all right Evelyn can we start with the
roll call trusty Marcus here trusty
Weekley pres truste
mavo vice president Wells here president
Lawson is
absent all right um there's no report
out on close session we're going to
continue it after the meeting no
decisions were made uh and so we'll move
on to the welcome and I'll start by
saying good evening welcome to the March
20th 2024 meeting of the Redwood City
School District governing
board deas
Sala again welcome um we do encourage
the public to participate and provide
comments to the board on issues of
concern regardless of whether they are
on the agenda um to speak please
complete a speaker's card online or if
you're here in person uh you'll find
them available I think in the back of
the room um and then hand it in Evelyn
if you're addressing a subject listed on
the agenda you'll be called at that time
that the item is being considered and if
the issue is not on the agenda um we'll
you'll be called shortly during the oral
communication agenda item
uh before we begin our business meeting
with the items on the agenda I'd like
for um us to take a moment and honor
principal Lupe Torres Khalil who
passionately served the Garfield
Community School you know our community
lost principal Torres khil on Friday uh
this last Friday March 14th she'd been
battling illness for some time and and
passed away peacefully surrounded by her
loved ones we we'll miss her deeply um
you know Lupe devoted her entire career
to Redwood City children she started as
a teacher
uh and was tapped to move to Garfield as
assistant principal and then became the
school's principal a decade later in
2020 um for close to three decades she
was a Guiding Light to our students
families and staff on the Bayside a
caring educator and strong advocate for
bilingualism Lupe touched thousands of
lives uh challenging her students to
become bilingual and bicultural
professionals knowing that a promising
future a awaited them for their language
skills you know Lupe leaves a strong
Legacy in our district and we'll always
honor her memory L you know thank you
for serving our
students Dr Baker thank
you yes um we all will deeply miss her
um Lupe is survived by her husband Ramy
and also her uh sister mugda and there
will be a celebration of life um on the
6th of April it will be at Garfield
School from 11:00 until 1 and further
information will be coming out within
the next few weeks definitely for the
Garfield Community and also for Garfield
staff and then for all staff members in
the Redwood City School District so
please um be on the lookout for that it
will be coming through not only Garfield
but through the district office as um
trusty well said Lupa is definitely a
Guiding Light uh on the Bas side she not
only started out as a teacher Michelle
hired her back in the day um and then
Michelle also tapped her for being an
assistant principal when um they were at
Taft and also to continue on in Garfield
School um many families um many staff
members and friends will certainly
deeply miss her I know many of us here
in the school district will as we have
worked with her for many many years and
many of us have become friends with her
um with that I would like us all please
to take a just a moment of silence and
then we'll continue with the board
meeting
all right I think we can move forward
with the board meeting and um as I said
previously look for the information
coming regarding April 6 it's a
Saturday
all right thank you um so we'll move on
to 6.1 uh does anyone have additions
deletions or modifications to the
agenda um I do have 10.5 and 10.6 if we
can pull those um and put them under
action after
11.1 okay 10.5 and
10.6 all right did you already CL
section session did I saw that we're
continuing it afterwards yeah mind was
thinking about yeah okay um so then uh
hearing no other adjustments um can I
have a motion to approve the agenda as
amended to put 10.5 and 10.6 of
action so
moved
second all right all in favor I
hi okay moving on to oral communication
um 8.1 uh as a reminder public comments
are uh limited to three minutes per
person per topic um unless we have more
and we needed to adjust it I don't think
we do in this case have I only have one
is that still the case okay then I
believe this is on Zoom I'd like to call
Mr Robel Chris
Robel uh good evening um counselor
trustees uh I'm calling about uh urging
you to not repeat the millions of
dollars of money that has been wasted in
the last year on specifically the bond
program so two things and I sent a note
to Janet Lawson and Mike Wells two
emails so I F I thought I'd finally come
to the board meeting here so Redwood
City School District floated $90 million
of measure s seriesa bonds back in June
uh almost nine months ago and these
Bonds were floated at an interest rate
of
4.2% so that's and nothing has happened
with that money to the best of my
knowledge so that's $3.8 million of
interest expense since this money was
floated so to the extent none of that
money has been spent that's like taking
out a car loan and just having it paying
the interest on it for nine months
without getting your car so it's not
there's no benefit to the community and
if the if you don't need the money yet
you don't start the loan so that's
essentially what's happened there um
this is something I'm taking up with the
citizens fond oversight community that
that's and I believe there's an IRS
violation with that as well the taxfree
status is jeopardized and I'm looking
into that so all the investors would
have to pay tax on it at some point if
the money's not spent I I need to figure
out what the duration is so why that
tranch is floated so early I hope
somebody I hope you will answer that
question in this meeting the second
point is that um it's also worth noting
um that uh you know I brought this up
before you floated the bonds with your
Municipal adviser KNN Finance who negot
who conducted a negotiated sale process
as opposed to an auction when you
floated the bonds at
4.2% and I subsequently looked at Emma
the database because I finance I'm a
finance person as you know the
institutional investors who bought those
flipped those a couple weeks later at
3.8% that's 40 basis points of where the
taxpayers are paying too much interest
rate and that's millions of dollars more
that where taxpayers are getting harmed
by paying too high of an interest rate
on the bonds on this money so and unlike
what uh Ken and finance said and I've
I've talked to Partners at several terms
Pimco and other firms you cannot
refinance these bonds for for 10 years
under almost any circumstances because
of the Trump tax law in 2017 so you
cannot take advantage of lower interest
rates unless it really collapses
significantly before the 10-year call
period so we're locked into this
artificially High interest rate I
believe apparently seoa got it below 4%
but we're paying 4.2 so con my my
request to you going forward is that you
do first of all don't float money before
you need it and you're going to spend it
on something and number two is do a an
auction process not a negotiated sale
just like you wouldn't put something on
eBay that's not an auction you're not
going to get as good a price thank you
please think of the taxpayers thank
you all right thank you Chris um and
hopefully there's
an okay and then moving on with our
agenda we're on to school and Community
reports and we're starting with 9.1 on
the expanded learning program Ford
report yes and we have Miss Michelle
Griffith along with her team to come up
and give a update on the Community
Schools report along with that is the
expanded learning opportunity programs
and next steps so Michelle I will turn
this over to you don't forget to hit the
button the one on the
right yeah okay thank
you good evening Dr Baker and board
trustees thank you for this opportunity
to present to you our annual community
school board report this
evening I am extremely fortunate to be
able to collaborate with such a talented
and dedicated team of individuals some
of whom are with us this evening I would
like to take this opportunity to to
introduce to you our team of presenters
first we have and I don't know what side
they're all okay there you are um first
we have Li Calderone Garcia our district
community school
coordinator Enrique Calderon our
district Community or um expanded
learning coordinator Jackie
compos mit's community school
coordinator Cynthia
Cardona Kennedy's community school
coordinator Albert low Clifford's
community school coordinator hilberto
Guzman our expanded learning Equity
staff
developer I want to acknowledge a member
of our team that could not be with us
this evening but supported the creation
of this presentation and is working on
the data pieces for Community Schools
and expanded learning Elsa icebo our hip
and Community School data coordinator
Elsa is on maternity leave she gave
birth to a baby girl um about a week ago
so um before we we actually move into
our presentation our team would like to
honor someone that is with us this
evening it is Aela
Aguilera our community school
administrative
assistant we want to honor
her for her hard work her dedication her
leadership and also for adapting to our
growing program we just really want to
thank you
Aela
okay now I now I hit this one right okay
did I do
it oh you're gonna do it okay okay thank
you so we have a few items on our agenda
that we will be presenting this evening
first we will share some Community
School updates that we presented as next
steps at our two at our 2324 Community
School presentation
then will we report on the work we have
completed to date and our next steps
regarding our community school theory of
action next as you know we are the
recipients of the
ccsp California Community School
partnership Grant this is our first year
of implementation of this five-year
Grant so we will be sharing our
accomplishments so far and our future
work and last but of course not least we
will reporting out on our elop expanded
learning
program thank you so we want to update
the board on the next steps we shared
with you in
2023 first we did open a new community
school at Clifford Albert low Clifford's
coordinator has done a tremendous job
rolling out the community school
framework Redwood City School District
now implements the community school
model at eight of our 12 scho school
sites another next step we have taken up
in is the formation of a data
subcommittee we understand the
importance and the need to measure our
program impact so this subcommittee has
been meeting for several months
now with the goal of having our data
collection tools
completed by June and ready for
implementation in the 2425 school year
part of our work around our our data
tools is that we are we are working to
align them with our theory of action
with our lcap goals and with our
sipsas We are continuing our journey to
adopt a data management system that will
allow us to better track the work we are
doing we have been meeting with a
district team including Miss Herrera and
Antonio Perez
to explore power school's capability to
meet our
needs next our community school
coordinator team has been working with
Kristen geyser and Liz Newman from
Stanford's John Gardner Center to
develop our community schools theory of
action that will guide our work both at
a district level and at our site
level we are really excited tonight to
share with you our expanded day learning
program as it continues to grow and that
we have brought in our own professional
development program which is under the
leadership of hilberto Guzman along with
our professional development program we
are also in the development phase of
creating our own in-house evaluation
tool and data sources through the
guidance of Elsa
iboro you will hear more about that
later on in our
presentation as mentioned before we are
in our first year of implementation of
the ccs PP Grant at four sites Hoover
Garfield MIT and
Taft and finally I really want to
highlight um the important collaboration
work with Community Schools with our
expanded learning program that has taken
place between the following District
departments Community Schools student
services maintenance HR and
communication this cross collaboration
has produced stronger alignment improve
systems and services to better support
our students our families our partners
and our
sites so the data that you see here
reflects one trimester of work that
occurred between August and December we
want to give you a glimpse into the
important and complex work that happens
at our community schools we work to
connect our students and families with
supports resources and
services these supports resources and
services remove barriers for our
students so that they can better focus
on the
learning we collect this data each
trimester and our community school
coordinators use their sight level data
to reflect with their teams to identify
Community Trends and gaps that may exist
so that they can determine
what is needed for their communities
then at the end of the year we gather
teams from each site for our databased
inquiry days that occur in June so that
we can analyze our data as a team we
celebrate our successes and we determine
next
steps
so so
my team's behind me there they are we
will now present our theory of action
work to create our theory of action we
came together as a collective and built
common understandings and Common
Language around what it means to be a
community school but we also brought in
the voices of our community stakeholders
