
sense? Anyone have questions, comments
on the um scenario two?
>> I have a quick question. Is there an
Excel sheet or something with kind of
these on it already or
>> uh the IOQ scores are at the link in the
top right hand corner. If you click
that, it'll get you to the spreadsheet
of the IOQ.
>> And I think that um with a does that
have a cost estimate in it, too?
>> It has the cost estimates from the FMP
without interousing contract.
>> Oh, perfect. Sorry, I didn't click the
link. Thank you.
>> Because I'm guessing your question, Jen,
is is there some place where we can go
and model it on our own? Like
>> time to see what is what fits and what
doesn't. Okay.
>> Yeah. And and that's one thing if if if
the board thinks that would be helpful,
we can definitely put like a spreadsheet
with those interim housing numbers
together and and that would give you a
little bit better idea. I see a thumbs
up.
>> That would be great.
>> Yeah, we can do that. No problem.
>> Uh any other question on the identified
projects for scenario two?
>> A quick question for clarification
purposes. Um when we talk about new
administration building like how does
that project how does that affect our
overall well-being of our students? I
understand it's the first place that
visitors and parents come to, but I'm
just wondering if we're being
conscientious of rather and I know that
it's probably very important to do that,
but how is that more important than for
example remodeling a classroom or
something else? So, if you could explain
that to me, please.
>> Sure. Yeah. So I I think very good
question S Cecilia in terms of the
impact and I think what we heard most
about uh probably from every school site
when we were going through the committee
meetings and and getting feedback was it
wasn't about necessarily having a place
for the principal to sit. It was a place
to have additional rooms for student uh
supports, right? either be counseling,
uh, small groupoup instruction,
conferences, that type of thing is
really geared around we don't have
enough space to house our people to
provide these services. Um, sure
everyone wants the new admin building
for uh, you know, people walking and see
a beautiful building, but it was more
uh, what I heard was for the support
services that they don't have room for
that they're walking down to the, you
know, third hallway into the closet that
they'veated into a onetoone meeting room
or something like that. So, it was to
give additional opportunities for those
supports.
If I could add on specifically to this
list, uh it it became a project at MIT
NSA because those two campuses are on
the same property. So as we did the
facilities and master plan and got
feedback, both of those campus wanted a
more identifiable main office um because
there's some confusion when parents or
visitors come by that campus. And then
for Clifford,
um
I think it was uh
because the location of that current
admin is kind of the front right corner,
it was less efficient and the new
facilities master plan kind of moves
that to the more the center of campus.
Could you there's one project here
that's sort of listed as a district-wide
benefit and that's the auditorium at MIT
NSA and I know multiple schools use it.
Could you describe like what's the scope
of that work? Like is it all new seats
like new sound like what what would be
the end result of a project like that?
>> Uh a full modernization. So, so yes, uh
new seating finishes.
Um I predict that new lighting and all
that stuff. Um but a full renovation to
that building, so systems, although
we're doing HBC as part of another
project. Um but also the parking in
front. Uh that campus has a big grass
area in front that is underutilized.
Yeah. and some additional parking would
be helpful at that site.
>> And then what's do we we may not know
this right now, but like what's the use
rate of the auditorium? Is it I know
many schools do things there. Do all
schools use it? Do they use it multiple
times a year? Like what's the what's
sort of the book rate of it?
>> It's multiple times a year and the
majority of our schools do use it. One
that doesn't is Hoover because they have
the gym and so they're utilizing that
and so Taff kind of utilizes it also gym
if needed
>> the Hoover gym
>> and so does Garfield but for the
remainder of our school sites they
definitely use the auditorium
>> throughout the year.
Any other questions?
Uh I'm going to pivot and take public
comment. I know I have the one speaker
card. I don't know if there are any
online. Um, I didn't see any nos and
cards. Okay. Uh, Carl, uh, you're up for
public comment
and then we'll resume our discussion on
the blank slate,
red light. Um,
love the discussion this evening. Carl
Anders, I'm here really to represent the
taxpayers, I guess, not the seabach. Um,
and wasn't sure how the discussion would
go this evening, but uh, I I really
respect the healthy discussion,
especially Trustee Weekly with your
questions. I think these go to the heart
of the matter. Are we spending this
money in the right place? There's no
guarantee in 10 years we'll pass measure
whatever and get another 500 million.
