okay
it's s o'clock so we're gonna go ahead
and get started can we have a roll call
please trusty Marcus here trusty Weekley
right here trusty M boy vice president
Wells here president Lawson here thank
you welcome everybody um we have just a
small audience tonight so I'm going to
skip all my regular Spiel um and we can
go right to changes to the agenda um we
do would like to move 7.2 um from action
into a discussion item so we'll put it
right after
6.1 there any other
changes
okay do we have a motion to approve the
agenda I'll move to
approve second all those in favor thank
you we do not have any oral
communication correct okay so that
brings us to um 6.1 we'll go ahead and
open the public hearing regarding the
design build agreements um for solar
photo photovoltaic
systems uh good evening this is the
public hearing for uh the solar project
that the district is anticipating
completion in the next year and a half
uh we do have a presentation uh with the
next agenda item so if there's any
public comment we can take that
now we did not receive any public
comments for this
okay so we close the we'll close the
public hearing now um and we are gonna
we're on 7.2 which is just a discussion
on resolution number nine uh approval of
Energy Services agreement yeah thank you
good evening again uh tonight we've
asked 7.2 to be moved uh to
discussion uh we had an issue with
posting the public agenda public hearing
notice on the agenda uh so we want to
make sure that we do it correctly uh but
we want to take advantage of the team
that's here to discuss the project uh
ask uh have the opportunity to ask any
questions and then we'll bring this back
after posting the public uh hearing
notice again tonight we'll bring it back
on the 20th uh for any further
discussion as well as approval uh with
that I'm going to ask Jen Gibb uh from
velt Construction Services uh she will
be presenting the item tonight for
discussion thank you so much um board
president trustees Dr Baker staff and
Community I'm Jennifer Gibb I'm your
program manager from Van Pelt happy to
be here this evening
um to discuss um an opportunity of the
lighting um project that we would like
to bring forth at a um future board
meeting on the 20th for public hearing
and um potential action um some of the
items that we um I also have some of my
staff here and um are representative
from Southland so I'd like to bring them
up as well um Nick Olsen is here um as a
program manager new to your team and has
many years of experience on the other
side of the table being a district owner
um representing um the facility side and
running multiple Bond programs so he's
happy to be here tonight and is up in up
to speed with our project and then I
have desire hos with uh Southland
industries that is here to answer any um
questions regarding this project as well
so um just some main talking points I
want to make sure that you understood as
part of um a 427
opportunity under the energy code um we
we're utilizing um Energy savings um
this project will bring forth 52 uh%
energy use reduction as well as
$212,000 of um annual operating savings
um we're upgrading lighting better um
environments we're um they'll be diable
they'll be automatic on and off um so
that's really great it's one of your
quick start projects um as along with
your HVAC project that we'll be talking
about a little bit later under measures
um it also helps us to stay in
compliance with AB 2208 which is um is
regarding LED retrofits and the
opportunity that is no are no longer
sold um for the um fluorescent lights no
longer sold in California so um being
compliant with that um we're going to be
able to utilize
um districtwide lighting upgrades um to
be able to maximize our savings with
bulk purchasing with that and also um
consistency with warranty and um spaces
of design throughout the entire District
so that's great um and I think that
that's all that I have to over High
overview but um if you have any specific
questions the teams here and we can
answer those for you
any questions forward I had a couple
questions actually I had a meta question
to step back for a second this is kind
of our first project that we're looking
at um expending from measure s
and I was not here when measure T
started so I don't know how the board
established the and the you know the
district established the uh budgeting
process but I do know that towards the
end of it it sort of had every program
and every site had a you know a budget
for the project contingency there was a
program contingency you know a board
Reserve when in the when does that get
set up and how how are you thinking
about doing the budget tracking it it'll
be very similar to to what major T was
uh and that will all happen
after excuse me we have our
implementation plan that'll be derived
from the facilities master plan uh so
we'll have real numbers in terms of um
estimated budget for all of those
projects the implementation plan will be
created at that point and then budgets
will be assigned on that so much like we
saw at the end of major T when when I
joined the district as projects complete
and they're under budget that money
comes back into the general pot uh in
the you know event that budgets go over
then money's moved into those projects
to cover that uh and there'll be a very
similar tracking system that will be
shared with the board routinely uh to
show where uh costs are incurred based
on existing projects that are happening
as well as planned projects and then
we'll also as an
opportunity uh you know projects come in
much higher than expected where we'll
have to move budgets around from other
anticipate projects at the start just
like we would in any program and for
these quick start ones though I mean
these aren't insignificant um spending
right so like would we are we GNA wait
for the facilties Master's plan to do
the whole budget or I mean how how are
the quick start ones going to be going
to be tracked so the there there's a
budget that's associated with uh each of
the HVAC sites that's being presented
tonight okay there's a budget associated
with the the liting that will be brought
back for yeah consideration in a couple
of weeks so those will be the first two
chunks of budget okay and then uh as the
implementation's built out after those
first two
priorities then you'll see individual
budgets for those other projects that
will be uh part of the the bigger major
s program okay so sort of we'll start
following the the pattern that we had
again I don't know maybe you remember
from when it got started yeah bring um
yeah so one thing I just want to say at
the end of the day it's the board's
decision in terms of what gets funded
and the priorities and all of that with
of course input and recommendations from
the superintendent and staff um so first
of all just that's that um so the board
can decide you know whatever process
that we want to go through what we did
before is exactly I you
know I don't I was trying to remember if
we had we had a few I think quick start
projects but we also had we had the
facilities master plan already done and
so we kind of knew some of the
priorities but then we recognized well
we couldn't do everything so then we did
go through a whole prioritization and
what we did the first round is we tried
to get those things that met certain
things like safety anything that was
safety we did so we did doors we did
fencing you know that was the time when
we' had a number of school shootings and
other and not here not here not here but
in other particularly in other states
and places strangers going on campus so
so those kind of rose to the top similar
to this year I would say is hbac like it
was one of those things where we kept
hearing from the community kind of
leading up to it so we did safety
anything that was a requirement so
another thing like when I was reading
this you know I had a few thoughts which
I can give in a minute but one of the
things I saw well it it is a legal
requirement so we're going to have to do
it at some point and so this is an
opportunity we're fortunate to actually
have passed a bond so we have the money
to do it otherwise other school
districts are going to have to find it
in general fund and probably do it over
time or you know however but we have the
opportunity to kind of do it once so one
of the things that um you know I don't
know if we have any other quick start
projects but one thing the board could
do in the interim before we kind of see
the bigger list and make priorities is
are there any sorts of other you know
quick start projects or things that
we've been hearing about from the
community that seem to be you know kind
of top of Mind
burning that feel like okay you you
don't really want to wait that but I
think I think we're going to are is can
you remind us the timeline on that in
terms of prioritization and coming up
with that is that in the next six months
or or is it longer a year no it'll be
within the next six months within the
next six months so we'll know that so
really it's probably approving you know
the solar and this and then I don't know
if we have other things the h i mean the
H sorry the HVAC is what I meant that's
one of the biggest things at this point
and if you recall when we started with
measure te we also did a lot of the
infrastructure when it had to do with
the wiring because we were updating all
our wiring for the internet and so forth
so we did a lot of that first and then
every to give everyone something we did
a lunch shelter or we did those out
outside tables with the umbrellas yeah
because we had been hearing a lot about
um you know the need for additional
shade and things like that so things
that kind of bubbled up the good news is
we dealt with a lot of those things
under measure T so we've heard of HVAC
solar this is kind of something we
didn't necessarily hear about but it it
works is on the list right right it
works nicely with we had talked about
wanting to do more Energy Efficiency and
then this is a requirement by the state
so we're going to have to do it at some
point right so is there anything else I
guess that's the question or other kind
of quick start things that we need to be
thinking about before the next six
months right I don't know if that was
your qu or I was sort of s mind more
technical around like the actual
mechanics of tracking the budget but
it's a very good point that you
ra and I can touch on that a bit I don't
have a list of Quick Start projects
tonight to share right but I can say
that through the facility master plan
and I anticipated a question will come
up about this at some point maybe with
the
hvc uh the work that that Uka and vpcs
is doing along with Martin uh myself
with all the school sites right we
finished our initial first meetings with
all the school sites we have our second
meetings starting to be scheduled right
now we have a couple on the on the books
already uh and we're seeing themes come
from that right that qka and the team
are compiling and that'll be part of the
discussion coming forward too uh we're
planning on coming back um at the
December meeting with a facilities
Master Plan update with where we're at
at that point specifically with what
we're hearing right which um and I can't
think of a good one off top of my head
but but there common themes right the
restrooms and meeting spaces and and
that type of thing and not necessarily
all quick start projects uh but a common
theme amongst many sites right and so
that will be coming back and once we get
through all these meetings uh the team
from QA does their work of compiling all
the the data if you will all the input
and looking at what can be done at some
of these sites and what needs to be done