so that the uniqueness of each site is
reflected in in this uh theory of action
I will now pass over the mic to Albert
uh thank you Michelle and uh thank you
members of the board good evening uh my
name is Albert L I'm the community
school coordinator at Clifford and I'm
going to be speaking to you about um the
theory of action what it is why we
decided to develop one and what the
process has been like uh so if you can
go to the next slide please so when we
think of a theory of action um we go to
the research and research researchers
Andres and nordon Gren say that a theory
of action describes how an organization
Works to create the outcomes it wants so
the way that we think about it is like a
Playbook or like a guide book so like
any guide book it's going to um to tell
us how we're going to get from the point
in which we're currently at to a point
in which we could truly say that all
families in Redwood City are able to
have all the resources needed for their
children to truly flourish uh especially
those that are most
marginalized so just like any guide book
there are Clear Directions They tell us
how to get there as well as signposts on
the way so the sign poost would be like
benchmarks that let us know at certain
points in the year where we should be at
and whether or not it makes sense to
change direction in order to continue to
steer towards Student Success and
families flourishing um and then we are
overall Guided by an Orient ation or a
vision a vision for the District of All
Families being able to flourish because
they have all of the resources that they
need for their children to th to truly
Thrive um so if we could go to the next
slide
please so let's talk a little bit about
why we decided to develop the theory of
action uh we're fortunate enough to uh
be in a district that has been at The
Cutting Edge of community school work
for the last 25 years
uh we really thank you for prioritizing
Community Schools and our families thank
you because of the impact um we are
welcoming new Community School
coordinators to the team I'm new there's
a few other new folks and just like
whenever you welcome new people to a
team it's really important that you have
a very clear Vision uh for what the
scope of the work is going to be and
where what the mission of the
organization is uh so that's another
reason why we decided to develop a the
of action um there also as you are well
aware of uh renewed Statewide focus on
Community Schools um I was in the car
the other day I even heard Gavin Nome uh
on the radio talking about uh Community
Schools and how many schools are getting
converted into that so we're very proud
to be on the cut and Edge of that uh and
in order to stay on The Cutting Edge
it's important that we do have that
Clear Vision um and then there has been
an expansion of community schools within
Redwood City School District which means
that it's incredibly important that we
align on our vision as well as practices
and the scope of work so what I mean by
that is that we're fortunate enough
within our school buildings that we're
able to offer our families many
incredible services like free food for
those in need free clothing for those in
need referrals to mental health
counseling we also engage in equity work
and there are still going to be many
times in which the family's need Falls
um outside of the scope of what can be
provided in a school building so what
we're aiming to do is codify um when it
makes sense to refer families to an
outside agency we're lucky enough to
live in a state that has many outside
agencies that support families uh so
it's really important to make sure that
that scope of work is incredibly well
codified uh also transitioning back from
covid-19 has been hard
we're still feeling the effects our
families are still feeling the effects
whether that is healthwise financially
emotionally so we really want to be
there to support all of our families
through that process and that's part of
why developing a clear theory of action
is incredibly important uh we go to the
next slide
please uh so because it's so important
we have a process that we've been
following last summer in the summer
2023 we engaged in several conversations
with the John W Gardner center from
Stanford University to set the
groundwork for developing a theory of
action and one of the things that we
determined was that it's incredibly
important to have key stakeholders input
in it because it's what's affecting
their day today uh so because of that in
Fall of 2023 we conducted landscaped
interviews which included uh Community
School coordinators the director of
Community Schools Michelle uh
administrators
uh so assistant principles principles as
well as other stakeholders and then
moving into winter um we continue to
gather stakeholder feedback including
board members and we're using that to
determine goals metrics and also the
data processes uh and we are continuing
those landscape interviews so we are
also continuing to meet as a community
school coordinator team Guided by the
John W Gardner Center to flesh out the
theory of action and we actually were
able to come up with some pretty
interesting findings along the way uh so
I'm going to turn it over to my
colleague Cynthia Cardona who's going to
just speak about some of the value that
we got in the
process thank you Albert H good evening
like always it's great to see all of you
um okay so theory of action you guys got
it ready to put into practice
Yeah well we're not
and not because we're not ready but
because we're still in the process of
developing um our Theory action yeah we
can go to the next one thank you and um
in order to explain it this the value in
the process and this process that we're
going through honestly the best thing
that I can do is talk to you about
sports all right so there's this team
the Golden State Warriors yes yeah okay
I'm not just mentioning them because we
had Mr Jay and I had the assistant coach
at our career no it's because in 2009
they went through a similar process that
we're in right now 2009 they decided um
as an organization that they were going
to go through some changes and those
changes led to so much um the they
decided um that they needed to align
their vision and up until that point
they were pretty average team uh they
had some great games some years they
went further than others um and they had
a solid fan base but really it was um
people just from the Bay Area not
nothing really made them stand out well
since going through that process of
change they've achieved many great
things in 2010 they debuted their new
logo depicting a bridge that represented
the Golden Gate Bridge um and the Bay
Area that they play for then later they
relocated uh their Arena from Oakland to
San Francisco and opened the Beautiful
Chase Center uh which created an
atmosphere of belonging and excitement
for their fan base and their change of
Staff coaches and players has led them
to be the amazing team we love today
since this process began uh players like
Steph Curry Kevin Durant Klay Thompson
have individually achieved great things
like breaking records and signing with
big sponsors that include Nike and Under
Armour but above all since this process
began this team has won four amazing
championships and so bringing it back to
our process as Albert mentioned uh we
have met as a team and we've shared our
individual individual Visions strengths
and areas of improvement we've gathered
voices and perspectives from our
stakeholders and we've not just copied
what other what other districts um have
implemented but have taken and we
haven't taken on someone else's Vision
but we're coming together as a diverse
team to passionately collaborate in the
development of our theory of
action in just a second you'll hear more
about how we've engaged our community in
this process but I want to talk about my
favorite part so far which has been the
expansion of the concept of a community
school approach you see for many years
Community Schools were considered to
just be a school that had a family
center where families would come in and
they had someone there that spoke
Spanish um or the community coordinators
met with our International families and
gave them a free backpack but um we have
now as we've continue to grow and learn
as a team and as we've been given more
opportunities like tonight to share the
depth of our work we are coming together
as a team and now we're hungry for a
championship but those four
championships won by the Golden State
Warriors were not just won by their
starting lineup who yes they worked hard
and trained even harder but there were
many people behind the scenes that were
working um and actively laboring for
those titles so we can go to the next
slide
please just like them we've had people
working behind the scenes to develop our
theory of action some of some of those
people you see here tonight and others
were not able to make it um but we have
together given out surveys at our
individual campuses we've gathered
student and parent voices we have uh
presented at our staff meetings gained
input from our Partnerships from our
counselors our extended day learning
programs our communities and even from
some of you so are you ready for a
championship but before we get there
just know this that this won't come from
just us as Community School coordinators
meeting with parents and sharing about a
new resource um or interview them
interviewing them to see what else we
need at our school it's much more it's
much more than that it's making sure
that everyone knows and believes in the
game plan it involves me and it involves
you it's assuring that every member of
the organization and our community knows
the role that they have in this game and
so to explain the X's and O's of this
game plan please welcome Michelle
Griffith take it away
Coach so um here you have our our theory
of action draft it will actually always
be a draft because it's always going to
be a document that we're going to gather
voices and um and perspectives and we
will keep working on our draft but um
we're actually debuting this with all of
you um and uh I want to start start with
the top of the page we have our problem
and opportunity statement this statement
will drive our work and it is aligned to
our District's focus on equity and the
backbone of our community schoolwork if
you'll indulge me for a moment I will
read it our educational system does not
systematically promote Equitable
opportunities and outcomes by centering
the cultural strengths of our students
and their families and collaborating
with families and Community Partners to
provide culturally responsive curriculum
instruction materials and supports
Community Schools are uniquely
positioned to interrupt and transform
systemic educational inequities and
ensure that all students especially
those historically and persistently
marginalized develop the Knowledge and
Skills that will support them in
attaining Equitable
outcomes the green section that you see
here represents our community school
pillars as we know each site may vary in
the design of their programs and the
activities they embrace but all our
community schools employ strategies that
fall under these pillars the blue
section highlights the outcomes for our
our district our schools our students
and our families that we will be working
towards and measuring in our data work
and the purple section these are our
long-term goals that we work towards for
the future of our students families and
communities and finally the gray area at
the
bottom it kind of looks gray but anyways
um bottom of the page outlines the
conditions that need to be in place in
order to translate this Theory into
practice such as including District
leaders consistent support of the
district leaders consistent support of
commun the community school model
centering Community Schools in Redwood
City School District's Mission Vision
strategic plans goals and investment of
resources including funding Staffing and
Community
Partners so at the top of this page was
an actual visual that we created it's
it's kind of our journey through all of
our meetings that brought us from the
very beginning stages of
gathering perspectives to the end where
we created our our theory of action and
as a team we will be aligning District
Community School outcomes and goals and
then each site will be doing the same
based on their Community strengths and
needs as mentioned earlier we will also
be developing data sources to measure
the impact of our work both at a
district level and at site levels and
finally based on Lessons Learned in data
analysis we will continue to develop our
program to meet the needs of our
communities and we just uh yeah the next
slide we just want to end this time by
thanking um Kristen geyser and Liz
Newman who really have spent so much
time guiding and leading us being our
cheerleaders um and supporting us
through this process so thank
you
sorry sorry um you can go to the next
slide so now I would like to bring up
Liz Calderone and Jackie compost to
present our CCS PP um program and I'd
like to read a quote ccpp is aimed at
transforming schools into Community hubs
that integrate academic he academic
Health and Social Services through
community Partnerships to ensure Student
Success and
wellbeing thank you Michelle good
afternoon my name is Lisa Leon Garcia
and I'm the district commun school
coordinator it's nice to be here again
as you may recall last year at the
board's presentation we announced that
