{"date":"2025-08-06","type":"CBOC","videoId":"8Zvv208Qsu0","audioDuration":8899,"speakers":{},"utterances":[{"start":6440,"end":14101,"speaker":"A","text":"All right, 6 o'clock on the lectern. So, everyone ready to start?"},{"start":14791,"end":14904,"speaker":"B","text":"Yeah."},{"start":16156,"end":20621,"speaker":"A","text":"All right, let's, let's do it. Olivia is not here, so I guess I'll do the roll call."},{"start":21633,"end":21986,"speaker":"C","text":"Janet."},{"start":22340,"end":22918,"speaker":"D","text":"Present."},{"start":23464,"end":23753,"speaker":"E","text":"Carl."},{"start":23962,"end":104651,"speaker":"A","text":"Present. Jit Paul. And Jen Givens. Carl Metz absent. Rick Hunter. And Jacqueline Rodriguez Luna not present. Okay, we do have 5 of 7 committee members here, so we do have a quorum this evening to move forward. Thank you all for coming. As a reminder, uh, the week before, when Olivia sends out an email saying, hey, can you make the date next week, please make sure you respond promptly to her so that ensure that we have a quorum, because a lot of work goes into scheduling the folks who show up tonight. So just a reminder, our next meeting is November 5th. So the week before that, Olivia will reach out. Just please let her know so we can confirm quorum. Thank you. Okay, agenda review. Item 2. Well, first of all, skip the welcome. Apologies. Welcome to tonight's Citizens' Bond Oversight Committee for Bond Measures T and S. Tonight we will be looking— when we talk about the bond program, we'll be covering the period from— correct me if I'm wrong, Rick— April 1st through June 30th, that quarter."},{"start":105036,"end":105148,"speaker":"F","text":"Yes."},{"start":105581,"end":105822,"speaker":"C","text":"Okay."},{"start":106945,"end":258817,"speaker":"A","text":"All right. Let's go into the agenda review then. Any suggested changes to the agenda for this evening? Okay, not hearing any. Do we have a motion to approve the agenda? Okay, Rick, motion. Second, Janet. Janet seconded. All in favor, aye. Okay, we have 5 ayes. Any nays? None. Okay. Let me just write this down just for Olivia's benefit. Rick Edson seconded. 5 ayes, 0 nays. Okay, that takes us into Section 3 of the agenda, public comment. Do we have anyone from the public? I don't see anyone here. Is there anyone online on Zoom? No one from the public. If anyone does show up, we're always welcome to receive public input at this section or during any of the agenda items forthcoming. Alright, so that takes us into Section 4 and Section 4.1, approval of the minutes from our May 7th meeting. Does anyone have any discussion on the May 7th minutes? No, no discussion. You are moving to approve the minutes, Janet. Okay, the second to approve the minutes? Rick Edson. All in favor, aye. Okay, that's 5 ayes, 0 nays. Minutes from the last meeting are approved. All right, that takes us into the meat of tonight's meeting, which is to approve the annual reports. We have 2, one for Measure T and one for Measure S, and they're covering the fiscal year '23 2024, and the reports were distributed along with the meeting agenda on Friday. Hopefully everyone had a chance to review. Already received some comments, so I will open up the floor to discussion, corrections, questions about the report. So should we start with Measure T? Let's start with Measure T. Question. Be sure to unmute your— or, or yes, unmute by hitting the button to speak if you have something you want to share."},{"start":259587,"end":261432,"speaker":"D","text":"So is this where we're talking about this report?"},{"start":261577,"end":261817,"speaker":"A","text":"Yep."},{"start":262058,"end":262234,"speaker":"D","text":"Okay."},{"start":262411,"end":263518,"speaker":"A","text":"Measure T. Okay."},{"start":263598,"end":270064,"speaker":"D","text":"Measure T. So the, the report that you put out, or all of Measure T? Because the next thing I had up was the report that you filed."},{"start":270160,"end":271139,"speaker":"B","text":"Is that not correct?"},{"start":272486,"end":275470,"speaker":"D","text":"His report on Measure T. Your report on Measure T, correct?"},{"start":275534,"end":278134,"speaker":"A","text":"No, the committee's report on Measure T. Yes."},{"start":278198,"end":279481,"speaker":"D","text":"Got it."},{"start":279610,"end":281919,"speaker":"A","text":"That, that we're trying to approve tonight. Yes, yes."},{"start":282272,"end":285303,"speaker":"D","text":"The only, the only was a typo on both reports."},{"start":285575,"end":285816,"speaker":"A","text":"Okay."},{"start":286457,"end":302655,"speaker":"D","text":"And it was under the statement that the audit further found— auditor further found that the expenditures tested were property accounted for and that such expenditures were made for authorized."},{"start":302816,"end":322663,"speaker":"A","text":"So it should be properly in both reports. Okay, I have that redlined here. And so along with any other changes that we agree to tonight, if we approve those, they'll make it into the final version. So, okay, property has been corrected to properly. Let me check over here. Yes. Okay. Yes, Rick."},{"start":322663,"end":325779,"speaker":"G","text":"Are we talking about on page 4?"},{"start":325779,"end":326598,"speaker":"A","text":"Page 4, yeah."},{"start":326598,"end":328028,"speaker":"D","text":"Yes, I'm so sorry. I should have said—"},{"start":328028,"end":359858,"speaker":"A","text":"Yeah, page 4, the second paragraph under independent audit reports. It in the last sentence it says, were property accounted for when it says, should say, were properly accounted for. So my masterful spell checker didn't catch that, and Jen was camping or something when I asked her to review it. And so it won't be the only typo, I'm sure, in here. Anything, Rick? I know you have something you want to bring up. So fire away and let's, let's get into it."},{"start":360548,"end":360901,"speaker":"C","text":"Am I on?"},{"start":361158,"end":362603,"speaker":"A","text":"Yep. So, okay, there you go."},{"start":363326,"end":413629,"speaker":"C","text":"Um, yeah, I, I, I contacted Carl earlier this, uh, this afternoon about this. Um, there's a number of numerical errors, um, in the, uh, report here. And, um, so, so some of them are just like certain things don't add up, but most of them it's, um, related to what is the correct— what are the correct numbers for the year, uh, the correct revenues, expenditures, and final balance. Um, and if you can look at, um, page 5 of the auditor's— of the financial statements of the auditor's report, um, it's statement of revenues, expenditures, and changes in fund balance. Mhm. And you can see that, um, And just, just rounding to the—"},{"start":413629,"end":418055,"speaker":"A","text":"to, to, you know, compare that with, uh, I think the easiest place to compare is—"},{"start":418632,"end":438564,"speaker":"C","text":"so if you look at this, um, page 5, page 5, um, table, total revenues is $2.7 million. We'll just do it in millions. Uh, expenditures— sorry, expenditures is $2.0 million. Um, so the difference between that is, uh, $700,000, which is the change in fund balance."},{"start":438724,"end":441307,"speaker":"A","text":"Hold on. You lost me. Where, where are you, Rick?"},{"start":442013,"end":444580,"speaker":"C","text":"Oh, you're, you're looking at the financial statements."},{"start":444660,"end":449264,"speaker":"A","text":"Okay, of the auditor's report. And compare that to page 5 of the written report."},{"start":449392,"end":452858,"speaker":"C","text":"Well, actually, first of all, prepare it— compare it to page 2 of the written report."},{"start":453900,"end":460799,"speaker":"A","text":"Okay, well, the numbers are the same, correct? Um, it's just easier to read them on page 5, I think, because they're in a table, isn't it?"},{"start":461521,"end":466270,"speaker":"C","text":"No, no, no, the numbers on page 5 are different from— are also different. I was just—"},{"start":466495,"end":467859,"speaker":"A","text":"okay, great. Then you want to—"},{"start":468004,"end":474409,"speaker":"C","text":"why don't we just go sequentially? Perfect. But can every— if we can find, um, page—"},{"start":477555,"end":478534,"speaker":"H","text":"yeah, you're not looking at—"},{"start":478599,"end":479995,"speaker":"C","text":"I don't have the PDF. I have paper."},{"start":480477,"end":486513,"speaker":"A","text":"Uh, page 2 is the— in the letter. No, no, the page 5 in the PDF."},{"start":489194,"end":489611,"speaker":"C","text":"Yeah, yeah."},{"start":489675,"end":505281,"speaker":"A","text":"Or sorry, it's page— it's marked page 5, but it's actually page 8 if you're looking at the PDF version. Because there's the, there's the title page and such. So let's hold on just a second, Rick. We'll make sure everybody gets—"},{"start":505281,"end":513101,"speaker":"C","text":"so on the PDF, it is page, uh, 18 of 50."},{"start":525037,"end":529321,"speaker":"A","text":"So why don't we start at the bottom, Rick? The beginning fund balance and the ending fund balance."},{"start":529419,"end":530673,"speaker":"C","text":"I just want to— is everybody there?"},{"start":531387,"end":535105,"speaker":"G","text":"I think Janet is."},{"start":536014,"end":549850,"speaker":"A","text":"Annual report handout 4-2."},{"start":550084,"end":550418,"speaker":"G","text":"Yep."},{"start":550816,"end":559213,"speaker":"A","text":"Yep, there you go. And then on this— in this version, it's down at page 18 is the auditor's report. Is that right? 18?"},{"start":559727,"end":622029,"speaker":"C","text":"Yes. Okay. Um, so if you look at the auditor's report, um, total revenues of $2.7 million, total expenditures of $2.0 million. So the difference is about $700,000. That's— so that should be the net change in fund balance. Add that to the beginning fund balance of $3.4 million to get an ending fund balance of $4 million, or $4.1 million. Now, if we go back to our letter on page 2, the letter that Carl signs, on the 1, 2, 3, 4, 5th paragraph, bond program expenditures of the year total 2.0— 2.2 million, 445,000, right? And bond revenues were $93,000. But yet the report we have here is bond revenues were $2.7 million, leaving a balance of $2.2 million, but the correct ending balance should be $4.1 million."},{"start":622029,"end":631498,"speaker":"A","text":"Well, according to the Measure T bond fund income— and Erica's not here tonight— but according to our Attachment B, Uh, the numbers in the letter are correct."},{"start":632606,"end":633441,"speaker":"C","text":"What attachment?"},{"start":634228,"end":640683,"speaker":"A","text":"That would be Attachment B, so it would be the next attachment after the auditor's report if you're in there."},{"start":642079,"end":644520,"speaker":"B","text":"Um, that would be—"},{"start":646110,"end":652275,"speaker":"H","text":"the auditor's report is dated June 30th, 2024, right?"},{"start":652372,"end":654957,"speaker":"C","text":"And that's the date— that's the, that's the date that this should be."},{"start":655507,"end":667761,"speaker":"A","text":"I will find the page for you here. It's page— so 18 is the auditor's report that you were referring to, right? And this is the income and expense statement for Measure T is page 37."},{"start":667761,"end":669120,"speaker":"C","text":"37 of 50."},{"start":669120,"end":695222,"speaker":"A","text":"Yep. And if you look on page 37 in the right column, you'll see FY 23-24. You'll see $93,000 of revenue. You'll see— $2 million of expense. So the numbers, um, match from the district's income and expense summary what's in the written commentary in the report. But I agree with you, they don't match what's in the auditor's, right?"},{"start":695302,"end":703041,"speaker":"C","text":"So I guess we have an issue of, uh, yeah, I would think that what's in the auditor report should be, be official."},{"start":706862,"end":710758,"speaker":"A","text":"Well, let's throw it over to Rick to see if he can reconcile this."},{"start":712153,"end":714958,"speaker":"D","text":"The one who stated— are they both dated the same?"},{"start":715359,"end":717860,"speaker":"A","text":"They're both for the year ending June 30th, 2024."},{"start":718068,"end":718693,"speaker":"B","text":"Yeah, it is."},{"start":721050,"end":731887,"speaker":"C","text":"And if it's not easily fixable, maybe we need to hold this over to the next meeting."},{"start":733139,"end":734535,"speaker":"B","text":"The difference is revenues, correct?"},{"start":735466,"end":749079,"speaker":"A","text":"Yeah, the expenditures are correct, right? But the starting fund balance and ending are not— is not— the starting fund balance is not the same."},{"start":749545,"end":750973,"speaker":"C","text":"Starting fund balance different?"},{"start":751230,"end":752868,"speaker":"B","text":"Starting—"},{"start":753301,"end":756592,"speaker":"A","text":"is it? Oh, you're right."},{"start":756672,"end":759128,"speaker":"C","text":"Yeah, so the things that I saw, the starting balance was—"},{"start":759144,"end":762435,"speaker":"A","text":"okay, so the only number then that's discrepant is the revenue."},{"start":763318,"end":765292,"speaker":"C","text":"Well, revenue, and therefore—"},{"start":765292,"end":774857,"speaker":"A","text":"And therefore the ending balance. Okay, so in the district report, the revenue is $93,000, right? And here the revenue is—"},{"start":774857,"end":776542,"speaker":"C","text":"$2.7 million."},{"start":776542,"end":815955,"speaker":"A","text":"$2.7 million. So it's the net change in fair value of investment that's having the impact. The $869,000 versus the $939,000 is fairly close. Right, the, the interest earned is $869,000. And in the district report, it is— it's, yeah, it is quite a bit different. So I think it comes down to Rick, Rick, District Rick. It comes down to revenue in the— in Erica's statement versus what's in the auditor's report."},{"start":818106,"end":841157,"speaker":"G","text":"So I do believe— I don't have all the— but it does have to do with the fair market value adjustment based on the gains and losses by the RCSD where it is realized in the audit report and then it is reversed out in subsequent years. Uh, that's maybe the best way to explain it."},{"start":845957,"end":865436,"speaker":"A","text":"But should the interest earned— she's got a gain loss of investments of $93,000. And in the auditor's report, the interest earned is $869,000. So there's quite a bit of difference between $869,000 and $93,000."},{"start":865436,"end":865949,"speaker":"G","text":"Right."},{"start":866174,"end":871789,"speaker":"A","text":"The net change in fair value— you might be able to explain that one. Uh, but I'm having trouble reconciling."},{"start":876726,"end":890805,"speaker":"C","text":"Yeah, I would expect you'd back out last year's adjustment and then add, add this year's adjustment. But, um, I mean, I think the important thing is that the ending fund balance, what taxpayers might want to see, is, uh, is off by a couple million."},{"start":900873,"end":906172,"speaker":"A","text":"Well, that's totally due to the revenue, the revenue, right? We've, we've narrowed it down to that."},{"start":906332,"end":906734,"speaker":"C","text":"I think so."},{"start":906894,"end":919627,"speaker":"A","text":"The expenditures we agree are the $2.045 million, and that's consistent throughout. And the starting balance is correct. So if we nail the revenue, then we'll have agreement between the 2."},{"start":922933,"end":929302,"speaker":"C","text":"Yeah, it should be. There, there's a change, another change on page 5, but let's do this one first."},{"start":929302,"end":945650,"speaker":"A","text":"So the difference here is that in the auditor's report, we have the fair value of the investments changing and that being, being booked as revenue to the fund, right? Which actually increases the value of the fund because the expenses are less than the revenue. So the fund balance went up."},{"start":946280,"end":946473,"speaker":"C","text":"Yeah."},{"start":946473,"end":955477,"speaker":"A","text":"In the district report, we have no change in fair value being included, and then— and thus the revenue is less and the fund balance goes down."},{"start":955477,"end":956415,"speaker":"C","text":"Right. Right."},{"start":956415,"end":958986,"speaker":"A","text":"So I think we're—"},{"start":958986,"end":966828,"speaker":"C","text":"But I think that those 2 things need to be the same in what we're representing to the public."},{"start":966828,"end":978162,"speaker":"A","text":"All right. Well, let's give Rick a little bit of time here to see if he can figure it out while we're here. While he's looking at that, was there another—"},{"start":978434,"end":993213,"speaker":"C","text":"yes, on page 5, which is, um, at the top of page 5 of, um, of our, our report, um, the second section there, just, uh, that one is, is, um, is an addition error."},{"start":994383,"end":996274,"speaker":"A","text":"Okay, is it the 1.5? That's— that I—"},{"start":996386,"end":1033672,"speaker":"C","text":"that was an old number, say, program balance, uh, the, the, the lines in the middle here, um, Program balance at start, $3.4 million. New revenue, $0.93 million. So, and then bond program spend is minus $2 million, right? So $3.4 million plus, say, about $0.1 million is $3.5 million minus $2 million. If I, if I add up those 3 numbers, it should be $1.5 million. Now we're actually saying that it should be 4.1, but, uh, you know, there's those three numbers there that come, that come to a sum."},{"start":1034106,"end":1034282,"speaker":"G","text":"Yep."},{"start":1034507,"end":1039946,"speaker":"C","text":"Aren't even internally inconsistent. They, they don't add up to the what they say the sum is."},{"start":1040219,"end":1048418,"speaker":"A","text":"Well, let's leave out the revenue of 93 in the middle for a second because it's a small number. 3.4 minus 2 is, uh, 1.4, correct?"},{"start":1048467,"end":1048643,"speaker":"G","text":"Right."},{"start":1048964,"end":1050424,"speaker":"C","text":"Yeah, and not 2.2."},{"start":1050633,"end":1060935,"speaker":"A","text":"Okay, so what does the fund balance look like in her sheet? Fund balance ending $1.5 million. So that's the correct— oh, and that's what I have up in the narrative, right?"},{"start":1061000,"end":1061532,"speaker":"C","text":"And that's what I said."},{"start":1061629,"end":1063953,"speaker":"A","text":"Okay, so it's my, my, my— that was my old number. You're right."},{"start":1064001,"end":1065179,"speaker":"C","text":"It says it should be $1.5 million."},{"start":1065276,"end":1082961,"speaker":"A","text":"Okay, you're right. So that should be corrected to $1.5 million. So just for everyone's benefit on the committee, Measure T report, page 5, in the table, the bond program balance at end of fiscal year should be $1.5 million, not $2.2 million. And that's what it said in the back."},{"start":1083057,"end":1085562,"speaker":"C","text":"That's going to change if this changes."},{"start":1085610,"end":1092258,"speaker":"A","text":"Yeah, but we've at least got the math right there. Okay, was there anything else we can tick off, Rick, while he's— the other Rick's looking?"},{"start":1093012,"end":1105777,"speaker":"G","text":"Did not adjust the Brown Act in the audit report, which we've asked them to do, so that will change that number back to where you were talking about."