uh from a code perspective or from a
requirement perspective along with uh
just General site needs that make that
site uh more efficient or or more
desirable for a learning environment
some of those may come forward that
we'll discuss at that meeting on the
night uh to say hey here are you know a
quick start project that affect you know
10 sites right maybe it doesn't affect
our traditional middle schools right now
but maybe our elementary schools and we
can look at that as part of initial
budgeting as well right I was just
saying TK I'm sure is coming up yeah
yes so were you Jen or no I mean I only
had one other question but if you're on
topic you can by all means jump in if
it's if it's like related to the um the
kind of projects because my next one was
going to be around like the vendor just
just talk through like the vendor
selection and yeah go ahead and then
I'll okay yeah so then I'm just curious
like if you could just talk through the
the the process of selecting the vendor
um like how many proposals were in there
what were the criteria the um the
resolution that were not approved
tonight that we'll do at the next one
talked about like a couple of the
factors but then said additional factors
so I was just curious what what went
into the selection process correct um
Southland Industries was um our they did
all of our assessments for um lighting
throughout the district so they were
familiar with that and there was an
opportunity to utilize them and get
pricing from them um to you know they
had familiarity they reviewed all of our
sites um did the
and we were able to
um they were able to understand our
district and um we went with them as the
one price that we're bringing to you
tonight under 4217 and are they ones
that you worked with before um correct
our team has worked with them um on in
other districts um through competitive
selection processes and through direct
um hire through a 4217 they're um a
national company they do this all over
the nation working um specifically in
California very reputable firm um and so
we have um had a very successful process
in the um review of our sites and
assessment um data and decided to
continue forward if the board so
chooses okay yeah I mean I don't have
any unless you were gonna add something
okay yeah I don't have any other
questions I will say that I think that
you know um you know modernizing our
facilities you know making them uh
paying attention Into Climate resilience
uh making them more efficient Greening
the facilities I think is an important
thing to be using the measures funds for
this kind of fits right into that um
actually all the projects tonight kind
of they're not all for measur S but they
all kind of fit into that um you know
that that theme so um you know looking
at the potential savings it's not a
cheap project to be able to do this
upgrade but it does sound like something
that needs to be done it does feel like
um a good direction to head in so thanks
for the information
yeah solar feels like it's a little bit
more of a slam dunk from just the
economics this one was like it's going
to pay for itself in like a hundred
years approximately um so it was a
little bit less of a financial oh my God
we got to do it um so I had some
questions that I had written in about
just timing do we really need to do this
whole thing right now and it does seem
like uh pretty quickly we're going to be
in an era where we're not going to be
able to replace the fluorescents when
they go out and so uh
pointwise having to do little bit by
little bit by little bit would actually
probably end up much more expensive was
the was the argument so I thought that
was interesting I I'm not going to say I
fully understand why we don't bid this
out U more broadly even if this is a
reputable vendor at somewhat we've
worked with you know that that all
sounds good but just you know it's a $17
million uh contract so I'm just um I'm
I'm wondering
like have to it
one of the um requests by um was to be
able to meet our January
2025 um opportunity as well as do a
quick start so being able to get into
our sites H procuring does take some
time um taking that to multiple vendors
under 4217 were able to contract with
reputable vendors that do these types of
projects and utilizing an energy SA so
that was the recommendation that we were
made to staff is there just to help us
out is there like a like to like where I
don't know the square footage for which
lighting is being supplied there's some
dollar per square foot and we could look
at similar contracts that had been done
just to get a sense of is this a fair
price I'm not expert enough in school
Lighting systems to say to to assess our
properties and say yeah $7 million is a
good price for this yeah absolutely um
our team did look at the cost in regards
to what the estimate that came in from
Southland comparative to other districts
that we're working in and it is
comparable and we're happy to bring that
to staff that analysis and um share it
with the board I think that would help
give Comfort especially in an area where
we we don't have multiple vendors
bidding that we we want to make sure
we're using taxpayer dollars in the most
effective way possible so just be good
to have that Comfort absolutely thank
you yeah one more comment
sorry hello board superintendent staff
and Community my name is Dez house I'm
with Southland I just wanted to touch
base on a couple of the um questions
that you had which are phenomenal so
you're doing your due diligence and I
appreciate that um so every school is
unique also when it comes to the wiring
the ballasts that are in when the
retrofits happen has it been you know
peace meal project complete districtwide
retrofit so that all factors into some
of the pricing uh the savings that we
are uh recommending and I know you said
it yes it has a long-term payback but if
you notice it's a 52% reduction in what
you're current currently utilizing so
with the pricing increases coming from
the utility that reduction in
utilization is going to influx with the
dollar rates as they kind of progress
over time because we all know that
utilities like to increase their rates
and get some money out of the deal so um
that that is one method that we like
streamlining with the 4217 process
because it does give us a quicker
process to be able to get in per cure
and then you'll have kind of one direct
point of contact within our company that
we can make sure that everything's done
we do it all inhouse so it's all a
turnkey method uh and that is just
something that is works well with these
quick start projects especially with it
being lighting and increasing safety um
with the uh accessibility and visibility
of your sites
so the one uh one of the questions that
I had
was or it was more of a comment I guess
but kind of a question we went back and
forth an email is just to ensure that as
we're staging these and moving
forward that we try to anticipate the
best we can which classrooms will be
torn
down um so we don't RIT them and then
you know like a following year or two we
tear all those things down because that
would be a waste um so anyway hopefully
the timing is such you're procuring
things you're doing additional analysis
kind of getting ready to Stage the
project we should know that the board
should have made that decision within
the next six months it sounds like
because that will be important because
we we won't be tear you know we won't
have enough money to tear down
everything and build new but we do know
there's some really old classrooms that
that would be the most efficient and
effective way to do it right so um
anyway so yeah yeah if you could just
speak to that and I know you guys are
thinking about it but I think that's
important for us to all recognize so
yeah another great question on this
process with this project or any of the
projects that we're talking about right
now uh
because as you mentioned we don't know
what buildings may be replaced um and as
I explained uh in the email earlier
today was this is merely the start of
these projects right this is the kickoff
uh there's still some additional design
work to happen there's still curement to
happen uh and we'll be able to adjust on
the fly so if you know let's say totally
random date but let's say by March we
know that we're tearing down a building
at school X I'm not going to name a
school I don't want to get false hope um
but at school X then we're going to
adjust the plans for lighting we're
going to adjust the plans for uh solar
won't be an issue with HVAC we'll adjust
that right where well we were going to
do this site um but now we're going to
put temporary measures to mitigate heat
rather than permanent ones in those
classrooms that we know will be leaving
so um yeah this just really gets
everything moving it doesn't say that as
of tonight uh or next time when we
approve this that every classroom the
next day is going to have new lighting
fixtures and new lighting and we'll
worry about future projects down the
road it'll all be taken into account
with the work that vpcs is doing along
with qka in terms of the whole Master
planning process
yeah sorry and in our additional audit
of the site we audited or we audited the
district this summer we went through
every single classroom so we have kind
of a package line by line every I think
there's about 14 little less than 15,000
fixtures actually throughout the
district so we'll know if School X has
been there we can kind of carve it out
and then modify it based on that and
that is another benefit of the 4217
method with you're not taking somebody
else's plans and moving it forward to
kind of go through that way it's just we
know what to do and and we can kind of
piece that out
together so I was also just thinking a
little bit because I had the same
reaction you I always do like well
what's the payback of that um I think
this is just another one where the state
of California is requiring school
districts businesses everybody to be
more mindful of climate change and we've
all got to do it and and they've got
goals and the feds have you know
everybody has goals and so this is just
a requirement it's not necessarily A
payback but it's you know the right
thing to do by the environment um and
then the other thing I did want to
mention is the 212,000 or whatever it
was and that could grow I mean it may
change if we add solar then we may not
actually you know that could change but
any of those savings um will be general
fund savings right so again that's the
operational that's for teachers that's
for programs which is really that money
in some ways is much more valuable to us
because operational has just been harder
for us to get so anyway that that also
just I think is a great thing because
that's like two teacher salaries every
year right as an example so anyway
yeah anything else Cecilia did you have
anything I didn't have any questions
because I actually spoke to Dr Baker um
but since we are on this topic and just
for clarity since you know we want to
talk about transparency um when we talk
about this government code
4217 I'm just wondering when we talk
about the vendor selection is based on
their
qualifications rather than the cost um
is that because you figure the cost is
going to be a lot greater than I don't
even know how to Poe my question
um we're gonna save money by utilizing
this vendor but had we gone to to do the
rfps for other vendors it would have
taken longer but do we know if there's
other vendors out there that would have
been let's say less expensive and will
still be saving so I don't know if it
Mak sense yes that's a great question I
think one of the opportunities you have
with measur s and you utilize with
measure t as well is all the different