Um, so I really want to talk about two
things. Um, one is something that I've
been passionate about throughout this
two-year process, which is community
involvement. And I think it's been
lacking. And I want to encourage again
the board to seek out more uh of the
community to be involved. The community
was surveyed about and a and a committee
was formed about the the cost
reductions.
The superintendent search had a survey
go out to collect community feedback.
This is a very important how we're going
to spend the hundred million of the 300
million's already been spent. You can
see it in HVAC and lighting. So, we have
200 million left.
How would the community like to see that
spent now that there's a a master plan?
What would they prioritize? So, I
encourage you to do a survey, get the
word out. I wouldn't judge attendance
tonight uh as uh about the passion of
the community. This wasn't a well
advertised topic. The community didn't
know what the study session was going to
be about tonight. I think you'd have had
more people here. Um so community
involvement I think is important and I'd
like to really encourage that because
you're going to spend this taxpayer
money and there's no guarantee we're
going to go back and get more of it.
The second thing I want to say is I
would really encourage you to to think
big. When we saw those slides that you
showed on measure T, there were
beautiful new school buildings at many
campuses. And I've been visiting them
lately to see the HVC and lighting
upgrades. And it's it's great. It's
inspiring, I think, to the community to
see that their money is being spent on
something of that they can see and feel
and touch. And the Hoover gym is used by
the community. It's an amazing asset for
the district. When I see like replace a
pipe underground, I don't think the
taxpayers are going to be inspired by
that. That's deferred maintenance that
the district should have been uh banking
to your point, David, for years. And I
just want to remind you um if the ballot
measure, Measure S, says, "Hey, we're
going to raise money to repair and
upgrade science, technology,
engineering, arts, and math classrooms
and labs, make safety and security
improvements, upgrade heating, cooling,
and electrical systems, and construct
new sites and facilities." That's what
they voted for. Nothing in here says
replace an elevator that we didn't plan
and budget for replacing or replace a
water pipe or irrigation line. So, I
would really encourage you as you think
about this money that you're going to
spend and prioritize to think big. What
are the impact projects? Do two or three
big things and budget for the
maintenance that needs to happen, but do
a few big things that are going to
really make a difference.
>> We have to limit it to three minutes. Um
but thank thank you for your comments
and of course we are about to have a
discussion about open-ended uh scenario.
So um unlike public comment on things
off the agenda, you're more than welcome
to incorporate the uh Carl's comments
into the discussion tonight because it
is on topic with the agenda. Um I stole
the gun. I stole I jumped the the gun
here though. Do you want to show did you
want to do a presentation about like
what scenario 3 is? Uh well, as we
mentioned, scenario three is really
we've already committed to lighting an
HBAC. Um is there anything that we
missed on this list? Um so to facilitate
the discussion, I'm happy to toggle
through whatever slide you guys want to
see. Uh the next one is back to our
discussion points. Um but you know, you
guys direct me of what you want to see
to help facilitate the discussion.
I have one more request on the um Excel
sheet if possible. I know we ranked um
safety on the IOQ on the lower side
because we were prioritizing programs
and achievement and all of that in the
ranking. Is there a way to just um note
which ones were kind of asked for from a
safety standpoint?
Yeah, the that's something we could do a
little bit of research on and and get
back to the board on. No problem.
>> Yeah, just a little asterric would be
helpful. Thank you.
>> Yeah, absolutely.
All right. Um let's go through let's
let's talk about priorities. I think
what we're trying to get to tonight is
um really how what are we thinking that
the priorities are um and how are we
kind of thinking about it so that we can
have a framework to work through for
implementation.
Um you know I can say for certain I
agree with um I think the kitchen is a
good upgrade a good use of the funds. um
you know, we're investing a lot in that.
So, that district-wide priority kind of
resonates with me. Um TK improvements, I
don't think we need to deploy um the
full plan that's there, but it's hard to
imagine, you know, not doing anything
for TK classrooms. It feels like that's
a real need. Um
yeah, beyond that, I don't know. Uh
those are kind of like when when I think
about what the priorities are, I'm
curious how other board members are
thinking about what either what was
shown here or what you think wasn't
shown here. Um and we'd love to start
hearing how how you're thinking about
prioritizing projects here and what kind
of guidance you want to provide for the
team.