we had been awarded the ccsp grant as
part of the grant we as a district
created goals and our that are driving
our work so the goals at the district
level are to increase parent engagement
reduce chronic absente ISM enhance
social emotional learning improve our
collaborative leadership
structures in addition sites used
available data such as the panoramic
survey results to create s specific
goals to determine how they would be
spending their Grant funds in order to
address the needs of their
communities Garfield identified the need
for more Mental Health Services they
decided to allocate some of their grant
funding to hire a mental health
counselor that would not only provide
counseling to students but also to
families in addition to enhancing the
mental health services they're also
focused on student engagement and social
emotional
Wellness they work MIT and Taff both
allocated ground fundings to hire
Community School Specialists their focus
is to work with families whose students
have a high number of absences which is
affecting their academics they work with
families to re-engage them and assist
them with connecting them to Services
when necessary ultimately their goal is
to improve attendance and reduce chronic
atenism increase student and family
engagement while offering academic
support to students on their case
loads Hoover allocated ground funding to
hire a dean of students whose focus is
to increase increase student engagement
improve attendance reduce chronic
absenteeism and increase students sense
of belonging in addition to those areas
of focus he also holds restorative
circles and is working with the admin
team to bring restorative practices to
the site with this Grant we are working
towards updating our approach to
supporting our most marginalized
communities by grounding our community
schools vision and framework in our the
four research pillars of Community
Schools next
slide at the district level grant
funding was allocated for my district
community school coordinator position my
role is to support the implementation of
the grant by creating tools such as a
handbook for each site including a scope
and sequence for the year and to work
alongside the Community School
coordinators at the sites to lead the
work as part of my role I am also
working collaboratively with the
community school coordinator and the
staff members hired through the grant to
align our
processes with our current systems in
place at the different sites such as the
referral process and the attendance
protocols we also hired an rcsd
consultant who is working with me to
create the infrastructure using the
Thrive framework which we heard about we
spoke about it a couple weeks ago um for
our case managers so that they can
assist families experiencing housing
instability or
homelessness as mentioned in the
previous slide we have hired specific
positions at the school sites and what I
want to highlight is the intentional
collaboration that is happening at the
sites for example the community school
specialist and the dean of students are
working closely with their mtss cytosis
as they work towards reducing
absenteeism the goal is to work
collaboratively and not in silos so that
we are not duplicating efforts but
rather specifically focusing on what
needs to be done in addition to the
site's positions we are looking to hire
two case managers to work with our four
schools Taft Hoover MIT and Garfield the
case managers will work one-on-one with
families experiencing housing
instability or
homelessness there are many moving
pieces to this Grant and in addition to
my support we have brought in others to
help our team listed here are our
supports we have HC who is a grant
writing consulting firm that we have
contracted with they have created a
program evaluation plan data collection
timeline focus group protocols and
Survey tools they will also support us
in completing our annual progress report
which is called an APR at the end of
June and then we have also been working
with Marcel who's here in the audience
from the SEL County Office of Education
she has gone above and beyond to support
to support us with the implementation of
this grant with sustainability
sustainability planning capacity
building and bridging between District
state and local teams to support
Community School coordinators at the
site leads for this as the site leads
for this work we contracted with
Alejandra VES from VES Consulting to
help our coordinators with preparation
facilitation and meeting structures he
is helping to facilitate the data
conversations during the advisory
Council meetings so that our
coordinators can be active participants
in those
conversations in my next slide I will go
more in depth about the advisory
councils and what they are last but not
least we contracted Greg Peters from SFS
to lead facilitator team trainings with
our advisory councils our advisory
councils are composed with different
stakeholders within our community such
as our community school coordinator
who's the lead and facilitator of that
group students parents staff Community
Partners and the school
admin Greg worked with our teams to
create a balance of power
due to members different positions and
roles we are intentional about
disrupting the traditional power
dynamics that assist based on the
positions individuals hold and giving
more Equity of voice to our parents
students and teachers next
slide now let me walk you through our
timeline We Begin our journey by
creating advisory Council teams at each
site as I mentioned in my previous slide
our advisory councils are composed of
different stakeholders at our sites The
Advisory councils aim to capture
Community member partner voices by
having representations from the
different groups when making decisions
all of these different stakeholders are
included The Advisory councils analyze
data create plans based on the results
from the asset and needs assessment and
then they assess the implementation of
the plan and then they participate in
ongoing
reflection once our advisory councils
have been formed we started the training
that SFS facilitated to develop meeting
protocols roles and Norms as we
completed the last training we started
to work on the asset and needs
assessment our asset and needs
assessment was conducted through focus
groups and a survey student feedback was
gathered via an in-person focus group
conducted by our district team 40
students across our four sites
participated in these focus groups and
they were in English and in
Spanish parent feedback was gathered via
inperson focus groups and because we did
not have the turnout we hope for we also
gathered parent voices through an online
survey we had 243 families that
completed the survey and 11 that
participated in our focus groups staff
feedback was gathered via an online
focus group we had 17 staff members
participate the focus groups were held
right before winter break for staff
which we know is not ideal especially
close too close to that
break our site advisory Council teams
are currently looking at their site data
which they will use to to create site
goals based on that data once goals are
created they will create an
implementation plan the hope is that the
implementation plan of the goals starts
in the fall of
2024 as sites Implement their plans to
reach their goals they will continue to
go through cycles of inquiry focused on
continuous improvements by looking at
data and progress monitoring we know
that the needs of our communities can
shift and change which is why we are
embedding the cycle of inquiry into the
fabric of our work now now I will pass
it on to Jackie who will share her
experience as the lead at the M MIT
advisory
Council thank you Liz and good evening
board my name is Jackie Campos and I'm
the community school coordinator at MIT
as an active participant of mit's
advisory Council I've had the privilege
to witness the transformative potential
of the advisory Council throughout the
last few months our Council has
dedicated a significant amount of time
to Foster ing a sense of community
ensuring that all members feel safe to
speak their truth together we've delved
into the needs assessment data engaging
in Rich dialogue about its implications
and how to best address the identified
needs as a unified school Community I
want to take a moment to highlight the
significant contributions of our
students who have emerged as Brave
leaders courageously sharing their
experiences and perspectives their
insights have been invaluable in shaping
our understanding and guiding our
actions toward creating a more inclusive
and supportive School
environment additionally I must
acknowledge the dedication of our
parents despite their busy work
schedules and family commitments they
have consistently shown up eager to
contribute and advocate for the
well-being of all students their
commitment is a testament to the
strength of our community and the shared
Vision we hold for the future serving
alongside our dedicated parents students
teachers and administrators on the
advisory Council fills me with pride and
joy
I firmly believe that our Collective
efforts will lead to positive changes in
the years to come I encourage each of
you to take a moment to read the
testimonials on the slide these
narratives showcase the Remar the
remarkable experiences and outcomes
witnessed across all four sites
additionally I invite you to explore
further testimonials by clicking on the
link provided on the slide these
accounts collectively emphasize the
effectiveness and the value of advisory
councils next slide
please
I would now like to share the insights
that we've gathered from our focus
groups and surveys integral components
to the needs assessment conducted under
the ccpp grant while our efforts have
been successful in amplifying the voices
of students and parents we recognize the
need for further engagement with our
staff nonetheless the data collected
thus far has unveiled invaluable
insights into the unique needs and
aspirations of each School Community I'm
going to highlight some of the trends
listed on the slide for each stakeholder
group these Trends provide a glimpse
into the perspectives shared by our
students parents and staff shedding
light on their respective needs and
aspirations so as you can see on the
slide um in the focus groups we
conducted with our students we found
that generally students across for sites
feel supported and heard by staff and
they enjoy their expanded learning pro
programs we did find that there's a need
for an increase in academic and
extracurricular options and supports as
well as better food
options in our family survey and focus
groups we found that families across all
four sites have a general positive
perception of parent and student
supports they also have a positive
perception of the expanded learning
problems programs
apologies um one thing that we did find
is that most families did would like to
see an increase in Mental Health
Services as well as an increase in staff
visibility and an increase in expanded
learning opportunities and academic
supports moving on to our staff survey
we found that across four sites there's
a general appreciation for the work of
the family centers additionally there's
a high level of awareness of the
community school supports among School
staff however there we did find that
there's a need to increase parent voice
and a need for more opportunities for
school day and expanded learning staff
to communicate next slide
please
on this slide you'll find some quotes
that were extracted from our focus
groups and surveys conducted across the
four sites these quotes summarize the
sentiments expressed by our stakeholders
and serve as a testament to the
significance of the community schools in
addressing the diverse needs of our
students and families now I'd like to
pass it back to Liz to discuss the next
steps of the grant thank
you next slide please thank you Jackie
as for our next steps we be co-
facilitating with Marcel and rcsd ccsp
budget Workshop tomorrow night for our
four sites with our community school
coordinators our School site admin the
purpose is to align School expenditure
plans with the ccsp goals the CSUS and
the lcap to facilitate transformational
change and improve student
outcomes sites will also begin creating
their site specific goals and plans
based on their data from the assets and
needs assessment we hope to soon be
hiring two case manager who will work
with our for sites using the Thrive
model to assist families experiencing
housing instability and homelessness we
will also start working on our APR our
annual progress report which is due to
the state in June and it includes an
evaluation and narrative that will be
submitted next
slide I want to publicly thank Marcela
Miranda Marco Chavez the HC staff
Alejandro VES and Greg Peters who have
been instrumental in our
success I will now pass it on to Enrique
Calderon good evening my name is enri
keron and I'm the coordinator of
expanded learning here at the Redwood
City School District and I'm going to be
sharing a little uh few updates about
our expanded learning programs from last
year into this year before I jump into
them I wanted to share a quote with you
from one of our parents um they said we
love the after school program they are
kind and provide us peace of mind our
child is safe and learning while we
complete our workday it really feels
like a partnership next
slide so here we have an overview of the