delivery methods that are available to
you so um you have your traditional low
bid which is design bid build that's
where you just take the lowest price
right you have lease lease back you have
design build you have 4217 or mass
purchasing opportunities and those um a
4217 or a mass purchasing agreement
allow you to pick what you'd like and
move forward with it it um it's through
that qualification process the the um
they're the right person for you your
right vendor for you for this project
specifically or the right product for
you um and through um through utilizing
all those so yes you could have gone
either way um this is one of the
opportunities that you have as a public
agency to utilize um through procurement
so the answer is yes you absolutely can
do those other ways um this was the
opportunity brought for you
tonight and I think to further expand on
that it wasn't just that a company was
just picked randomly right it was a
company picked uh one they were brought
in because of that known work to uh some
of this in the district as well as to
vpcs uh vpcs also did the due diligence
to make sure that you know they weren't
charging us uh $30 for a light fixture
when everyone else was charging us 10
right so they did comparative analysis
against other projects um that they're
involved in or or aware of as well right
to uh to make sure that the pricing was
very similar to those that may have been
competitively bid or went through a 4217
process in another District right so uh
and I had conversations with Eric um
seemingly months ago Eric vanel from
vanel Construction Services who's
presented a couple times here uh and it
was talking about the due diligence and
where he was going to look for those
other figures and he was even looking at
projects that weren't under the VPS vpcs
umbrella right to make sure that when we
went through this process the pricing
was fair so some homework was done okay
thanks um can you remind me I feel like
in all of the budget discussions this
fall I've kind of lost track of the
facilities master plan process um so you
met with all the school sites and you
said you're going back to them do you
want to can you just catch this up
to
uh yeah so uh through the facility
Master planning process we we scheduled
site committee meetings uh we've gone
through uh the first round with all of
our sites uh took us a little bit longer
we had some participation issues with
some of the Committees at some of the
sites so it took a little bit longer to
get some of those scheduled but we were
successful going through uh all of those
qka which is sitting back here has been
U crunching all the input if you will
right and
preparing uh
uh maps of what the site could look like
with needs that were identified through
that process where we'll go back to the
sites on their second meeting right and
and talk to them about what they
determine this also uh we talked about
solar with the school sites through this
and the potential placement of that
which we'll get into in next agenda item
uh along with other needs right we
talked about needs and wants the School
site uh a lot of needs around TK came up
that you know uh our schools uh shared
or multi-room offices right so uh there
could be small group meetings that was a
big one that came up uh so qk is going
and looking what can we do with the the
land that we have there with the site
that's there taking into account uh
current building conditions you know how
old the buildings are how new the
buildings are uh what we need to do to
either modernize or upgrade the
buildings that we have or if it's going
to be recommended through this process
that you know building X gets uh
eliminated and a new building gets put
there because of age or condition right
or uh just space right we know we have
several School sites that are very
landlocked in terms of there's not a lot
of space to build unless you take away
uh playgrounds or fields or something
like that so uh you know they'll make
recommendations that it would be the
best to put a two-story building here or
reconfiguration of something else right
in order to meet the needs of that
School site we've also had the
opportunity to talk about the wants
right well we really want this we don't
necessarily need it that'll come through
with a facil Master planning process as
well and it will be talked about at the
site level again in their second meeting
uh that that'll C all of that
information along with uh the meetings
that have happened with CNS right for
the kitchen facilities uh it's happened
with uh even though Martin's in almost
every meeting we're having meetings with
even M and Facilities about what they
need uh not only just for their area but
throughout the district where are
meeting with our technology department
is scheduled for Friday right Dr Baker
mentioned uh with major T the first
thing was a lot of low voltage wiring
and connectivity well there's still some
stuff that needs to be done to
potentially make that even better now
and clean up some of the work that was
done uh with major T and you know now
we're looking at uh a lot of input uh
I'll say a lot it seem seemingly from
about half the sites about technology
needs right and how they've either
evolved or changed at the school site
it's a lot look at how we accommodate
that all that will be compiled and then
brought back to the board for discussion
um you know in the you know like I
mentioned uh the next one that we're
planning on coming back to is December I
think it's 8th no 8th or 9th whatever
the date is 8th uh to have a discussion
again specifically about the facilities
master plan and what's happening there
uh We've also met with the at spec team
looking at you know just educational
specifications uh at school sites
that'll be incorporated into the plan as
well uh and that all takes into account
all the other input that we've heard
through the process right and that'll be
presented thank you in your initial
meetings with the schools did you bring
them the like phase two that was done I
think 10 years ago or did you or you
starting from scratch uh there some of
them have knowledge of that but we
really wanted to hear their input of
where we're at now right you know what's
changed um uh you know how do you view
the needs 10 years ago right that how do
you view the needs as of today uh and so
that was really what the discussion was
about and you know some of the
discussions were very Lively a lot of
participation you know oh we need this
and we need this and you know we need
shade over here and we need you know new
rooms here uh you know all the elements
we need bathrooms right for TK
andk um you know so that was all taken
into account too and then the work that
ector and the qka team are doing they're
looking at the needs assessment from
2015 determining what was done what was
partially done what wasn't touched
during that time period and seeing if
that's still relevant for the facility
plan going forward and that information
will also be incorporated in the second
meeting when we're we're talking to them
you know oh you guys did not mention
that you
needed a hot air balloon station right
but in 2015 it was there and there still
could be a need for that so we're going
to carry that forward right okay good
example she make sure
that yeah um you know 10 years ago it's
everything has changed there's new staff
new principles new teachers new families
I think the priorities might be
different too
so can you just mention like who who's
on these site committees like what what
types of
people the best people in the
[Music]
district you know and I mean that they
they you know for the most part we've
had you know between six and 12 members
uh the school principal is always there
um most of the time there's a teacher or
two uh maybe three depending on the site
uh classified staff have been at many of
the meetings one or two three depending
uh and then it ranges from one or two
parents to five or six parents to seven
or eight parents uh and it's different
at every site uh the makeup U
unfortunately for
was it two sight sector uh it was hard
really hard to get a site committee so
we chose just to meet with the school
principal uh initially and they're going
they're working on bringing people back
to the second meeting so they can hear
what was derived from that uh but
generally I would say we're on average
eight or nine people in these meetings
uh giving various input giving various
you know uh you know their perception of
needs versus wants and wants versus
needs uh and really advocating for their
school sites which was the intent of
this
um I told all the principles at the
start of the meeting or before the
meeting this is your chance to say
whatever you want basically right to
tell us you know tell us your needs but
also tell us your wants what would make
the School site better and it wasn't a
guarantee that any of it would happen
but if we don't know about it it can't
be incorporated into a plan that's going
to exceed the amount of funding we have
through major s right there'll be other
funding opportunities that come in
during the time period of this
facilities master plan where some of
those projects that won't be originally
scheduled for implementation do become
scheduled for implementation you know at
the end of major T there's a lot of
those projects that came in oh now we
have money for this from the board
Reserve that you talked about Mike
saying oh yeah now we can go and and
spend this $300,000 here or we can put
an outdoor learning environment here the
same type of thing will happen with this
so it was really important to get the
perspectives of everything not just TK
bathrooms or TK
classrooms and then I'm assuming in the
timeline
whatever plan comes out of the different
schools I mean the whole school site
will get a chance to reflect upon it
right okay we did that last time as well
and that was
helpful okay no it's okay no that's fine
I was just wondering I was gonna ask if
there's anything else in the
board is there anything cool that we get
out of this like other than okay the
lights they were fluorescent now they
are LED like do we get Lighting in more
places do we get tunable lighting let me
have Dez talk about all the cool
getting there will be a disco ball that
comes down whenever you guys approve
something it'll start going off um so
something really awesome about it uh if
you look at your light switch here you
have these we must conserve don't waste
um you'll it'll be kind of like an out
ofs side out of mind with the occupancy
sensors you have dimable lighting um
it'll be uniform throughout the entire
District so your facilities will really
just be a shining beacon in the
community so to speak uh and you can
program them the way that you want them
done on top of that something that our
company likes to personally do is give
back so we like to do um a lot of energy
conservation chats with Community
students staff teachers we like to do uh
what we call an Energy Savers program
where we put together little teams and
have a competition between the district
on who can save the most energy and um
then we at the end they get bragging
rights and something fun from our
company uh towards the end so it's
really about uh teaching kids about
what's being done in their districts and
adding that sense of ownership and
accountability uh they see changes new
desks new paint new carpet solar uh
paint buildings torn down buildings put
up all the time but they never hear the
why behind it so what we like to do is
give a little Spiel on what energy
actually is how lighting is actually
going to help you made a phenomenal
reference to that's two teacher salaries
right so what I used to like to do is