>> Yeah, David,
>> I think for me it's largely aligned with
that. I think the the district
identified priority one bucket that
seems reasonable to me in terms of I
think all these things are very clearly
indirectly cor correlated with student
experience in student environment um
including like elevator upgrades again
if we have special needs students who
have that requirement then that's that's
very tangibly going to it um I think TK
also makes sense for all the
affforementioned reasons um but I too am
I think we should exercise caution with
the way in which we prioritize um the
sites that we're doing. Again, we're
just in a very challenging time right
now in terms of projections and
everything else as well as the general
budget environment um as is well known
now. So, I think we have to do something
um but I agree I I don't know if it's
prudent necessarily and it doesn't sound
like the plan would be anyway to
basically build all of them um right now
or even staggered like without any sort
of further analysis.
And then was there anything that you
think was mi miss missing a priority
that you had sort of felt should have
been considered but didn't quite make it
on to the
>> um not not for me.
>> Okay.
Uh Cecilia. Yeah. How are Yeah. How are
you thinking about the prioritization
here?
>> Um so definitely again TK and I'm with
you. Um well with everybody I guess. Um
to David's point, um like one of the
things that I was thinking as um Nick
was talking about Roosevelt and how the
upstairs um it's mainly like Kinder, but
it would be renovated to obviously
operate more on the TK site. So, that's
another thought where maybe we don't
have to open up a TK in every single um
school site, but maybe a close um
proximity to where parents can take
their TK's um students to a certain site
um whether they're going to want to stay
there for kinder or move the following
year. Um I and I know it's something
that you know when we talked about the
um the bond TK was not a thing. So but
it is very important. Um although it is
an optional for parents but I'm assuming
that most parents would want to take
advantage of that. Um
and then with the clarification and and
thank you I remember with um the admin
building and the type of services
obviously we want the students to be
service and I'm just wondering if
if it's there it's for a reason because
the principles and staff members that
were part of those conversations were
there. I'm just wondering too if say
rather than renovating an admin building
um are there other places where
that could be not necessarily a new
building but maybe make more
modernizations to a classroom if
obviously that's not um something that's
a possibility um again I totally
understand um one of the biggest things
and obviously we want to make sure that
we do um was best for everyone. Um,
one of the biggest things for me is in
the past we did of course the gym for
Hoover School and that's great and the
community uses it. The way I see it with
Hoover is they need more than just the
gym. The gym is for extracurricular
activities for students and I just feel
those students do need a little bit more
um academic
um I know that one of the modernizations
is the TK and kinder. So we want to make
sure that we do something for a school
site that actually needs um and
everybody needs it of course. Um but I
just want to point out for personally I
know that this is not to make decisions.
is just a discussion. Um, that's
something that I would like for us to
really think about Hoover and the future
cuz again, it's great that we have a
beautiful gym, but I just feel that they
need a little bit more than just the
gym. So, those are my points. Thank you.
>> And, uh, so modernization for Hoover, I
think, covers what you were talking
about from the priority projects. Is
that what you're saying? or were you
thinking that there was some a project
that wasn't included there for for
Hoover?
>> Um, so maybe just to Carl's point, I
know that he says let's think big. Um,
when we look at all the different
projects, I know Hoover is one of the
priorities um to where we perhaps think
about what would make
I don't know how to put it together
because it's not to make more sense, but
what would be more beneficial to
a specific school site? So, in Hoover's
case, yes, the modernization of the
admin building and some TK and kinder
classrooms, I believe. I forget what
else because there's two parts for
Hoover. Um, so yes, that's a
that's something that could move
forward. I'm just wondering if looking
at the big picture and all the other
school sites if Hoover would be one of
those sites that would be priority on
the priority because again Hoover just I
shouldn't say just because they did get
some ADA um compliance so they did get
more than just the gym. So, it it's just
I'm just looking out for Hoover so that
if we're going to do something for sure
Hoover gets
um
I don't know how to put it. Um
again,
everyone else matters.
>> Yeah, I get what you're saying. You're
saying, "Hey, Uber got this great gem,
but that's not enough. It's not
sufficient." Yes, for sure. So, I would
like to see and again I know this is
just a conversation. It doesn't have to
be a final decision. It's just I just
wanted to put it out there because I
feel that they do need something more
than just that.
>> Yeah. And so, are you um are you
proposing that a way we should think
about prioritizing is go make one
instead of spreading across a bunch of
district-wide initiatives across all
school sites? Are you saying maybe we
should be thinking about prioritizing
one or two sites and making them really
good?