four phases that Redwood City school
district has gone through with the
expanded learning opportunities program
um dating back to our first phase which
was school year 2122
which is when we first received uh elop
funding and the development of the elop
plan was created uh phase two was last
school year which was the implementation
our first year of implementation of our
elop plan as well as the expansion of
enrollment and District partners for
Extended Learning this school year phase
three um we are in the development of
alignment with the school day and the
beginning phases of data collection and
looking into next year year um phase
four will be the expansion of data
collection and
processes now a quick recap of last year
to this year um we have grown
tremendously from 1600 students in
Extended Learning programs to now
closing in on 2600 students in Extended
Learning programs and um across 11
School sites and three off-site
community centers some of the programs
that we have uh Incorporated in all of
our extended learning sites are music
Brazilian drumming coding Fitness and
Wellness steam martial arts hip-hop
dance roller skating as well as
tutoring um additionally we've also
increased our services in our extended
learning sites with services such as
Transportation um Wi-Fi connectivity for
our Extended Learning Partners seal
curriculum seal Mentor groups and mental
health
therapists
and now I will turn it over to my
teammate Gil Guzman to speak about our
efforts around professional development
with our Extended Learning
Partners evening everybody my name is
hilberman uh I am I help out with
professional development in the expanded
learning programs um during phase two
the expanded learning team noticed a
need for professional development in
many of our programs and decided to
create a system of support um so before
the 20 23 24 school year uh we started
working on a plan that would align with
the school day and also support the
after school programs um to do so the
expanded learning team surveyed our
partners for needs and with this
information uh we created a scope and
sequence based on the partner needs as
topics once we had those topics um the
team developed the professional
professional development sessions uh
from a combination of research SFS Nua
data works and PBIS strategies as well
as strategies we found effective as
classroom teachers and school
leaders um so aside from our
professional development sessions we
offer site support um we do this to Aid
the implementation of strategies
expanded learning the expanded learning
team presented at sites we offer
bi-weekly model lessons we co- plan and
co- te lessons we do observations and
give feedback we also created a online
resource folder that is available to
every
site and now let's take a look closer at
our um scope and sequence for the year
um we took the topics that we gathered
from our surveys and we made them into
goals here the green middle part um
goals broken down for every trimester
and underneath you see the how that's
what our PD focuses on um our
goal for trimester one primarily in the
beginning would be emotional and
physical safety and
efficiency because we have a limited
time and we want to maximize learning uh
how would we do that we explicitly
taught modeled and practice rules
redirections and routines um we also
know that every student deserves a
welcoming environment so to achieve this
we planned out intentional and
consistent Community Building uh
building on trimester one um our goal
for trimester two was creating a sense
of belonging and we did this through
ritualized openings um grounding our
students in their space and in their
learning um student voice was also
something that wanted to be increased by
the programs so we presented
participation strategies that focused on
Equity of voice for
students and our last topic of trimester
2 was student empowerment um we
introduced um student feedback forms so
students would have agency in their
learning and for trimester 3 we're going
to focus on increasing self-esteem team
through cultural connection conflict
resolution and healing and we will
address this with structured Community
circles in order to have authentic
conversations and spaces of healing and
we're going to offer individualized
supports for students um who need
this my partner Enrique um had this
great idea of um having Alpac initiative
with our after school programs um and
together with Kasa culo uh we are
focusing on increasing student language
development I really want to give a big
thanks to marela tala and laa pulo who
are district uh language development
Specialists because they really helped
me understand um the Alpac student data
and resources and with this we were able
to work with kasas culo and really
unpack the elpac uh looking at the four
domains and looking at the individual
Kinder first second three five six8
tests and then looking at the weighted
scores for each domain per grade level
cluster um we also looked that student
data and that student data with we
identified students who will take the
lpac um in 2024 that assist uh
casaul and um we identified each student
present level um and then now having
this information this data we started
our implementation phase um we focusing
on reading and Main Idea questions
matching the elpac stems um we also
created this plan using Redwood City
School District Bakersfield School
District Casp and elevation resources
Mariela and laa provided us with now I'm
going to pass it on Enrique who's going
to tell you more about evaluation and
data collection
process all right thank you Gil it's
really amazing having gil on the team um
he does a lot with the Extended Learning
Partners at each site um so I do want to
give him a big shout out for all the
work he's done this year um so along
with the great work that Gil is doing
with our Extended Learning Partners we
knew that data collection and revamping
our program evaluation tool were
essential to maintaining highquality
program
um and this is the work that Elsa icebo
is really leading in collaboration with
our team and so um in order to revamp
our evaluation tool we've gone through
three different phases um in
collaboration with our team as well as
our Extended Learning Partners so in our
first phase we conducted landscape
interviews so here we met with every
program to conduct a questionnaire
focusing on three different areas which
were youth programs and systems the
questions primarily centered on how does
the program centralize and integrate
student family and caregiver voices how
does the program develop design and
create goals or monitor program quality
and how does the program align and
collaborate across schools and the
district and here we looked for Trends
gaps areas of growth as well as
potential supports the district may be
able to provide next we moved into phase
two which was our pqa process review
which pqa is our program quality
assessment that we run with programs
every year um here we broke down the pqa
process into three parts our prep pqa
meeting where we met with each Extended
Learning Partner and we reviewed focal
areas for our observations as well as
aligning our scoring rubric second was
our in-person pqa observations so our
team divided up and conquered uh going
to each School site and each Community
Center to observe for a day um here are
team observe programs at every site and
then we debriefed with them our and then
third was our P our pqa goal setting
meetings so here programs develop goals
or are meeting with our team to review
their goals action steps and indicators
of progress and how it ties to their
overarching
goals now we're in phase three which is
where we are in our evaluation tool and
data collection So currently we're
reflecting the role of Redwood City
School District in the pqa process
um and also finalizing our district
evaluation tool so in doing this we use
the quality standards from the CDE as
well as the pqa tool from the California
after school network and uh the data
that we received from the P prep pqa
meetings from our partners um so here is
to develop an evaluation tool breaking
it down into a few sections which are
alignment and observation the first
alignment meaning that our the standard
practices are reflective of our our mou
and observation so program staff
students outlining and specifying what
we're looking for in a high quality
program next slide
please uh additionally we are looking to
collect the following data from Partners
such as attendance midyear data around
enrollment and program Movement we do
have a few programs at certain sites
there's multiple pro programs on site so
sometimes students will move from one
program to another so that's what we
meant by that um annual goals and
progress monitoring survey results end
ofe data again around enrollment program
movement and go progress um as well as
our own data around School attendance
and academics so we will use this data
to report back to the state for and our
other grants um also run internal
districts reports to see if there is an
impact with students in Extended
Learning and if there's an impact around
attendance and academics analyze and
reflect areas of support as well as
evaluate program quality and
monitor next
slide so furthermore looking into phase
four um here are our goals for next
school year so we are going to continue
building professional development focus
on expanding our lpac support not just
with Casa culo but across all of our
Extended Learning Program sites and also
pilot a eighth grade high school
transition support program or initiative
um the expansion of data collection
implementation of our district our new
revamp District evaluation tool as well
as um finalizing an expanded learning
mission and vision as well as finalizing
our district Extended Learning
handbook so part of reaching our bigger
long-term goals is also having our
program Partners Implement incremental
small cycle changes um that will be
based on the data that we collect so
they will be running these internally
throughout the year um and then our team
will support and collaborate wherever
wherever is
needed right um so I want to take a
moment to give a big thank you to Ruby
and Marco from the county office of Ed
they've been working and supporting with
us a lot or supporting us a lot um also
our amazing Community School
coordinators our School site admin and
all of our Extended Learning partners
that are listed
here now I will turn the time back over
to
Michelle we're just about done so as
always we have next steps one of our um
we are looking at
sustainability we know that we've grown
a lot in the last few years and that we
are working towards um creating and
embedding systems and protocols that
will provide alignment in the work both
at the district level and with our sites
We are continuing to look for uh to do
Grant exploration to provide
opportunities for growth and
expansion and as Liz mentioned our ccsp
first annual progress report is due in
June we'll be collaborating with HDA to
um complete that report
um our Aces after school education and
safety program plan and application need
to be written and our due to the state
in the fall of
2025 um our heavy lift is really going
to be around um in the year 20 in next
year 2425 as we roll out our theory of
action by sharing our vision and making
meaning together there's eight sites we
have a lot of meaning to make together a
lot of people to to bring to the table
um around the document um creating
district and sight goals and activities
and really begin the implementation of
our theory of action and then we are um
finally as mentioned earlier we also be
rolling out our new data collection
tools for both the community schoolwork
and our expanded learning programs we
were probably going to reach out to all
of you to give us some input
into what you are also looking for in
the area of data so um we'll be
contacting you soon um so we just want
to say thank you we know it's a lot to
sit through a presentation that's this
long we really appreciate your time um
it's late but we want to open up for
questions and we thank you Michelle for
taking the time to actually put together
such a long presentation and the
community SCH
team yeah and you know and I want to say
thank you San Albert for presenting on
the theory of action work that's been
going on um Liz and Jackie on the
Community School uh the ccsp uh and the
work that's going on there Enrique and
delto on the expanded learning and of
course I will have to say uh
congratulations to Elsa who's not here
tonight um so at this point what was
that oh okay great I'm glad you're
online yeah hey Elsa uh at this point I
will uh turn to the other trustees and
see if anyone wants to volunteer to go
first I'm happy to call on if no one
wants to uh with comments or
questions sure I'll go first right good
job
um um again thank you so much to um all
of you um as I'm observing you guys
speaking and the collaboration that you
guys have is just awesome and the energy
and the room I'm a sure um I'm assuming
that when you're in the after school
programs serving the kids and the
parents you know it's it's another level
um and of course I was trying to write
down when one of the slides um a parent
that said she appreciates that we um
take her students opinion and that in
and they're able to get the information
of everything that it's happening I
forget what else it actually said
because it was too quick um but I just
want to say thank you I mean obviously