},{"start":1109615,"end":1113565,"speaker":"A","text":"Uh, so say that again. You've made a request to the auditors to change their report?"},{"start":1114111,"end":1121673,"speaker":"G","text":"Yeah, the auditors not adjust the fair market value in the 2023-24 audit report."},{"start":1121770,"end":1122765,"speaker":"B","text":"Mm-hmm."},{"start":1123038,"end":1124885,"speaker":"A","text":"You've asked for that, or—"},{"start":1124885,"end":1130826,"speaker":"G","text":"I believe it's been asked for. I don't have that information right now, but I know it was not included for the email I'm reading from right now."},{"start":1133529,"end":1135721,"speaker":"A","text":"So there's been a request to them?"},{"start":1136737,"end":1142690,"speaker":"G","text":"I'm not sure of that, Carl. Just said— I'm just saying it was not included in the audit report, the paramarca."},{"start":1142754,"end":1148173,"speaker":"D","text":"But he doesn't know if they were asked in the 23-24 audit."},{"start":1148221,"end":1155146,"speaker":"C","text":"So you're saying that, um, it, it should be the two— the, the ending fund balance should be the $2 million or $2.2 million, not the $4 million?"},{"start":1155226,"end":1155290,"speaker":"G","text":"Okay."},{"start":1155917,"end":1175682,"speaker":"C","text":"Um, my, my thought would be that we can't approve this right now because I think we should, we should agree what we're, um, what we are certifying should be agreed to the audited financial statements. So what, uh, sounds like they need—"},{"start":1175682,"end":1181203,"speaker":"A","text":"it's net change in fair market value of investments is included in the auditor's report."},{"start":1183851,"end":1188678,"speaker":"G","text":"No, they did not adjust the fair market value amount, which 2023-24."},{"start":1188727,"end":1194396,"speaker":"C","text":"Well, there, there's a— I think what you're saying, there's a line in there, it says $1.8 million, but you're saying that the number is wrong, right?"},{"start":1194981,"end":1196013,"speaker":"A","text":"Oh, you're saying the number's wrong?"},{"start":1197350,"end":1201993,"speaker":"B","text":"So can I complicate this for a second?"},{"start":1202041,"end":1202413,"speaker":"A","text":"Let me—"},{"start":1202413,"end":1208122,"speaker":"B","text":"PDF, um, actuals report, uh, page 37."},{"start":1208478,"end":1215460,"speaker":"A","text":"Yeah, 50, uh, 37. Yep, that's the table we were looking at. Okay. Yes. Yep."},{"start":1215591,"end":1217387,"speaker":"B","text":"See the revenues highlighted in on the top."},{"start":1217563,"end":1221306,"speaker":"A","text":"220, uh, 223,316."},{"start":1221643,"end":1227329,"speaker":"B","text":"Yeah, so mentioning that 93,000 above."},{"start":1232646,"end":1240307,"speaker":"A","text":"Yeah, that's the— is that the fair market value adjustment again, Rick? That one, that 129 she has put into her—"},{"start":1240307,"end":1247984,"speaker":"B","text":"that's part of the guess."},{"start":1248261,"end":1253351,"speaker":"G","text":"Does there also be an adjustment for beginning fund balance as well? I believe—"},{"start":1256196,"end":1261691,"speaker":"B","text":"yeah, what do we have?"},{"start":1261758,"end":1263736,"speaker":"C","text":"Page 37, 50."},{"start":1268744,"end":1290180,"speaker":"B","text":"losses of investment."},{"start":1290228,"end":1294953,"speaker":"C","text":"129? Yeah, yeah, she has got gains, losses of investment."},{"start":1297072,"end":1297315,"speaker":"G","text":"Mhm."},{"start":1297363,"end":1299388,"speaker":"H","text":"And then the 93 is other local revenue."},{"start":1300683,"end":1301396,"speaker":"G","text":"That would be interest."},{"start":1302157,"end":1302658,"speaker":"H","text":"That would be interest."},{"start":1302787,"end":1303046,"speaker":"G","text":"Okay."},{"start":1303046,"end":1320400,"speaker":"B","text":"Don't, don't bear with the actual revenue."},{"start":1326170,"end":1347913,"speaker":"A","text":"Are you still researching, Rick? Okay. All right. We'll stand by for your— is this the same on Measure S, Rick, or—"},{"start":1347957,"end":1349982,"speaker":"C","text":"Uh, yeah, there's a similar issue on this measure."},{"start":1350127,"end":1362633,"speaker":"B","text":"Okay, probably we'll figure it out right now. You want to just table it? Say we need to—"},{"start":1362843,"end":1367199,"speaker":"A","text":"uh, let's give them a couple more minutes just to see if we come up with anything conclusive."},{"start":1367820,"end":1367982,"speaker":"G","text":"We could—"},{"start":1370844,"end":1522669,"speaker":"A","text":"otherwise, another 3 months until we get the thing approved, which is fine. It's no problem waiting to get it right, but, um, I got a few other changes or suggested changes to the report if we want to review those while we're waiting for Rick. Um, all right, let's see. I got some public feedback. Sent to me directly. Page— okay, page— this would be on both reports, so we can just talk about it here with Measure T. Page 3 on the introduction for taxpayers, there is the second paragraph says the Citizens' Bond Oversight Committee serves as your independent representative to ensure the school district uses these funds properly, not property, by the way, blah, blah, blah. The public comment that I received said that we should not use the word independent representative because the board members are appointed, selected and appointed by the district, not independently sourced from the community. So, um, we could live with potentially just striking the word independent, just serves as your representative. Or to be more specific, could say serves as board— school district board-approved representative. But the pushback is the word independent."},{"start":1524046,"end":1534155,"speaker":"D","text":"Okay, so I guess I need clarification on independent versus school district board-approved."},{"start":1535543,"end":1535758,"speaker":"F","text":"Yeah."},{"start":1536352,"end":1541555,"speaker":"B","text":"Board approved seems accurate, but I don't know what the problem with independent—"},{"start":1541555,"end":1543819,"speaker":"D","text":"but if someone has a problem with it, it certainly can be."},{"start":1545280,"end":1558864,"speaker":"C","text":"I can see it either way. Um, yeah, it's like Jerome Powell was appointed by Congress, right? But he's independent now once he's there. And can the board— can your board fire any of us?"},{"start":1559699,"end":1560132,"speaker":"D","text":"Oh, certainly."},{"start":1560261,"end":1561080,"speaker":"G","text":"Yeah, could they?"},{"start":1561320,"end":1561529,"speaker":"H","text":"Yes."},{"start":1561706,"end":1563326,"speaker":"C","text":"Then I guess we're not independent."},{"start":1563968,"end":1565990,"speaker":"D","text":"They seated us, they can unseat us, correct?"},{"start":1566118,"end":1566600,"speaker":"H","text":"But we're not—"},{"start":1566616,"end":1567851,"speaker":"B","text":"we're not—"},{"start":1567964,"end":1569328,"speaker":"C","text":"well, no, we're appointed by the board."},{"start":1570387,"end":1572120,"speaker":"G","text":"I mean, we're approved."},{"start":1572312,"end":1573484,"speaker":"D","text":"We're, we're board approved."},{"start":1573676,"end":1574880,"speaker":"H","text":"Yeah, we're not appointed by them."},{"start":1575281,"end":1577367,"speaker":"D","text":"We're board approved, correct?"},{"start":1578314,"end":1622031,"speaker":"A","text":"Which makes it district selected and board approved would be more accurate, because the application goes to the district. The district can choose whether to put the person in front of the board or not. And then the board approves. So not anyone who raises their hand gets onto the committee, correct? They're so short that— I know we're in the technicalities, but I think we could resolve it simply by saying either serves as your representative, drop the word independent to make it less or just say, as we suggested, as the school district board-approved representative."},{"start":1623908,"end":1633437,"speaker":"D","text":"So I guess my, my question would be, once you are on this committee, you are expected to think independently, correct?"},{"start":1635265,"end":1635522,"speaker":"C","text":"Hope so."},{"start":1636308,"end":1637271,"speaker":"D","text":"I, I don't think—"},{"start":1637271,"end":1644282,"speaker":"C","text":"I mean, that's the whole point. That's the whole point of the law requiring this Citizens' Bond Committee, not a District meeting, right?"},{"start":1644363,"end":1666418,"speaker":"D","text":"So my, my only concern was the message you don't want to send to the community is that we are appointed and approved and we must follow— we follow certain guidelines that are written by the bond measure that was voted on, but we are independent once you're sitting here."},{"start":1666514,"end":1667960,"speaker":"G","text":"Yeah, I agree."},{"start":1668297,"end":1688039,"speaker":"D","text":"So I, I would hate for us to lose that part of our ability to make decisions here, whether we agree with each other or not, or agree with the report in front of us. I think the community has a right to know we are independent in that value. So how you—"},{"start":1688039,"end":1703697,"speaker":"A","text":"Well, it does go on to say that we— sorry— that we obviously are here to ensure that the funds are used properly as promised. Our oversight provides an extra layer of protection beyond the administration and the board of trustees. I mean, it's pretty explicit."},{"start":1703697,"end":1707593,"speaker":"D","text":"Then why should we remove independent? Because that says exactly what you just said there."},{"start":1707593,"end":1716059,"speaker":"A","text":"Well, that this, the, the rest of the paragraph is more about the oversight role that we provide."},{"start":1716059,"end":1717374,"speaker":"D","text":"Which is independent oversight."},{"start":1717374,"end":1727941,"speaker":"A","text":"I guess it just depends on your definition of the word independent. That's what it comes down to. So could we make the word or the wording here more specific to get at what you're saying, which I agree with? But right now it's vague."},{"start":1728022,"end":1732997,"speaker":"H","text":"I agree with Janet, though I wouldn't want to put school board approved because again, that makes it sound like we're under their—"},{"start":1733370,"end":1733710,"speaker":"G","text":"under—"},{"start":1734001,"end":1736443,"speaker":"B","text":"well, school board approved and school board independent."},{"start":1736605,"end":1740769,"speaker":"A","text":"But the, the board members are nominated by the district and approved by the board."},{"start":1740963,"end":1741221,"speaker":"H","text":"They are."},{"start":1741270,"end":1742594,"speaker":"A","text":"I mean, that's factually correct."},{"start":1742755,"end":1748639,"speaker":"H","text":"To Janet's point, we're trying to be just an oversight or a citizens group."},{"start":1748784,"end":1763888,"speaker":"D","text":"Doesn't it say an independent oversight in that requirement? Does it say independent oversight? What does the law say? What does the, the ruling say when we set up the bond measure oversight? Is it worded—"},{"start":1764794,"end":1767237,"speaker":"A","text":"you're referring to what does Prop 39 say?"},{"start":1767302,"end":1767431,"speaker":"G","text":"Yes."},{"start":1767706,"end":1769986,"speaker":"A","text":"And when it requ— when it requires the CBOC?"},{"start":1770469,"end":1770711,"speaker":"G","text":"Yes."},{"start":1771098,"end":1777000,"speaker":"A","text":"Um, I don't have the exact text in front of me. I suppose I could find it here if you— if you'd like."},{"start":1778204,"end":1779872,"speaker":"D","text":"I think it says independent, but I'm not sure."},{"start":1780995,"end":1783657,"speaker":"G","text":"What page on the PDF? On the online version?"},{"start":1784234,"end":1784475,"speaker":"A","text":"3."},{"start":1794947,"end":1811513,"speaker":"C","text":"Oh, here's some— so I'm looking at our bylaws, uh-huh, and in the preamble, um, for bonds passed, etc., um, the school district's governing board is required by California Education Code to appoint an independent Citizens' Oversight Committee."},{"start":1812478,"end":1814167,"speaker":"D","text":"Keep the word independent in there. That's—"},{"start":1814167,"end":1821880,"speaker":"A","text":"so if we said board-appointed independent, that would be both correct and more descriptive because that's what the preamble says."},{"start":1822737,"end":1823627,"speaker":"D","text":"What does the preamble say?"},{"start":1823708,"end":1824889,"speaker":"B","text":"Read it again."},{"start":1825180,"end":1847902,"speaker":"C","text":"Okay, yes, read the whole thing without all the section numbers. Preamble: For school bonds passed pursuant to Article 13 of the Constitution, the Redwood City School District's governing board is required by Section 15278 of the California Education Code to appoint an independent Citizens' Oversight Committee."},{"start":1848977,"end":1855461,"speaker":"D","text":"Then that's what you put in there, because that follows the wording."},{"start":1855542,"end":1856456,"speaker":"C","text":"So yeah, we were—"},{"start":1856456,"end":1859602,"speaker":"H","text":"say Redwood City School District appointed. It doesn't need to be enforced."},{"start":1860020,"end":1860918,"speaker":"B","text":"Independent community."},{"start":1860918,"end":1870207,"speaker":"C","text":"Yeah, well, yeah, we— so we were appointed— I mean, obviously we have to be appointed by someone unless we just walk in and— um, but what, what they appointed was an independent committee."},{"start":1870544,"end":1870833,"speaker":"G","text":"That's—"},{"start":1870865,"end":1875630,"speaker":"C","text":"so, so assuming they're quoting from the law correctly, and I imagine that our bylaws are—"},{"start":1877058,"end":1899500,"speaker":"A","text":"how about, uh, here's my suggestion revision then: the Citizens' Bond Oversight Committee is appointed by the school district board, whatever the word we want to use for the board, As your independent— so we just, just insert the appointed by the board in there as your independent representative. So it just clarifies that the committee members are appointed but serve in an independent capacity."},{"start":1899500,"end":1923252,"speaker":"D","text":"It's a process that takes place before that appointment, which is you need to apply. So it's an open applying of that position. So for me, when I hear that, if I was just reading that, I would say the board appointed you because You either know, but this, you had to apply for this seat and then it went through a process."},{"start":1924550,"end":1927627,"speaker":"A","text":"The district had to select you and then put you forward."},{"start":1927771,"end":1930031,"speaker":"D","text":"Yes. So, but you had to apply."},{"start":1930239,"end":1932483,"speaker":"H","text":"It also went on to all, it went out to everybody."},{"start":1932563,"end":1933428,"speaker":"G","text":"Everybody has to be invited."},{"start":1933621,"end":1938589,"speaker":"H","text":"It's an open, it's an open seating. You still have to go to the entire district. Parents."},{"start":1938733,"end":1938909,"speaker":"C","text":"Okay."},{"start":1939294,"end":1948348,"speaker":"A","text":"I'm just going back to what it says in the preamble. In the preamble, it says the board appoints an independent committee. So I'm just suggesting we use the same language. A board-appointed independent committee."},{"start":1948845,"end":1950576,"speaker":"D","text":"I don't like it. I like—"},{"start":1950576,"end":1961520,"speaker":"H","text":"I kind of agree with Hannah. It does sound more nepotistic with board-appointed, and I think that's what we're trying to avoid, is that the board said, okay, these four look really good, those don't. That makes it—"},{"start":1961584,"end":1965478,"speaker":"A","text":"but that's indeed what happens though. Why not just be forthcoming with the taxpayers?"},{"start":1965910,"end":1977614,"speaker":"C","text":"To me, it's actually just a little more bureaucratic saying that. I mean, this is a letter where— to, to introduction to tax— for taxpayers And it's a letter introducing ourselves that we are the really representing their interests."},{"start":1978320,"end":1978433,"speaker":"D","text":"Yes."},{"start":1978657,"end":1981450,"speaker":"C","text":"And as it's kind of a, it's kind of a friendly paragraph."},{"start":1982510,"end":1982831,"speaker":"H","text":"Correct."},{"start":1984580,"end":1985318,"speaker":"C","text":"Keep it friendly."},{"start":1985800,"end":1994965,"speaker":"A","text":"I, I agree with your as your independent whatever part of that though."},{"start":1995125,"end":1997469,"speaker":"H","text":"I understand why it sounds a little odd there."},{"start":1998801,"end":1999764,"speaker":"A","text":"Do you have a suggested—"},{"start":1999764,"end":2023132,"speaker":"H","text":"as an independent, as an independent rep of the district so that it doesn't— something to the effect where we're not, you know, the idea is again, right, we're, we're trying to look through a lens that is not internal and that it is in— it is independent of everybody else's view of the, the how these funds are spent, right?"},{"start":2023260,"end":2027827,"speaker":"B","text":"And community representative, doesn't that— sure, sound enough?"},{"start":2027971,"end":2041554,"speaker":"A","text":"Like As a Redwood City— well, but that's introducing language that isn't really in the bylaws. I mean, I, I would, I would say we could just stick with the bylaws language is more defensible, it feels like, because that's, that's what we—"},{"start":2041940,"end":2048973,"speaker":"H","text":"if, if you want to include what's included in the preamble, that's fine. But I agree that board-approved independent is—"},{"start":2049904,"end":2050530,"speaker":"G","text":"I don't know."},{"start":2051172,"end":2063019,"speaker":"A","text":"That's what the preamble says. Well, should we vote? Well, we'll be voting on all these changes altogether, but, um, some point—"},{"start":2063230,"end":2063873,"speaker":"D","text":"yeah, absolutely."},{"start":2064613,"end":2071032,"speaker":"A","text":"Do you want to have two options and we vote on them, Carl?"},{"start":2072098,"end":2072534,"speaker":"C","text":"Select two?"},{"start":2073147,"end":2104805,"speaker":"A","text":"I mean, well, the process we're going through right now is, um, to approve the report as put forward. Right now, what we're saying is now we're amending the report tonight, which is okay. We can say we're going to approve the report as amended tonight. So that, that's the, the motion that's going to be on the floor here shortly. So if we don't think this is ready to go, then we send it back to the committee, the, the report writing committee, and tell them to come back with something else."},{"start":2107711,"end":2109461,"speaker":"H","text":"So any other changes that we want to do?"},{"start":2109622,"end":2116333,"speaker":"A","text":"Well, yeah, we've got, we've got Janet's changes, we've got this financial reconciliation potential change."