>> Yes.
>> Um and push that in and kind of look at
prioritize our sites that we want to go
for as a different way of thinking about
prioritization.
>> Correct.
>> Okay,
cool. Um because yes, I'm looking back
at the uh measure TE slide and it really
it was a gem picnic tables play
structure
TKK play structure and MUB backup
generator. Um but I don't think Measure
T did anything for classrooms at Hoover.
Yeah, didn't do anything for classrooms
at Hoover. It's a good point.
Thoughts about prioritization? Yeah, I
mean when I'm looking at a a bunch of
this stuff, it's like it's all
reasonable and appropriate, but I I I
feel like there is a juniqua that's
missing in terms of like something
that's deeply inspiring and to a certain
degree like have something in there
that's a little unreasonable. You know,
you're on the right uh track with design
thinking if some of the ideas you're
throwing out are are genuinely bad
ideas, right? And so I feel like to a
certain degree we haven't heard enough
really bad ideas. um you know, do we
need to build out a biochemistry lab?
You know, do we need to build out
robotics lab? Like, do do something
that's interesting and in line with the
the text of what the voters voted for in
measure S. I really do appreciate uh
your remarks and the reading out of the
measure to keep us beholden to that. Um,
I I think that would be neat and I would
love to at least have that in the cards
for things to consider that that are
kind of flagship unreasonable
interesting concepts, right? Um, that
that are in the mix. I think the other
component that I wrestle with here is
that uh other than making sure that
everyone who wants to go to TK can go to
TK where I feel like the evidence is
very strong for that. Most of the other
things that we're looking at investing
in here are are somewhat indirect when
it comes to uh dollars input to academic
achievement output, right? Because our
our job number one is making sure these
kids get a great education, right? and
um making sure that there's a great
kitchen to make great food, to make sure
that like the food at school is really
good. It's like I I'm I'm for that.
Those are good things. My my kids go to
these schools and I'd love for them to
have good lunches, but it's also like
many steps removed from and then they
got an A on their test. Um,
and so I would love for there they're I
I would love for a lot of the grounding
that we're using in deciding what
projects do we back here to be as
aligned as possible with things that are
likely to drive student success. You
know, to Cecilia's point about like it's
great to have an awesome gym, but like
that's probably also not going to help
anyone ace the test, right? It it's good
that it's there. I'm not saying I regret
that, you know, Hoover's got an awesome
gym, but I think really just focusing on
what are the things that we can do that
help drive academic achievement. Some of
those things may not even be super
expensive, right? Like so there's some
research on the hallway libraries for
instance, right? Which are pretty
inexpensive to go and put in, if we go
and like map that out, that can actually
drive increases in literacy rates,
right? So, are there projects like that
that we're thinking about putting in
that are grounded in research for what's
actually going to drive academic
achievement differences in the students?
>> I'll just say I I agree in the spirit. I
I don't know my my view is it's a little
bit challenging specifically in the
context of the bond because it is tied
to facilities. Um, I would hope and I I
think a lot of the discussion on the
other budget committee I I'm not part of
it, but I imagine a lot of that is
focused on the programmatic aspects of
it. Um, but I hear you like um I I part
of my concern though is about the
shooting for the stars sorts of ideas. I
think one the facility master plan I
think did codify some community input on
what we think the priorities are. I I I
love the idea of having this big
picture. I'm a little concerned that we
are we we really need to have a solid
foundation on some of the basic things
first. Um that said like this all in the
abstract like I don't I don't know I
agree that I don't I don't know what
those shoot for the stars types of ideas
are but I'm not personally bothered by
having this grounded in like very real
things that are currently facing um our
school facilities.
>> Agreed. Just do we need to spend 100% of
our money on that or can we is there
some room for play? Right.
Yeah. And I'd say also the the
additional like the facilities that
offer the additional services like maybe
the kitchens don't all need to be
upgraded to offer an awesome food
experience. But for families that are,
you know, for students that are school
dependent, like I think you could
probably pretty highly correlate the,
you know, a solid food nutrition program
to academic performance. Um, so I don't
want to lose sight of that. if if
they're not school dependent, yeah,
maybe the food program is not the most
the biggest priority for them, but um I
don't think we want to forget that. Um
can you tell us like
what's the cost of not doing like the
you the sewer the utility upgrade like
some of the district-wide things if we
say you know because honestly like
they're not that exciting. I'm going to
tell you the truth, but like maybe maybe
the mundane just has to be done. So what
what's the cost of not doing some of the
other ones?