tell kids you know is there a class that
one of your friends has at a different
District that you don't actually have
here they're like yeah well curriculum
costs money and when we save money there
things like lighting or energy
conservation members uh measures all
that goes back into the district and so
it gives them then they love to rat on
on the other teachers well Mr Basquez
always leaves his door open with the
hbac and it just becomes like a fun
thing so uh I think the really cool
thing is you are you know building your
general fund by implementing measures
that are mandated but also necessary and
good for the environment but you also
are um kind of building the ideas that
you're standing behind on your district
with your kids and we stand fully behind
that as a company we love the next
generation of uh leaders the next
generation of workers so we even have
done uh especially in the high school
ages where we bring in uh Tradesmen for
in from the different unions to chat
with the Juniors and seniors about what
a career in a union uh job looks like
and we can make a field trip up to one
of our fabrication shops so that they
could see you know pipe fitting sheet
metal Plumbing all of that fun stuff I'm
an engineer by trade so it's just fun to
talk about the different opportunities
that there actually are in energy it's
not just Engineers there's you know
workers on the ground there's Auditors
there's proposal writers all of that fun
stuff so that's just another added uh
that Southland loves to do so that
sounds really neat I'm curious with the
with the lights themselves though there
if it's going to be LED lighting then in
theory you you could play with the
colors right you could tune them you
could so the LED lighting that we put in
isn't kind of like what you go by in
Home Depot that has like the remote
control and you can kind of change it
but we can make them dimmable uh within
standards that are put throughout the
state of California and in terms of the
color temperature yes and the color
temperature and all of that fun
stuff I actually think the dimable is
really important especially in the
classroom to create the environment that
the teacher needs for the best learning
environment for the students and it
gives the opportunity if there's some
really awesome daylight in there that
they can utilize that or they can put it
up or down it just really depends uh so
it gives a customizable experience uh we
there are studies done by different uh
entities throughout the the world really
on school facilities and the impact that
lighting actually has on retention
um from in student achievement from you
know they might have a visibility
problem or whatever it may be and when
there's better Lighting in the schools
it's actually noticed either more they
can you can catch on to a problem a
little bit more
quickly at full brightness will there be
a difference in total
illumination it it'll it'll be uh to the
standard of whatever picture it is that
that ends up being selected on so uh it
will it will be better it won't be worse
uh so there
is older uh equipment with the t8s that
have been put in throughout the district
the newer ones uh you'll notice that it
just looks brighter uh the output uh or
the reach of the lighting so as you can
kind of see in the wall behind you where
there's the kind of the shadowed areas
that typically goes away with the
brighter and the LED lumens okay but are
there more lumens actually being emitted
you said it looks brighter but is it
brighter
yes with the new with yes with a newer
with the newer LED and the newer
technology you get more lumens and with
a different model that doesn't utilize
as much energy
yeah thank you this is um discussion
item no no action being taken a brighter
future for our districts right there
that okay so that's moving to bond
action item 7.1 adoption of resolution
number eight approval of the design
build
agreements and T would like to welcome
Will Robertson to discuss 7.1 for
us Dr Baker Board of Trustees staff
Community um I know this is an exciting
project for you guys it's been on the
measure T prioritized list for years and
was actually the last project U left on
the measure T prioritized list so um
we're excited that you guys are able to
execute it um Now using the state state
funding reimbursements um first wanted
to answer trusty Well's questions uh so
first one um we are down to less than
half a million dollars left in the board
reserve and so this project will be
funded um supplemented with uh the state
funding reimbursement to the measure te
program so that's fun just to clarify
yeah I had asked like how is this
getting funded when there's almost no
money left in measure T it's the fund
five and I couldn't remember I think
that's where the reimbursements went and
will saying yeah that's the state
reimbursement so and then uh your second
question about the selection process uh
we also we also utilized the uh 4217
energy code released a competitive uh
RFP received seven proposals and
selected on a best value basis using the
criteria obviously the price the dollar
per
kilowatt then the K2 and DSA project
experience was big um and then the
project schedule was also very important
confidence in them meeting the pg& net
energy metering 2.0 grandfathering
deadline of April 2026 so um we did
initially engage with the lowest cost
vendor um later to uncover that they
didn't have the DSA experience we were
looking for they were utilizing one of
their subs for their DSA experience uh
requirement um so we went with the next
most qualified um proposal Hol
Renewables who had um significant DSA
experience and great confidence in
meeting the uh N2
deadline it's also a really exciting
project because it will be um offsetting
$21 million to the general fund over the
25y year life of the project so life of
the solar
system any other
questions I mean I had uh pinged in
quite a few questions to Rick that he
dutifully answered I I think my
communications with Rick should be
published on the website just because
Rick does such a great job answering
them in in uh tremendous detail um but
just uh in case others in the public
were interested um folks know that I'm
really passionate about battery storage
and that that not something that's being
done as part of this overall proposal um
but there was apparently some
calculations that were done that showed
that it was not going to be as Roi
positive as I had hoped I'm still
awaiting seeing some of those
calculations um but we we should ideally
build this in a way that anticipates the
possibility of battery coming in so
we're oh what a surprise we need to
install batteries um and just so people
are aware Solar without battery means
that if grid power is lost the school
sites will lose power even though solar
is being provided because of anti- eying
that's correct
yes um I believe so I don't want to
speak inaccurately um I'm not sure if
there's some kind of controller that
would allow that but it does sound
accurate yeah um so we would need
batteries in order to have the School
site continue to operate in the face of
a grid outage and that is something that
I continue to be interested in that's
not being encompassed here so um I had
originally thought um before I had gone
and looked at the site plans that we'd
be putting bun of these things on roofs
and now I see I I sit corrected that um
these are going to be more shade
structures and the like um when re when
reviewing the site plans um I noticed
that MIT the modules seem to be uh in a
baseball field and I would just worry
that like baseballs are going to go and
hit some of those that's our biggest
installation at 408 kilowatts
right um I again I don't want to speak
inaccurately I think McKinley Northstar
combo with uh theot yard uh canopy
structure over the EV buses I think
that's the biggest single side contract
um we so when we submitted the pg& uh
interconnection applications to ensure
that you guys were grandfathered in a
few years ago those internet
interconnection applications come along
with uh certain you know low and high
kilowatt production that you have to
meet yeah so we have to meet that
production and we were really struggling
at MIT Northstar to fit them they didn't
want to lose any of their basketball
courts so we were able to squeeze one
big canopy in kind of between the
basketball courts and the admin we
utilize theot yard a big one over the EV
buses and then are trying to squeeze one
into the field so as not
to um not to kind of you know impact the
baseball uh play and I understand
Martin's coordinated with the you know
with the city and Parks team um let them
know and you know tried to get there Buy
in on that as well so my concern is
mechanical in nature you've got these
shatter uh glass panels and you've got
baseballs getting hit potentially on
them those panels the panels uh now are
actually really strong they actually
have video displays of trucks you know
driving over them and flexing so there
is possibility that you know a baseball
could hit it perfectly and crack a
single panel but they actually have
demos that show you know baseballs and
other things hitting them and not
creating damage yeah all right I just
want to make sure that when we build out
and put a bunch of solar panels in a
baseball field that we don't find
ourselves surprised that baseballs are
hitting the solar panel and like having
to regularly replace them because that
would that would feel a little
embarrassing understood yeah I'd like to
add to this yeah so hear you loud and
clear right and so we've had several
discussions uh and I just pulled up in
the map U and this is one of the ones
where uh We've made many modifications
to this site and we've even talked about
uh moving the panel that you're
referring to yeah on the other side of
the field right or putting it in another
shade structure yeah so once again uh as
I was explaining with the the lighting
this is the start of the project and
we'll still be working with uh our
contractors on Final placement uh you
know we got a lot of feedback I think
the first map for for McKinley the
panels that are closest to the building
uh were actually out over the basketball
courts and we move those back closer to
the building to create shade yeah shade
structure shade structure right next the
building sure for sure and then we also
talked about looking at the uh the tree
line opposite side of where it is now
Crea another potential lunch area uh
shade structure sitting area so some of
these may not be the final final but we
are taking in account that I can share
uh I'm not going to pull it up but I
believe it was Henry Ford where we had
panels going right through the foul line
on the baseball field and we actually uh
determined to move those panels back and
create shade on the edge of the black
top not to interfere with the baseball
field so that is taken into account and
uh once the projects are finalized the
final map so be shed as well yeah so I
love that we're charging forward with
this we also have heard loud and clear
from the community to get HVAC installed
um and and I'm wondering the degree to
which we we have to anticipate a
parallel effort um that this work might
be happening at the same time as our
HVAC installation work and like how
that's going to get coordinated because
i' I've heard a lot of enthusiasm for
solar I've heard a lot of enthusiasm for
air conditioning both involve uh doing a
lot of funky with the electrical system
at each of these sites so just um what's
our plan for coordinating the work
between those two
projects um
so we are not managing the HVAC
installation but we are going to
coordinate it so I mean there's going to
