okay welcome everybody uh we'll go ahead
and get started can we have a roll call
please trusty marz here trusty Weekley
presid ready for Duty trusty maoy presid
vice president Wells here president
Lawson
here um so 4.2 report out on closed
session from November 20th 2024 no
action was taken
um
Uno
um par
Contra
C
person inter
un
transmiss Alo DEA the public is
encouraged to speak to the board on
issues of concern whether or not the
issue is on the agenda to address the
board please complete a speaker's card
available at the entrance and you can
bring it to Evelyn um up front public
comments are limited to three minutes as
a reminder the board cannot have a
discussion on public comments however we
may direct the superintendent to follow
up um if you wish to speak to the board
on a subject list on the agenda you'll
be called on sorry it's cold um at the
time the item is being considered by the
board if the item is not on the agenda
you'll be called on during oral
communication um do we have any changes
to the
agenda none okay um do I have a motion
to approve the
agenda so
moved all those in favor I thank you um
this is
12.1 just checking I we do have a public
comment but it's for another item so
it's just those right okay so we have no
oral
communication um that brings us to 9.1
we'll open the public hearing regarding
the design build agreement for the
districtwide lighting retr project and
this one we do have a card for so do we
have do we just take that
first
start um let me see make sure he's
um Carl Landers yeah okay so he's on
Zoom so Carl you have three minutes
thank you can you hear me
okay was that a yes yes okay great um
good evening members of the board sorry
I couldn't be in person um I want to
urge you to reconsider approving the $17
million lighting retrofit as a no bid
contract uh under government code 4217
the proposed 49-year payback period uh
clearly fails to align with the intent
of the law which requires cost savings
to be demonstrated within the useful
life of the project and LED Lighting
systems are estimated to last 20 years
uh the district will save about $7
million uh per the report and that
clearly does not offset the $7 million
cost I think this invalidates the sole
source justification
so what's the alternative then as the
lighting retrofit does need to happen
and uh I would request that you ask
staff to competitively bid the
implementation of the project while some
vetting of Southland the contractor may
have happened by staff or Van Pelt none
of that process is presented or visible
in the board materials or your
discussion last uh meeting you're being
asked to spend 20% of the first trunch
of measur s funds on this project
without comp itive bidding I feel we
should bring more transparency to the
selection process in addition by opening
the installation of this work to
competitive bidding the district may
find Qualified local contractors who
could complete the work at a lower cost
and even if the cost ends up being the
same as southland's $17 million bid
there's substantial Community benefit to
selecting a local electrical contractor
that could inject that 17 million back
into Redwood City's economy supporting
small businesses creating local jobs
many of those could be District parents
and I'm sure that the taxpayers funding
this initiative would value that outcome
so I believe competitive bidding would
promote transparency it would give local
contractors a fair chance to participate
it would potentially lower project costs
while delivering equal or better results
and while energy conservation projects
are important and they feel good to
approve this one's being rushed through
before the district's facility master
plan is complete moving forward now risk
spending money on Lighting in buildings
that could later be renovated wasting
taxpayer money and resources so I urge
you to not approve it wait to align the
lighting upgrades with other facilities
improvements that will be prioritized by
you later this year under the new
facilities master plan ask staff to
encourage local contractors to bid for
the work doing so will ensure fiscal
responsibility it'll increase
transparency and potentially provide
Community investment while aligning with
your broader facilities master plan so
I'm just asking that we take the time to
get this right and I thank you for your
consideration thank you
Carl okay so we're going to go ahead and
close the public hearing we can address
some of that on um
item
11.1 um so that brings us to our bond
consent items do we have a motion to
approve I'll move to
approve second all those in favor I
thank you uh and that brings us to 11.1
adoption of resolution number nine and
approval of energy service agreement
between rcsd and Southland
Industries good evening Evelyn could you
promote Nick Olen and Dez house to
panelist
please
Dez thank
you good evening members of the board
tonight we are presenting uh resolution
number nine uh for the adoption of the
Energy Services agreement with Southland
Industries joining us tonight is Jen
Gibb from
vpcs uh who will go through uh the
presentation slide again and with the
team here be happy to answer any
questions about uh the resolution or the
contract with Southland so that I'll
hand it over to Jen and let me share
my thank you so much for having me again
this evening um happy to be here I'm
Jennifer Gibb I'm one of your program
managers here supporting um the bond
program and I wanted to talk about um
the opportunity before you with