>> So
and and I assume by cost you're not
talking about dollars, you're talking
about impact, right?
>> Yeah, I mean impact. But yeah, like is
it going to break? And you know,
suddenly we're going to have you know,
like
>> Well, I I think and and I'm just kind of
going down the list of of the the kind
of those initial items is you look at I
know we've already LED and HAC, we've
already committed that and and that's
fine. And and to to uh Trusty Weekly's
point, those there's a lot of good
research on on LED on lighting and HAC
improvements and test scores and and all
of that. So, so there there's some there
is some good work there
>> and students test well.
>> Exactly.
I think it's so so I think that there's
definitely some some good correlation
there. But looking at the the other
ones, the the elevator one, I think
that's pretty pretty obvious and and I I
think we've talked about that a little
bit, but just to point that out, there's
an equity issue there with with folks
who need to get to the different levels
of the classroom. Um, so that that would
definitely prevent that. And then also
the the cost of maintenance. You are
we've talked about the budget crunch on
on the other side of of the uh of the
ledger that's going on right now. So So
we're talking about a significant amount
of money that could potentially be going
to other things. Um then you're also
talking about the utility upgrades
obviously and I think that's not a
surprise to anyone. a major utility uh
problem uh could shut down a school um
and and it could shut down a school till
you're able to fix it and it could be
significant amount of unplanned money
during during the school year. So I
think there there's that piece of it as
well. Um the student restrooms um I I I
think again and I'll circle back to to
Trusty Weekly's point again. I think
there there is some discussion about
student uh students having proper
restroom facilities and there there are
some some pretty active studies on that
right now um and how they perform at
school. So I I think that that piece
again potentially tying back into that
that same discussion. But your restrooms
are right now are are in the best
condition that that Martin could keep
them in, but they are aged and so you're
talking about potential fixtures
breaking and you're talking about damage
to them. And then you're also talking
about the the safety impact and the
equity of restrooms.
>> Yeah, thanks for that. I mean because I
look at it and it's like well the
utility upgrade the restroom upgrade or
you know is the same price as like a
Hoover modernization for some of their
buildings there and trying to grapple
with like Cecilia's point of hey you
know should we be going there and Carl's
point of should we be you know doing
things where it's like you can really
like deeper project at a site where you
can really feel the impact of it um and
see that um and th those two yeah they
they're the modern ization in BC, D&J. I
I don't know which buildings those are,
by the way, um off the top of my head,
but um
>> no, I I think it's a it's a it's an
excellent point and a well thoughtout
point. All of the discussion tonight has
been, but um there are there are real
consequences for sure to to not doing
these upgrades.
>> Right. Right. And it is um capital
expense. So, it's like one of the things
that we can do there with protecting our
operating budget um from having to
maintain these.
Uh any other comments for questions
before I ask Rick the Rick and Eric and
Nick the big question of like what does
Jen have hand up? Yeah, sorry. I wasn't
looking at the Zoom.
Oh, I didn't have my hand up, but um I
kind of I like Sicilia's idea given that
we have some uncertainties long term
about kind of our our enrollment and
what we're going to do across all the
school sites to maybe potentially pick a
couple school sites and pilot some of
these improvements and ideas mix of
what, you know, Trusty Weekly and a mix
of what Cecilia were saying and try it
out. You know, as a district, we'd like
to pilot things. Maybe we pick a school
site um as kind of our facilities pilot
and and see how that correlates with
academic achievement. Um but the other
piece I know there were it's more of a
from a parent perspective I remember
there were a few safety items on the
list. They were ranked really low but
they were also kind of on the lower
cost. Um I just feel like we should also
take a look at some of the safety
improvements we need to make.
Yeah, that that's a good call out. I
think that the reason that they ended up
scoring low is because we put a low
multiplier in the score, but that was
because um to the earlier point where I
was asking about, you know, climate um
investment. If you think of the
portfolio of investment across measure T
and measure S, measure T had a strong
investment into security improvements at
the sites. um all the fencing that you
either love or hate. Um you know the
moving of the admin buildings to the
entrance so that no visitor can get onto
campus without going through the admin
building and that sort of stuff. So I
think that multiplier is the reason why.
Doesn't mean that we shouldn't go back
and look at the ones that are on that
and think about prioritizing them, but I
think that was the reason that they got
the lower score.