},{"start":2116382,"end":2121279,"speaker":"H","text":"Yeah, so I don't think we're going to vote yay on the report then as of tonight then."},{"start":2121680,"end":2124924,"speaker":"A","text":"Well, we— I think we can— if we agree to the changes, we can vote yay on it."},{"start":2125052,"end":2146962,"speaker":"C","text":"Well, I, I will say right here that if, um, Rick determines that the audited numbers are incorrect, and it sounds like that's what you're saying, um, then I would vote no for the report because I think the report needs to certify that we're— that we are agreeing with the audited financial statements, and the audited financial statements haven't been changed yet."},{"start":2148022,"end":2152360,"speaker":"B","text":"Either way, though, if we're not going to expose what we wanted to see, we need to see every month."},{"start":2152504,"end":2152729,"speaker":"D","text":"Exactly."},{"start":2152842,"end":2158895,"speaker":"A","text":"Okay, so let's, uh, do you have any more insight, Rick, on the rationalization."},{"start":2161972,"end":2165033,"speaker":"G","text":"Okay, based on your comment."},{"start":2165594,"end":2176811,"speaker":"C","text":"So yeah, I mean, you agree with that, that the, the number in the audited statements you believe is wrong, um, and that the auditor should correct that?"},{"start":2177933,"end":2178686,"speaker":"A","text":"But the auditor—"},{"start":2178799,"end":2180866,"speaker":"C","text":"if in fact, you know, if in fact it is wrong, right?"},{"start":2181603,"end":2194062,"speaker":"G","text":"If they did not incorporate the fair market bond that just came into '23-'24, we had to go back in '22-'23 and ask them to add it into there as well. So we can— I can make sure that it's going to be added."},{"start":2194062,"end":2209609,"speaker":"A","text":"I'm kind of, kind of unclear on the timeline. They— this is a report from over a year ago that was— went in front of the board, and they approved it 6 months ago, and this change has been waiting for how long then to be made?"},{"start":2211410,"end":2218622,"speaker":"G","text":"Work things needed, uh, a couple of weeks ago, Carl, for the fair market value. I didn't know it was not reflected."},{"start":2219187,"end":2243976,"speaker":"A","text":"Okay, so this is a recent thing. It's not been sitting out there and they just haven't— okay, so, so we need an updated auditor's report, right? We need an updated auditor's— because we can't attach the auditor's report that's wrong. To your point, Rick. So we're not going to approve the thing tonight."},{"start":2243976,"end":2246866,"speaker":"B","text":"But let's assume it gets—"},{"start":2246866,"end":2265219,"speaker":"A","text":"But let's make sure we have all the other changes incorporated. So the only thing we need to double-check is the new auditor's report, and then it's, it's approved. The other option, which I'll throw out, is that we could make a conditional approval tonight, that if the auditor's report comes back matching the numbers that we're showing here, the report is approved."},{"start":2265492,"end":2269979,"speaker":"B","text":"Well, I'm still about the actual report not matching our revenue total either."},{"start":2272366,"end":2287398,"speaker":"A","text":"Okay, you're saying that the revenue number of which was in RCSD as, uh, 2— it doesn't match the $93,000 she's got? There's an extra $130,000 in there."},{"start":2288487,"end":2291067,"speaker":"B","text":"So speak to that."},{"start":2294198,"end":2351952,"speaker":"A","text":"Okay. Is Erica on? Okay, she's not going to be going through the reports this evening. Is it going to be you? Okay. All right, so we need to get the updated auditor's report. We need to rationalize the $93,000 versus the income statement. I'm just making notes to myself that shows an additional— what was the amount? $129.9 million, right, Jen? That's the number. Yeah, yeah. And that— what's the category on that? Is that gains, losses?"},{"start":2353991,"end":2358005,"speaker":"B","text":"Uh, losses on investment assessment, 8662."},{"start":2360092,"end":2373415,"speaker":"A","text":"Okay, and then we need to obviously attach the corrected Auditor's report."},{"start":2377822,"end":2379713,"speaker":"H","text":"And slight change to the 1.5."},{"start":2382164,"end":2414414,"speaker":"A","text":"I've got that one noted, the 1.5. Um, and assuming our numbers are right and theirs are wrong, then the only thing that should change then is the audit report should reflect what we have. But, um, we'll see how it comes back, I guess. Um, there's typos with I guess in the letter, Rick, it needs to say leaving a balance of $1.5 million on page 2 of the PDF, correct? To match, um, the letter page 2 of the report."},{"start":2415827,"end":2445225,"speaker":"C","text":"Um, you know, to tell you the truth, um, bond— to tell you the truth, I'm not really focused at this point on what the correct number should be, because I think, you know, Rick and the auditors will go through and come up with some, some, some new numbers. So, um, yeah, it's— I mean, I, I, I was, I was comparing things here, and, you know, they, and they weren't right. They didn't compare to each other. But, um, what the correct numbers are, I don't know."},{"start":2446911,"end":2489042,"speaker":"G","text":"And I think Rick's in a much better position to do that We're pretty close to RCSD, and one of the things that did happen is if you— I won't make everyone go to it, but the difference between Measure S and Measure T— there's a fair market investment adjustment of $1.883 million in Measure T. In Measure S, there's zero. The majority of that adjustment should be attributed to Measure S in the audit report. But as a whole under Fund 21, it's $1.8 million. So that was a discussion we did have with the auditor some time ago, but they didn't break it out per bond authorization. They put it in one sum, in one Measure."},{"start":2489042,"end":2491966,"speaker":"C","text":"But you said that $1.8 million is wrong anyway."},{"start":2491966,"end":2498354,"speaker":"G","text":"Well, because part of— most of it is Measure S, because Measure S has the larger balance, so the investment change would be—"},{"start":2498354,"end":2509086,"speaker":"C","text":"Oh, oh, oh, okay. I, I was thinking you were saying the $1.8 million kind of carried over from a previous year. You're saying that number actually is correct if you combine the two bonds, right?"},{"start":2509279,"end":2515224,"speaker":"G","text":"There's no marker in Measure S. Okay, combined investment."},{"start":2515786,"end":2534072,"speaker":"C","text":"Okay, well then that's another good reason for us not knowing what the right numbers are, because in theory the investment threshold on a couple million dollars is Yeah."},{"start":2534072,"end":2543690,"speaker":"A","text":"Okay. And what about— okay, anything else on Measure T? I think there was one other thing on Measure T that I had. Go ahead, Rick."},{"start":2543690,"end":2553736,"speaker":"C","text":"I mean, since, since you brought it up, Carl, why don't the 5 of us decide now whether how we want to word that independent—"},{"start":2553736,"end":2554368,"speaker":"A","text":"Yes."},{"start":2554368,"end":2555146,"speaker":"C","text":"—independent— Yeah."},{"start":2555872,"end":2568974,"speaker":"A","text":"Yep. I mean, for that, I have one more comment to add to the Measure T page 2 report. Okay, let's grab your comment, Jen, on page 2 of T."},{"start":2569761,"end":2587749,"speaker":"B","text":"That's the letter, letter, um, just below halfway bond program expenditures for the school year. Um, we should start with what I began with, which we do in the Measure S, so The bond program began with a balance of $3.4 million and then had expenditures of—"},{"start":2590815,"end":2592348,"speaker":"C","text":"okay, yeah, that's, that's a good point."},{"start":2593950,"end":2595964,"speaker":"B","text":"And it already does that in the other one, so just be matching."},{"start":2596254,"end":2609501,"speaker":"A","text":"So, um, note to editor: mirror Measure S report language. Yep. Okay. All right, got that."},{"start":2611588,"end":2622298,"speaker":"D","text":"Let's see, I could just go back just to not to beat a, beat a dead horse. Beat a dead horse?"},{"start":2622507,"end":2624048,"speaker":"A","text":"Yes, please beat away."},{"start":2624979,"end":2659227,"speaker":"D","text":"Um, so going back to that language that we just talked about, there's one other suggestion just for you all to think about when we do finally make a decision. Is where it says your language. I have to find it now. It was passed by— oh, there's a Measure T. Okay, I got to go back to your language. I was thinking of making the suggestion that in that statement that you made the comment about being independent to add the phrase as required by, and then put the bill number."},{"start":2660734,"end":2667042,"speaker":"B","text":"That could help explain some of it, because you wrote—"},{"start":2667042,"end":2687197,"speaker":"D","text":"it is in the letter, um, just to reference Citizens' Bond Oversight Committee serves as your independent representative as required by— that might help clarify, because if people are really interested, they're going to go back and check and see what that language says. And gee, how can I get on? Might be one more way for us to advertise ourselves."},{"start":2687245,"end":2690166,"speaker":"C","text":"I'm just saying, we're beating down the doors, right?"},{"start":2690439,"end":2694660,"speaker":"D","text":"Yes, you never know. But just one more, just—"},{"start":2695093,"end":2701384,"speaker":"A","text":"I just— so what, what specific, um, language are you suggesting to insert, Janet?"},{"start":2701609,"end":2718045,"speaker":"D","text":"It's required by the oversight transparency. It says Citizens' Bond Oversight Committee serves as your independent representative as required by And then put the— and then put the—"},{"start":2718687,"end":2720839,"speaker":"A","text":"okay, the bill— okay."},{"start":2721658,"end":2731469,"speaker":"D","text":"And then that would be one more way of saying what that requirement is. I just really like the independent representative only because I think once we get here, we are independent."},{"start":2734424,"end":2738679,"speaker":"H","text":"I mean, what was the— so the blank— the, the, the question was independent representative."},{"start":2738743,"end":2755563,"speaker":"D","text":"Take the word out independent representative because we're not independent. That's what they're inserting, is that we're not— we are selected by the board, appointed by the board, therefore we're not independent. And I take affront with that because I say, yes, we are. We apply, we're selected."},{"start":2755611,"end":2762263,"speaker":"A","text":"Once you're on, you, you serve in an independent— yeah, but you're not, uh, but you go through a selection process."},{"start":2762375,"end":2772863,"speaker":"D","text":"Yeah, your, your word there is serves as your independent. Mhm. So we do serve as their independent I guess the—"},{"start":2772863,"end":2833274,"speaker":"A","text":"we're— no, no, no, it's fine. It's fine. It's— these are the subtleties because the, the tax— if the taxpayers appointed us, then we would be your independent, correct? Because your here refers to the taxpayers. So if the taxpayers— So we are appointed them. Yeah, but we are— Then we would be there. So maybe to shortcut this, I have a suggestion here since we're going to take the report back and revise it anyway. How about we insert a paragraph in this section that basically says, per Prop 39 in the California Constitution, blah, blah, blah, you know, bond oversight requires a board-approved— just what it says here— a board-approved independent oversight committee. Just basically describe how we got here and then leave it as is. The next paragraph. You see what I'm saying? Basically go into a little bit more detail about how the CBOC is formed and why it's here, because I think that addresses all of your concerns. Turns. It's just adding another paragraph in the section. Yeah, exactly."},{"start":2836488,"end":2838336,"speaker":"H","text":"That way you don't have to take any—"},{"start":2838336,"end":2872737,"speaker":"G","text":"okay, something for context, right? I, I think in the language it refers to establishing an independent Citizens' Bond Oversight Committee, not a committee titled the Independent Citizens' Bond Oversight Committee. And I think it has more to do with— it's independent of district employees, contractors, uh, it's not houses, citizens, others, right? It would have a potential conflict of interest of carrying out the responsibility of reviewing bond expenditures."},{"start":2873171,"end":2908963,"speaker":"A","text":"Okay, so we could just put that in this explanatory paragraph, basically. And then in the paragraph that exists, I think it would be fine if you guys agree to say the Citizens' Bond Oversight Committee serves as your representative to it, because we've clarified where the independence comes from in the previous paragraph. To Rick's point. Just as your— because this is to the taxpayers, is the letter is to the taxpayers. So the your reference refers to the taxpayers. And yeah, if you're okay with that."},{"start":2909813,"end":2928846,"speaker":"C","text":"Okay, so say that. You want to say taxpayer? I mean, I kind of like, I kind of like independent representative. Were you saying something differently? We're, we're spending way too much time on this, but sorry. No, just, I, I thought you were, I thought you were advocating my hangup is that we, we could keep independent representative."},{"start":2929071,"end":2937328,"speaker":"A","text":"We are not a rep, we're not the taxpayer, we are not appointed by the taxpayers or So, right, but we are their independent representative."},{"start":2937328,"end":2939428,"speaker":"C","text":"We're their representative."},{"start":2939492,"end":2942185,"speaker":"A","text":"I'm not sure what independent means in this context. Can you explain?"},{"start":2942185,"end":2960651,"speaker":"C","text":"It means, it means that the school district can't fire us for, if they don't like our decisions. I mean, I kind of go back to what's in the news so much these days is the Federal Reserve. Jerome Powell is independent. Trump is trying to override that, but right now he can't— Trump can't fire him because he is independent."},{"start":2960812,"end":2965289,"speaker":"A","text":"But there were some other people that were deemed independent that he did fire, correct? In other agencies."},{"start":2965545,"end":2968049,"speaker":"G","text":"That, that's different."},{"start":2968097,"end":2969894,"speaker":"C","text":"See, I fired them illegally. Oh yeah."},{"start":2969958,"end":2980036,"speaker":"D","text":"Well, so the, the board would not remove us because they didn't like what we were saying. They could remove us for lack of showing up for a meeting."},{"start":2980694,"end":2984144,"speaker":"A","text":"Actually, only we can do that. Just clarify. Okay. Yeah, I don't—"},{"start":2984160,"end":2985572,"speaker":"C","text":"the board doesn't actually know the rules."},{"start":2985684,"end":2989069,"speaker":"A","text":"The board's only recourse is to not reapprove you, by the way."},{"start":2989133,"end":3000531,"speaker":"D","text":"Not reapprove you. So they're not going to remove you. They would not reapprove you. But I think it would take a lot for that. That would have to go through several layers. I mean, but it could. I don't know."},{"start":3000676,"end":3047557,"speaker":"A","text":"I mean, there we, uh, they could be— okay, Paul, Carl, Jen, and I were just reapproved by the board in June. Okay. They could have said no, and then we wouldn't be here. So it's actually quite easy to, to get rid of us. I, I think I— if you trust me, I will write something and you guys can review it and approve it. I think I've got the sentiment here, and we're not approving it tonight. And I think we could put a, a pin in it since if we were trying to approve it tonight, we'd have to get precise. Thank you. Okay, and the same change would be made to the Measure S report because it's the same. Boilerplate, basically. Are there any other changes to the Measure T report that we didn't capture?"},{"start":3047557,"end":3054193,"speaker":"C","text":"I don't think so. Nope."},{"start":3054193,"end":3121153,"speaker":"A","text":"Oh, I did have one. Sorry, one more last one. I got a note on this page 8. Page 8 is a recap of the meetings that some of you were not at, admittedly, but some of us were there. March 24th— sorry, March 21st, 2024 meeting. The second bullet says public comment was received questioning the legality of using bond funds for workforce housing and criticizing the financial prudence, which is basically how I summarized it. The public comment was— it was not criticizing, it was questioning. I'm fine to replace the word criticizing, which is a bit of a judgment statement. With questioning. Anybody object to that? I wasn't here, so— okay, so much for your independence. Yeah, exactly. Nothing, uh, nothing else on Measure T then. Measure S report, in addition to making sure the numbers line up, were there any other changes to the Measure S report specifically?"},{"start":3121987,"end":3128792,"speaker":"C","text":"The typo on top of page 3. Uh, it says 2015 Measure S bond program. Oh, should be 2022."},{"start":3131900,"end":3135059,"speaker":"A","text":"Okay, sorry, uh, I was just making a note here. Uh, back up."},{"start":3135107,"end":3143824,"speaker":"C","text":"There's a table at the top of page 3. Page 3 table. Blue border. Blue border. Yep, should be 2022, not 2015."},{"start":3146111,"end":3158225,"speaker":"A","text":"Where does it say 2015? I'm— oh, it's Oh, sorry. Yes, thank you. That was a copy and paste error from the Measure T. That's a great catch. Thank you. You're welcome. Yeah."},{"start":3158225,"end":3170460,"speaker":"C","text":"And the other thing that I saw on page 5, there's a table toward the bottom of major project vendor spend in the '23-'24 period."},{"start":3170460,"end":3171954,"speaker":"A","text":"Oh, yes, you mentioned this. Go ahead."},{"start":3171954,"end":3180929,"speaker":"C","text":"So it says Measure S construction management $12 million, but the total expenditures for everything is, is only $1.3 million."},{"start":3181106,"end":3222753,"speaker":"A","text":"Yeah, to clarify, the $12 million is the contract amount, but only— it's over multi-year period, so it would only be recognized in a certain expense in this year. We should clarify that though, because, because it says the major project vendor spend, as opposed to projects, uh, that hasn't been spent, initiate— yes. You're right. So that's the contract value, um, and the amount spent was the $1,233,428 from the table above. So we strike the 12. You're right, because the table refers to in this period, not the total contract value."},{"start":3223582,"end":3230374,"speaker":"H","text":"But the total contract value is what was approved by the board, so they're committed to Yeah, that would be in a separate—"},{"start":3230846,"end":3241802,"speaker":"A","text":"that would be under a, a section called board-approved projects, I suppose."