be two two completely separate systems
but it's going to be great that you guys
are installing uh solar at the same time
as the electric HVAC electric HV HVAC is
going to increase your electrical use
yeah these will help offset it and we
are absolutely trying to maximize the
solar production to help offset hbac as
the HVAC increased electrical load as
much as possible the LED project that
they just mentioned is also going to
help yeah you know take the energy usage
in the opposite direction so try to
drive up production do as many Energy
Efficiency measures to take you in the
opposite direction to get you guys as
close to you know a zero net energy as
possible it's fantastic it's mainly just
like wanting to avoid rework um
absolutely right and stepping on on each
other's toes so like we're going to need
to keep that tightly coordinated I I I
added up the kilowatt uh of production
at each of the sites and I don't know if
my math is correct here but it's about
1832 kilowatts alog together across uh
those sites I I don't have that metric
on me okay um yeah and the total install
cost was 14.69%
[Music]
okay when I it was it was
$82 um per per watt installed okay um
yeah I believe HT Renewables was like
just under $6 with all all inclusive so
okay got it so I'm just I'm just trying
to again use a yard stick of like how
does this measure up against other large
scale solar installs um my my read of
the literature was like in California to
expect like about two to three bucks uh
in installed per watt and so this is
just a little bit on the the high end
for that if it does end up being six
because like I screwed up my math I
missed some sites um that feels a lot
closer to there there might I think we
there are other things that were taken
into account as part of the project like
the EV Chargers you know everything else
so
um yeah I mean we're happy to share that
but we also you know got seven
competitive proposals and the next
lowest the vendor that I mentioned we
engaged with and you know learned they
did didn't have any DSA experience the
actual design build contract prime
contractor that was trying to win the
bid they were trying to break into the
K12 market and we didn't want to be a
test project for them but they were just
under at like you know five like around
five and a half if I five and a half
dollars if I remember correctly and then
Hol was just you know barely above them
in terms of dollar per kilowatt but had
a much stronger DSA
experience
uh DSA and cas 12 you know project
experience uh backlog and then they were
much more confident in meeting the N2 uh
nem2 deadline so I'm exced the Absolut
most important thing can I ask was your
research with school districts or just
with any business generically yeah so
that's what we have to be careful about
because the DSA and all of the
requirements that school districts have
just add to projects soing
wage and I I remember like I was shocked
project after project and then i' to be
reminded well you know it's all the DSA
approvals and so anyway just just get
used to it that's like the question on
touching me is a little I make well you
know it's one of those things where yeah
I mean it is what it is but there's
safety reasons around it yeah it's like
the conversation about a lunch shelter
you could buy a lunch shelter for8
$10,000 and install it at a house to get
one through DSA and you know get one
installed at a school district 100
150,000 so yeah what about it's the same
as the backpack hooks oh remember
that and and and I will say one of the
things I've done with csba I mean csba
has tried to Advocate around all of this
stuff but yeah you know and some of it
really is safety and there's good
reasons for it but it does seem like
some of it has gone sort of Beyond so
anyway that's an opportunity for
advocacy Dave yeah we need some advocacy
at the state level there um some of the
sites have a lot more panels than than
others right so the uh the the MIT
Northstar sit's got like 408 KW the 3150
Grangers got 62 um did did the scale out
in terms of panel size at that site
match the amount of electricity we're
consuming at these sites that is correct
yeah we were going for as close to a
full offset at each side as possible
beautiful those are the words I was
looking for thank you there you
go anybody
else actually I did we'll say that um
because time is so critical for this one
to be able to keep that grandfathering
it was good to see that um that baked
right into the contract with there's not
a penalty I know that from looking at it
it's a some damages right yeah there is
a penalty liquidated damage I'm pretty
sure the contract said it's not a
penalty but but it is yeah I understand
yeah they yeah if they do not meet the
N2 deadline there yeah there is a cost
incurred to the contract yeah yeah yeah
so that that that was good to see yeah I
mean that's fire under their butts
already it's already happened I mean
that that's why we're going with this
vendor was because of their firm
confidence in being able to meet the
schedule um we've been jumping through
hoops to provide them with anything and
everything that we can in advance so
that they can you know have everything
teed up and start their due diligence
yeah and this would have probably been
one of the quick start projects or you
know something that we would want to do
now with the rest of the measure te
money and the state funding that came
back anyway but the that expiration that
opportunity for even additional savings
really does make it even more obvious
that this is a good choice to you now C
can I just say that uh I was talking to
somebody yesterday um and you know
there's a lot of school districts that
do not have what we have and so thank
goodness for you will and the team the
bond team um you know in our school
district and then having measure s like
we measure T we got in the pipeline
because there's a lot of school district
and actually that's one of the things
that I think the state legislature
passed something but then Gavin Nome
vetoed it so be coming back but there's
a lot of school districts who want what
we're getting and they're not going to
get it so at least not now so anyway I
just want to say thank you and that was
good foresight from the bond team and
from our school district yeah I mean we
engaged early on so we we submitted uh
to you know CDE and opsc to keep all
modernization and new construction
projects eligible for State funding
early on right when we got DSA approval
got got the projects into the you know
the hopper and sure enough you know
years later later the money is actually
available even before the you know prop
two10 billion Bond passed and has been
flowing back into Fun 35
so very excited for you guys thanks Paul
um do we have a motion to approve love
to may I make a motion to approve this
I'd like to Second our sunny days ahead
all those in favor I I thank you guys
all right good job thanks nice to see
you will
um that brings us to 7.3 approval of
contracts with qka
Architects uh tonight um Jen giban from
bpcs will be leading the discussion uh
to approve the contracts with uh qka
Architects uh for the design of HVAC
upgrades uh to start immediately on the
design for four School sites uh for
construction in the summer of 2025
CH I'm back thank you so
much thank you so much for having me um
tonight we'd like to bring forth um a
contract for qka to start the design
services for um the uh four schools that
we have um here um our project total
project budget that we're estimating for
the construction and the design um with
contingencies is around 25 million um
the contract tonight for qka is um 10%
of the construction cost for each of
those so um each site is around the
400,000 and we have one that's around
500,000 because there's a little bit
more work that will need to be done um
and um it's accounted for in the design
um for the structural um and seismic
safety of those units um we uh would
like to start um their schedule
immediately on the design that's why
it's quick start project so that we
could get these um projects up and going
this summer completed in summer of
2025 U as part of the um procurement
process for this project we will be
coming back if the board so chooses to
approve um this project tonight and
we'll be coming back in the future with
the owner furnished contractor installed
opportunity to purchase our HVAC units
so and we'd like the district to
purchase those directly so that we can
get those coming um and be um procured
ready to go this summer um it allows us
to do that with doing um owner furnished
contractor installed um and then we'll
continue with our temporary measures
which are um the blinds window tenting
and then the um mobile AC units bringing
those forth as opportunities for you um
to approve as we move forward on
mitigating
districtwide um reduction in
temperatures in our classrooms so with
that I also have qk here if we have any
um questions you you
have um for the community can you
explain um how these four schools were
chosen absolutely um these four ector do
you want to come up um as part of um our
analysis I'm going to handed over to
ector in with qk to talk about a little
bit of the assessment that's were done
already thank you thanks Jen uh great
question so uh essentially what we did
is we surveyed all the sites throughout
your District
and um through a process of accumulating
information and documenting it uh it
became obvious that certain sites needed
less electrical and structural and other
infrastructure upgrades to allow the
HVAC to happen so knowing that these
projects we wanted to have a quick start
timeline and allow them uh provide the
facility of actually having having them
happen quickly um that was the standard
that we used um so these four sites came
to the top
and is there
um an additional impact on the grid of
the neighboring like homes and stuff
when we upgrade these great question so
luckily the impact to the electro
electrification or the HVAC would be
site based and all be dependent upon the
um the the the the bandwidth or the
amperage that's per site
yeah so I I I think this was touched on
in the last one but so with the
increased electricity cost for the
HVAC and then we'll have a decrease
which will be less I would think in the
in the
lighting that's being accounted for with
our solar okay I I think that's what
wear yeah yeah right yeah yes correct
we're going to be working in um
coordination with every project that
you're doing we're not working in Silas
we're communicating sorry we just have
to ask the question absolutely we're
commun like obvious um and so we're
taking into consideration and that work
has already started with actually even
the placement of the solar there was
coordin cross coordination with that
through measure T and measure us and the
master planning process so um we're
taking into all consideration of the
quick start projectss and your existing
projects or now approved projects was
measured with your
solar and I guess I think it's just
important then for the community I think
this is what you were getting at Janet
because one of you know all the school
sites of course want full-on HVAC right
away and the issues that we've talked
about at other meetings and what you're
saying is that these are the four sites
that we could move quickly on for this
summer the other ones require additional
electrical upgrades or other sorts of
things with the classroom that that are
just not possible to do or not possible
to do in an economical way maybe both
but I think more just physically not
possible to do that quickly to do this
summer right is that correct corre corre
our goal is to have successful projects
in summer 2025 so these sites were