resolution 9 um this is regarding um the
lighting project under a 4217 so some of
the things that we wanted to highlight
is um with the implementation of this
project there will be 52% energy
reduction which will equate to a savings
of um
$322,000 annually it's improved lighting
um uh what we're getting in the lighting
is we're getting an installation of a
retrofit replacement redesign of all
your lighting um from the fluorescence
to the LED you are getting within that
pricing you're also getting um all the
tial 24 Code Compliance so structural
electrical um any coordination with the
division estate architecture whether
it's exempt or not that is included in
that pricing um the team has gone line
by line um through every single
classroom every light interior exterior
in your ancillary facilities and
District um facilities we've excluded um
any opportunity um for um facilities
that we know will either either be um
intentionally remodeled um uh and or um
demolded um demolished completely by the
to the best of our knowledge so um
you're getting um also the um one of the
things that's important is AB 2208
compliance which um is requiring us to
no longer be able to purchase
fluorescent um bulbs and so the price
and cost to go and secure for our
existing spaces right now um it's not
available so we're going to secondary
markets it's going to be incredibly
difficult for your staff to access those
um bulbs and they're no longer sold here
in California some of the um offical
icies that we um have with utilizing
4217 and um working with Southland on
this project is faster procurement um we
save f um the cost of the assessment we
save escalation and um escalation
savings the price that we have right now
is secured um as of three months ago so
we've um southland's been advocating to
keep this pricing and bidding it out
will take um you know time to do that
and we'll see another 6 months basically
on this price 6 months worth of
escalation um we avoid multiple markups
so putting this out to bid um on a hard
bid would require us to hire a
consultant to hire a design um Team to
design the systems um we'd have to
formally bid it if one team could do it
um great if one team couldn't we'd have
multiple um opportunities for
contractors um just the consistency and
uniform of system and safety with the
system and lighting is really important
there's value in uh efficiency in the
process of having one team manage it um
what's really great is um yes uh
Southland is not located here um at
their corporate office but they do have
an office in Union City and they do they
are a union shop they do uh utilize
union labor so all of that is something
that we've taken um thoughtful action in
of the partnership with them um if you
so choose to move forward tonight um and
then again the warranty of
standardization um that you have uniform
standardization districtwide and that
will be ease for your staff and team to
have that we also have lighting Control
Systems um included in that cost as well
so that is a highlevel overview of some
of the items um behind this request and
resolution this evening and I'm happy to
um answer any questions for the board
like to start questions or comments I
know we had a long discussion on this
last meeting but there may be more yeah
I think we had a pretty pretty long
discussion last meeting about this um
you know I think some of the things we
talked about was definitely vendor
selection um and why we picked this one
and the no bid actually it's new
information about um I I thought the our
speaker made a good point about
prioritizing local um you know people in
the Bay Area and so that was good to
hear and learn about you know Southland
has their fabrication I think you said a
fabrication plant up in Union City that
Services all of Northern California and
then is of course using union labor
which would include local employees um
so that that kind of benefit is there um
that uh I think we we' asked about why
why now um you touched on it a bit with
the I forgot the ab number but the the
regulation that says it's not the
Florence not there fact I think David
you were the one that was probing about
why now um what makes it so so urgent um
and I think the discussion kind of
leaned around that you know it's kind of
more efficient to do it all at once
instead of Dripping peace meal like here
and there or um you know and kind of put
that together and and I think Alisa you
were saying that you know it is a
requirement it's the right thing to do
um it just seems like you know the
opportunity is to do now um You did talk
about um comparable estimates and I
don't know uh if if you got a chance to
look for comparable estimates and and
sort of had any of those to share share
with us um I think you did talk about
the research that you've done of saying
like yeah it is competitive um in that
range um and then we did ask about uh
the coordination which you touched on as
the facility master plan comes together
um and Rick I think you said that we
could do adjustments on the fly but is
that right like if it if it turns out
like hey the facility Master plans come
in and one place that we thought we were
going to do lighting upgrade for for now
it's g under a total different thing we
can adjust this plan and and obviously
the costs will adjust with that
accordingly um right so I think that uh
you know that was kind of the stuff that
we discussed last time and I think you
covered a lot of the um the speaker