},{"start":3242092,"end":3248369,"speaker":"G","text":"Um, okay, how about this?"},{"start":3248546,"end":3292568,"speaker":"A","text":"I've got even a better suggestion. We change the introductory text to say major project/vendor spend approved in the period, because that's what actually happened. Oh, sure. The board did approve the $12 million. It doesn't mean it was all spent in that period, though. Then I don't have to add another column, Rick. Okay. Okay, that's not very— QKA 383439, that was the— for the facilities master plan, that was the approved project amount. That's the contract value for the master plan."},{"start":3293608,"end":3298027,"speaker":"H","text":"They've only been paid out the $26,590 up above."},{"start":3299690,"end":3302662,"speaker":"B","text":"Oh, then same thing. Yeah, I think contract—"},{"start":3303160,"end":3309100,"speaker":"A","text":"yes, so what I'm going to do is I'm going to change that header from amount to contract amount. How does that sound?"},{"start":3309154,"end":3314313,"speaker":"H","text":"They must have done a shorter term It makes sense to reference the period of '23 to '24."},{"start":3314377,"end":3315051,"speaker":"B","text":"That won't change that."},{"start":3315051,"end":3340681,"speaker":"A","text":"All it's going to say is the major project/vendor spend approved in the period, and then it'll say contract amount. So I'm happy to clarify it further if you want. The contract approved was $12 million. It's, it's not trying to say that we spent $12 million in the period because the table above says how much we spent. But I'm— if you have a better way to clarify it, I'm—"},{"start":3340729,"end":3347585,"speaker":"H","text":"do you want to put like a— of the time period over 5 years? Because the architects might have only did 3 years or 2 years."},{"start":3347697,"end":3354762,"speaker":"B","text":"I mean, I wouldn't even reference this past year because that won't change. Yeah, just say what this— this spend, right?"},{"start":3354907,"end":3355501,"speaker":"G","text":"I see what you're saying."},{"start":3357877,"end":3384756,"speaker":"A","text":"Each of these 3 were multi-year contracts, is that right, Rick? Van Pelt certainly was the $12 million. The $376 million was a multiyear because it spanned this period and the next. And the— oh, sorry. Yeah, QKA and the key analytics is a multiyear contract as well, right? Yeah, what it says— The $376 million."},{"start":3384756,"end":3392011,"speaker":"G","text":"—to span fiscal years, but not— Took over a year to do facilities. Right."},{"start":3392091,"end":3399711,"speaker":"A","text":"So, so, yeah, each of these is a multi-year commitment, each of these three, a number that amounts—"},{"start":3399711,"end":3403561,"speaker":"H","text":"but they could be different years. One could be 5. Sure. Yeah, yeah."},{"start":3403786,"end":3435103,"speaker":"A","text":"One— yeah, I don't— so that might have been a 2-year, and, uh, I don't want to specify the number of years. I could just put that they're multi-year contracts. Is that fine? Okay, we don't want to confuse people to think that it was $12 million for one year. Okay, thank you for that catch, and I have updated the table accordingly. Anything else in, uh, the Measure S report?"},{"start":3437656,"end":3441710,"speaker":"B","text":"The Prop 39— no, got that one rate, Prop 39."},{"start":3442274,"end":3473242,"speaker":"A","text":"Yep, got that fixed, uh, corrected. Auditor's report. Okay, do you have any time frame, um, Rick, when you expect that correction to happen? Okay, hopefully less than 3 months. Does anyone want to, uh, propose calling an ad hoc meeting of the committee to just to approve the report report when it's done, or do you want to wait 3 months?"},{"start":3473956,"end":3484409,"speaker":"C","text":"I was going to say I, I don't mind because it's, it's already feels kind of late, but that's—"},{"start":3484409,"end":3487724,"speaker":"A","text":"yeah, we'll be 6 months late if we wait 3 more months."},{"start":3492720,"end":3493091,"speaker":"D","text":"Amending—"},{"start":3493526,"end":3512923,"speaker":"A","text":"what, what's the repercussions of that, of the lateness? Yeah. No, no, no repercussion. I mean, I don't think that— I think if it— I'm not sure there, there is an actual time frame, but it might be specified as within a year of, which, um, get close. If we have— we've already exceeded that."},{"start":3513036,"end":3520535,"speaker":"H","text":"This report, though, I, I do feel like accuracy is, as mentioned, I think is, is important. Yeah, just to rule out any more—"},{"start":3521226,"end":3532987,"speaker":"A","text":"yeah, so the question is whether we would want— let's say we got the auditor's report next week. I'm not saying we will, but just hypothetical, if we got it in 2 weeks Do we still want to wait 3 months to approve the report, or would you like to have a—"},{"start":3535719,"end":3539785,"speaker":"H","text":"okay, but could we do one over Zoom, you think, or does it have to be in person?"},{"start":3541437,"end":3548420,"speaker":"A","text":"Got to be a public meeting, and I think it's required to be in person unless you have some kind of exemption that I'm not clear on."},{"start":3548842,"end":3550237,"speaker":"H","text":"Can we just do that one item?"},{"start":3550481,"end":3571738,"speaker":"A","text":"Yeah. Yes. Why don't I— we do this when we get the corrected auditor's report. Obviously, if it's a week away from our next meeting, it's, it's different. If we get it and there's 2 months left, then, you know, Olivia can ping people and say, hey, are you available next Tuesday for 15 minutes to hold a meeting that we would publicly announce? We come in, we approve, we leave."},{"start":3571738,"end":3578758,"speaker":"B","text":"Thank you. And we're going to get our things—"},{"start":3578758,"end":3585827,"speaker":"A","text":"Yep. Okay, and that is attachment— thank you. Let me just sort of write that down."},{"start":3586598,"end":3590951,"speaker":"H","text":"Attachment B."},{"start":3601359,"end":3638898,"speaker":"A","text":"Okay, I'm assuming that no one wants to move to approve the reports tonight. Is that correct? There's no motion. Okay, no motion for 4.2. No motion for 4.3. And so that takes us into Section 5, the information and discussion portion. So first up is 5.1, discuss Measure S progress, including an update on the facilities master plan. Nick, is this going to be you? This is going to be me. Okay."},{"start":3639477,"end":3646903,"speaker":"G","text":"Um, it looks like Olivia picked it up. So, uh, I'm happy to give updates on Measure S and all the progress we made over the summer."},{"start":3647032,"end":3776575,"speaker":"E","text":"So as you guys know, um, on slide 2, the— we have been upgrading HVAC at 4 sites this summer. So I included some photos just to kind of show the progress over the summer. Uh, the first ones that Adelante Sylvie here— I should start by saying these photos were taken a week ago, and there's been a ton of progress since this So it does not look like this today. So at Selby, if you go back, Olivia, I just— this slide, this is a typical install of the condenser units over the covered walkway. This is to highlight all the blocking that was needed for those units on the covered walkway, as well as the fall protection that's required for when you're working on these units. So now these are being painted, so, you know, they blend in to match, but there was a lot of blocking that was needed. Next slide, please. So this is also at RCSD. The picture on the left is where they're installing the distribution panels that were needed for these additional condenser units. Right now it is on temp power. If you guys recall, we preordered the distribution panels and even paid expedited shipping. The typical lead time for those is 52 weeks, and we expedited, but even expedited shipping has them coming mid-August. So at 3 of the sites you'll see the green rental box from Sunbelt that is temporary power so that we can have air moving when students return next week. Uh, the, the photo on the right is kind of a unique situation as far as these 4 campuses. The 2-story building, uh, where we did ground mount condenser units and are piped up, uh, and then we'll fence around. That's— that'll be actually just like it was before. So next slide, please."},{"start":3778438,"end":3784607,"speaker":"G","text":"Uh, George, doing like all electric heat pumps or just standard?"},{"start":3784800,"end":3785764,"speaker":"H","text":"Uh, thank you."},{"start":3785828,"end":3810727,"speaker":"E","text":"I was going to go over, um, how they're installed. Uh, one of the slides will show some rooftop work. Uh, we did go all electric. Um, it's what is going to be required in California yet. I mean to come, the new code. Um, we're going away from natural gas, so some of the gas was removed, and these are all electric."},{"start":3812345,"end":3818324,"speaker":"A","text":"Is that, is that complete? For each upgraded school, you're removing all gas furnaces then, or do some—"},{"start":3818901,"end":3832451,"speaker":"E","text":"when we did replace the package units, the carrier units that I'll show you, we replaced them like kind. But for these, uh, split units in the classrooms we did go all electric. And backup?"},{"start":3832531,"end":3838024,"speaker":"D","text":"You have backup on that? What's that? All electric? So you obviously have some kind of backup when the power goes out?"},{"start":3839775,"end":3852174,"speaker":"E","text":"No, um, there is no backup other than— batteries at any school, right? No solar? I don't think we have batteries at any school. Um, we are adding solar that I know Will's managing."},{"start":3853090,"end":3857298,"speaker":"H","text":"So the site's already got solar, which I understand, right? And then we're adding—"},{"start":3857973,"end":3859323,"speaker":"G","text":"for most of them— adding what?"},{"start":3859371,"end":3860882,"speaker":"D","text":"I'm sorry, adding solar."},{"start":3861203,"end":3863019,"speaker":"F","text":"Okay, to the sites that don't already have."},{"start":3863227,"end":3866794,"speaker":"A","text":"Okay, is your mic on there, Will? I want to make sure you get captured when you're talking."},{"start":3866891,"end":3874555,"speaker":"F","text":"Yeah, yeah, we're adding solar to certain sites that don't have it, but a couple of these sites, uh, already have solar."},{"start":3875744,"end":3920404,"speaker":"A","text":"And just as a— on the subject of solar, since you, you brought it up, I know that, uh, the goal was to make each school, uh, whatever the correct term is, neutral, right? Enough solar to offset the electrical usage at the school. Does that include this upgraded HVAC in that calculation? Because we're using more electricity now. We were using gas to heat in the, the winter. Now we're using electricity. Uh, no, it does not. So the solar calculation was based before the HVAC upgrade project was planned and, and designed. Yes. Okay. And do you know offhand, Nick, if this is a net increase? I mean, presumably it is a net increase in electrical consumption at the sites."},{"start":3920677,"end":3950094,"speaker":"E","text":"Um, our electrical engineer did do a calculation. It, um, because the third project that needs to be included is the LED upgrade, which gives us less power. Um, I think Overall, it is a net increase, not a ton. We didn't have to do any aging power upgrades at any of these sites. And as of right now, we don't anticipate doing any at the future sites, but that's to be determined."},{"start":3950094,"end":3954613,"speaker":"A","text":"So it sounds like it's a marginal increase, not a dramatic increase. Correct. Okay."},{"start":3954613,"end":3978511,"speaker":"F","text":"And, and as Nick mentioned, even though these will add electric load, You know, the future, the future direction is energy, more energy efficient, just everything. So we're expecting, you know, as, as you continue into the future, that, you know, electrical loads will go down for things like, you know, LED light retrofits and other utilities and things like that."},{"start":3978703,"end":3984869,"speaker":"H","text":"So is there still capacity to add to the solar project, or is there— or did they max out right away?"},{"start":3986938,"end":4004484,"speaker":"F","text":"Um, there's— we are up against a very, very tight deadline to make sure that the district gets like an additional $15 million in payback by meeting the, uh, PG&E NEM 2. So I mean, you could— you, you're, you're talking like a future project."},{"start":4004644,"end":4009676,"speaker":"H","text":"Oh yeah, yeah, I'm just saying, was there, was there room to add onto these panels that are currently being installed?"},{"start":4010269,"end":4011903,"speaker":"E","text":"Could you add more panels in the future?"},{"start":4012352,"end":4019305,"speaker":"F","text":"Not to the existing structures, but you can always add additional solar structures or additional roof-mounted."},{"start":4019562,"end":4026257,"speaker":"H","text":"Okay, so they kind of maxed out on what they could do right out of the gate, uh, when we were calculating."},{"start":4026322,"end":4035362,"speaker":"F","text":"We're doing like, I think, like a— don't quote me on it, but somewhere around a 95% offset. Okay. Yeah, so we're, we're probably going to be close even with these added loads."},{"start":4036839,"end":4038397,"speaker":"B","text":"So I, I have a Quick question then."},{"start":4038831,"end":4050045,"speaker":"D","text":"Your comment about you did not have to do any— did you say PG&E electrical upgrades? Did you say— okay, on even some of the older sites you didn't need, uh, these four—"},{"start":4050318,"end":4066044,"speaker":"E","text":"these four you didn't— we did not have to do any. As of right now, we're not anticipating the next three— that's Kennedy, Orion, and Clifford— we're at this point, we're not anticipating, but the electrical engineer has not —calculation yet. The engine—"},{"start":4066141,"end":4069109,"speaker":"D","text":"I, I didn't hear the last one. Electrical unit is what?"},{"start":4069510,"end":4071419,"speaker":"E","text":"That's not— we have not done a calculation yet."},{"start":4072317,"end":4095606,"speaker":"F","text":"Okay, that's something to celebrate. Even if there were no electric service upgrades required on just these first 4 sites, we're seeing electric service upgrades that were tracking at like half a million dollars a few years ago coming in at like between $2 to $3 million per site. Um, with, you know, year, year and a half lead time on switchgear. So that's why— that's, that's awesome."},{"start":4096695,"end":4113040,"speaker":"E","text":"Uh, I should mention as part of this conversation, the other part of this HVAC upgrade is upgrade to Siemens controls, the building management system, which is also energy management. So control the HVAC within a range, and when it's not occupied, it'll shut off."},{"start":4113136,"end":4132073,"speaker":"A","text":"Um, so that's all through the control system I want to celebrate that because every time I walk by Orion, there's a, there's a portable out there with the AC running 24/7, winter and summer, and it irks me every time I walk by. So I'm very happy to hear that personally."},{"start":4134176,"end":4325920,"speaker":"E","text":"So this is Hoover. This is just an example of a sloped roof. So we had to build curbs to set the condensers on, and the photo on the left And then you can see them working in the closet for the classroom. In most cases, they're paired, a closet for— that serves two classrooms. So on the right, it's just ground-mounted, example of ground-mounted at Hoover. Next slide, please. This— the photo on the left here is a unique example of three units in a closet. The right of that photo serves the library, which is 2 units, and then the left serves a classroom. So just a little bit different example. On the right, um, is an example of Hoover was the one we did get the panels in time of the, the size of the distribution panel that needed to be installed near the main electrical. So through the door to the right is the main switchboard for the campus. Next slide. So at Roosevelt, again, on the left is an example of the temp power being installed. Actually, today when I went by there, that is now enclosed, so students or staff cannot get in there and, you know, mess with any of that or be around any of the electrical wiring. And then a close-up example of one of the closets with the door off on, on the units. Slide. So this is also at Roosevelt. This is an example of all the rooftop work that had to be done. We obviously had to get electrical to each and every one of these condensers on the roof. And then just the overview of how they were installed on the covered walkway at Roosevelt. Next slide. Uh, TAS, same thing. Um, all the roof work that had to happen, we saved a lot of money by installing the conduit on the roof versus trenching and putting it underground. Uh, so that saved us a lot of time and money. Um, and then again, the units on the curb over the covered walkway on the right side. Next slide. Um, more of the same. This is Taft. We had some covered walkway on the left. We had some slope droop on the, on the right for the different buildings. Um, the difference at Taft on the left is there was actually stucco underneath that we had to break out to get the framing in, and that is now all patched back and will be painted by the time students Next slide. Uh, so this is an example of the carrier package units that we replaced. Uh, on the left is Selby Library. Um, so those are new units that were craned in, um, replacing like kind. And on the right is Taft, uh, MUR. So one of those units serves the kitchen and one serves, uh, the main eating area."},{"start":4326322,"end":4329864,"speaker":"D","text":"So could you explain to me what you just said, replacing like-kind?"},{"start":4330665,"end":4347286,"speaker":"E","text":"So they were already carrier package units, but they were 25+ years old. So in all those cases, the, the useful life of an HVAC unit is probably 15 to 20. Okay, so we replaced that."},{"start":4347478,"end":4350764,"speaker":"A","text":"So there was already air conditioning provided? Correct."},{"start":4351229,"end":4352335,"speaker":"E","text":"Okay, in those spaces."},{"start":4352864,"end":4355839,"speaker":"C","text":"So you replaced it with the same type of —of unit."},{"start":4356082,"end":4374640,"speaker":"E","text":"Yeah, same type of unit. And on the right, it fit on the same curb, so we didn't have to upgrade that, which saves us a lot of money also. Um, and in those cases, we're doing it in like-kind. Um, DSA doesn't require us to do any structural upgrading."},{"start":4375363,"end":4379814,"speaker":"D","text":"So, so they're, they're, they're today's standards or yesterday's standards?"},{"start":4380553,"end":4391273,"speaker":"E","text":"Yes. But the manufacturers designed them so they'll fit on the same curbs from 25 years ago so that we don't have to go— there's no structure."},{"start":4391497,"end":4394210,"speaker":"G","text":"Yeah, they won't make us upgrade."},{"start":4395349,"end":4396697,"speaker":"H","text":"That leads to a question I had."