you guys have come a long way right I
mean it's more more more and more
schools are
um becoming Community Schools and of
course with people like you again as a
parent you want to be able to be there
and have that
um
experience the feeling safe feeling
welcome um I do really like what you
guys are doing with the elpac group um
because we do know those are the kids
that need the most help and so um I
think it's nice for the parents to
actually feel it's not just at school
but after school the extra help that
that they get like somebody mentioned um
you know they're busy and they're
trusting their students with you know
our staff so I do want to say thank you
um there was definitely a lot and I do
appreciate all the goals that you guys
are setting I'm sure you guys will meet
it um I just I I just think Rood city is
amazing I actually was just thinking as
you guys were talking I'm like I work
for another district and I don't really
do that
so um so I mean I don't mean it in a bad
way but roban city does wear lots of
hats I've said it before and I will say
it again um so hats off to all of you um
I I know with the whole data piece I'm
I'm happy to answer any questions I know
one of my trusty board members would
love to speak to so that is his favorite
thing
so I do think think that it's important
for the kids to again feel safe not just
obviously we're we're helping them with
the academics but with all the other
extracurricular activities and then I'm
wondering at one point obviously we're
talking data but are we I mean I don't
want to say like tracking but are we
gonna see where those kids are being
served by the after school program or
the Community Schools how their
academics have actually shifted or are
are you guys keeping data
separate we aren't keeping any data
separate we're working on it it's a that
direct thread we haven't figured out how
to do that yet but we're working on
we're going to count on our community
school Specialists right now to connect
their work with students and to
academics and to the attendance but we
also want to find a way how we can link
directly to attendance and academic in
all these other pieces we have
together you have the answer no I'm just
enthusiastically it's a big lift and um
and we know that and we're working hard
and we've been working with the gardener
Center and we are we have a subcommittee
that we're trying to unpack all that um
so that's and we also want to hear from
you as to what you would like to see um
so
it's it might we're planning to roll
something out like I said in 2425 I
don't know if we'll have all the pieces
together but something more um
connected and that's really part of what
what our work is with um with our
Extended Learning as well we want to
keep that school day going and so we're
we are making some bridges
there definitely thank you again um I I
love the collaboration because you guys
are not just one School site right you
guys are many and you guys are actually
putting your
thinking hats and sharing the
information so it's it's really
appreciate it thank you thank
you uh oh no it's it's it's just it's
it's a riot um I I love that my my
questions have become predictable have
become predictable enough to become a
punchline um no but uh
some some of that's desired um so I I
think the part that I love here is just
even the the focus on a theory of action
what are we doing here what what do we
hope to accomplish and why do we think
it's credible that we'll be able to
achieve those goals going all the way
back to what does the community want
what do the teachers want like and just
really being plugged in there um and
then holding yourself accountable for
where is it working or not some parts
are going to work some parts aren't
going to work how do we turn this into a
learning loop we're never going to be
done like ah this is my life language
right and so like I I think th those
part are absolutely
fantastic but then to be missing the
data is the punch line is like it's it's
hard it's like getting a tour of a
bakery and reading through the recipes
for delicious cakes and hearing all the
processes that the Bakers are going to
use to produce delicious cakes and not
actually getting to eat eat the cake is
the cake good right and and and I would
love to know like is this working what
parts are working what parts aren't
working where we've
um already measured some of these things
to see like uh what's what what
individual programs are doing great and
we're going to double down on them um
where do we try something to sound of
like a good idea turn out it didn't work
at all like wow learned a lot from that
I I I would love some of some of those
stories to see that learning process
that's being described on the slides in
action to to make it real um that that
would be that would be wonderful I mean
where I love Community Schools is just
like the evidence is really strong that
Community Schools in a district see
increasing attendance among the affected
populations they see increased School
engagement higher educational attainment
graduation rates college acceptance
rates all the way through I started out
a skeptic of community schools and it
was the it was the data that I saw in
the studies that showed me that they
they were effective so um I I'm I'm so
glad that we're doing this work and I
can't wait to receive the punchline
about how how we're how we're actually
doing and and how I'm retiring next week
didn't you know
that
I was like Michelle you better
not I do have to put in a little bit of
a plug right now that we actually need a
data management system that is going to
help us to make this happen we can stop
there but I'm just going to put that
plug in and I'd love to have that
conversation actually with that said um
is there a data management system off
the shelf out there that other districts
are using
other states I know California is way
behind in a lot of this but I'm just
curious there is a data management
system we wrote a grant for um the
measure K Grant which is a big one we
wrote and the data management system we
put in there was Salesforce
Salesforce uh boys and girls club uses
it some other uh life moves uses
it so I'm not looking at Dr Baker I
don't know if he wanted me to say that
or not it's fine the we've got the gr
out there we'll see what happens
yeah uh well thank you very much thank
you to all of you here thank you for the
presentation I know that if the
presentation took an hour to deliver to
us probably a hundred hours went into
put I don't know you know with all of
you I'm sure a few hours here a few
hours there but I know I know it's you
know typically at least at least you
know double quadruple time so anyway
thank you very much um and think it's
important for us to hear and know about
and also for our community to know about
we have a lot of people online and of
course we know that people watch our um
YouTube and zoom afterwards so anyway I
think it's great to get the word out um
you know on the data it's interesting
well actually let me just let me just
sort of take a step back so
reflecting um Community Schools I'm so
proud of our community schools in
Redwood City and I think we do need to
just give ourselves a big pat on the
back for that um like you said I think
you said 25 years I was trying to figure
out about how long we've had them we are
leader in Community Schools um across
the state I know that um I have gone to
so like I was thinking back like you
know 15 16 years ago I was going to
meetings where there was just a few
people doing community schools and I was
trying to learn from them so I could
bring that back to our school district
and then I look at now like the state is
really promoting it all over right
because we have the data we know how
important it is and we have we have
really grown our program so you know
even during the Great recession we kept
the Community Schools we've continued to
grow our program I'm so happy eight out
of 12 schools I mean that's remarkable
from where we I think we you know when I
started we had four and we were sort of
barely holding on with four right and
just look at all of you in the room and
those of you online and other places
that are supporting the program so uh
really thrilled with this it's pretty
clear from a lot of the qualitative data
that you're Gathering through focus
groups and others so I mean I do think
we need to figure out a way I mean that
is qualitative data it's not Quant ative
um but that whole idea of the sense of
belonging um feeling like you're
important uh feeling challenged having
those enrichment enrichments those after
school learning oties a lot of that is
really important we know that that
translates into success in school right
um I know that years ago we did work
with the gardener Center and we actually
to your point we try you know there's so
many different programs we offer and
students of course are getting a lot of
different things and it's it's hard to
figure out well what is that thing that
might be moving them to academic success
or you know other means of success I
know we did work with them and actually
what I remember one of the things that
came out is how important PE was um I
don't know if you remember this John
that when we were looking at the data it
was very interesting that PE and recess
actually came out as things that were
really important and so I know that and
and we didn't have as many things going
on back when we did this with the
gardener Center but and I know you're
working with them so I guess I would ALS
in addition to thinking about the data
management system with Salesforce
continue that conversation because they
have a lot of our data we've worked with
them I mean we' need to pay for that so
again we have to figure out how we would
pay for that but I I totally agree with
you on this regard that we do need to
you know and it's not just going to be
one program and one adult that that
impacts the child but we do need to
figure out are there some things that
we're doing that are really making a
difference versus others and I know you
guys are working on those every day and
some of that again you see in a more
qualitative kind of um subjective way is
that right then that then if we don't
have the quantitative data at least we
we can do that so um I was super excited
just some of the new things that you're
trying like the dean of students I love
that idea and I was reading a little bit
in the comments about um the Dina
students you know describing what they
were doing and all that and that just
sounds great and again I'd love to see
the data coming out of that and how
that's working really appreciate the
focus on um the academic and
extracurriculars you know hearing that
that's important the enrichment um I
know it's something that I've advocated
for we've advocated for we're always
trying to figure out how do we find
money for because it's not necessarily
in the ongoing money that we have um and
then uh I really like that you're doing
the uh communication and the
professional development with the
extended day learning and thank you um
sounds like Gil you're doing a lot of
that and Enrique really appreciate that
because we know you know the kids are in
School five or six hours with us and
then they've got that extra what three
to four hours depending upon the program
and so it is important that we're
communicating and translating and all of
that so thank you for for all that um I
just loved you know so much of what I
heard I took lots and lots of notes but
I think I'll stop there and just say uh
thank you and continue to report back to
us and you know particularly around as
you get more data and figure and you
know I know it's really hard and that's
why I'm always like okay what other
school districts are doing this because
it's not an easy thing when you have a
student who's being impacted in a lot of
different ways to figure out what is
what are those things that are really
working for them so anyway thank
you yeah I think it's I I love Redwood
City School District's commitment to the
Community Schools I think it's such an
important part of what this School
District offers what any school district
should be offering and I think that the
transition from like four to eight now
really happened in like the last five
years maybe not
even last four years yeah so it's been
it's we just need to yeah I
mean yeah that is that's that's
remarkable and I think that it's it's
just wonderful to see the impact that
that's having the number of students and
families that are able to take advantage
of it um I think if we were looking for
one data item I'd actually love to know
how many are we not addressing um what
is the need and how much more do we need
to go after like are we 20% of the way
there are we 80% of the way there I
think that would be something that would
be pretty helpful to understand um and
that could work across you know any
individual program or the whole thing as
a whole um I do kind of want to ask two
bummer questions like can you remind me
how long the ccsp grant lasts for five
years years and we're in year three
ending year one ending year one okay and
there's okay Beyond an MP so that's good
yeah let's ask about let's ask about Lop
then is that one that one felt that came
out of the pandemic so is that ongoing
there's no end to it and there's no what
the nice part about it is and I think
that's going to change there's no
reapplication process and there's no
attendance requirement okay but I have a
feeling that's going to