questions today so I don't I don't have
any additional questions beyond what we
we talked about last week um but I did
want to just sort of not last week a
couple weeks ago but I just just want to
sort of recap what we had covered
there yeah I mean I I I also I expressed
many of my concerns at the last meeting
so I just want to make sure that Carl is
aware that you know I had some concerns
about the cost of this project both in
terms of the time Horizon for I Roi as
well as the expense as well as the the
timing um I I get the argument that by
doing a universal replacement we'll net
save some money but then we also end up
spending money because there's the time
value of money and we're replacing
fixtures that um should continue to work
just fine for the next 10 to 20 years um
and and it's likely that the quality and
the cost of LED lighting is going to
continue to improve over time as well so
I'm I'm I'm left a little bit torn about
um spending a a large chunk of measur s
on an upgrade that doesn't go directly
to improving the quality of instruction
uh that's happening in the classroom
it's more about regulatory approval and
the difficulty that that regulation is
going to create with acquiring
replacement fluorescent bulbs
uh Rick or somebody can you speak to
what David like the last little bit that
David talked about
um not how did you say it like not
impacting academics and because I know
what what what I thought I heard is that
we are going to have trouble actually
placing the the light bulbs as they go
out these fluorescent lights and I mean
as far as I'm concern you have to have
light to be able to do academic so for
me it seems like there's a pretty direct
connection um but I do appreciate what
you're saying about you
know you know I Le I I'm interested like
because basically you either do it peace
meal or you do it all together and I
think what we talked about last time is
ultimately at the end of the day it's
actually better to do it Al together it
actually would save the district money
but I think what you're saying is
right so if you shift the expenditure
left you've spent that money now no I
understand that I'm happy to um and then
also bring in um desz hos with Southland
to speak to um not just the compliance
issue but also the quality that lighting
actually um gives for student
achievement so there are studies through
um at a facilities level we belong um
the Coalition for adequate School
housing Super Active in that um and
there's been Studies by the state um
Oregon State University about how the
direct impact of our facilities lighting
HVAC the temperature we talked about
that um at the last meeting and
throughout some of the um items that
we've talked about in the past how that
has a direct correlation on the learning
environment and the student achievement
in um in our classrooms and in our
schools and as well as staff so it
absolutely does but we've been presented
with no data that there is a deficiency
in lighting today that is impeding our
students academic achievement correct
and just to add uh with with what
Jennifer is adding the improved learning
environment the technology that's in the
district right now is essentially
becoming obsolete in the state of
California as evident by the ab
2208 the having a uniform
standard um the studies that show with
there are lights that are replaced kind
of by peace Mill it's going to change
and the flicker and just the difference
in light temperatures or ballast
fixtures from led to fluorescent it's
been um proven to cause headaches or I
fatigue in students and um also just the
cost avoidance with the Deferred
maintenance between being able to Source
these these items as they come available
or as they need to be replaced so and
that's on the the improved learning
facility and learning environment with
the kids so that every classroom is the
same so they don't go into classroom a
and it has a certain type of lighting in
it and then classroom B is a little bit
different because that also creates uh
more fatigue on the on the eyes which
obviously we need for a Reading Writing
and pretty much everything we do in
schools um as we spoke about it last
last uh meeting and thank you for having
you back uh we we definitely want to do
this allinone with the district so that
you know every school there's one
warranty that you're going after there's
one one uniform team that the district
can can work with we are local with our
Union City shop uh we pull from the
local labor Halls we take an immense
amount of pride in giving back to the
communities that we're working with and
utilizing labor from the communities
that we're there with um
so all in all what we spoke about last
time with the compliance but and also I
I understand that the the amount is
212,000 annually but there's also a 52%
uh reduction in actual usage and that
will in turn create more savings as
utility rates
escalate anything
else so I think um and I forget who just
spoke of death um I didn't really take
notes as Carl was speaking um but he
mentioned that even though we say we're
going to save we're really not saving so
maybe if somebody can just address that
piece um because obviously it is written
that we will save an estimate of
212,000 or 10% reduction um so maybe
just so that the public can be more
clear yeah so by replacing this is desz
house um with Southland by replacing the
fluorescent or the older lighting um to
the led the 52% reduction in energy use
um while putting out a better uh better