selected to ensure that we're able to
complete them um and then of course
continuing the process of a prioritizing
and
um completing all districtwide hbac
replacement and we'll be bringing that
forth that schedule and prioritization
in um the master planning process and
then just my last thing would be so the
temporary measures in the blinds window
tinting Mobile AC units that you'll be
looking at districtwide and will that
also happen in the summer then
or yes okay so so so most or all of our
classrooms will be getting some cooling
methods or at least the ones that we
know are super hot yeah so can you just
speak to that a little bit for sure um
so like with anything um this is a start
of something right uh and we're kicking
this off uh and these sites were
selected based on the assessments that
were done uh but also we're kind of late
in the game for next summer already
right so we got get going uh as Jen
mentioned you know we'll be
purchasing equipment as we're bidding
this out so we'll have equipment on hand
so contractors can come in and do the
work immediately
um probably well it's not going to stop
but as qk is finishing up the design
work for this the other sites for the
following summer will come forward right
so that we can be much earlier on the
scale right kind of like the budget
cycle that we do right so that we can
get everything done the design docks
done and ready to bit earlier right
because it's going to be a matter of
lining up contractors the longer we wait
the longer we get past March April and
May the harder it is to get a contractor
K12 to do the work right so uh there's
there's the uh high probability that we
won't have an issue with these sites
getting the equipment or getting this
installed in the summer we're still
looking uh at the temporary measures
that we've talked about with the board
those will be going in for the spring
right so uh you know this spring all of
our classrooms will be hot and I'll give
you an example we're looking at uh on
here mobile AC units or temporary AC
units that we know is not going to cool
a 90° room down to 70° but it may take
it down to 80° or something like that
and we're looking at
this as a a quick long-term solution for
rooms that don't have AC and so uh and
we're looking at over a period of time
right so we're looking at six weeks
maybe in the spring and four to six
weeks in the fall right during those two
hot windows and after the summer uh this
is totally made up number but an
estimate you know we need 300 of these
units after summer we'll only need 210
for the fall and then after next summer
we'll only need 130 units in order to
provide some additional cooling we're
still looking at the other measures uh
blinds in some rooms window tinting we
heard
about excuse me window tinting wasn't
viable in all locations because of the
uh type of uh windows that we're using
right aren't all glass and this would
not adhere to right so uh there will be
measures put in place uh vpcs along with
qka I've been looking at the data that
Martin was able to provide up until that
point in time when we were still having
thought days uh and determining what
will be the best method for those
classrooms in addition to potentially
even having the portable AC units um
with that they're working on quotes for
that that we'll bring back to the board
as well for
consideration I think what would be
really satisfying would be a grandm plan
where you've got a timeline with each of
the sites being a horizontal row right
and showing kind of present day and now
we've got these four schools that are
over the summer going to get sounds like
basically HVAC for every classroom and
so in the fall of the 25 26 year th
those four lines as I'm visualizing them
kind of turn green and we can say like
we're going to have full coverage for
for a AC in in those classes classrooms
and then you know make those expected
lines sort of have an expected game plan
for the other sites so if somebody shows
up from some parents some teacher shows
up from one of the other sites we can
point to them like on the map and say
like we get it we're going to end up
having AC in every in every classroom we
have a plan to get there it's going to
take longer than you'd like but we have
this plan and we have these temporary
measures that are going in in the spring
and that'll be part of the facilties
master plan as well correct that we'll
be providing that
schedule okay but I love the visual of
the green yeah the red and then yellow
when the temporary measures going and
then the green absolutely we can
definitely work that in as a
visual oh there there you go Rick should
be in graphic
design oh yeah sorry um so what would it
take to actually do five sites this
summer I mean is that is that even on
the table because the way I think Alis
asked the question was that these were
the only four that were possible to do
because of the electricity but it sounds
like that's not the case because there's
more coming the following summer so we
need more time so um it's just not
feasible right now with the design we're
in a really tight schedule um as Rick
mentioned and ector mentioned getting um
these designed DSA approved um is just
there's not enough time to do more right
now so um but being being active and
thoughtful planners we know that we're
moving forward um getting those um the
next sites up and ready for design in
the spring approved over the summer you
know and starting that process with the
uh red yellow green um we'll be able to
get those projects ready for the um
following summer and forward um so we're
going to do our best to it sounds like
we're we're bandwidth limited based on
the availability of planners at your
firm
so it's not not necessarily it's not
just the question of the planners but
it's also about the available um the
contractors that are in the market um
the ability to acquire the the materials
and HVAC units um so it's the whole
process in the whole um spectrum of of
how to start a project and complete a
project in a timely man do agback and
you can take up to a year to get a
Transformer if I order it today so if
there's electrical upgrades that need to
happen
um it could take a year just to get the
electrical part we're looking at
anywhere depending on units from some as
quick as six weeks some as long as 48
weeks on types of units depending on
what your District needs so that's
probably a methodology
this so that that that's helpful for the
delivery of these systems can be pretty
constrained um in the supply chain which
actually suggests frontloading even more
of it to the design so that we can have
a confident you know 3 four five year
full sight deployment plan of what will
be needed when we can put in those
orders as soon as possible um so
I I'm just wondering like if we could
wave a magic wand and have detailed
plans available for every site in the
district so we would know what work
would be needed to be done and we'd know
what equipment we would need to be
ordering on what timelines that would
help us get the AC installed faster we'
we'd be done sooner
right correct and I believe that's
something that we're utilizing through
the master planning process is
identifying those um units you know the
board has directed us to identify those
units identify the um electrical
upgrades the structural upgrades that
may be needed and so we will be bringing
that forth as part of the work of the
master plan with that timeline and then
once um the understanding of all those
sites and the prioritization of that we
can move as quickly as we possibly can
to um procure and secure contractors to
do that work because it's just like
maybe it's the case that the market will
only support us doing four School sites
over this summer but that feels like a
separate discussion then couldn't
couldn't we do the architectural work
the design work for all of the sites in
the district now we do want to be
thoughtful about that and actor I will
let you speak on that um not in regards
to not having so we can absolutely have
you have a architectural pool you can
have multiple Architects doing that um
getting everything let's say we got
every single site ready today those
plans are good for only so much they
have a shelf life and we don't want to
um not be able to do them within the
code cycle so we want to be thoughtful
about what the bandwidth our community
our contractors our suppliers everything
that we've been say all the pieces
together put together um how we can best
roll that out and then have the Contin
uity and the um the reliability of those
plans being um approved and still
working so you have about um four years
on a lifespan of a plan once when it's
stamped um and then there's code cycle
changes so right now we're in the 2023
code cycle that will within your
measures Bond program we will go through
another code cycle change so these are
just things that we do in the planning
process um again we understand that hbac
is of one of the highest priorities of
this board and the measure us um Bond
and so we're working to bring forth that
schedule um and timeline for
you but I don't I can't wiggle my nose
like wish I want to I want to um but
right now we're gonna bring you the best
plan that we possibly can with realistic
timeline we W want to overpromise and
underd deliver um that's not a good
thing to do especially I know you're
successful in measure T let's keep it
successful with measure s um so we'll
bring that forth
I think too uh and and they they touched
on but I think we need to say it too is
uh it's hard to get contractors at times
for HVAC and there's competing factions
for those contractors and being late
right now right we don't have the
designs done we don't have the the
equipment I I actually think four is
being uh very optimistic right I think
we can get it done but I think that's on
the verge of you know at the most we
could do right based on previous
experience of doing HVAC projects um and
being at different points of a cycle uh
the lead time that she spoke about you
know we had sites that were waiting 55
to 65 weeks for equipment and then we
had problem getting contractors so the
edgy question is like fine for next
summer fine I believe you eight next
summer the one after that right can we
can if if we if we're not late in the
game for the summer of 2026 presumably
we also sorry Rick oh go ahead I'll
finish you but we also have other
competing interests right when when that
site goes under construction that site
is down for the summer so if we do eight
some if we do eight sites in a summer
we're going to have limited other sites
that can house summer school so we have
to take that into account and we're
looking at very short windows right and
to get I I think it would be hard
pressed to get eight separate
contractors with enough manow to work in
one District uh you would you guys would
know better than I from the more
projects that you've done but we had
problems with even one contractor doing
two sites in a school district right uh
let alone getting enough to do three or
four and and we were doing bigger
schools right so there's economy of
scale in terms of what's available in
the area with other competing projects
there's other school districts where
there's K12 Focus construction companies
that are bidding out on those as well
and they will pick the one that's most
advantage just to them and the ones that
they think they can do and they will
they will pass and one thing that we
want to make sure that we don't do is
have uh subpar contractors doing the
work so I hear
you for sure and if we can accelerate we
will but we have to be cognizant of some
of the just constraints of uh even
getting air conditioning parts as well