change okay but I also Marcel you also
brought up that there might be renewal
for the grants maybe or you're thinking
correct um there's some talk that it's
possibly going to have a two-year
extension above the five
years um so that's a possibility but
again we don't know we don't know okay
and I'll just repeat that you're saying
it's possible that there's a two-year
extension but we don't know yet okay um
yeah okay great then that wasn't quite
as bummer of an answer I was expecting
so but thank you for scared me there for
a
minute I want these to continue and you
know it's nice to know that the funding
source is already identified and be able
to keep those things going um there are
a couple things that um you know that
were neat to see and I'm excited to see
the impact that they have particularly
like the focus on the uh lpac the taking
the lpac and the collaboration with KAS
culo and with the expansion of it next
year um it will be really interesting to
see how that you know how that cohort
works I still remember back when we
looked at the cohort of students doing
cap tutoring and how that was you know
having positive impact and being able to
see that kind of cohort analysis will be
great um and then the survey and Trends
um I thought was kind of interesting
that on the family side they don't see
the staff and on the staff side they're
not seeing the families and that' be
really interesting to see how how that
gets addressed um you know in a future
report uh because I think that you know
it's clear that they want to engage um
and just figuring out what's the what's
in the way for it but again I I agree
with Alisa that um an hourlong
presentation takes a lot more and it's
reflective though of of of all the work
that you're doing um and I think that's
the really important thing so thank you
again so much for coming here and
presenting tonight uh Dr Baker do you
have find nor marks yeah I think
Michelle you and I are the only ones in
the room oh God the that remember the
original Community School you you were
at one I was at TA yeah and I didn't get
it when I was at Hoover and I was really
kind of upset that I got passed over um
but there were reasons I I understood
that I was already working with Stanford
until they uh allowed someone else Mary
Lon to have it and um but where it it's
gone now it's amazing it is amazing it's
too bad that Dennis and Maria are not
here because they were around when it
started uh and uh to see it
now with with the after school programs
that are there the expanded learning I
should say in the dick of the work that
you have done Gil what you have done
with the professional development
because that's never done before with
our partners after schools which was
really I thought a dis a real disconnect
that we were not talking to one another
um so kudos to both of you for all that
hard work all the hard work for the
community school coordinators oh my God
and Marcel thank you for coming out and
helping us when we need the help I mean
she's there we have questions and you
called it should not say you call the
state and you don't get a a clear answer
so we go Marcela can you help us out
with this and she's she comes so thank
you so much even for being here tonight
thank you thank you so much so I'm
really proud of the program really proud
to compare where it was you know just
when it started back the 25 years ago um
and to
[Music]
hav get at eight sites now there's
really probably maybe one more that
should have it um but but we could talk
about that later we talk about that
later we
GRS they are writing grants that's the
thing they are wrting grants I mean what
you went through for the measure K let's
see what happens um by the way we did
meet with um we did meet with uh slokum
and um Corso good so we'll see what
happens we'll see what happens with that
but anyway congratulations to all of you
what a wonderful job I mean a lot of fun
to work with I'll tell you I know I see
you all running back and forth to me go
oh my God what's going in that room now
but um anyway if you can get a hold of
Amy Amy has a lot of the data the data
and of course Kristen probably has
access to it also yeah I will okay and
I'll let her know you call her because
I'll see you tomorrow okay thank you
right thank
you by the way we really tried to get it
down to 40 minutes
but all right let's move along to uh
consent items um we'll do 10.1 it's a
single motion to approve all our consent
items except for 10.5 and 10.6 which we
amended the agenda to move to action
items um so can I have a motion to
approve the remainder of the consent
items so
moved
seconded all in favor I I
I all right then let's move to 11.1
approval of the 2023 24 second interim
budget
report and Rick you can
start what happened to the
[Laughter]
CR the gripping
budet on good evening everyone board
members and those in the community
watching from home uh tonight we are
here to present the
2324 uh second interim financial
report uh going through the slides
tonight uh and also a reminder this is
in coordination with the budget book
that's also in the uh board item as well
as the uh lengthier or multi-year
projection uh that was included with the
board item uh right now uh this is a
familiar slide that we see uh at every
presentation uh just showing the
circular nature of school district
budgets and where we're at in the uh
budget year if you will and right now
highlighted with the uh red boxes uh the
second inum report uh you know we had
previously just heard about the
governor's budget proposal in January
along along with uh our first inim
report at that time too we're now
eagerly awaiting the revision uh with
hopefully all sorts of goodies in there
that will benefit our district uh but
arguably if it looks much like the
governor's budget proposal it will not
so uh we'll go through that uh we also
start uh the budget adoption or budget
development process for Budget
adoption uh I think I heard someone
mention earlier that yeah after tonight
we then introduce our next oute uh when
we start talking about budgets so 26 27
and we'll talk about that u in a few
slides uh then going through budget
adoption with the uh lcap public
hearings uh along with the budget public
hearings uh followed by the board
adoption uh at the last meeting in June
at this
point so going through this uh Ed code
42130 says that we must report annually
twice at first inum and second inum on
the uh condition of the district's
budget uh the first intrum uh covers
July 1 through October 31st uh the
second intrum from July 1 through
January
31st uh and if we're in a qualified
status at second inim uh we would have
the opportunity to provide a third inum
report to the County Office of Education
and the
CDE uh good news for us we are
certifying positive tonight uh so once
again telling the ending before the
whole story uh but I know at first inum
we did S self-certify as qualified uh we
did have discussions about what it would
take in order to restore our positive
certification at second inim not to
avoid uh the third inum report although
not fun uh just a matter of showing
where our financial health is with some
of the measures that were taken between
I'll say December uh and tonight March
20th uh as we prepared this
report so starting with budget
assumptions uh these have been updated
since uh the first interum report with
information that we received from the
governor's proposed budget uh notably uh
for
2425 uh the projected Cola for lcff at
less than
1% uh right now at 76 uh there is
speculation that that may change
slightly but it shouldn't go
significantly up or significantly down
when the May revision comes out from uh
the information we're receiving uh you
can see that the uh calers employer rate
uh remains stab at
19.10% uh in order for that to change
that as legislative action unlike Cal
Pur where calp gets to set their rates
annually uh you can see that that is
continuing to
increase uh up to 28 and a half% through
the 25 26 school year uh of note you
know it wasn't but 10 or 11 years ago
when that rate was right around 11% so
to put that in
perspective uh we're near ing or
approaching 20% increase in our employer
rate for uh our employees that are part
of the Cowper's retirement system uh
step and column uh Remains the Same
property tax increase and the Consumer
Price Index has been updated uh all of
these assumptions will be evaluated uh
after second inim again uh along with uh
what comes from the governor's main
revision will be taken into account as
we go through this
process uh the next couple of slides
slides uh are focusing on revenue and
expenditures uh for the first interm
report for the presentation we highlight
only fund one uh is our general fund or
the fund that pays for the majority of
everything that we do in a school
district uh so you can see on here uh
that we are showing an increase uh in
revenues since uh certainly since budget
adoption uh in even first intrum uh most
of the lcff revenue increases
uh were because of the low projected
Cola which does not necessarily make
sense um in some ways uh but because of
the lower Cola the money that we
anticipated with our inl taxes being
transferred to our independent charter
schools has actually been reduced with
that lower Cola uh we are also able to
uh look at all of our independent
Charters first inum reports uh and bring
in their P1 or period one attendance uh
and their current enrollment versus what
they projected back in
June on this slide this is simply
breaking down uh the percentage of each
Revenue Source uh and what that means to
The District in terms of dollars uh
along with
percentage uh this is a graphical
representation of the previous slide
showing that uh between the lcff base
and our supplemental in concentration
that is roughly about 65% of our annual
revenue going into expenditures uh you
can see that we did have some reductions
in
expenditures uh from our first instum
report and we'll talk about that in a
little more detail in a couple of slides
uh but really this was a combination of
factors including looking for current
year savings uh as well as the actions
the board took uh at the first meeting
in March uh with reduction of services
uh primarily geared around one-time
funds uh from covid that are either
expiring or fully uh expended at this
point in
time so you can see on here the
difference of about $9.4 million uh in
expenditures through this slide uh is
the percentage breakdown of uh each of
these categories uh in the amount uh of
expenditure they represent in our budget
so here this slide has been modified
slightly since the one in the board
packet uh showing the graphical
representation of the uh expenditures
for fund 01 and then color coded
although one of them is slightly off
color from the graph shows the types of
positions and services that are
generally funded by uh these buckets so
uh for example in certificated salaries
that includes classroom teachers tosa
counselor psychologists site
administrators and district office
administrators uh and if we look at uh
diagn services and operating expenses uh
that includes utilities Network Internet
Insurance Professional Services
contracted
personnel and outside services that we
pay for on an annual basis uh that
contribute uh to make this up I would
note that these lists are not exhaust
exhaustive uh but just uh Snippets for
people that may not understand what fall
into some of these buckets uh out in the
general public um you can see on the
bottom left corner the certificate
classified and the benefits represent
about 74% of our expenditures in our
budget on here uh is the ending fund
balance for fund 01 uh the section
follows our revenues and expenditures uh
of note on here uh you can see that our
transfers in uh those are transfers in
from fund 25 our RDA funds was reduced
by $5 million so uh at first inum and
there's another slide on this we were
expecting to transfer in$ 14.3 million
uh for this school year uh and through
the work that was done by uh staff
cabinet uh and the board we've been able
to reduce that to 9.3 estimated at this
point for
2324
going into the next couple of slides uh
I left in the first intrum uh multi-year
projection just as a reference point as
we go through the next couple of slides
and really what I wanted to highlight on
here isn't the revenues uh or
necessarily the individual expenditures
on here uh but just to show that at
first interum report and one of the
reasons or the reason why that we
self-certified as qualified was because
of the fiscal stabilization plan
measures of a reduction of 5 million and
65 million respectively in our two out
years uh the reason that we were uh
self-certified as qualified is because
not all of those expenditure reductions
had been identified at that
point so going through uh we were still
showing that with those reductions we
were able to meet our minimum economic
Reserve uh and so it was really just the
work of doing what we could to uh
minimize or eliminate those as much as
possible so uh this is simply a
highlight out of each multi-year one
from first interim and one from second
interum the top one uh showing again the
uh need for uh5 million and $6.5 million
do in reductions the second one showing
what we are submitting tonight for
approval a fiscal stabilization plan
that requires no additional reductions
as uh we sit here tonight in either
2425 or
2526 um the reasons for this reduction
uh you know really hover around the five
things that are in this bullet uh they