},{"start":4397131,"end":4410886,"speaker":"C","text":"So are all the units— I thought I got the impression that all the HVAC that you're installing is— are heat pumps, or the same unit does the cooling and the heating? Is that not— because you said there's going to be no more gas."},{"start":4411255,"end":4432123,"speaker":"E","text":"So the classrooms are heat pumps, but it's like a split unit. There's a furnace unit in the closet and a condenser on the roof that feeds the classroom. So the furnace is the heat and your condenser is the cooling. In, in this scenario, both of those components are in one unit."},{"start":4432685,"end":4435382,"speaker":"A","text":"Okay, Rick, I had the same misunderstanding you had then."},{"start":4435478,"end":4439635,"speaker":"F","text":"Yeah, it's like a hybrid heat pumps, is the right So the one on the right there, which—"},{"start":4440068,"end":4449453,"speaker":"C","text":"the one on the right there, which is kind of like a 25— there were no heat pumps 25 years ago, so that's different than some of the other ones that have, have them both in the same unit. Correct."},{"start":4449790,"end":4452116,"speaker":"A","text":"These were, again, replace them."},{"start":4452180,"end":4458693,"speaker":"F","text":"Like, the ones that you're replacing, like, kind of much more efficient, new— yeah, newer stuff, actually, because they're newer."},{"start":4459415,"end":4477724,"speaker":"E","text":"Um, I don't want to get too far in the weeds. The most efficient ones they increase the amount of coils, which increases the weight, which we did not do in this situation because then DSA is going to make us upgrade structural."},{"start":4477724,"end":4493274,"speaker":"C","text":"And one other question about the, the whole HVAC projects. Did you say just a little while ago that none of the sites have batteries? They do not. So on cloudy days the— we'll, we'll just be drawing from PG&E."},{"start":4494800,"end":4508712,"speaker":"A","text":"But the benefit of the wheel on the solar— of moving quickly, we get under NEM 2. So in the summer we're, we're selling energy to PG&E, in the winter we're buying it back. Yes, but it nets out to 95% of the overall throughout the course of the year is covered."},{"start":4508760,"end":4515491,"speaker":"H","text":"NEM 2 is much more advantageous though. Oh yeah, yeah, incredibly. Yeah, it's like the system—"},{"start":4515539,"end":4529093,"speaker":"F","text":"solar systems would need to be cut in half and you'd probably lose like, you know, $10 million in payback over the 25-year life of the system if we didn't meet the M2 deadline. Oh yeah, yeah, we're fighting, we're fighting, and we're, we're tracking them right now."},{"start":4531566,"end":4533831,"speaker":"H","text":"Are there many splits of that in the, in the classrooms or no?"},{"start":4534858,"end":4554206,"speaker":"E","text":"Uh, well, these— the classrooms are technically split units. Uh, you may be referring to more like a Mitsubishi. Yeah, yeah, yeah. That, uh, not— no, they're not classrooms. They're typically in the MDF rooms. Okay. Maybe a few offices, um, but not in the classrooms."},{"start":4555023,"end":4570775,"speaker":"A","text":"So could you just clarify? We got— I think Rick and I got a little off-kilter at the beginning when you said these are heat pumps. So are— is it electric? Are you putting in heat pumps that will use electricity to heat in the winter, or does the furnace stay gas-powered for heat in the winter?"},{"start":4571256,"end":4574898,"speaker":"E","text":"Uh, no, it is not gas-powered. It's electric heat pump."},{"start":4575748,"end":4584829,"speaker":"A","text":"Okay, but you're using the furnace as an air handler then, is that what you're saying? Because there's a— isn't there a furnace in the classroom that was gas-fired before?"},{"start":4584909,"end":4589000,"speaker":"E","text":"It was gas-fired. Okay, so now it's an electric heat pump."},{"start":4589321,"end":4591005,"speaker":"A","text":"Okay, and the gas is capped off? Yes."},{"start":4591150,"end":4594374,"speaker":"E","text":"And I just use the term furnace for the heating. Got it."},{"start":4594535,"end":4608379,"speaker":"A","text":"Okay, but I think we were both system Yeah, okay, we just got something like this where you're excited about the whole thing. These package units are still going to be gas-fired then for heating because they weren't heat pumps, or are they?"},{"start":4609294,"end":4613519,"speaker":"E","text":"The ones we replaced in like kind that were gas already are still gas, right?"},{"start":4613873,"end":4615254,"speaker":"A","text":"Okay, yeah, gotcha."},{"start":4615415,"end":4618210,"speaker":"B","text":"Okay, that's not what I heard."},{"start":4618371,"end":4635917,"speaker":"A","text":"Yeah, but that's how you clarify. It's a minority, it's a minority that are package units. They're usually more for like gyms and library, bigger spaces. Yeah, bigger units for bigger spaces typically. So there will be still some gas heating left after this is all done, but it'll be a smaller portion."},{"start":4635917,"end":4639362,"speaker":"D","text":"Somehow I heard we took gas out of everything. I guess I misheard."},{"start":4639362,"end":4641365,"speaker":"E","text":"In the classrooms. In the classrooms."},{"start":4641365,"end":4643369,"speaker":"G","text":"These package units, I—"},{"start":4643369,"end":4650339,"speaker":"D","text":"So on the premises, let's just clarify this. There will still be a gas component on the premises of some schools."},{"start":4651399,"end":4655702,"speaker":"E","text":"Yes, and our kitchens are still gas right now as well."},{"start":4655975,"end":4657982,"speaker":"D","text":"I was like, okay, that was going to be my next question."},{"start":4658079,"end":4667761,"speaker":"C","text":"Okay, that makes sense. And are there, um, for hot water, um, is there— is that heat pump hot water heater or gas water heaters?"},{"start":4668435,"end":4670490,"speaker":"H","text":"Water heaters. Thank you, Martin."},{"start":4671405,"end":4678535,"speaker":"A","text":"Yes, what was it? Yeah, we have water heaters that have gas. Okay, okay. Martin speaks."},{"start":4678872,"end":4684251,"speaker":"G","text":"Hello, Martin. Sorry, I'm at home sick, but you know, no, no problem."},{"start":4685037,"end":4693949,"speaker":"A","text":"Perfect. Um, so I don't think you said at the outset, Nick, how far along are you on all— is this— are you in the wrap-up now? Is school starting next week, or— they're—"},{"start":4694045,"end":4754753,"speaker":"E","text":"this— the schedule staggered a little bit. At two of the schools, they've started startup today, um, and they'll do it this week. At the other two schools, they'll do startup starting probably this weekend and go into early next week, but we are comfortable that there will be air moving when the students return. If you go to the next slide, talk, talk about next steps. So startups happening now, but their program is— programming is also happening now. It'll continue through August, the same with commissioning. And then that I mentioned before, once we receive our distribution panels, those will get installed, we can come off of temp power. Um, this should go without saying, once students return, um, the contractor will shift to after-hours work, not to disrupt school. Um, so we'll coordinate that with any, uh, programs going on on school."},{"start":4755219,"end":4761623,"speaker":"A","text":"And I know that there was additional, uh, cost the board had to approve for some special inspection that has to happen, right?"},{"start":4761784,"end":4786972,"speaker":"E","text":"You have to hire a special inspector. And, um, these are DSA projects, so we have a DSA inspector. Uh, we had some special, uh, inspections for testing of concrete and rebar and those type of materials. Um, uh, it's in the other report. I, I think we had one other consultant But we'll—"},{"start":4786972,"end":4794981,"speaker":"A","text":"That's fine. So what's your estimated completion date on the first 4 schools, all signed off and everything? Probably early September."},{"start":4794981,"end":4796252,"speaker":"H","text":"Okay."},{"start":4796252,"end":4802641,"speaker":"E","text":"Completely done, commissioned, signed off with DSA, and out of here."},{"start":4802641,"end":4807875,"speaker":"A","text":"And the next schools will start next summer with a lot more planning, advanced planning, presumably."},{"start":4807875,"end":4810956,"speaker":"E","text":"Correct. That was one of my later slides too. Okay."},{"start":4811435,"end":4813249,"speaker":"A","text":"Go ahead. Sorry, sorry."},{"start":4813731,"end":4819802,"speaker":"H","text":"So that the moving poles are going to stay in for a year for the other sites, uh, some for 4 years."},{"start":4820075,"end":4840123,"speaker":"E","text":"Yeah, so this summer on other sites they installed the mobile air conditioning units with the exhaust to out of the window, uh, so we removed a window in each classroom, replaced it with plexiglass and a louver So can exhaust to the outside?"},{"start":4840496,"end":4846150,"speaker":"G","text":"Yes, those will remain until we do the permanent, uh, air conditioning upgrade."},{"start":4847310,"end":4850902,"speaker":"A","text":"Uh, and that takes 3 more summers, correct? I believe, wasn't it?"},{"start":4851014,"end":4933099,"speaker":"E","text":"Yes, so I mentioned the next ones are Kennedy, Orion, and Clifford are the next 3, and the ones after that haven't been chosen yet. Uh, that will be part of the implementation plan that we're crafting. Uh, so next slide. Uh, the other thing that we were doing this summer is, uh, we went to the sites listed above and, uh, did a roller shade upgrade. So some roller shades were replaced that were broken, some replaced, uh, mini blinds, and in some cases the windows did not have any window treatment on it. Uh, so we, we did that at all these sites, um, and those are now complete. So next slide. Uh, was there also window tinting, I recall, or no? Um, there was some window tinting in specific cases where, uh, roller shades wouldn't work where there are operable windows. So yes, you're correct, there was some window tinting as part of that. We continued the LED lighting upgrades. The sites listed above are the ones complete. These photos are from Orion, the MUR, and the library, just for an example."},{"start":4933580,"end":4934031,"speaker":"A","text":"Next slide."},{"start":4936338,"end":4951092,"speaker":"E","text":"And these are just some classroom examples where there was T-bar. They replaced the fixture with a drop-in fixture. More modern style. And then where there was pendant lighting, they replaced with more modern pendant lighting."},{"start":4952471,"end":4956975,"speaker":"D","text":"You see how terrible those mini blinds look? Sorry."},{"start":4958241,"end":4964829,"speaker":"A","text":"And, uh, do you have a slide about your progress through the, the lighting program, or do you want to just answer it?"},{"start":4965294,"end":5019787,"speaker":"E","text":"Um, yeah, let's go to the next slide. But, uh, the sites listed above— Garfield, Orion, 4, Taft, Roosevelt, and Cloud, are, are now complete. They're done. Yes. Um, so I don't remember off top of my head the next one they're moving to, but, uh, that contractor also, once students return, will shift again to after-hours work. Uh, so they're actually ahead of schedule. Yeah. Um, slightly. So that's going well. And this is just an example of the new controls. So now they're, they're zoned in the— the left is a classroom. It's zoned and dimmable in every classroom. And on the right is just an example of occupancy sensor. So again, energy management. When they're not in the room, those lights will go off and they won't stay on all night in the classrooms."},{"start":5019787,"end":5023994,"speaker":"H","text":"But no control center like a Siemens control?"},{"start":5023994,"end":5064285,"speaker":"E","text":"Uh, no, they are not Siemens controlled. There is— uh, these are controlled by an app. Uh, so the district has an iPad with it programmed in there, and they could adjust the controls on those if they take that iPad to the classroom and, and adjust how long they'll stay on, or, you know, the, the dimming. Um, I believe All these fixtures also have daylight harvesting feature, which— where if it's bright outside, it'll dim the lights in the classroom so you're not using more energy and it's not overly bright in the classroom. Yeah."},{"start":5065152,"end":5092028,"speaker":"G","text":"Did you want to add to Harden? Oh, sorry. No, I'm just— I'm hearing you. Yeah, it has that harvesting, and it does— it's the first, uh, two rows rows that are closest to a window that'll harvest, um, during the day. Okay. Yeah. And, um, just to update, yeah, Clifford— they're currently working at Clifford. Um, they've, uh, finishing, uh, facilities now. Thank you. Next slide, please."},{"start":5093746,"end":5127543,"speaker":"A","text":"So what's the, uh— you don't have a slide in here, but the— with the— the lighting retrofit by school would be very helpful to see, because one of the concerns that we had about the program is that we're retrofitting schools which might be redone as part of the Measure S bond. And so, but we were assured that that wouldn't happen because by the time the board— this would take long enough that the board would approve new project. If we knew we were tearing down a building at, I don't know, XYZ School, we wouldn't do lighting retrofit to and then tear it down."},{"start":5128066,"end":5143990,"speaker":"E","text":"Uh, but if you're ahead of schedule— schedule— but we did strategically put any schools in the master plan that had buildings being removed, we moved to the end of the scheduling to give us time to do the implementation plan and make the adjustments we needed to."},{"start":5144700,"end":5144861,"speaker":"A","text":"Okay."},{"start":5147022,"end":5171095,"speaker":"E","text":"Uh, so the other things we're working on, as I mentioned, uh, increment 2, Kennedy, Orion, and Clifford Architect proposals were actually due today. Um, I know we have competitive proposals. We received at least 4. Uh, so we'll review those and then bring them to the board, uh, probably early September for approval."},{"start":5171239,"end":5174396,"speaker":"H","text":"And yes, we can start planning for those sites coming up."},{"start":5175149,"end":5201855,"speaker":"E","text":"Uh, and then, as you guys know, the Master Plan has been approved by the board. So we're currently working on, uh, implementation plan recommendations for that. So we've taken the Master Plan and created a project list, and now, uh, we're kind of combining projects on sites and, um, talking about, you know, which projects we want to recommend to board."},{"start":5201855,"end":5213195,"speaker":"H","text":"For the new, new buildings that were done part of Measure T, for the old tools. Did those already have LED lighting? And yes. And those— so those weren't included in any of this, correct?"},{"start":5213276,"end":5217576,"speaker":"E","text":"That's correct. Okay. But like at Taft, they have a new building. Yeah, that was not part of the scope."},{"start":5217721,"end":5219915,"speaker":"H","text":"Great. So they didn't need anything? That was all done?"},{"start":5219996,"end":5221819,"speaker":"A","text":"Well, they needed AC but not lighting."},{"start":5222174,"end":5223271,"speaker":"H","text":"But not for the new building?"},{"start":5223690,"end":5224723,"speaker":"C","text":"No, the new buildings weren't—"},{"start":5224836,"end":5226480,"speaker":"A","text":"I don't, I don't believe air conditioning was put in."},{"start":5226690,"end":5228833,"speaker":"G","text":"Was that correct? Only in the top floors."},{"start":5230139,"end":5233797,"speaker":"H","text":"Only on the top floors. So some portion was done, but LED lighting was done."},{"start":5234020,"end":5238256,"speaker":"G","text":"For that LED lighting work was already upgraded? Yes, during Measure T."},{"start":5238903,"end":5266928,"speaker":"H","text":"Okay. And then did you— when you were looking at combining projects, was there any electrical work, for example, that might have been done with LED that could have been done also with HVAC? Or, I mean, um, was there any kind of like projects that you could have done some work at the same time to just kind of like— I don't know. Um, When— exactly. And if you, if you say no, that's fine. I'm just wondering. No, there's not."},{"start":5267025,"end":5282962,"speaker":"E","text":"And when I was talking about possibly combining projects in the Master Plan, the project list, they're separated. Like, for example, a new kinder building and then a playground is in there separately. So if we did that project, we'd probably do both those together."},{"start":5282962,"end":5283546,"speaker":"H","text":"Okay, great."},{"start":5284001,"end":5284975,"speaker":"G","text":"Okay, gotcha."},{"start":5286180,"end":5300582,"speaker":"A","text":"So what— do you have a timeline of when you're putting proposals in front of the board? Or Rick, is there a board study session that's going to happen with the project list, or what's going to happen next on the Measure S selection process?"},{"start":5300582,"end":5314616,"speaker":"G","text":"There will be a board study session. Date has not been determined yet. And then after that, it'll be brought to the board for approval. Really short term, not, not some months, but—"},{"start":5314616,"end":5320621,"speaker":"A","text":"and that's going to require selling more bonds, correct? Because we've pretty much consumed the first tranche."},{"start":5321825,"end":5325663,"speaker":"G","text":"Oh yeah, we'll be looking at that in alignment with cash flow and our projects."},{"start":5328184,"end":5354778,"speaker":"D","text":"Sorry, I, I just have a question going back a little bit. Um, somewhere in one of these reports I saw the theatrical or the theater lighting for one of the schools in particular. I think it was McKinley, and there were two, um, charges against it. One was, um, install and handle— it was November of '23."},{"start":5355164,"end":5359741,"speaker":"A","text":"I think it was in the— because it was done 2 years ago, so it's in this report somewhere. Is that what you're referring to?"},{"start":5359822,"end":5378789,"speaker":"D","text":"Yeah, it was, uh, 34 850 for the handle and then 24720 for the installation, same location. One was in 23, one was in 24, and they were to install theatrical lighting. Do you know anything about that?"},{"start":5378950,"end":5397904,"speaker":"E","text":"I don't know anything about that. Theatrical lighting was part of that LED lighting upgrade. The house lights are, are in that, but the theatrical lighting is not. I'm just curious. Just in general, the theatrical lighting doesn't qualify for the energy savings meetings, correct, for this type of project. Okay, so it's typically not included, right?"},{"start":5398001,"end":5400961,"speaker":"D","text":"I'm just curious if it was a good use of—"},{"start":5401382,"end":5406686,"speaker":"B","text":"is that it? Yeah, that's my update."},{"start":5406816,"end":5407822,"speaker":"E","text":"Okay, yeah, great."