as contractors yeah and one thing we're
we're very excited about you know
yesterday was the election this morning
wake up there's so many many local bonds
have passed we're U or most likely
passed not confirmed but there's a lot
of construction money out there now so
you are ahead of it because you have
your money now and we're going to do
that design and get going but as Rick
said there's going to be a lot out there
so we're going to do our best to bring
in the bid coverage and get the best
contractors but we don't want things um
low balled we don't want to have
contractors that aren't qualified we
want the work done right and we want it
done right the first time um so so we're
going to be working on that for you and
we'll bring that back in the master
planning process um and we'll do as many
as we can every summer but what the
thing that I was going to say it puts a
lot of strain on your school site hbac
we do have to take the whole site down
so we have to just be thoughtful and
work with student services um for our
summer programs and understand is there
an opportunity um to do other um do the
project in that timeline
so I don't have a question but uh Anna
you know summer school these are the
sites we're going to be I don't know
we'll talk about it later I don't want
to get into busting I don't want to get
it and what's interesting is it just
brings up the point with measure T you
know we had to really stage different
projects thinking about summer school
just the Academic Year where we could
put portable I mean so there's a lot
that goes into it um and we have to be
really mindful because academics at the
end of the day is what we need to kind
of work around right preschools are
here and I'll just wrap it up since I
kicked off the question you know thank
you but uh no thanks I I really just
kind of wanted to understand what the
constraints were that kind of led us
down to the number of four and it's
there are there are a lot and I think um
the one that I really hadn't been
thinking about was the um the use of the
facilities and you know what what it
means to take a third of the schools
offline during the summer um
progam it sounds like I think the
only the money all that money we got for
Extended Learning programs so Michelle
doesn't even know
this I know we'll have to talk we're
gonna have to plan this out but we'll
work there are things Dr Baker don't
worry we will work in student services
do not worry we will work um with
everyone on a logistics plan and timing
of that site so if there is an opport
Unity or need to have a portion of that
site operable and then we swap it you
know we that's the beauty of this and
we're going to work quickly on this one
but that's the thoughtful planning that
we're going to be doing for 2026 summer
right we're going to we know this is
really important we pick these sites yep
we're going to come in strong um in 2026
and we're absolutely going to be able to
make 2025 um happen so we're going to be
working on that with the design team our
bid coverage and um we'll work through
the challenges together let's turn those
red stripes blue all
right yeah and thanks for including the
temporary mitigations in the
presentation because that's the other
thing like for the sites that aren't
getting there um you know we obviously
want it done everywhere but for the
students that are there like right now
like it's hard to understand you know
hey I'm gonna be say at a middle school
for just three years and you're telling
me I entered it in the sixth grade and
it I'm not saying that the middle school
is going to be like that but it might be
you know might be a while before HVAC
comes in they may never the students
that are there right now may never
benefit from the agac and you know
they're the ones that are feeling the
heat right now along with the staff uh
so whatever we can do to um help not
solve it but mitigate it is
good right um if there's no other
questions do we have a motion to
approve so moved I second this cool
plan those in favor I thank you very
much I appreciate your time
yeah we're on consent now so we have a
motion I'll move to approve the consent
agenda second all those in
favor 9.1 approval of retirement
notification incentive yeah
that's good evening so annually we bring
to you and this is a little bit earlier
this year but an anticipation of
actually next year hiring season the
opportunity for employees to do some
reflection over winter break and
determine if this is a time in their
career that they're choosing to retire
and so um upon approval we would
advertise uh an opportunity for
employees to notify us prior to um
February 15th whether they are choosing
to retire in June and uh that comes with
an in incentive any questions regarding
this I'll just say I think I think we
started doing this a number of years ago
um and I I feel like it's been helpful
for HR very helpful because um when
there's an anticipated layoff for
example it's great to be able to
understand which positions would
naturally be leaving us so that we can
manage the affected people that will be
staying and it might result sometimes in
not having to notify individuals so
thank you and then also for key
positions you know you can start hiring
you know sooner and we get in the
pipeline sooner so we get more qualified
candidates we just have a larger pool of
them right yes because when we wait when
we find out a retirement's happening in
June July August yes we're toast yeah
it's most beneficial if everyone could
notify me by March 1st yes if they want
to leave us all together which I hope
they don't but when it comes to their
time right that's great because you're
right the hiring season is really starts
uh for certificated employees in
February and then classified throughout
the year so we can plan
accordingly any any
questions oh these are action items so
we do need a motion to
approve I'll make a motion to approve
9th and
one I'll second those in favor
I 9.2 approval of reclassification of
classified
employes this is uh coming to you
tonight after quite some time where uh
there have been multiple negotiations
with CCA and I'm pleased to bring this
to you tonight the reclassification
process through CA is an opportunity for
employees to work with their supervisor
and work with human resources and with
CSA to analyze positions job
descriptions uh comparable rates um and
wages throughout the area for specific
positions so this would look in the form
of an employee filling out a form saying
I'd like to be considered for these
reasons and it's brought to a committee
uh made up of Administrators and CA
members and there's a presentation and
then the analysis begins and then once
the committee makes a recommendation it
goes to Dr Baker for consideration and
eventually the board so this is the
summary of of that opportunity
uh that occurred about a year and a half
ago so we're pleased to have this um
brought to the board
tonight
yeah yeah and sounds like it goes
through a good process so I'll make a
motion to
approve second D all in favor I you
thank
you um 9.3 adoption of uh TK
curriculum hi this is uh we are this is
something that's new coming down from
the state that we have to have adopted
curriculum uh but before begin I do want
to give a great big shout out to an
who's here tonight who is our coach for
TK
and and she has done an amazing job I um
couldn't do this without her she is
wonderful and we are very proud to have
her on our pocket and continue to work
with our TKS um it's because of her due
diligence really that we have the
curriculum that we have
she is really sought out looking to
really increase um not only the
academics but really the social
emotional realm of our students in the
TK um I could tell her she's very proud
mama every time we talk about what TK
and what you know we how the students
are really thriving in the TK program
and being prepared for kindergarten um
so this is the curriculum that we
currently have um hegr it you know it's
very much in line with what we're doing
in TK in the K5 I mean K3 K2 and then we
have a writing this is really new
Learning Without Tears we've just
adopted this um it's really teaching the
kids to find motor in fact we were
having a conversation she's like could
we do this in preschool as well because
one of the studies show that when
children learn to get their grip on
pencils once they learn they get a bad
grip when they're getting it you can't
undo it so one of the trainings that the
teachers just went through was how to
teach that during the formation of
letters for fine motor skills um so
we've also been using the math TK units
from San Francisco um as our math and
then through the big lift we started
adopted seeds and so seeds really is a
coaching model as well we've been very
fortunate um to have a contract with
somebody that used to work with seeds
but continues working also with the
preschool and Redwood City through slice
um who continues this coaching model as
well we're truly trying to build not
only an's coaching but the teachers
coaching within themselves the staff and
then this year we're also piloting um
the social emotional kimojis so
hopefully we can see how that goes we
know that is very popular for some of
the school sites in K2 already so we're
hoping to be able to bring something to
the TK as well so we're bringing this
forth for you to adopt this curriculum
for our
TK thank you very much thank you an for
all your work on this to appreciate it
um any comments or questions I I had a
pretty long meeting with uh the uh
Teachers Association got a bunch of you
know feedback from them hegr gets thumbs
up across the board so like that that's
pretty awesome um they were also uh
aining that they needed more uh writing
curriculum and sounds like learning
without teers may be able to deliver
that in part um I I I feel a little less
grounded in being able to support the
math side of things I just don't know
that I have a lot of data I know that um
some of the teachers were complaining
that in prek in particular the math
instructional coaches were trying to
give them like algebraic techniques that
were not really age appropriate and so
there there's been some history of
bumpiness there so I just want to make
sure that um the math curriculum here is
going to make sense for our
TK I don't know if there's
we people there people who are online
that's that's right yeah so button on
the right but on the
right there go there we go um so
excellent question I've been asking
myself that question for the last three
years since I've been doing this
position um we went with the San
Francisco Unified for now we're actually
waiting for illustrative math to come
out with the TK curriculum they don't
have one currently their suggestion was
to take the kindergarten and adapt it
and we weren't really interested in that
because we know that the SF unified have
been vetted and um uh so far we've been
using them for three years and they've
been
excellent I'm not sure what um the
preschool teachers are talking about
with the coaching is that I do you
remember we we can take that offline
just yeah it just it it did give me a
little bit of a lack of confidence in
the m curriculum but okay because I
think prek is using it it as well for
pre but I'm not sure you'd have to talk
to Edna about that um but we've found it
very successful in the classroom and
we've adapted it to most of our teachers
have been kindergarten teachers so
they're adapting it as needed in the
classroom yeah thank
you hey any other
questions I took a look at the site and
it it looked like it was shapes and
Counting so
oh there's so much more I'm not totally
sure yeah but I'm not totally sure that
what's age appropriate for that but that