lit environment and being more energy
efficient that's what's going to cause
the savings uh the the
52% energy use reduction is really where
you're going to make the most money as
utility rates continue to escalate uh we
like to we like to say that we'll know
that the the utilities companies will
have our best interest at heart and
follow a specific schedule but that
seems to change every now and then so by
implementing this project now when costs
are what they are uh the Deferred usage
that you're going to be saving is is
really the Crux of of why this project
is so important to move forward
now and I did want to note that we have
reviewed um the contract and the process
with our district legal council and it
has met the um requirements of utilizing
4217 I was just going to ask um Rick and
Dr Baker given and everything that you
know about the project and what you've
heard tonight and what we talked about
at the last meeting and all of that is
this something that you still recommend
that the board approves
tonight uh I do still recommend it um
and the reason why we brought it back
for approval tonight to make sure we
were doing it correctly uh I do believe
we will see the savings as noted uh we
will be increasing uh good light in our
classrooms and throughout the district
much to the point that
[Music]
truste my mind just went by weekly that
guy down there I apologize for that uh
uh made about can we change light
temperatures can we do something
different in the classroom uh can we
make it more advantageous to students
those are all things that we don't have
the ability to do now but will be able
to do with this uh Jen mentioned it uh
as well as as uh procurement of bulbs
going out and then uh being able to
replace those in a timely manner or not
on the secondary or or uh even a third
Market trying to deliver this it might
be easier today but it won't be in a
year right um so looking at the totality
of the project uh and the need that it
will fix uh for the district uh while
producing something different in the
classrooms in terms of lighting uh in
that type of infrastructure I still
think it's advantageous to the district
to move forward um with this
project I just wish we could give it to
the facilities master plan group to
stack rank because we only have so many
chits in the measure s fund and I want
to be confident that we're using that
taxpayer money and to give the highest
possible bang for the buck and I don't
currently have confidence that if we did
that exercise that this would come out
on the top
I think something Alisa pointed out last
time is important too is that um we are
fortunate to have the bond fund for this
whereas districts that are just starting
to deal with this now are having to
access their general fund money for it
and although it may not be a top
priority whereas like putting in hbac or
you know some other funds projects I get
lighting isn't that but it's important
and we're going to have to because of
the AP whatever it was the the Flores
light bulbs yeah um I think it's an
important
project that we need to move forward
with the other thing is I think you know
I think what people are trying to dial
in on the cost is that it's just like
the light bulbs or something that's
that's actually a small part of the cost
um it's actually bringing all of the
lighting up to code I mean we know we
have some places where it's not up to
code right now so it's up to code it's
going to be safer um you know from a
yeah just safer I don't need to go into
details there and then also there's
going to be some additional um
enhancements like the whole dimmer in
every classroom I think that's
extraordinary and again it's on the
margins of perhaps something else like
building TK bathrooms as an example we
know we need to do that as well but I'm
concerned that if we don't do this um
that we are going to start then having
to tap into the general fund in a very
halfhazard way and next thing you know
we're going to be doing I guess smaller
contracts you know at this side or with
this classroom or what have you and I
think it's going to get very expensive
more quickly than we might think um I do
agree 16 million is a lot of money it
absolutely is um but I just think for
all the reasons that we've talked about
it makes sense to do uh now I mean I
guess the only thing would be if there's
a reason to wait six months like you
said and have the rest of the priorities
to do it but I think the concern that we
talked about a little bit is that all
the districts are moving in this
direction so if we want to have the
workers contractors actually resource
the materials that we're going to be
ahead of the game on some of the other
school districts if we wait um you know
we we're going to be in a pipeline
situation I don't know I think that's
some of what you talked about or maybe
what it's I know I asked some questions
maybe it's some of what I saw in
responses to emails but
um yeah anyway I think Mike yeah I was
just going to say that um I I was gonna
I am going to support this uh project
going forward um I appreciate the
comments about like shifting left to the
cost of time value of it but there's
also the um you know the the impact of
decreasing the energy use footprint that
is also shifted left by um you know by
advancing this project now um I do think
we were looking for some projects that
we were able to start now uh without
having to wait for the facility master
plan and Energy Efficiency is one of the
ones that similar to doing solar with