have been reordered from the uh
presentation but they're the same five
items that were in there uh really
showing what impacted those numbers the
most uh and it's from the uh staff of
along with HR and Wendy U Dr Baker Anna
Herrera uh we went through this with all
of our staffs as well and looked at
current year positions that are unfilled
or were unfilled for the majority of the
year uh we talked about the likelihood
of those being filled uh before the end
of the year and some estimated savings
that we could receive from those
positions uh we also we're working and
we're still continuing to work that we
don't have double budgeted positions
where a position remained open that
still has an encumbered budget and then
we have Contract Services coming in so
we're paying it in two different places
so to speak in terms of uh incomers to
the budget so we were able to clean up
some of those as well um that were uh
essentially being counted twice uh in
the budget at first Centrum uh the
elimination uh is the March 6 meeting of
onetime funded positions uh that doesn't
necessarily mean that's a layoff for
everybody uh there are other open
positions that some of those people will
move into during the course of this time
period uh and then we did have some
reductions of
services uh based on particular kinds of
services uh that were either no longer
needed or lack of funding for those
positions moving forward the two small
things but they did make a sizable
difference uh was the governor's
proposed budget Cola and the impact that
it had to uh the property taxes that we
pass on to our Charter Schools uh as
well as a charter school Ada that I
mentioned
earlier so now looking at uh the the
short version if you will the multi-year
projection for the second interum uh you
can see the updated revenues and
expenditures from the first several
slides in the budget book uh as well as
the zeros highlighted in green on the
fiscal stabilization plan
measures uh I think it's important to
note that although we have zero on these
two lines uh this doesn't mean our work
is done uh and that we don't have to
worry about this in the future uh as
we've discussed at at previous meetings
and last meeting and several other
meetings uh we are still using some
onetime funds um as a result that came
from either the state or federal
government uh that are carrying some
program services and positions through
next year uh but those funds will uh be
fully expended
uh at that time period so we'll be
having some conversations but not the
same ones right we'll have to
determine uh what program Services uh
are still warranted and where those fit
into our Budget moving forward and then
take the appropriate measures to make
that happen uh so that work will start
uh as we start budget development
through the summer and in the um late
late summer and early
fall so with the second inum uh with
those reductions we are meeting our uh
minimum reserve for economic uncertainty
uh thus our ability to self-certify is
positive uh for the 2324 second intrum
uh also by doing so as mentioned we will
not have to do a third inum report uh
this school
year other balances uh this is other
balances of our other funds there's only
one that I'd like to talk about with the
aster and that's capital facilities uh
as we were preparing the budget
documents uh we normally prepare the
funds first uh because they tend to be a
little bit easier um to get through uh
and check those off and then we work on
fund one and the multi-year projection
for that uh in fund one uh that was
submitted to the county uh we did make
the adjustment to the fund 25 and the
RDA transfers in uh unfortunately we did
not make that on the fun 25 sheet so we
had to go back and modify that uh and
increase that uh an additional $5
million uh from what was in the original
uh budget book last
week so as we move forward uh we're
still uh continue to Monitor and as I
mentioned uh the May revision which will
be out sometime around May 10th uh to
15th uh still looking at uh State and
National economy I'll even say local
economy as we go in and we relook at
what we're projecting for property taxes
uh in the oute the out oute and
eventually the new triple oute uh
that'll come up pretty quickly uh still
our staffing issues that we uh continue
to have in some uh hard-to-fill um uh
positions that contribute to some of the
issues that we were trying to correct
with contracted Services versus Hiring
Our Own employees or having vacancies uh
and making sure that we're in alignment
and not double accounting
uh we have employee negotiations that
we're currently in with rcta and we're
starting our CSA negotiations later this
week uh and then of course our
enrollment our impact on school sizes uh
and classroom sizes uh throughout the
district as we go forward uh tonight in
March is our second inim budget report
the May revision and then uh the lcap
and budget public hearing uh followed by
the budget of option so I know that did
not take an hour uh but it took
us felt like hundreds of hours to
complete uh but I'll hand it back over
to the board for uh any questions or
comments all right thanks Rick thanks
for putting together the presentation
and your office for all the work that
went into getting the inur report ready
for us uh and also taking the time I
think you met probably you've answered
our questions over the over the course
of the weekend um would anybody like to
start with questions comments or
clarifications
well it wasn't an hourong presentation
but it is a 188 page PDF um that's
that's behind it um so definitely
appreciate all the the hard work that
goes into making this happen it's
wonderful news that there's not going to
be a third intrm um and while it sounds
like there there may be some Cuts
forthcoming next year as some of the
one-time funds expire we no longer have
a mystery item of where are we going to
find six and a half million dollar so
that's a relief um so Bravo on that
um in terms of the magnitude of the
expiring funds um that that are that are
going to expire next year just do do we
have a sense of order of magnitude just
so we can start working with the
community and communicating about like
the the size of of cuts that we so um
one thing that I'm I'm quite concerned
about and we've spoken about it is you
know we have our mental health
clinicians it's about 2.4
million so uh as I was at superintendent
advisor
uh the other night I said we're writing
a grant for 750k we have 500k that's
coming in that's not enough yeah not
enough and as it is that if we get those
Grant dollars it's going to help with
the money that we're spending right now
for those positions so that is a concern
and I've not only mentioned it in our
small executive cabinet but also to
principal so people know that you know
it's it's out there yeah um Anna paa as
and also Michelle is involved in um
looking at these grants um the one that
is for
750k is due in four
weeks from the feds the feds so we are
on top of it to see if we qualify and
can move forward um there are some other
dollars that are also out there for
mental health from different other
agencies and so we're looking at them
too
but I hoping that we get a sizable
amount so maybe we don't have to go
through that part again uh especially
with more mental health people than our
clinicians than we did this past year
because I know the money is running out
that's my biggest fear and then you're
talking about uh mtss coaches and then
you're talking reading specialist the
reading intervention people and there's
not much out not much out there for
reading intervention I'm surprised I'm
really surprised while looking at the
state bed
Grant I I think it's good that we're
really clear with the community about
like here's the current status of things
here's what we're trying to do about it
you know so that it's not a scramble at
the end and yeah yeah so thanks um in
terms of the the the bond money that's
there measures like do we have any
thoughts around when we can start the
ball moving on that and start
deploying yeah working on that and Dr
Baker and I have spoke and we'll bring
an update back to the board when we
bring our architect pool uh for approval
and there's and isn't the
um can't remember this name van pal yeah
they will be presenting isn't it
tomorrow night tomorrow night at the
cboc yeah yeah cool awesome um cool that
that's all I
got I don't have any questions this is
like what my third question
presentation part of the budget
committee and then the superintendent
advisory so yes thank you and your team
ADV so so again thank you and and the
team of business services for all the
help yeah I just want to say thank you
very much I mean it's pretty clear how
much work goes into the budget on a
regular basis and then just preparing
the reports um and we had an opportunity
to talk earlier this week so I got
questions answered and yeah I think the
important thing is you know right now we
sort of you know we're qualita we're
qualified right that is that right the
right term positive qualification
positive qualification thank you
positive qualification I have to go back
to the slide and look um so that's
important and I I do agree with with
David that uh you know we just need to
be clear with the community I mean we
here here's the deal the board we've
been talking and District staff we've
been talking about this for years we
knew as the money was coming in it was
great news we've been using the money as
it was designed for students
we've you know the parents loudly spoke
uh staff has loudly spoken about how
important these things are that were
funded by a lot I mean a lot of it was
the stimulus money from the p and there
was also some other grants and things
like that so you know in addition to
talking about at the board meeting we
you know I know we've talked about it
and you're thinking about like how do we
continue to have those conversations in
a broader way and get input because it
clear even though we've been talking
about it was pretty clear that was a
surprise to our community and so we need
to be uh prepared for that and you know
mental health clinicians we've been
talking about that again for years and
we know it's important um I will say I'm
going to a csba board meeting this
weekend so I will talk to our
legislative Advocates about this and I'm
sure I'll hear from other uh regions uh
but I know that a lot of people have
used this money for mental health so
I'll be curious to hear maybe there's an
opportunity for csba and axen cas and
others to
Advocate once again it's kind of crazy
that it's a mental health sort of you
it's a
social emotional thing and yet we're
Educators but it always goes to the
schools to provide it and it's important
to provide it but maybe there's an
opportunity to seek out some additional
funding either from the state or the
feds around this you know we used to
have county Support um but then that
went away lied yeah lied because the
County's budget I mean it's primarily uh
Healthcare kinds of I mean if you look
at their overall program well recently
Santa clar County and I caught the tail
end of the news
article um on Tuesday Yeah Tuesday was
the night I was home um and I forget
what school district and I have to go
back and look but they are providing a
Wellness Center at that in that District
at each of their schools and it's being
paid by Santa clar County so it provides
them with mental health case workers and
so forth I've got to go back and see see
if I can find that Source on on ABC
channel 7 and look at it again see what
school district and how did that come up
should should we be leaning a little bit
harder I was how did that happen did
that Happ anyway um yeah so it's good
that we're talking about it and you know
we'll have to figure out how we
communicate that out to the community um
thank
you yeah thank you Rick in your office
um you know and and actually the whole
whole governing the whole cabinet for um
the work for pushing forward on the
stabilization effort um to get a
positive certification here um you know
I know it wasn't easy both technically
just getting the numbers to work out
right but also um you know the execution
of of evaluating how we were going to be
able to reduce where we needed to um so
I appreciate that work uh I you know I
looked at looking at the fund 25
transfer in um you know for years back
it's always been there and it always
goes down but I've never seen it be so
high in the budget you know it usually
starts at like maybe 2 million and then
we'll get reduced down to zero and
seeing it starting at like 14 um says
that yeah clearly there's still some
buffeting that has to happen into uh the
budget there um so I know that as we
start yeah with the next the new out
years um might be a different picture
that we're looking at um so we we'll
have to see what it is but I agree that
um figuring out like how we separate
what is is onetime funding from this is
you know the budget funding how we're
clear about that communication what
we're going after for Grants and then
contextualizing it with you know how any
changes to a program at any specific
site affects that site because they're
often having additional support for that
same kind of program through other
funding um and when we talk about it in
just isolation of you know okay so we're
cutting the you know lcff funding but
the County's still putting money in and
we have another Grant there it's it's
hard to understand that whole thing so