},{"start":5407887,"end":5426230,"speaker":"A","text":"Thank you. So I think just going forward, if you wouldn't mind including more of a project schedule update by school if we're doing multi-school projects, I think would be helpful for the committee just to see what the overall timeline is, you know, what's completed, what's scheduled out would be super helpful. Thank you."},{"start":5426615,"end":5430418,"speaker":"H","text":"I missed the last meeting. Did you guys look at the master plan? Did you by any chance—"},{"start":5430546,"end":5434813,"speaker":"G","text":"was that review last meeting? Just curious."},{"start":5434990,"end":5446492,"speaker":"A","text":"No, I don't think— I mean, we got an update similar. We last, uh, the last meeting— I can't— was it— it was before the approval of it, so we did discuss the process, but, um, we didn't discuss the report itself. Okay."},{"start":5446829,"end":5449267,"speaker":"H","text":"Are the Master Facilities Plans updated and posted publicly?"},{"start":5452140,"end":5457598,"speaker":"E","text":"Yes, okay. Yeah, I, I believe they're on the website, but also they were attached to the board item."},{"start":5458385,"end":5459701,"speaker":"A","text":"Okay, approved it. Okay."},{"start":5461210,"end":5464469,"speaker":"H","text":"Yeah, I, I, I was just wondering if they were published publicly so people could look."},{"start":5464918,"end":5466218,"speaker":"A","text":"So it's a great question."},{"start":5466266,"end":5486692,"speaker":"H","text":"They should be. We were— yeah, because they weren't— they were before for Measure T, and then there was major changes in the district, so I don't know. And then it goes back to Carl's questions about school and who we're going to do, and if buildings are torn down or what buildings are going to get priority and so forth. More of a curiosity."},{"start":5488068,"end":5498424,"speaker":"A","text":"Well, it's more than a curiosity because it's, it is important that that be publicly accessible. It's part of our remit that the facilities Master Facilities Plan be. So it's a good point to bring up and we should check it."},{"start":5499167,"end":5546994,"speaker":"H","text":"And I, for example, if they're going to backburner, for example, the old Orion campus because we're they're renting it out, um, but they have to maintain the facility. Is— I just wanted to know if they have to upgrade the LED and HVAC there as part of this funding since it's a building that's owned, or can they defer it and say no, uh, we don't have to, and we can use those funds for buildings that are part of our district or charter schools? And again, this isn't to poo-haw on whoever, but right, they're renting the buildings, I believe, from the district, unless— do the charters actually rent, or do they Okay, um, but we are required— yeah, whether it's fair market value or not, then we are required. Thank you. And then I also just curious if they were going to still have priority refund, or how did they have to allocate those funds? I know the district has to maintain the facilities."},{"start":5547107,"end":5554435,"speaker":"G","text":"Yeah, and that's what we're doing with the lighting. Those are facilities, right? So we are putting the lighting in those things as well."},{"start":5554741,"end":5569720,"speaker":"H","text":"Okay, so Haas and the older Ryan campus will get them And then what was the other one? Xerox. Thank you. Xerox and— okay, they'll get lighting, but are they getting HVAC upgrades? Okay, but those might be at the end, near the end."},{"start":5570173,"end":5603308,"speaker":"G","text":"Yeah, the lighting will be in line with— I don't know where they fall in line, but yeah, probably towards the end. Same room, presumably HVAC. Uh, there's a, there's a lot of nuance that I don't need to dive into. Yeah, yeah, with Prop 39 and I'll say the equivalency of classrooms, right? So if there are schools that they're compared to when we go through the leasing process, Prop 39 process, if they have air conditioning, they have the right to ask for air conditioning, right? And they have to make that one of the programs."},{"start":5603806,"end":5606557,"speaker":"H","text":"Yeah, that's fine. I'm not trying to deprive a student of their—"},{"start":5606573,"end":5619493,"speaker":"G","text":"No, no, I get that. To your point of deferring. Yeah, I just certainly could defer it to a different spot of the project or a different timeline of the project, but it would come up during that Prop 39 process of the RCSD. Okay, thank you."},{"start":5619493,"end":5653679,"speaker":"A","text":"I don't think the facility— I can't find it on the website, so if you wouldn't mind taking an action, Rick, to have it posted. I mean, maybe it's there, but the search doesn't seem to be working, and it's not in any obvious place. It's not under Measure S, T, or the CBOC, so Thank you. Good catch. Good call. All right. So that was 5.1, 5.2. Will, thank you for being so patient. Next time we can move you to the front if, if you'd like. But Measure T, it looks like there was a lot of action with solar."},{"start":5653679,"end":5697277,"speaker":"F","text":"Yeah, I mean, our only update is on the solar project. We're working through the design-build process. Submitting sites to DSA and trying to get the sites DSA approved. So we're still, as mentioned earlier, we are still on track for all, I believe, 10 sites to meet the PG&E and M2 deadline. We're going to start construction later this year, and we'll have substantial completion if all goes according to plan by the April 15th, 2026 deadline. And we'll be wrapping up construction, um, on all of those projects, uh, hopefully before summer starts."},{"start":5700132,"end":5707556,"speaker":"A","text":"So the, the construction will obviously be during the school year. They'll be doing this construction? Yes. Yeah. Okay."},{"start":5707893,"end":5724468,"speaker":"F","text":"Yep. And, uh, I mean, the good thing about solar is the construction phase is actually pretty quick. Um, they're able to wreck the structures get the panels installed, handle all of the electrical, and get it in and out pretty quickly. We didn't have, we didn't have any issues on the first 4 sites."},{"start":5724468,"end":5743330,"speaker":"A","text":"Now, we all know from having spent copious amounts of time on the Measure T report this evening that the ending balance is something like $1.5 million at the end of the previous fiscal year. Rick, can you remind us money was put in then to fund the solar from some other rebates or something? How did that work?"},{"start":5743330,"end":5757058,"speaker":"G","text":"In terms of state facilities, bond program reimbursement of projects on Measure T, uh, that was what was making us the— available in Measure T and the—"},{"start":5757058,"end":5784030,"speaker":"F","text":"Yeah, we submitted all of our modernization and new construction projects to CDE and to OPSC with applications for state funding. Um, probably 5, 6 years ago as we were, as we were getting DSA approval on each of them. And so the district was lucky enough to receive a big chunk of that. Rich, I know it's over $15 million. I think you're getting closer to like $20, $25 now, maybe."},{"start":5784030,"end":5786484,"speaker":"G","text":"We'll see. Okay, cool."},{"start":5786548,"end":5834882,"speaker":"F","text":"And yeah, we— the eligibility that we were able to capture, I think, was around like $32 million. And so we use the bond funds to prepay the district's share, either 40%, 50%, 60% share, depending on the project type. And then the money comes back to the district as a, as a reimbursement. So that— we were able to use those funds to commit to the approximate $15 million solar project to go over and above the originally approved $193 million, um, per the Measure T voters. And so I think the program was able to capture with other grants, rebates, and incentives, I think we're up to like $230, $235 million total executed."},{"start":5835653,"end":5840148,"speaker":"H","text":"So, so did Peninsula Clean Energy and everybody else— were they able to— you were able to get—"},{"start":5840197,"end":5882421,"speaker":"F","text":"um, yeah, we, we definitely captured rebates and incentives and potentially some grants from PCE during, during the construction phase. Those were smaller, smaller grants than the big state funding chunk. Yeah, but we had a tally on, you know, grants, rebates, incentives. We got a huge grant from PG&E for EV chargers. I think that was like $4 or $5 million worth of infrastructure that allowed us to execute the first approximate 100 EV chargers at the 4 schools, Kennedy Selby, Clifford, Hoover, um, and other rebates, incentives, barrier, quality management district, you know, PG&E incentives and grants throughout the program."},{"start":5882421,"end":5883719,"speaker":"G","text":"Is Rick—"},{"start":5883719,"end":5901510,"speaker":"A","text":"is this the Fund 40 then that we see now on the financial statement? That's the sole— that's the balance or the, the money in from these— all these rebates is going to be in that fund. So the money is there. The Fund 21 that we've been tracking for years is going to go to zero, or—"},{"start":5901510,"end":5913323,"speaker":"G","text":"Yes, general obligation bonds, right? Uh, those are accounted for in Fund 21. Fund 40 is reimbursement. Uh, we're not moving those funds into 21."},{"start":5913323,"end":5926706,"speaker":"A","text":"And Fund 40 doesn't need CBOC oversight, does it? So we're going to close out Measure T at the, at the end of last fiscal year, or does it still contain a balance through this year?"},{"start":5926706,"end":5928709,"speaker":"G","text":"It's still an emergency project, arguably."},{"start":5929062,"end":5935075,"speaker":"F","text":"Oh, well, there was a small balance that was committed to it that wraps it in."},{"start":5935220,"end":5942596,"speaker":"A","text":"Okay, but after April 15th and you're all commissioned and signed off, that's it? Nothing left in T? Okay."},{"start":5943398,"end":5949844,"speaker":"H","text":"Were, were you able to use that, those refunds and rebates for whatever you wanted, or was it just funds that you used to mark in?"},{"start":5950951,"end":5957546,"speaker":"G","text":"Uh, I think that's it for whatever we wanted, but, uh, geared towards facilities or modernization of school sites."},{"start":5957787,"end":5961882,"speaker":"H","text":"So typically you just reinvested it back into— right back into solar projects then?"},{"start":5962478,"end":5979483,"speaker":"G","text":"Well, we're, we're choosing to put that money into the solar projects because there wasn't enough remaining funds in the Measure RCSD from general obligation bond. Okay. Uh, the sale of those. So with those rebates, we were able to, uh, put solar up the majority of our remaining sites."},{"start":5979660,"end":5979999,"speaker":"H","text":"Gotcha."},{"start":5981811,"end":5986953,"speaker":"G","text":"It would have to go to some type of facilities project. It couldn't go to textbooks or— yeah, yeah, yeah."},{"start":5987131,"end":5993762,"speaker":"H","text":"What I was wondering is if you were able to like expand on, on a project that wasn't already budgeted for or something."},{"start":5993891,"end":5994552,"speaker":"G","text":"Absolutely."},{"start":5995100,"end":6014077,"speaker":"D","text":"So then my question was, when you originally acquired those funds, they weren't earmarked for any specific— other than facilities, but they weren't, they weren't earmarked. Okay, so now they will be going into the solar project, and they will then be— they're committed, so they're already earmarked for that. They are—"},{"start":6014365,"end":6022239,"speaker":"F","text":"okay, they're encumbered on the house, a good portion of it. And you could, you could supplement Measure S or do other separate projects, uh, with the remaining."},{"start":6022319,"end":6052100,"speaker":"D","text":"So, so then my question would be, when you get these different grants from these different entities, like your solar, your— there, there's been a lot of screaming. I'm gathering that maybe schools and facilities are maybe very different from what's happening with the state cutting off, um, the funding for solar, and that would be on your private. So I don't know if that affects the schools. Um, but when you get those, do you already have the money and it's committed?"},{"start":6052164,"end":6213993,"speaker":"F","text":"So a great, great question. You're talking federal grant, like federal— the federal funding and the cuts that are happening right now? Yes. So we are actually fighting those right now. There is a big grant, the Inflation Reduction Act, which provides a big chunk of money back to the school district for eligible projects, which the solar project was eligible as of last year, and it still is riding the line. And that the Inflation Reduction Act actually provides an ITC, like a tax, a monetized tax credit, back to the district immediately after construction, year, year 1. Um, and it's in the order of 25 to 33% of the construction cost of the project. So it is a huge chunk of money, and we are working very carefully to monitor the changes and as they're trying to pull that money away. Um, we recently identified that to meet the criteria to maintain, um, the funding that we had planned to come back from that grant source, we needed to commit a certain dollar amount. Each of the 10 sites are a separate contract. Um, with the design-build entity. And so each of those contracts has to commit a certain dollar amount to materials. And so we're actually working with the contractor to get creative to purchase the steel ahead of time, because we have to have the steel actually in our possession and prove that. And it's a certain dollar amount, a certain percentage of the project cost, material cost. And so we've identified the percentage The contractor is completely on board. We're, we're ordering it ahead of time, making sure that we're not taking risks in doing so because our designs are nearing completion, and we are going to do anything in our power to make sure that we maintain, maintain that, you know, ITC credit through Inflation Reduction Act for the district. Right now it's looking good. Right now we are tracking to meet the criteria, but that is— those are hoops that we're jumping through. And have been just over the last month or two. And the moment that they released the information, we jumped all over it. So, um, we're— yeah, we're hoping to meet the PG&E NEM 2 deadline, which is going to be a huge financial advantage to the district, and maintain the Inflation Reduction Act, um, funding that'll come back on year 1."},{"start":6213993,"end":6222016,"speaker":"A","text":"All right, anything else for Will? Thank you for coming, Will."},{"start":6222685,"end":6225935,"speaker":"F","text":"Um, you want me to go back to our couple change orders?"},{"start":6226641,"end":6296636,"speaker":"A","text":"No big contact real quick, or— I think we'll get— well, um, yeah, let's— okay, okay, no problem. I think we'll get through these pretty quick, the next one, so I don't think we'll keep you too long. Um, okay, on the agenda, we are moving into Section 5.3, and the first attachment is 5.3.1. And that's going to be the Measure T expenses in the period that we're reviewing, April 1st to June 30th, last quarter of last fiscal year. Does anyone have questions about the attachment listing the expense? I think I had a few, but fire away if you've got something. This is basically all solar stuff, right, Will? I think there's nothing— I don't believe there's any— I mean, there's all the solar—"},{"start":6296636,"end":6298306,"speaker":"H","text":"Sage got that solar."},{"start":6298531,"end":6298627,"speaker":"G","text":"Yep."},{"start":6301341,"end":6306046,"speaker":"A","text":"Coming is you guys. DWK is legal. We've got the auditors in there."},{"start":6307540,"end":6317063,"speaker":"G","text":"HPD might get performance— working on site on Measure S. Yeah, so the majority of this is solar related."},{"start":6318605,"end":6321592,"speaker":"B","text":"Colby Technology, that's us as well. That too."},{"start":6321897,"end":6336538,"speaker":"A","text":"Okay, what was the— so most of this is tagged solar So there's some program, and then there's McKinley modernization is tagged with Sage something or other. Is that Sage non-CEC EV bus?"},{"start":6336763,"end":6352239,"speaker":"H","text":"Well, um, and Sage has been supporting the district on a bigger EV charging project. The EV chargers that we originally installed, the software company, um, notified us they were going out of business."},{"start":6352662,"end":6359114,"speaker":"G","text":"Some of the hardware wasn't supported, um, anymore. So, uh, and, and those char—"},{"start":6359227,"end":6365005,"speaker":"A","text":"yeah, so we're, uh, this is at the district bus yard, you're saying, for buses, or, uh, okay, okay."},{"start":6365807,"end":6384673,"speaker":"H","text":"The EV charger kind of mis-tagged, but is, yeah, is, uh, is involved with some of the, on, uh, the, the site, the the school site EV chargers as well, but this is all focused on the— okay, EV bus project."},{"start":6384754,"end":6392840,"speaker":"G","text":"And we captured the EV bus project at the MOT yard within the McKinley site. That was just how we coded it."},{"start":6392889,"end":6422119,"speaker":"A","text":"Yeah, okay. All right, anything else on 531A, anyone? Okay. Um, 531B is same But for Measure S now, any questions on that one? Mine was, what's Heritage Bank of Commerce? The bank— $228,000 to the bank."},{"start":6422200,"end":6435989,"speaker":"E","text":"I believe that's the escrow account block construction for the RCSD projects. So the retention goes into an escrow account rather than us holding it."},{"start":6438478,"end":6446747,"speaker":"A","text":"So is that a, is that a refundable thing once, or is this their fees to manage the money? It is the same as retention."},{"start":6447614,"end":6456126,"speaker":"E","text":"So instead of us holding the 5%, they have the option to put it in the escrow account during construction until we staff's final retention."},{"start":6457417,"end":6463403,"speaker":"A","text":"Okay, so it is an, it's an escrow account, and then it'll come back in at the end based on whether it's—"},{"start":6463790,"end":6479964,"speaker":"G","text":"we'll go to them, we'll go to the construction company. So the project's $100,000, $10,000 of retention until they've satisfied requirements of the contract. Instead of us holding it in our bank, they were holding it in escrow account, and once we sign off, it's released to— got it—"},{"start":6479964,"end":6484192,"speaker":"B","text":"construction company. Okay. Second."},{"start":6484192,"end":6507546,"speaker":"A","text":"Oh, Redwood City School District, $26,000. It just says Redwood City School District as the, the payee. The description is government, which is, I guess, legitimate. But what's the $26,494 total to the Redwood City School District? For Measure S for—"},{"start":6512633,"end":6517511,"speaker":"B","text":"that's the cumulative of a lot of— yeah, is that the cumulative?"