Um, in our last 20 minutes of
discussion, um,
what are you what do you need to get out
of us to have this be a successful study
session?
Because I mean, honestly, there's
there's still there's a lot of variables
that we don't know how to grapple with.
We don't know how to solve for here. And
then, of course, there's the what is it
going to look like over time? because
you know saying like hey we want to do
you know x y and z across the district
but we're going to phase it in you know
like we're doing hback three schools
three schools three schools that gives a
lot of time for um the other the other
stuff that's going on around like is the
you know as we're working through our
operating expenses or is our uh school
configuration correct?
No,
and I'll let Eric and Nick chime in as
well. Um, I think it's been actually a
really good discussion that I've gotten
a lot out of already, just being able to
hear the voices and opinions of of the
board members going forward on this,
right? Um, you know, there wasn't a
prescribed plan. and we put one together
to show how the money could be utilized
doing the uh district-wide uh I'll say
projects uh that were noted on there
along with the two quick starts and then
the TK's happen to use up the remainder
of those dollars for that particular
scenario. Uh, I think there's definitely
a lot of information that we heard
tonight that we can take back uh and
not necessarily revamp these plans that
were here today, but put something
together that encompasses what we heard
along with some of the other information
that we may need to uh get right in
terms of this. I think TK is ultimately
important between now and uh winter
break, right? With the the registrations
coming in to see what the true impact
going forward is taking into account the
other uh notable things happening in the
district uh along with programs and
services as well as what's happening
with the the I'm just going to call it
the budget committee. I I can never
remember the longer fancy name. um uh
because that will impact this as well
and those are conversations that we've
had that we need to be cognizant of that
right and we need to be cognizant of you
know potentially a thousand kids less in
Redwood City in you know what now seven
or eight years uh
so I think from that aspect it's been
good I I have a lot of ideas that I want
to share with the team in terms of what
this could look like uh as we progress
through this Right. Um
so that that's been very positive. Uh I
don't disagree uh with anything said. I
think everything's open for discussion.
That's why we're having this. There
wasn't a prescribed plan that came
before the board uh that says here's
what we think needs to happen. Please
approve it. Right? The the the full
thing was uh we need time as we went
through this uh to identify things along
with what was in the facilities me plan.
have some of those internal discussions
of what something could look like uh and
then get some, you know, immediate
feedback tonight. So, I think that's
been very positive. I think it's really
uh from my standpoint is uh is there
anything not in not necessarily a
particular project, right? I'm not
looking for project X at school Y or
something like that, but is there
anything specific that you want to see
in the next iteration,
right? in taking into account we have a
lot of variables in there with with TK
enrollment budget all that thing that we
have to also address but is there
anything that was missing from that uh I
might not be saying it how I'm thinking
it in my mind but uh that will help
further another discussion
>> and I think themes I think we're looking
for themes I I think themes is did we
miss any themes did we miss anything
that anybody was thinking should be a
major part of of the discuss passion.
>> So, I got four for you. Um, so one is,
and I've said it before, uh, but
batteries, you know, in terms of just
resilience. We've got the solar work.
That's fantastic. That was measure T
funded. Yay. Uh, if we really want, uh,
resilience from PG&E and everything
that's happening there and going to
happen with there, we need to be able to
operate schools and not close schools
when PG&E has a bad day. Um, and so I
think we're we do need to look at that.
Sound dampening has not come up in the
discussions here as far as I can tell
and that does have wellressearched
impact on learning rates. We've heard
complaints from a number of the
different school sites about and
especially ones in in some of our older
buildings about how loud it is in the
classrooms if they're on the first floor
and there's a second floor above them
and that distracts from learning and
like again that's been well researched
and that's a theme that I have you want
themes that's a theme that I haven't
heard discussed here doesn't need to be
super expensive necessarily necessarily
third third bit is like outdoor learning
areas we we live in a wonderfully
temperate climate we're talking about
buildings but what about building for
things that are outside of buildings
Right. Climate best by government tests
says so right on the sign, right? And so
if we have a chance to go and expand
outdoor learning areas that might not be
super duper expensive to to to be
something that we could go and help
emphasize. And then finally the fourth
one kind of uh double doubling down on
our libraries to really treat those as
reading intervention hubs with a focus
on literacy especially TK to third
literacy to make sure that all of our
students who join us in TK and
kindergarten can be fully English
literate by the end of third grade.