we'll have to pull that into the
conversation um anyways uh but thanks
again so I don't did you have any
comments no I know your Department's
been absent people so thank you Rick for
doing all the work your not only your
department but yourself because they
were here to on weekends and late nights
to make sure that this was going to get
done and now we go on to negotiations
and so that's still another thing that
we have to consider because when we
start developing this process whatever
this process is going to be which we'll
probably we we'll talk about in a future
meeting and have a a day where we're
just going to focus on that um we have
to consider that also so that comes from
somewhere right uh comes from some
bucket so um yeah I mean I think that's
an it's important for I mean I think we
all know this but it's important for the
audience who might be um interested in
the budget right now we do not have any
increases uh well we step and column
increases we have in there but we
wouldn't have any additional increases
that are negotiated all yeah salaries
and benefits yeah uh in there for future
years so as you add those in which we
know we want to do then we also need to
look at what are other areas that we
need to cut back on so it this is just
this is a constant cycle right anyway uh
much
appreciated
all right with that we'll move on to our
next action item which is 10.5 uh
the have to vote on it yes you're right
rookie mistake rookie
mistake so can I get a motion to approve
the second interum I'll move to approve
the second interim
budget I'll second all in favor I
bra great and without a motion approve
now we're moving on to the next action
item of uh 10.5 uh which is the approval
of the eate bid process for the Redwood
City School District uh way service do
you want to cover that so what we can do
Rick we had a a question from Cecilia
earlier today and so this is to ex to
make you aware of her question and then
also to um talk about the response so
cilia you could you could either give
the question that you presented to us
earlier and then we'll respond to
it I could try to say what I asked but
let me look for the actual email so that
I don't miss anything um the first thing
is I noticed like the title didn't match
the recommendation so it said the title
was um or is
to
um here you go let me read
it approval of R bid process but the
recommendation is to approve a
three-year contract and so I just wanted
to be clear and so because it was after
the 72 hours the change couldn't be made
I mean you guys could probably explain
it because that's the one thing that I
was trying to understand and so that is
the reason why um I talked to Dr Baker
earlier um and so and then let's see
what
else
you want Rick to go through the response
because do you want to do that yeah I I
can I think I
remember if you need to have something
pretty soon yeah so uh yeah thank you s
for bringing this up um the uh at
minimum uh in item and I'm talking about
both of them interchangeably right now
10.6 or 10.5 excuse me process a minimum
should have been removed and it should
just been approval of the eate bid and
subsequent contract for three years of
service uh we acknowledge that um uh the
second one uh we did remove the word
process but we could have been clear on
that so I'm saying uh on both of those
titles it could have been clear uh also
we did add uh the total for the
three-year contract that each one we had
it on an annual basis but we also added
the total contract price uh for those
three uh important to note that the uh I
might have them
backwards uh let me just
make yeah so the bundled internet access
uh is a three-year contract per e rate
requirements uh we do have the ability
to extend for two one-year options on
that for a maximum length of an eate
contract of five years uh on the uh one
for land service it is a three-year
contract uh we have the ability or it
automatically Returns the month to month
if another contract is not
uh uh bid and negotiated prior to the
expiration of that date U there was
other some other issues with the word
eate on the board cover that was
prepared by Infinity Communications not
District staff uh they used R rate e
rate little e big rate uh e Dash rate uh
we tried to clean those up on the board
cover at least when we brought in some
of their language uh we did this too for
um one on each uh with just e rate
rather than e- capital r rate uh but
otherwise 15.5 is for the approval of a
three-year contract for districtwide
wide area Network
Services U
10.6 uh is the eate uh approval of the
e- rate bid uh for internet access uh
one of the questions was because the
location was listed uh at Hoover that is
just our uh point of entry and exit of
Internet services uh the land links
connect all services through that one
internet um
connection so that's why it's at a
Hoover that's why it says Hoover when
when actually it's
for all scho and that was my confusion
because in one item you see the Hoover
address and then on the WN you see all
of them so that was you know again that
was another good Stu to
yeah so thank you
great questions does anyone else have
questions comments that they want to um
bring up while we have a chance to
discuss these
items nope can I have a motion to
approve
10.5 I will make a motion to approve
10 seconded all in favor I all right and
similarly since we just discussed 10.6
I'll make sure that nobody had comments
or questions about 10.6 specifically no
we covered it all in the previous
conversation great then can I have a
motion to approve
10.6 I'll make a motion to approve 10.6
seconded all in favor I I okay that
finishes up the action
items uh and we get to move on to board
and student uh board and superintendent
reports I'll go first and I'll repeat
again just for for this purpose um for
for this item uh I attend a
superintendent advisory committee and
Rick gave the report on the budget um
and then I met on my 101 and so part of
the budget he came in and so explained
that um slide again and that's it that's
all I
have yeah I'm there's a bunch of
different stuff um I met with a number
of members of the community um about
ongoing budget items uh responsive to
the last meeting uh also had a number of
different discussions about the 2025
2026 school year and Beyond at Aryan and
what that's going to look like with two
growing programs and what are different
options are there um and yeah let's see
um
had a meeting with the
Dental Board I did I report on that last
time I'm forgetting but said you were
going I that that that meeting did
indeed happen um we're still waiting to
hear back more concrete recommendations
for the district um but there's a second
meeting that's that's going to follow
from that um and then there was the lcap
advisory meeting on the 11th um yep and
then a meeting about the budget yeah
okay so I think that's pretty much it
for me
sorry
I don't have anything to
report yeah I was at the elcat meeting
as well um just so everyone knows it was
presentation about what the lcap is and
then there were breakout rooms looking
at the different goals and how they went
last year um there's a couple more
coming and then lcap comes through the
board in June um and then there was the
measure youu parcel tax committee
meeting um they reviewed and approved
the year six measure you committee
report I'm sure we'll see that in a
future meeting um they and passed a
resolution uh saying that the revenue
was expended in the manner appropriate
with the ballot measure so that was good
um and then they elected a new chair um
Stephanie Gibson so congratulations
Stephanie uh and thank you for taking on
the role of chair um and you know and
obviously thanks to Janet borgens who
turned out but was a great chair prior
to
that superintendent's advisory committee
measure you committee and uh some work
with you know um Garf uh garfied over
the weekend you
know great um so next up is
correspondence well we've all gotten a
lot of emails about uh the budget and
budget cuts and questions about the
budget yeah I got an email about that I
was going to report here uh that
actually Janet and I both got it um but
speaker came and spoke in oral oral um
you know oral communication and that was
basically the email was covered from
Chris um yeah otherwise it was budget
cuts um some staff discussing SLC case
loads as part of you know things like
that anyone
else I had some correspondence with a
vendor do Chinese about uh Mandarin
immersion uh online reading programs and
the like um no concrete recommendations
from that but this just a a conversation
I had and then a bunch of correspondents
like I mentioned about Orion 25 26 and
Beyond okay then I think we can move on
to other business and suggested items
for future
agenda what you think on the on the
Orion front I I think at some point
we're going to need to agendize an item
to review kind of the the game plan of
what what we wanted I do there as as we
have two growing U programs at that
campus so right and I'd like to put that
on a and and it can be done offsite
where if people are willing they can
come to that but also we're going to
need an offsite to for several things
number one we know that um
for 2425 we'll have the budget in place
I'm concerned about 25 26 and 2 6 27 so
I want that discussion and what that's
going to look like moving it forward
when we come back in the fall number two
is also so the other piece will be
talking about the Orion and then also
talking about
um the charter schools plus the other
leases that are coming up that all into
all plays into it so we need to have uh
that discussion so I would like to have
like maybe a half a day maybe a little
more than a half a day because it
probably will take us longer to get
through some of these items and to get
your input the other piece that we want
to look at is data and how data is
presented and want to get each of your
thoughts because I'm getting several
different pieces but we can't do it all
so I want to narrow it narrow the scope
and so that we go in that direction and
we're also looking at some of our
assessments at this point in time which
I'd like Anna to share with with you and
what our thoughts are and where we may
be going next
so I know um not I'm hoping that
sometime excuse me in maybe early to
miday we could do this and then bring it
to an open board meeting not that that
won't be open it will be open but where
we really advertise it and people come
out and see what we're actually planning
especially for the budget especially if
we're going down the road of looking at
leases looking at um Orion and then also
looking at how we're going to start
presenting data if it's going to be in
the same manner is it going to be
different but I need to get a consensus
because we're kind of moving in various
directions yeah so in addition I think
that all that sounds great I would say
in addition to not just focusing on
Orion but also I think it's important us
to look at every School site and the
populations at those I mean I mean I
know I've gotten in the past as an
example emails from parents who were not
able to get into Kennedy Middle School
because those classes were impacted so I
think it would behoove us to to really
look at every school in the enrollment
what's the capacity at that school site
for the classrooms I mean we we're also
I know we're Gathering a lot of that
data now because it's also part of the
bond um program but I think you know the
timing is actually really good for that
because we're getting input from school
sites um input from the con the
construction manager we know the program
needs um and you know it's all kind of a
package in terms of what we might want
to do to make sure that our programs are
able to grow at the school sites and
then where we have room There's an
opportunity to rethink what we're doing
there right right and and Olivia's been
very good about giving us each month
what the attendance is and what it looks
like in each classroom so that's I've
been that would be great for us to see
yeah I think you have it you didn't she
give it to all the board members if I'm
not
I thought recently no it's a folder and
each month there's something put into
the folder oh I might need a reminder
about the link for the folder we're in
seven months seven then I'm looking I'm
looking great we got it we got it for
the 10 days and maybe it's still in that
there but I yeah if you could just have
her s it again yeah yeah because you all
the schools it has all the classrooms
anyway I think it's great to to think
about a Ryme but in the context of you
know everything else
yeah yeah so we make sure she gets that
out again I know I thought she said I
thought when she sent it she sent it to
all of us with the folder and then each
month she just puts stuff in the folder
yeah
okay good so
um we can we can I would wait till Janet
comes so that we can look at calendars
for that you know early May or
miday since she's she's not here tonight
but that's one that I think we really
need to
do all right sounds good um and then are
there any the 15.1 are there any changes
to the board meetings
calendar no changes okay then I know
we're going to be reconvening back to
closed session but we still adjourn
right okay we're gonna adjourn the
closed session and then just like we
opened the session I'd like to uh
adjourn the session in memory of uh
principal Lupe Tores khil um we miss her
and appreciate all the work that she did
in Redwood City um can I have a motion
to
adjourn uh so moved
seconded