our measure T money um and obviously
HVAC which is not Energy Efficiency but
is something that's clearly a priority
um but but I think Energy Efficiency is
one of the priorities for the bond
itself and so I think that that fits in
there well um it would be nice if
everything could line up and it was kind
of like yes we had the facilities master
plan to put in there but I think there's
going to be some districtwide
initiatives that you know we're going to
look at hey we need to do this at all
the sites across the district and and
put that stuff together and this this
feels like one of those upgrades one of
those modernizations that um I feel
comfortable with advancing now uh and so
that that's why I want to say that I'll
vote in favor of
it I did just want to mention one other
thing is a quick start project it has
the opportunity with the um successful
passage of proposition to the state Bond
fund um you have the opportunity to um
with Southland um um either getting a
DSA exemption division of State
architecture exemption for permitting or
getting full um permitting approval
through D DSA we can take that for
modernization funding at our site so
we're actually being very um proactive
in accessing that funding if so
available um so we would get in line and
put all those applications in line and
because of the dollar value it's able to
um get match funding you know you have
enough volume um for it to be an
eligible project for submission at the
state um so that is another benefit of
moving forward again streamlining
getting in line and with your labor and
um putting it out um also in line at the
funding application process so just
another benefit yeah so just to clarify
that because I'm glad you brought that
up um because we saw this with measure T
some of the work that we did actually
that's how we're now paying for all this
the extra solar at school sites so just
to clarify the way the contract is
written or the agreement with South
Southland if we approve it that we would
go ahead we can get in line for some of
the prop two money if that money comes
back then that would go to the district
um and we could use it for other
projects right correct it um goes back
it's uh state school facility funds it
goes back into your fund 35 and it's
used for other high priority capital
projects districtwide on any
districtwide project yeah so then that
would bring down the overall cost of the
school district yeah just to add to that
as well this is Dez house um with you
guys adding HVAC throughout the district
and it's something that's not currently
there you are going to increase your
energy usage significantly so being able
to implement this project as a quick
start with that reduction just gives you
a little bit of a break in addition with
the solar that you will be adding so you
really are taking going to be more
proactive on Energy Efficiency than
reactive as you're making the HVAC mods
throughout your
District just one question on the
application process to receive you know
some matching dollars are those
applications already out are they going
to be out within the next few months so
um how the state school facility program
works is the um proposition approved by
voters in November 5th um allocated $8.5
billion to K12 um the remaining 1.5 is
for community colleges with A1 billion
Bond um the district has a um measure of
eligibility for
modernization um it's a point in time
you have it it's a little bank that sits
uh at the state um and as projects
become available um from you doing them
at the local level you can submit uh
proposition 51 passed in
2016 it had um it had been exhausted and
so that's the um why proposition two was
um brought forth for the November ballot
uh with that again it's not like that's
a competitive grant program or you have
to have um you know so much enrollment
to get this funding it is based on the
age of your facilities so Portables are
worth 20 years um permanent facilities
are worth 25 once you meet that based on
the age anything within that um building
envelope can be utilized for
modernization funding so we would be
working with the district in concert
with Southland to um put forth those
applications the state and get you in
line for that and we'll be doing that as
part of measur s just like you did with
measure T and other past projects we
will continue to access every penny we
can what's really great about um
proposition two um there's a return of
Grants coming which is if I exhausted my
20 or 25 year life of my building I like
let's say the program started in 1998 um
20 years goes by right 2018 those
buildings are now the grants for those
have come back so you now have a new um
more eligibility um and then there's
also uh 50 and 75y year grants in this
program as well so again maximizing
putting the money spending the money
today getting in line and getting that
money for other projects that are beyond
what our bond can do today with the
funding that we have and is um prop two
setup similar to the way 51 was that the
sooner you get in your applications you
are getting in line there is a um I
think they changed a little bit of it
but correct they did change it to
prioritize small school districts so um
but as Redwood City you would have the
opportunity if you're in line and a
small school district bumps you twice
then the third time you're up so um they
also are working on um
fund releases more quickly than they
have in the past and they were able to
kind of set a process with the general