Those are some facilities improvement
themes that I would love to see baked
out.
>> I think for me just from a thematic lens
um drawing from some of the discussion I
think mainly from Cecilia and from from
Mike uh I think what would be helpful in
the next iteration of this isn't
necessarily project based but just um
some context that would be helpful for
for me would be um any sort of decisions
or proposals that are made on specific
investments. one um what is the cost of
doing nothing otherwise and then two is
how is this an equitable decision? So
for example the the discussion on
measure t um not having other
improvements at Hoover for example
that's important for me to know because
yeah and there's just a long history and
having that sort of context on why it
makes sense to focus on one thing at one
specific site for example uh is would be
helpful color
Cecilia, anything that you want to add?
>> Okay.
Okay.
Um, yeah. I I mean, what Yeah. What else
would be would we want to see here? I
mean, I think I look I I I know there's
going to be some district-wide
initiatives that we have to do. Um, so
again, I'm I'm sort of I'm on board with
doing the kitchen upgrades. Um, I'm on
board with the um TK, the limited
expansion as it needs to put in. Uh, but
you know, I did appreciate Carl's point
of like it is nice to be able to see the
impact when it's concentrated into a
place there and Cecilia's point of yeah,
Hoover needing that one. Um, and so
that's the kind of I think, you know, as
I'm thinking about like which ones would
we want to slot in, it would be more of
that kind of mix. Um and I think it's
probably possible like if we come back
with a plan that says this is the amount
of TK that we think we're going to need
you know we can do it concentrated at
this maybe we'll pick the sites dep you
know independently and put that in but
leave space for yeah making a meaningful
improvement for a school or two and
figuring out like how do we yeah with an
equity lens pick you know pick the site
that we think should be um you know
needs it and would really benefit the
students the most um and it's not just
to be a um a showy thing that we can put
on the website and say look look at all
these good things although I appreciate
the PR aspect of it but you know showing
that kind of investment into a school um
you know it can really make the students
in the communities there feel like they
belong at that school and and that
they're really cared for um and seeing
that kind of major upgrade as opposed to
as many of these kind of like water I
don't want to call them watered down but
sort of spread spread thin and across
the whole district. Um, you know, I
think we need to have that mix.
>> So, I would just one of the things on
the discussion points was trade-offs
between uh spreading resources across
many schools, right, versus
concentrating on major projects. So,
more of a mix of that then, right? Some
>> Yeah,
>> something major.
>> Yeah.
>> Is what I'm hearing
kind of heard from multiple perhaps,
right?
Have you heard it from multiple I'm just
checking
major projects but there's been some you
know Hoover for example right that would
be a major project.
>> Yeah.
>> The thing too I know we're talking
facilities but academic wise maybe uh
and again I'm just focusing on Hoover
but not that I mean to say that that is
a special school. Um
we also have um
a lot of rotating I I can't think of the
word of teachers come a fluctuating of
teachers coming in. So perhaps if Hoover
you know was
looking better they would be more
comfortable teaching at Hoover and
therefore that would then although we're
talking facilities would then come up
and
make better academic progress. I mean
again it's just
>> it's just a thought. I mean I know that
again this is um a discussion. Um
the kitchen of course at every school
whether we choose to do maybe two um
locations, one on the bay side, one on
this side where the food can get
distributed
however it's going to because obviously
a full stomach would make students learn
um just better than just going to school
without eating. A lot of the times they
might eat a lot more at school than they
do at their own home. So, another
thought for with the kitchen.
Sorry, I'll just clarify. I'm I'm not
advocating for anything in particular.
Uh I'm open to it, but I just don't
think I have enough information to weigh
that and I think the district has a lot
more expertise probably and where these
lenses can come from. So, I'm more
interested in just making sure that once
proposals are made that I have that
lens.
So you're saying that and here's why
we're putting this on the list and
here's why because here's the cost of
not doing it or here's the you know this
one didn't get upgraded in measure t you
know and all of that kind of stuff that
makes sense
>> think that's everything
>> I feel like we didn't drive to any
conclusion here but you're telling me
you got the information you needed so
>> I I don't think it was really that I
won't speak for for Eric and Nick, it
wasn't that we were going to have a
definitive road map that we were just
going to go back and say, "Oh, well,
this meets the 10 things that the board
said tonight, right? It was more to uh
stick a toe in the water, so to speak,
bring some information to you so that we
could have this conversation. We
obviously have work to do after this,
right? But I didn't expect to walk out
of here with a 80% implementation plan
that we were going to go and look for
20% and then bring it back in two weeks,
right? We know that this is going to
take a little bit longer. Um, but I
think uh, and I'll say again, I got a
lot of what I felt I needed in terms of
being able to go back with a team, do
some work, and then be able to bring it
back. And
>> no, I I completely agree with you, Rick.