},{"start":6520752,"end":6542611,"speaker":"A","text":"That's the total. Yeah, that's correct. What line item is that? Well, it's a series— there's a series of line items, um, that are labeled, I think, mostly other costs. Yeah, that's the one. And it's called Redwood City School District government And they're typically, uh, anyway, it adds up in total to, uh, $26,494."},{"start":6542611,"end":6562473,"speaker":"G","text":"Also, the, the cost of their Okay, normally that would—"},{"start":6562473,"end":6571964,"speaker":"A","text":"well, in the past that's been coded as, you know, employee expense audit, accountant, right? So it's just weird how it's showing up as— okay."},{"start":6571964,"end":6582210,"speaker":"B","text":"There's also the government code under the North Star Plan."},{"start":6582210,"end":6605546,"speaker":"G","text":"Yeah, I saw that too. I believe, I believe that was The— when we first got the AC units, uh, that was some of the staff installing those, some of those temp agent, uh, temp, temp ACs in the classrooms and acquiring some of the material needed for it."},{"start":6607216,"end":6615870,"speaker":"A","text":"Okay, so some of these, Martin, you're saying might just be miscellaneous small expenses because it's like $29, $66 Yeah, I believe so."},{"start":6616047,"end":6634623,"speaker":"G","text":"Yeah, that, that, that's stuff that was— that we jumped on it immediately, and I believe Northstar was one of them, uh, assigned that AC, uh, portable units as well as Roy Cloud and, yeah, various sites, um, before we got into contract with Block."},{"start":6636035,"end":6649966,"speaker":"A","text":"Okay, and then the other one, the larger ones, are, are mentioned as construction bond bond program, common costs— sorry, bond program general management, and you think it might be the accountant."},{"start":6652390,"end":6653851,"speaker":"B","text":"Okay. Yeah."},{"start":6653851,"end":6730549,"speaker":"A","text":"Anybody have any other questions on any of the expenses in here for Measure S in the period? Okay. All right then, that takes us to 532, change orders under Measure T. We have 2 here that were approved by the board in early April. Is this what you were referring to earlier, Will? Uh, maybe not. Okay, Holt Renewables. Um, yeah, these are two change orders to the solar project. Okay, for Measure T. And Measure S had no change orders in the period? No. Okay, that takes us to 533, no bid contracts executed in the period. Measure T There's one, Pinelli and Associates. And then Measure S, a number of things that listed there. So Pinelli's our—"},{"start":6731031,"end":6735737,"speaker":"F","text":"he's going to be the DSA project inspector for all of the solar sites."},{"start":6735737,"end":6745101,"speaker":"A","text":"And the $287,000, Will, how does— what was the qualification used that didn't require bidding? On this particular—"},{"start":6745101,"end":6783701,"speaker":"F","text":"Yeah, so Measure T, we did an RFQP for IOR services at the start of the program, selected a pool of firms and individuals, and have used most of them throughout the program. And so this was one of the strongest, most proactive, and available inspectors that we had worked at, worked with during the program, and coincidentally, you know, lives here in Redwood City as well. So, um, setting ourselves up for success on this project."},{"start":6783878,"end":6801574,"speaker":"A","text":"And then under Measure S, any questions on those? The, uh, Nick, the Siemens $1.8 million, $1.9 million contract Can you share with us how that— why that doesn't require bidding?"},{"start":6802313,"end":6819579,"speaker":"E","text":"Uh, because that was, uh, Omnia, I believe, was our— yes, um, the pre-negotiated public contract. We, we've done that in when we ordered the HVAC units also."},{"start":6821619,"end":6825183,"speaker":"F","text":"It's like a piggyback type of agreement."},{"start":6825440,"end":6828809,"speaker":"A","text":"Yes, you guys are also publicly negotiated contracts."},{"start":6830846,"end":6835241,"speaker":"I","text":"Okay, it's, it's also a district standard. Thank you."},{"start":6835546,"end":6837375,"speaker":"E","text":"Yeah, Siemens is correct. Thank you."},{"start":6837711,"end":6846197,"speaker":"C","text":"Yeah, so in, in general, um, what's the— what, what's the rules or procedures for a no-bid contract?"},{"start":6846534,"end":6849373,"speaker":"A","text":"Oh, we had a whole session on that."},{"start":6849678,"end":6852551,"speaker":"C","text":"But if you want the short version. I don't want to keep—"},{"start":6852567,"end":6858011,"speaker":"A","text":"I can send you the video if you'd like, but go for the short version if you want. Yeah, yeah, yeah."},{"start":6858092,"end":6919427,"speaker":"I","text":"Just the real quick short version on these is it's a piggyback agreement that was competitively priced by, uh, by another government agency. You can use that. There are some restrictions that are, uh, nuanced in that. But also, if it's a district standard, and Siemens is a district standard Um, basically, we can only use Siemens controls to meet with, uh, to, uh, comply with our BMS system. And so, uh, that allows you to purchase it as well without a bid, um, because that, that creates a standard for maintenance. It creates a system that functions versus having to bid, versus having to bid out, uh, bid out different, uh, different products. Then you may have a hodgepodge on of different products throughout your district. So So that's, that's how it relates to Siemens. Um, I think, uh, I think somebody said there, there was a very long discussion a while ago. Um, but yeah, that's how it relates to that one."},{"start":6921029,"end":6942670,"speaker":"A","text":"So I think, Rick, we learned about, I don't know, 4 or 5 different exceptions that allow you to have no-bid contracts. Okay. Um, pre-selected vendors, as Will talked about, piggybacking on an agreement that's already been negotiated, um, below a certain dollar threshold, which you— that would make sense. $75K. Yeah. And, and a few other things."},{"start":6942927,"end":6952084,"speaker":"E","text":"Yeah, like the Creative Window Interiors is a CBOC contract, right? Selected. What contract? Creative Windows. Uh, CBOC is the name."},{"start":6953511,"end":6953623,"speaker":"G","text":"Yeah."},{"start":6954072,"end":6965144,"speaker":"H","text":"Um, California Uniform Public, uh, County contracts. Okay, so the Contracting Act—"},{"start":6965144,"end":6970523,"speaker":"A","text":"there's some pre-negotiated suppliers to any school in the California—"},{"start":6970683,"end":6972787,"speaker":"E","text":"oh, pre-approved as a contractor."},{"start":6973108,"end":6979001,"speaker":"G","text":"Oh, interesting. Yeah, just contract, right? Those contracts— thanks."},{"start":6979081,"end":6981682,"speaker":"A","text":"So should consultants—"},{"start":6981682,"end":6992786,"speaker":"E","text":"the inspector, our commissioning special inspection. We did do a request for proposal process to select those, but it wasn't—"},{"start":6992963,"end":6998670,"speaker":"A","text":"it's not a public bid, not a competitive public bidding, but an RFP. Okay, correct."},{"start":6999217,"end":7014190,"speaker":"E","text":"And I'm noticing a typo that I did that I'll correct. I flip-flopped, uh, Applied Materials is our special inspector and Cypress Engineering is actually our permission Got it."},{"start":7014880,"end":7064010,"speaker":"A","text":"I was wondering that. Okay, anything else on 533? Okay, uh, 534. These are new projects initiated in the period. Nothing under T with the HVAC program that we talked about already under S. Okay, moving along to 5.4A. Now we're in Section 5.4. Will, you're excused. Thank you. Oh, okay. 5.4. So how do you want to handle this, Rick, with Erica not being here? I can go over it, or maybe it's okay either way."},{"start":7064972,"end":7097635,"speaker":"J","text":"So this is, uh, Erica's spreadsheet for the fiscal year '24-'25 as of June 30th, 2025. We have the Measure T Fund 21, uh, revenues, which is— she has $36,000— $38,000 expenditures is $482,000. Measure T Fund 40, uh, year-to-date is $13.7 million in revenues and $1.1 million in expenditures."},{"start":7099198,"end":7104905,"speaker":"A","text":"That's the solar fund we were talking about, right? Nothing for Prop 39."},{"start":7107017,"end":7116729,"speaker":"J","text":"Fund 25 impact fees, uh, nothing also. And we have a total, uh, program expenditures of $1.6 million."},{"start":7118898,"end":7146913,"speaker":"A","text":"Is there a way to see on here what the fund balance is on Measure T? I guess you'd have to— not really, right? She has included it before, but it's not there now. I think you'd have to know it was $1.5. We added $38. Well, the $1.5 was at the end of last fiscal year, so we added $38 and we've subtracted $482. So we're down to about $1 million, I guess, in fund balance, roughly. But It's not on here, right, Rick? That number?"},{"start":7148214,"end":7157928,"speaker":"G","text":"Okay. And also, just— has not been posted yet. Okay. Fiscal year Q4."},{"start":7158266,"end":7161766,"speaker":"A","text":"So this is unaudited, essentially. It's just— okay."},{"start":7163147,"end":7166679,"speaker":"H","text":"But is Fund 20 or Fund 40 the only one you're getting into?"},{"start":7167241,"end":7169650,"speaker":"G","text":"No, Fund 21 as well. Okay."},{"start":7172219,"end":7175125,"speaker":"J","text":"So the next— I'm ready to move on."},{"start":7175189,"end":7181451,"speaker":"A","text":"Sorry. Either questions on, on the 5-4-A? Don't see any. Okay."},{"start":7181532,"end":7199334,"speaker":"J","text":"Yep. Okay. So the next handout is from our district financial system. This, this reports Measure T Fund 21. She's showing an ending balance of $734,000."},{"start":7199654,"end":7200520,"speaker":"H","text":"Oh yeah, there it is."},{"start":7206566,"end":7211425,"speaker":"A","text":"Okay, questions? Nope. All right, on to, uh, B2 then."},{"start":7213060,"end":7228263,"speaker":"J","text":"This is also from the district financial system. It's the Measure T board report, Fund 40. And here is She's showing a— would that be a negative $1.1 million?"},{"start":7234694,"end":7248565,"speaker":"F","text":"Uh, that's our total expenditure, so a negative debited from the— yeah, so the $13.8— $13.8 million is the chunk that they committed from the state funding reimbursement to the solar project."},{"start":7250813,"end":7252226,"speaker":"J","text":"Thank you. Okay."},{"start":7253559,"end":7281558,"speaker":"A","text":"It's a little confusing to read these, I have to say, because you have beginning balance is the first column, ending balance is the right column, but then you have total fund balance of $12.9 million in the first column, which is labeled as beginning, but that's really ending. So it's, it's a bit hard to read. But I, I think the net is $13.8 million we started with. We spent $1.1 million and we're left with $12.9 million. I think— is that the correct reading of this? Okay."},{"start":7282071,"end":7287784,"speaker":"G","text":"And this is just information to share with you, obviously, the committee's— Right, yes."},{"start":7288795,"end":7294893,"speaker":"H","text":"So if, if they get additional incentives and rebates back from the federal funding, would that go back into Fund 40?"},{"start":7295519,"end":7298360,"speaker":"G","text":"Potentially, yes. Potentially. Okay."},{"start":7299708,"end":7313103,"speaker":"A","text":"Buy some batteries with that. Okay, I think we're— On to the accountability report. We love accountability for Measure T."},{"start":7313103,"end":7345860,"speaker":"J","text":"So this is the accountability report. Yes. Separated by school sites and projects. And on the last page, She has an ending balance of, of, uh, well, she has a total budget of $228 million, paid $215 million, total expenditures $215 million, and there's a remaining balance of $13.7 million."},{"start":7345860,"end":7364710,"speaker":"F","text":"And that $215 million number matches the district's primary system, so that's your checks and balance and then the $228 million, that's the, that's what I mentioned earlier, that the $193 million has grown with grants, state funding, all that, and we're sitting around at about $230 million that we were able to execute."},{"start":7364710,"end":7373637,"speaker":"A","text":"Right, that's great. That's good. Okay, moving on, uh, 5.4D."},{"start":7373637,"end":7381570,"speaker":"H","text":"Just quick question, was there interest ever shown as a separate number? That they got from the bond, like as a total?"},{"start":7381891,"end":7393360,"speaker":"F","text":"Yeah, we get interest, uh, updates every quarter. You do? Yeah, and we book it, so I have a line item for every quarter's interest booked since the start of the program. Okay, and I could tell you in aggregate all that."},{"start":7393456,"end":7402130,"speaker":"H","text":"Yeah, I just wondering what the total interest was earned the entire project, just to— just wondering how much they got actually interest."},{"start":7402290,"end":7403382,"speaker":"A","text":"It's— it can get—"},{"start":7403880,"end":7405117,"speaker":"G","text":"yeah, yeah, thank you."},{"start":7408095,"end":7416055,"speaker":"J","text":"So this is also another accountability report separated by, uh, projects."},{"start":7422150,"end":7426269,"speaker":"G","text":"Somewhere around 9.3. Thank you."},{"start":7426447,"end":7427836,"speaker":"H","text":"9.3 based on—"},{"start":7427836,"end":7433250,"speaker":"G","text":"So you don't have one— right, right."},{"start":7433667,"end":7437764,"speaker":"A","text":"Do you guys have your mics on when you're talking, by the way?"},{"start":7437845,"end":7465627,"speaker":"F","text":"We, we don't issue the whole $193 million in one bond issuance. Yeah, we separated it out. I think we did 3 bond issuances. 3. Yeah, don't quote me on that. So you get like that first chunk, which was like $65 million, something like that. And as we're spending it down, you're gaining interest on whatever is remaining. Yeah, that interest is issued quarterly, and then you do your next issuance, and then that adds to the pot that the interest is gained on over time."},{"start":7465868,"end":7484781,"speaker":"H","text":"So, right, so you made— if you did 3, you made like $3 million plus per quarter, whatever, somewhere around there. Yeah, I'm just wondering what the percentage was, uh, based on— and how much interest you made. I understand that you have to put your funds into a specific spot, correct? You don't have choices. And how you—"},{"start":7485614,"end":7488740,"speaker":"A","text":"and was a pretty low interest rate environment, Measure T."},{"start":7489157,"end":7524596,"speaker":"H","text":"If you— the reason I wanted to be curious was that if, for example, if the public doesn't understand that they're only getting 3% or 2% or whatever that might have been as a percentage on interest on $60 million, or that's pretty low, right? I mean, if the— if we're getting 5% or 4.5% on a savings account, you know, that sucks to lose so much money or leave that on the table for especially when it comes to like publicly funded projects. So it's more of a curiosity. I'm not— I'm just wondering. And then maybe I'll ask the Redwood Pulse to publish something or something. How much are we— for awareness, not for—"},{"start":7524886,"end":7529180,"speaker":"F","text":"but the, uh, the, the interest all went straight back into the Measure T in '21."},{"start":7529244,"end":7530339,"speaker":"A","text":"It was spent and executed on."},{"start":7530420,"end":7532304,"speaker":"F","text":"Yeah, it's great that we're earning some interest."},{"start":7532384,"end":7534284,"speaker":"H","text":"I'm not saying that's a negative. I think it's great."},{"start":7534381,"end":7538014,"speaker":"C","text":"But, but, uh, just wondering what How much are we paying on them?"},{"start":7538062,"end":7541545,"speaker":"A","text":"A lot less than the interest that the taxpayers are paying."},{"start":7541673,"end":7544225,"speaker":"G","text":"You beat me to it. I wasn't going to say it."},{"start":7544482,"end":7545381,"speaker":"A","text":"No, it's okay."},{"start":7545557,"end":7547805,"speaker":"C","text":"The question, how much, how much are we paying on the bonds?"},{"start":7548334,"end":7550196,"speaker":"H","text":"Yeah, for them to manage the fund?"},{"start":7550597,"end":7556857,"speaker":"A","text":"No, no, no, the interest rate on the bonds. Yeah, that the taxpayers are funding. That's where the interest is coming from, right? Right."},{"start":7558864,"end":7580388,"speaker":"F","text":"Yeah, each sale. Yeah, but I mean, I, I, my understanding is that the taxpayers are paying interest on the bonds sold that they're repaying over like 30 years, and then those bonds are sold, the chunk of money goes into the district's account, right? And then that gains— that goes back into the program as well. So the program—"},{"start":7580436,"end":7580645,"speaker":"A","text":"sure."},{"start":7581078,"end":7585894,"speaker":"H","text":"Yeah, yeah, different layers of— totally get that one."},{"start":7586632,"end":7599734,"speaker":"A","text":"I think the first tranche of Measure S was at around 4% interest rate. For the taxpayers. Yeah, Measure S was 4% for the first $90 million that the taxpayer paid."},{"start":7599863,"end":7606930,"speaker":"H","text":"Yeah, so that, uh, so if they're not making 4% back off the fund, then they're—"},{"start":7606930,"end":7608392,"speaker":"A","text":"which they're not— they're losing money."},{"start":7608793,"end":7613531,"speaker":"C","text":"Well, if you don't spend it, you wouldn't want to issue the bonds all, all at once."},{"start":7613692,"end":7632870,"speaker":"H","text":"And well, if the government is limited to where they can invest their funds, then the public should be aware that they are actually not getting their full value of their own money, correct? In, in my book, it feels like if you're getting only 2% or 3% and you're paying 4%, then I think it's a lot more complicated."},{"start":7633127,"end":7637063,"speaker":"F","text":"Lot more mechanics and checks and balances and different layers."},{"start":7637930,"end":7640018,"speaker":"H","text":"Yeah, I'm sure they have to pay someone to manage the—"},{"start":7640115,"end":7641271,"speaker":"G","text":"as well. Oh yeah, sure."},{"start":7641817,"end":7660754,"speaker":"I","text":"Anyway, All right, the, the management of the funds and the funds happens at the county level. So every, every school district with a bond in the county has— there's a fund that those, that those monies go into, and then that, that earns interest. So that, that all does happen. Doesn't happen at the district level, it happens at the county level."},{"start":7665973,"end":7668318,"speaker":"A","text":"Okay, we're on 5.4E now."},{"start":7668543,"end":7677661,"speaker":"J","text":"Measure S, um, This is also from the district financial system for Measure S."},{"start":7679989,"end":7688491,"speaker":"B","text":"Any questions?"},{"start":7688684,"end":7721509,"speaker":"A","text":"So let's see, we're looking at— I don't think we've seen this detail yet. So, uh, year-to-date actual, that would be interest at the top, is that right? The $2.64 million? Okay, and then the expenses in the year so far, $23 million. Do I have that right? Yes. Okay, leaving a fund balance at the bottom of $71— yeah, okay."