fund that we had over the last elocation
that we had for school facilities over
the last several years so there have
been some modifications but the pot of
money that is for Redwood City Andor
your eligibility has not changed it will
only grow um until you use it so what's
our mental model for this that there's
some chance that we'll effectively get
half off we'll get a 50% reimbursement
for the cost of the project
or that's not a direct 50% but yes you
will get um additional for every dollar
you spend um once we put it in for State
funding reimbursement you will get that
reimbursed um at a percentage of the
100% that you spent if we had to guess
what percent you get it's uh it ranges
between 30 and 40% back yeah depending
on the cost project is it basically
guaranteed that we're going to get it
but it could take some time absolutely
yeah okay okay and so the the main
uncertainty is not whether or not we're
eligible for it the main uncertainty is
the date that reimburse it's when thank
you yep okay so it's not a lottery
ticket correct okay that's
helpful well and the other thing I'll
just say is uh you know some of the
school districts if they are not able to
pass a bond and many of them cannot then
they don't have any funds to even go to
the state for matching and I think they
did all they're allowing little
flexibility in that but we still could
get potentially more because we've been
able to pass a bond whereas some of the
school districts just can't do it
yeah so thank you community once again
for voting in measure
s so if there's nothing else well I'm
ready to make a motion on this
particular item I'll second it all those
in favor I I opposed May thank you
um motion passes thank you for being
here thank you um that's going to bring
us to 12.1 update on Workforce housing
project thank you Peter for being with
us tonight
am I on yes hi my my name is Peter
Ingram um I've been a consultant to the
district
since uh it it was the month before
covid
started and um my assignments been to
help you all go through the process that
I'm going to H um report on tonight to
evaluate whether Workforce housing makes
sense for this District I'd like to
start by um introducing a couple people
that are here that may be able to answer
questions uh related to your your work
so far uh with us uh right behind me is
Blake b who's the managing director of
kkn public financing and is um one of
the firms that helps your district with
financial affairs also on the line with
us tonight is Rob Trini who's the senior
vice president so he is our development
partner they own the property next door
and we're in a joint partnership
uh development application together so
if there's questions for the development
side of this that I'm not able to answer
um Rob is with us I'd also just like to
thank very much outgoing uh
trustees uh McAvoy and um Janet um you
have served on the ad hoc superintendent
committee for this effort the workforce
housing committee and you've helped
guide me and your team team through the
process and you've been very responsive
to information and helping make
decisions you've also done a great job
of recognizing when something should
bump to the board for their
consideration or or action and I just
really appreciate the energy you brought
to that uh and likewise I just like to
thank the whole board and Dr Baker for
the opportunity to work on this project
um I happen to be on the board of
Habitat for Humanity seven or eight or
10 years ago when um the condominium
project across the street was built so I
have a special affinity for housing in
this community and I'm just really
pleased to be here so that said um in
your memo packet that was posted uh on
your website there's a fairly in-depth
memorandum that provides a lot more
detail than I'm going to go through
tonight but I just wanted to say that
I'm happy to ask questions as I'm
summarizing and going through the
presentation um so with that I would
like the next slide please
so tonight um my job is to help recap
the journey that this District's been on
to address the significant problems
around uh housing affordability in your
community I'd like to quickly describe
the project as as it's currently
envisioned and where we stand in the
city uh approval process for development
in the downtown I'd like to highlight
some decisions and and actions that the
board will address in the next 6 to8
months um and I'll probably spend a
little more time on that part of of the
information just to make sure that
everybody here and whoever is listening
or watching understands that there's
going to be some significant decisions
ahead of you um as you decide whether
you're going to proceed or not and of
course I'm here to answer questions and
hear your
comments so the next slide um is a
reminder that I probably don't need to
remind anybody in this room or on the
end of a uh a zoom line that the
challenge we face for everybody in the
peninsula and in the Bay Area is the
cost of housing and teachers especially
teachers in the peninsula and the
Silicon Valley area are especially
vulnerable to the cost burdens of Simply
paying the rent so this chart that's on
the slide came out of an article that
appeared a couple years ago uh that
actually did a lot of different data
sets around the State about uh this
problem and really highlighted Redwood
City as one of the examples and you can
see that for a teacher making almost 78
79,000 um if you're trying to rent a
market rate Studio you're right at the