We it these are such difficult
decisions. They can't be made in silos.
We can't we couldn't have come today and
and just said, "Hey, this is what we
think." we we have to be able to hear
from hear from this group and and and
hear everything from everybody on on
what they think the priorities are going
to be and and what their their vision
for this is. So I I I I in my mind this
was very successful. So thank thank you
for the time tonight.
>> Yeah, I'll echo both of those comments.
It's just part of the process of doing
an implementation plan and we have to do
it together to talk all this out and so
we have more information to come back
with something that uh you know you guys
could glum on to more. Um so that brings
us to next steps, right? So the plan
would be we're going to take all these
comments, we're going to brainstorm,
we'll come back to you guys again and
get more comments and at some point we
will get to an implementation plan that
we'll bring to the board for approval.
Uh and then you know part of that will
be establishing project priorities and
phasing
um you know and cash flow and all those
things that are included in an
implementation plan. Uh and then once we
finally have an approved one, we would
immediately start engaging architects
and doing programming and design for
those first uh level of projects.
>> Yeah, that that all makes sense. Um I do
also want to um uh acknowledge the
comment about like gathering community
input. We did I thought there was a lot
of community input for the facilities
master plan and a lot of outreach for
that one there. But I think that as we
go through this prioritization, I don't
have a suggestion tonight. I don't think
we're going to come up with a suggestion
tonight, but I would like us to also
think about like as we're thinking about
how to put these prioritizations
together and maybe
maybe more input around like the
framework for prioritizing something
along those lines that we could we could
think of a way to um gather that input.
Um either having the trustees go out and
you know get it from you know from our
community or using some district
resources to I don't think a survey
feels right for this. We're also doing
so many surveys for other important
initiatives. It really um feels like
that would be kind of diluted. So I I
don't have a great suggestion, but I
just want to acknowledge that I do think
that there's an opportunity for us to
pull in more community feedback on the
prioritization framework. Um and you
know, I just we'll mle it over over
time.
I think um Mike in the last or one of
the previous meetings I think um Trusty
Lee had asked to do a gut check on the
IOQs with some of the site councils. Did
that ever happen or
>> I I I don't actually don't know. Do you
know any
>> David? Does that Sorry, I thought I I
remember you wanting to
>> Yes, that Yes, I do remember asking that
and I remember going separately to
different school sites to uh check with
just the principles when I was visiting,
but I don't remember whether or not that
was something that we officially heard
back on. I think Yeah, I'll let maybe
I'll let the district speak to that.
>> Uh and Nick, please. I I believe uh
after that um shortly thereafter the IOQ
scores were sent to the principles for
review.
>> That's correct.
>> And then it was up to them to
reconvene or bring back together our
committee to look at those scores. But I
don't tonight I don't have any feedback
for you.
>> Right. And the site admins got to see
the facilities master plan for their
site and review it um for that one as
well.
Now that I'm it feels so long ago, I I
think yeah um as I recall we did it was
the facility master plans were sent out.
I think feedback was solicited from
principles and teams as appropriate on
whether or not the priorities that ended
up on the FMP aligned generally with
what their expectations were. And I
think I believe the next iteration uh
when we had a meeting the the team had
made some adjustments in accordance with
some of the feedback that they received.
That is my general recollection. Yeah,
there there definitely was an adjustment
to the IOQ's based on some based on
feedback from the principles at the end
of the process.
>> Thank you.
>> Perfect. Um okay, then I think we can
end the study session unless anyone has
I see no I see no comment. I see someone
ready to help take action on our next
item which is adjournment. Uh can I get
a motion to adjurnn?
>> I move we adjurnn. Is there a second?
Do we do a roll call for adjournment,
too? We've have it in the past. We've
said it's okay to not.
>> Yeah, I think technically a German it's
>> all in favor.
>> Perfect.
>> Thank you.
>> Yeah. Thanks everyone.
>> Thank you.