},{"start":7721959,"end":7730591,"speaker":"B","text":"Liabilities are Money that's encumbered— what is that?"},{"start":7732293,"end":7737884,"speaker":"A","text":"You're referring to the $8.9 million sitting under account payable setup? Yes. Yeah, what's, what's that?"},{"start":7737948,"end":7743021,"speaker":"D","text":"What are the liabilities? Is that encumbered money?"},{"start":7743102,"end":7756285,"speaker":"A","text":"Is that— I'm guessing the $8.9 million is invoices that have been submitted but not yet paid. I'm, I'm guessing because you haven't taken that as an accounts payable Yes, that makes sense. Okay, but I'd rather hear it from them."},{"start":7757152,"end":7769018,"speaker":"J","text":"Okay, okay, do I move to the next one?"},{"start":7769596,"end":7878143,"speaker":"A","text":"Uh, we're just waiting for Rick to clarify one here, so yeah, just hang in there for a sec. 95-29. So while Rick is looking that up, just to maybe restate the obvious, if you remember the Measure S report that we were looking at earlier, We ended the year previous with roughly $91 million in the Measure S fund. And we're ending this fiscal year with $71 million in the Measure S. So essentially, $20 million of the $90 that was sold and raised was spent last year. Right. And most of that, I think, was the HVAC project getting kicked off. And maybe some of the lighting project getting kicked off. So there's $71 million there. I think most of that, my recollection, is committed when you add up the HVAC, the lighting, and the facilities master plan and such over time."},{"start":7878143,"end":7891517,"speaker":"I","text":"Yeah, a little bit, a little bit of a difference between committed and planned. Most of it's planned. Committed would be something that we had encumbered where we have a contract that we haven't paid on. Um, so yeah, most of it is planned but not committed."},{"start":7892840,"end":7897002,"speaker":"H","text":"But it's planned expenses, the entire $90 million for HVAC and just lighting?"},{"start":7897683,"end":7926023,"speaker":"G","text":"Well, if you look at it from a standpoint of total project cost, we've done, uh, essentially 4 school sites at this point, right? For— let's use round numbers— $20 million. When you push that out to the remaining sites, you know, you're looking at $70-80 $80 million of HVAC through the Measure S bond program. We have not encumbered or contracted for those additional sites yet. Yeah. But to Carl's point, that essentially would be used for—"},{"start":7926023,"end":7937252,"speaker":"A","text":"It's a planned, approved— Yeah. —expense. And then the lighting project was what, $17 million, I think? So when you add all that up, you get to about $90 million that's essentially earmarked, maybe."},{"start":7937252,"end":7968718,"speaker":"G","text":"That's earmarked. It would be fair But some of those projects might not come out of this money that's in the bank, so to speak, right now. It might be in a future sale of bonds, right? Because we may choose— or we will choose to do other projects next summer along with HVAC once the implementation plan is done, where some of the existing money may be used for that. And some of the last sites may not get funded until we sell our second or third tranche of bond proceeds. What's authorized under the general obligation bond."},{"start":7969312,"end":7978098,"speaker":"H","text":"But none of those funds will be to building projects or any kind of other upgrades that we did, like for Measure T, we did quite a few building upgrades."},{"start":7978146,"end":7985374,"speaker":"A","text":"And it's really all earmarked for the quick start project that the, the board identified, which was the lighting and the HVAC, essentially."},{"start":7985454,"end":8008512,"speaker":"G","text":"Yeah, well, that's what's committed at this point. Not all of the money— not, not of that $71 million— not all of it is earmarked for HVAC. Right now, only $20 million and the $17 million for the lighting is— there may be other projects that make up that $71 million roughly, and then we'll sell another tranche of bonds that may complete the HVAC project."},{"start":8008512,"end":8016359,"speaker":"A","text":"Sure, right. But if you project out the cost of the lighting and the HVAC through the life of 4 or 5 more years, it adds up to roughly $90."},{"start":8016359,"end":8016665,"speaker":"G","text":"Yes."},{"start":8016665,"end":8021149,"speaker":"I","text":"Yeah, yeah, yeah. But, but it's not a straight line. It's not a straight spend down."},{"start":8021455,"end":8044200,"speaker":"A","text":"But when you think about the— what can you fund with the rest of Measure S, you got about $200 million of stuff you can fund roughly because it was a $298 million bond. Yes, roughly. And $90 is kind of planned. And, and so it's going to leave $200 million that the board's going to have to prioritize amongst all the things you were mentioning— new buildings and all the other stuff."},{"start":8044328,"end":8047492,"speaker":"H","text":"Is that for Redwood City School District or Sequoia. They got their—"},{"start":8047492,"end":8050527,"speaker":"A","text":"no, it's— yeah, just, just Redwood City. Yeah, got it."},{"start":8050864,"end":8054621,"speaker":"G","text":"Although we're paying— I mean, it's homework."},{"start":8054782,"end":8068109,"speaker":"A","text":"So, okay, let's move on then to, uh, 5.4F. Um, 5.4, which is the Measure S expenditures from the Keystone system."},{"start":8073712,"end":8079252,"speaker":"J","text":"And if we go to the last page, it's separated by projects."},{"start":8082865,"end":8092033,"speaker":"A","text":"This basically has all the detail that— by school site and by project. So you can see how much lighting was spent at, you know, wherever."},{"start":8099096,"end":8107037,"speaker":"J","text":"So we have a total expenditures of $24.7 million."},{"start":8107198,"end":8123785,"speaker":"D","text":"I just, um, I have an accounting question. So when the total— excuse me, it's, it said you said $24.7 million. It's actually $24.787 million. Yeah. Do you round down instead of up?"},{"start":8124589,"end":8129393,"speaker":"A","text":"At your discretion, whichever way you'd like to go. My accounting—"},{"start":8131273,"end":8136382,"speaker":"D","text":"so we're 50 years— yeah, he's right."},{"start":8137314,"end":8249247,"speaker":"A","text":"So the net here, I think, at the bottom line of this report shows you that in the first year of the bond, we spent $500,000. In the second year of the bond, we spent $1.3 million. And last year in the bond, we spent $23 million. For the $24.8 million total. How's that? Is that good? That, that's helpful to see the progression of the spending. Yeah. Okay, any questions? I think that was the last, uh, attachment, 5.4, correct? Right. Okay, uh, that takes us to 5.5. I put this on the agenda. One of the responsibilities of the Citizens' Bond Oversight Committee is to perform site inspections. So since we have now spent $20-some-odd million and, and in, and more, because now we're well into the first part of the new year, school year, we have the opportunity, if we want to take advantage of it, to go see these HVAC and LED lighting upgrades. Grade installations. And just for new members, we did this for Measure T projects 3 years ago. We picked a day that I think was a school holiday, like Veterans Day or something, when the kids weren't there, and we went, we toured 4, 8 sites, something. I'm just throwing it out there. It's hard to do during the school day, but if you go at 3:30 in the afternoon or 4 or, you know, you can see a bunch of this stuff with class not in session, obviously. So I'm throwing it out there as an option. We can, we can pick some dates, and those who can attend are welcome to participate. Any discussion on the topic?"},{"start":8249247,"end":8252164,"speaker":"F","text":"Is it the right phrase to use? Site inspections?"},{"start":8252164,"end":8272211,"speaker":"A","text":"Well, I don't know about if inspection. Yeah, site visit. I think that's it. Does that sound— I mean, I need to go back to the bylaws. We can use the, the lingo from the bylaws again if you would like. But so ignore my lingo in— on the—"},{"start":8274732,"end":8277992,"speaker":"D","text":"well, inspections makes it sound like we're going to know exactly what—"},{"start":8278923,"end":8284560,"speaker":"G","text":"not all of us are. Give it— yeah. Looks like a middle of the month to me."},{"start":8284929,"end":8301269,"speaker":"A","text":"If you want, I'm happy to work with Martin and Nick and come up with 3 proposed dates to do this. Olivia can circulate it to the committee, and if you can make it, vote, vote for your favorite date. And if you can make it, great. And if not, that's okay too."},{"start":8301349,"end":8304675,"speaker":"C","text":"It's a good, nice idea. Thanks. I have one question."},{"start":8304787,"end":8309059,"speaker":"A","text":"It's a responsibility, not a— I have a question."},{"start":8309669,"end":8317755,"speaker":"C","text":"Are we covered by the Brown Act? Yes. Oh, okay, then we can't have a, uh, quorum. We can't have 4 or more people."},{"start":8317803,"end":8318766,"speaker":"H","text":"It has to be 3 or less people."},{"start":8318814,"end":8346885,"speaker":"A","text":"Well, if it's publicly agendized, it, it's fine. You just have to welcome the public to come with you. If you— we can do it that way as well. But yes. Okay, so either it would have to be less than a quorum, correct? Which we could split across two separate times, which might be convenient for the committee anyway, or you would have to agendize it as a public meeting. Yes. Oh, okay. If I can make a suggestion— please fire away."},{"start":8347383,"end":8360340,"speaker":"E","text":"If, uh, for the interest of time, if you wanted to visit one representative site of all the projects, I'm, I'm Roosevelt. The lighting's done, the HVAC will be done, and they've already has existing solar. Right."},{"start":8360340,"end":8367586,"speaker":"D","text":"And would that meet the requirements?"},{"start":8367586,"end":8401229,"speaker":"A","text":"Well, okay, so I would like to read the bylaws. The bylaws specifically say inspect school facilities and grounds. Inspect is the word used. You can— we can change the bylaws if you don't like it, but that's what it says, to ensure that bond revenues are expended in compliance with the requirements of blah, blah, blah. So that's actually one of the duties of the committee. So in fact, we really should visit all of them. I'm not sure that we want to, but a representative sample would probably be fine. So maybe 2 of them, Nick."},{"start":8401229,"end":8408375,"speaker":"D","text":"Could we not be assigned a particular site, or do you want all eyes on all sites?"},{"start":8408375,"end":8422899,"speaker":"A","text":"Well, I mean, it says the committee's duty is to— it doesn't say that each that you can delegate it to one member. So I'm, I'm just reading the intent here. I would think you'd want the committee to go, but we could—"},{"start":8422899,"end":8425016,"speaker":"D","text":"Just trying to look at— Yeah."},{"start":8425016,"end":8443726,"speaker":"A","text":"So why don't we do this? As I said, we'll work on some proposed date. Maybe we'll come up with two dates, and if we can split the committee across two visits that are convenient for the schools, for the staff and such, then it would be less than a quorum, and, and all's, all's well."},{"start":8444256,"end":8475095,"speaker":"C","text":"Okay, sound like a plan. Yeah, plan. Um, yeah, related, I had another— I had a question also. So the accounting firm does the financial audit, which is what we've been talking about all the time, but they also do the performance audit. Do they do site visits as part of that performance audit? Should— do you think they should? They're vouching that—"},{"start":8475785,"end":8480255,"speaker":"A","text":"I think the performance was done. I mean, I let Rick speak and then I'm happy to share my—"},{"start":8480496,"end":8510429,"speaker":"G","text":"never have an auditor visit school site under a performance audit. It's basically under, uh, the performance of how the bond is carried out in terms of expenditures, lawful bidding requirements, that type of thing, not whether or not they agree with a project at a school site in terms of how it was implemented or it was done. So what I think you're asking— well, I was just there."},{"start":8510702,"end":8516159,"speaker":"C","text":"I was just asking if they go in and just kind of verify that there was work, that work was done at the school site."},{"start":8516804,"end":8521903,"speaker":"H","text":"But they would need to hire kind of construction management engineers. They'd have to have people that are— well, they might."},{"start":8521967,"end":8523355,"speaker":"C","text":"It was just a question, right?"},{"start":8523419,"end":8537200,"speaker":"H","text":"But no, that's what I'm saying. Yeah, I don't know if an accounting firm would, um, you know, for financial audits for sure, right? They're— and still, they're probably taking samples from financial audits. Yeah, but I don't know if though for performance or for site visits that they would have any."},{"start":8537280,"end":8582175,"speaker":"A","text":"Well, evidently not, but, uh, yeah, they'd have to have a to construction. Right, well, they're preparing a performance audit in addition to a financial audit, so, so under the performance audit, the objectives are determine whether expenditures charged to the fund have been made in accordance with the project list, to your point. So that doesn't require seeing it, it's just that the expenses match what the voters voted for. And then determine that salary transactions charged to the fund were used for the fund purposes, not district general administration. So the scope is pretty narrow. Okay, it doesn't say that you actually built what you said. It just says you paid what the voters asked for. I guess that's how I would answer your question."},{"start":8582175,"end":8583011,"speaker":"B","text":"Got it."},{"start":8583011,"end":8586786,"speaker":"D","text":"But then we get to go out and look at it."},{"start":8586786,"end":8660228,"speaker":"A","text":"Well, inspect, inspect. Okay, so we'll come back with some dates for site inspections. If you can make it, it would be great. I'm sure all of you would like to see where the— how the money is being spent. So look forward to seeing you there. And that takes us to the last item. Well, second to last, discuss future meeting dates. So as a reminder, Wednesday, November 5th. Does anyone have a known conflict that they would like to bring forward now for November 5th, or are we all good to go? Currently looks good. Okay, moving on then to the— is there any other business that we missed that's on the agenda? I don't think so. We have an action plan on the reports and on the site visits. Okay, do we have a motion to adjourn the meeting? Oh, oh yeah. Oh, I forgot topics for the next agenda. Thank you. Thank you for bringing that up. That was mine. Oh, thank you for bringing that up. Yeah. Um, so, Janet, did you want to put something on the next agenda? Yes."},{"start":8661449,"end":8675589,"speaker":"D","text":"And what is it? Um, I think we need to have a discussion on how we move forward, um, with, um, removing Jacqueline as a member. That sounds so harsh. I know. I— well, at this way."},{"start":8675719,"end":8677403,"speaker":"A","text":"That's the language of the bylaws."},{"start":8677516,"end":8715423,"speaker":"D","text":"It's the language of it. And that is disturbing. I'll go on record saying that because I, I think anyone that, that took the opportunity to research this committee and want to be on it, obviously life has done something that has stopped this person from being able to attend. And I, I want, I want them to know that they're their position and their person in that position is valued. But we have a requirement and a responsibility to fulfill that requirement, so we need to move forward with that. As hard as that is, we need to move forward with it."},{"start":8715423,"end":8729587,"speaker":"A","text":"That's been a year of absences for, for meetings in a row. So, uh, that opens a spot for— I'm sure there's a long line of people waiting to get on to the committee, so Well, that's another reason why we were—"},{"start":8730422,"end":8752899,"speaker":"D","text":"we had the luxury of, of giving as much time as needed for this person. And, um, okay, so I really want them to know when, when we convey this message, I really want them to know that the committee is not moving forward with this without realizing possibly the impact to how they'll feel about it. But obviously they can't attend the meeting."},{"start":8754121,"end":8772403,"speaker":"A","text":"So, but they are valued. Yeah. Okay, so we have for the next meeting agenda that item. We obviously have the approving of the revised annual reports item. Then we have all of our standard stuff. Is there anything else that someone would like added to the agenda for the next meeting?"},{"start":8773723,"end":8781989,"speaker":"B","text":"We ask for a projection of like— I, I not necessarily can't chart, but of work. That might not be next quarter, might be next year."},{"start":8782855,"end":8817511,"speaker":"A","text":"But you mean work on the currently authorized projects or projects that the board might be considering for the future? So Nick, I think, took an action that for— in his update going forward, he'll show a timeline view of the projects that are underway. It's, it's unclear whether the board will meet in the next 3 months and approve an implementation plan for the next set of projects, correct? I'll make a note to put it, put it on here."},{"start":8817656,"end":8826430,"speaker":"H","text":"Uh, for me, it would have just been the facilities Master Plan. That's not necessarily an item that we have to discuss, just if that's publicly available. Again, it's more just to look at and for curiosity."},{"start":8828071,"end":8828252,"speaker":"G","text":"Yeah."},{"start":8831913,"end":8833936,"speaker":"A","text":"It's going to be on the website soon, I'm sure."},{"start":8834209,"end":8837581,"speaker":"H","text":"Well, if the architects are done, then they said— oh, it's already—"},{"start":8837613,"end":8848291,"speaker":"A","text":"it was approved in May, I think, correct? By the board, or June? Um, May, June, the board approved, uh, the final, and so it's done and approved, just needs to get posted."},{"start":8848837,"end":8857521,"speaker":"H","text":"Yeah, that would save like maybe a lot of questions for me to ask. It's all in there."},{"start":8857729,"end":8890799,"speaker":"A","text":"It's, it's quite a wish list. It's a beautiful thing. Yeah, there's $1 billion worth of stuff in there, right? Yeah. Okay, anything else? Last call for agenda items for the next meeting. Nothing. Okay, great. So let's move to— do we have a motion to adjourn? Motion. Jen, second? Second. Paul, second. All in favor, aye. Nay. Okay, 5. Aye. 0 nays. The meeting is adjourned. Thank you, everyone. Thank you."}]}