cusp of how much you be should be
spending on your on your rent out of
your income and everything above that
you become increasingly burdened so the
the board several years ago uh
established some goals for addressing
that and started an exploration process
and um you're in the you're in the
process of taking action on that and
this is this is part of the journey I
also want to highlight that um and this
came out of discussions over the last
several years as well and just
networking in the education community
that we know there's an increasing
number of school districts on the
peninsula in our County and around the
state that are pushing ahead to create
uh Workforce housing for their employees
and what that does is it helps solve
some of this big problem but it also
creates a competition factor for
districts that is different than what
you've had to face in the past if you're
trying to recruit and retain uh the best
employees so a lot of districts are
teaching us who are already ahead of us
that that helps them but they recognize
that that gives them an advantage in in
the recruitment uh arena for the town
tent that we all
want next slide
please so this is a very summarized
recap of a very long process but I
wanted to highlight a few things that um
really strike me as fundamental to where
you are in this in this discussion um
2011 to 2016 several things happened at
the state and local level that really
started to set the stage for what you're
considering today and I kind of like to
look at them as enabling actions um that
brought a very Vivid vision and and bold
action to create the circumstances for
this District to take this property and
change it into something with a much
higher value because before the downtown
precise plan was passed um this property
was probably serving toward the top of
its highest and best use but with the up
zoning that goes with the downtown plan
your property is now worth way more than
it ever has been and it can it can take
a lot more density and capacity and do a
lot better for you and for your
community so that's really fundamental
just like the State teachers Act of 2016
created the legislative framework that
is helping districts move ahead where
they did not uh they they really
couldn't before because there was so
many barriers at uh local
level in 20 8 and 2019 your board and
your trustees began the explorations
that led to today um you sort of went
from how can we do this well you went
from should we do this to how can we do
this and that's kind of where you are
now as you're pushing further down that
road of how can this be done um and then
in 2020 and 21 the trustees set the
goals that we just saw saw and really
took some courageous actions to move
down the further down this road um
because there's a lot of risk here it's
it's a crazy expensive project but the
return on that investment over time um
is what we're really trying to Define
for you as you move forward uh closer to
to making those
decisions um at the same time the U uh
the city council was doing further work
on his downtown plan to provide the
environmental review umbrella that this
project now falls under so we weren't we
weren't burdened with two years and a
lot of money to do our own environmental
review process we fell under that big
umbrella in the
downtown uh and that's quite a
benefit I also should point out that uh
about that time the sa
organization um introduced the idea of
you know uh the city's going to do a
gatekeeper they call it a gatekeeper
process for a bundle of projects that
wants to move ahead in the downtown
precise plan area why don't we partner
up combine the properties and create uh
Mutual value for each other and create a
synergistic um
process so then in
2023 um and moving beyond that
um up until late last year so late 2023
I want to just read uh the summary uh
from from the uh memo it's been a little
over a year since your board hosted a
well attended study session about this
public private partnership project the
meeting was held at Hoover school
gymnasium and it was moderated by Rafel
Rafael uh aan Doo the executive director
of Redwood City together the development
partner so uh facilitated a presentation
for the project design and then the main
part of the evening was uh having
trustees from Jefferson Union High
School District join you and really tell
their story about how they created
housing that's been open now for I think
two years I think this is its second
year um and that was very helpful for
all of us to hear what's it like to go
through all that work open the doors and
what effect does it have on the
workforce in the district uh and it was
it was quite Vivid and there was a lot
of good questions and and discussion
that followed so that was really
important so fast forward to tonight uh
we're getting close to the end of 2024
and we hope that by the end of the
calendar year we will have reached a
milestone that's important in this
project with the city development review
process which is your application is
deemed complete that means that the
staff is satisfied that we've answered
all the detailed technical legal issues
questions and have clarified what it is
we intend to do so they can move us
forward to eventual approval in front of
the city council so from the end of the
year to that final hearing with the city
council we are projecting about six
months so if everything works well we
should be in front of the city council
in
June and their action is to entitle the