seemed like it would be the right thing
um yeah I mean the big thing we're
focusing on is number sense and of
course you know shapes and colors and
those kind of things but number sense is
the big thing for the little
guys and all of this is is being used
right now right this is we're not this
is yeah like I said we're kind of yeah
we're just doing that we're just
approving what's already in in the
and state has no curriculum for right no
there's some I'm getting lots of samples
of things from different people and so
we're going through there's a team of
teachers and I um who are going through
and trying to vet things and and um so
far we haven't found anything that's
amazing B I mean what they're already
doing in the classroom with our
integrated units and these other
curriculums that Anna mentioned um are
great and I feel like we have a really
strong
program Alissa yes what are cba's
recommendations for TK
curriculum I do not know that exact
question but what I will say is that I
very much I had I talked with um an
yesterday about this and um you know how
what what were you saying you've you've
been teaching for 35 years and a lot of
that has been the little people right
right and that the good news is we have
a expert like so the reason like I don't
know that I need to answer that question
because I'd actually because csba
actually doesn't necessarily get into
curriculum and stuff like that a better
so we we might advocate for money for
curriculum or advocate for positions for
you know that sort of thing so so so
that's not thing but what I do trust is
I do trust our leadership um both from
the coaching and of course we have Miss
Herrera and just our teachers and from
all accounts our TK program is amazing
right now and you were so excited about
the different curriculums that you're
using that are better than things that
you used like the T the I The Learning
Without Tears learning tear after yeah
33 years of teaching I was like oh my
gosh I learned some things you know um
which which was really exciting um but I
also I I'm on a bunch of different
forums for TK and we are in a very good
place in our district as far as
alignment I know a lot of other
districts um I don't want to mention
names but aren't the TKS are just doing
they're all doing their own thing at
each site um whereas our team meets at
least twice a month in a PLC and they're
not locked up because I don't think
that's appropriate um but they all have
a very similar timeline and they adjust
it and adopt it as needed but they're
all basically on the same
page and just to add to that Ann's
really good at we've now have TK
standards as well and so we are really
catering to what those are that just
came out too that was just recent this
summer this summer so she's been great
really well versed in making sure that
we're meeting all of those TK standard
foundations as well yeah and at some
point I'd love to show you the data
we're just getting our second I know
right um yeah it's really exciting to
see now we have a beginning of the year
uh letters and sounds and numbers and
those kind of things and now we're just
getting the second um second set of data
and it's very exciting to see the Reds
going to Greens yeah yeah yeah so I'm
very happy so at some point I'll I want
to come and do pictures and show you
guys the amazing things get that agenda
okay know right it's a happy place for
sure I mean we do have a few issues that
you know some point I'll I'll bring up
and John gets a earful every once in a
while and honor
to anyway any other it's gonna be really
neat to see the long the longitudinal
impact of TK you know I mean obviously
it's going to take a few years for us to
see it go through the school but how
that having this Universal TK is gonna
yeah it should really make a big
difference well the teachers are already
seeing it the kindergarten teachers and
even the we now have um first graders
who had TK you know of course next year
it's going to be even more because we
have 16 TKS in the district um including
the two
SLC but every year the teacher the
kindergarten teachers are like oh my
goodness you know this is amazing to
have them coming in knowing how to sit
down for more than two minutes you know
and and letters and sounds you know I
mean we're finding this year kids are
some of them are coming in with their
letters and sounds already but they
don't have the
self-regulation so we Implement a
minimum 25 minute self-regulation time
where they actually lay down on a mat
and learn how to just be with themselves
and not have to have a device or a
chachki or whatever to keep them energ
chained so it's part of the
curriculum exciting great thank you so
much thank you do we have a motion
to I'll make a motion to
approve second those in favor I great
thank you good job
thanks 10.1 report from board members
and
superintendent anybody
want to start nothing for
Cecilia did we report at the studies I
can't remember I question I went to the
Henry Henry uh Henry Ford's School Sky
site Council it was about the budget
proposal and S of hearing what their uh
um the budget renewal initiative and
hearing their
feedback Mike thanks for going to it
you've gone to a number of those now I
really appreciate
it don't me yet yeah because I miss made
to those vide I was trying to to at
least three maybe
four okay all right all right I'll still
give you credit for going to two um
that's great let's see so I um I had the
pleasure of coordinating a visit from
the csba president Albert Gonzalez he
came to region five he didn't come to
our district but he did go to the SEL
County Office of Ed and then also out to
caprio's school district uh he was
interested in learning more about some
of the sustainability and green Academy
work green Academy work and um both the
Sano County Office of Ved and Cabrio
have gotten very high Awards in the
green ribbon School awards so I learned
a lot and um what's interesting is I
think we're doing a lot of stuff so I
actually do think I know I've been
mentioned this to you before at some
point we should look at the application
process because we're actually doing a
lot of it it would be a nice um but but
I think actually with it we there's
probably still a few more things we
might want to do but then we would also
be able to have the green ribbon school
but one of the things I want to just
mention is there's an incredible
agricultural program over in Cabrio and
if you haven't seen it I just recommend
to set up a a tour sometime and go see
it I was so impressed and it was kind of
neat to see in Sano County that we do
have an a program so anyway um helped
make that happen that was last week or
maybe the week before and then we did
have a board policy committee meeting
last one our last one I know sadness but
I think more policies are coming yeah
right at the next meeting so and then uh
we had a Workforce housing committee
meeting Jan and I yeah Dr Baker um that
was that was a brief one to yeah kind of
discuss whether or not we would have
close session but we ended up well our
next meeting um we'll have a
presentation of our board meeting in in
the public setting so everybody can get
a full
update so i' had been working for a
couple months to set up a meeting with
rcta to go and meet with their
membership and that finally landed um
and that was really exciting uh they
basically set aside almost an entire
meeting um so it was just me and uh
probably about 25 teachers or so um and
they had a lot of questions we had a lot
of like really good dialogue uh first
thing they asked me was like what's
what's up with the air conditioning and
I was like it's it's on the agenda I'm
talking with Rick we're we're it's going
to take a little while it's going to
cost a lot of money but we're going to
do it anyhow uh and they seemed pretty
happy to hear that so just it's clear
that uh that is a community that could
use regular updates from us as well
about these kinds of topics because
definitely teachers care a lot about
their classrooms being at an appropriate
temperature um just going down through
my notes here um they
were pretty happy with Hagerty which I I
mentioned briefly earlier um they they
used to use a curriculum step up to
writing um that they they seemed to
really enjoy that got phased out in
favor of Benchmark um they don't love
Benchmark it seems so they're looking
for a little bit more supports in the
way of writing curriculum um they were
really trying to nudge us towards using
uh in in District folks uh versus using
instructional AIDS or coaches from uh
outside in particular from Stanford a
Stanford Alma MO is a little sad about
that um
yeah I we don't have coaches at from
Stanford just trying to funnel back um I
I don't have the full context on on each
of these things to eron what is that
about I don't know um there were a
couple of kind of like um District terms
like unduplicated pupil or priority
school that were not familiar to them um
they were grateful for an explanation
about what those things uh were just uh
I know some of the language that the the
state kind of enforces use of around
districts is is a little alien to
members of the public and that includes
teachers as well so sometimes it's just
it's good for us to remember uh when
communicating with people who are not
part of the the board just uh to explain
those terms and the like they were
interested to learn about uh partial
taxes and the restrictions around bond
uh money um what the impact would be of
like selling a School site it's not
usually the Bonanza that people think
it's going to be um so they they
appreciated hearing uh hearing that um
some of the teachers at Northstar um
made a case for believing that uh they
should have a separate Camp campus that
it's too crowded and it's too hard to
have a shared School site with MIT um
there were uh there was one teacher who
made a pretty passionate case for uh
effectively busing to just try and like
distrib
kids evenly across the district across
different socioeconomic levels um people
miss some of the new newcomer supports
that were taken away there was
persistent and uh guess somewhat
predictable uh requests for smaller
classroom sizes and number of uh IEPs
and the like
um there was a hunger for good workbooks
apparently a bunch of the uh teachers
are having to piece together their own
workbooks with printed lessons um
pulling together material material from
Benchmark um and yeah um there were some
other discussions too but just like
those were some highle findings from uh
from the input but they were really glad
that um somebody from the board would
come sit down listen to them hear what
kind of trainings that they were uh
interested in receiving hear what was
working what wasn't uh I wrote the notes
sent it back to Erin just to make sure
that uh I I had taken appropriate and
accurate notes and then also uh sent
those on word to to Dr Baker and so yeah
it was it was great they really
appreciated the engagement they also uh
Buy on me they uh somewhat tsed me for
not coming out to the sites more often
um to go and and physically see what was
going on and see the instruction uh that
was happening
so um my covered Dr Baker do okay thank
you um 11.1 contract to update
information and credit card summary any
questions
correspondence I
don't think
so
um other business suggested items for
future agenda so we heard um possibly a
TK presentation I'm going to pass that
on to the Future president to um figure
that out you're still talking agenda
we'll we'll make a note that
that right yeah
um is anything else to add to that
no okay no changes to the board meeting
calendar and that brings us to
adjournment 8:42 I move we
adjourn second well second all those in
favor I thank you