project which means they've granted
their uh discretionary approval for the
project to move ahead doesn't mean it's
going to get built doesn't mean it gets
built the next day it just means that
now you can move to the next steps which
is do your construction drawings pull
your permits get your financing in place
and all those other
steps next slide
please so I want to just recap um
because it has been a while um we first
submitted our gatekeeper request to the
city back in March of
2020 and at the time as you can see from
this diagram and um it's actually a
little hard to read the um the building
that you envisioned for Workforce
housing was slated to be six stories
with 68 units in it and the office
building next door was going to be seven
stories as it's currently designed and
in review it now is 10 stories it has
108 units and it has eight stories of
office and a lot of that has to do with
us leveraging the What's called the
state density bonus law which allows
housing projects of certain types to
exceed what is allowed by the zoning in
an area um and that helps create more
efficiency of use of the property it
also expands the number of housing units
that you may be able to offer to your
employees and and Peter real quick in
addition to the uh
housing also the district office thank
you that's under yes so another change
from back to in March of 2020 to now is
that you went through a very throw uh
pros and cons uh due diligence process
to assess should we replace the district
office somewhere else away from the
property and focus just housing on the
property or should we keep the district
office uh on the property and ultimately
you decided on the ladder so the second
level of that building will have the
district office replacement and then the
housing is on Floors above it the next
slide actually has a pretty nice graphic
that shows what that could look like so
on the right on Jefferson the entrance
to the housing uh Lobby uh is on
Jefferson facing that way and the the
entrance to your future district office
is on Bradford about halfway down the
building and this summarizes the
configuration so in the building of 108
units you'll have 60 Workforce rental
houses housing units that you will have
the ability to sent rental rates for and
your goal has been stated to be anywhere
from 65 to 75% of the current market
rate in the downtown area the 48 deed
restricted units fall under the city's
affordable housing plan and ordinance
and that has different income levels for
households that would be pre-qualified
to live there you asked us to do an
analysis a couple years ago of the sort
of the salary profile of your District
employees and how well that might work
for them because the the worry was gee
what if a teacher desperately needs
affordable housing but they make too
much for those City uh mandated levels
but we found that a lot of your
employees would still be qualified could
be qualified to have those units so you
ultimately decided let's give those
units to the city in exchange for
keeping the fee that the office
developer would have to pay uh as
mitigation for impact on the housing
stock I think my memory on that um a
significant chunk of our classified
staff fell into those categories too
yeah yeah that's correct
yeah um yeah and then the office side
has um the 20,000 ft for your district
office which is in your building the
commercial office is around 65,000
Square ft and then we're going to share
a Podium at the ground level and two
under uh underground parking levels so
parking will be provided underneath both
buildings and shared between the two
entities next
slide so one of the many questions
you've got and and I get uh is so let's
say we go ahead and build this how is
the building going to be managed and how
do you as a district make sure that as
the Educators and as the policy makers
for the educational mission of this
District how is there a clean separation
between that activity and providing
housing to employes how do we keep those
two World oops excuse me how do we keep
those two worlds as separate as possible
and what we're seeing out in the larger
space of California is the districts
who've moved ahead with Bond measures or
other funding mechanisms to build
housing have set up a separate nonprofit
entity that they appoint the members of
the board and they charge them with
managing the building making the
decisions setting the rules based on
Broad policy that gets handed to them by
the board of of Trustees so we're
proposing that we would use that model
that's out there uh and in fact um our
friends at Jefferson un High School
District have said we did all that
there's no reason for you to reinvent
the wheel we'll make all that available
to you uh once you get to that stage so
that you can take our model adjust it
for your needs and uh save some time and
energy so this just lists some of the
things that that entity will be
responsible for probably the most
important thing is they'll be managing
the budget for the building so as rents
are collected that money stays in a fund
that's for the building only and then
they manage the payment of bills the
property manager all paying the utility
bills whatever it is um they also will
deal with the eligibility of uh
Workforce U employees so each year as
people come in or people leave there'll
be a process for them to take
applications qualify uh people to live
there and go through that whole process
so that burden won't be with this board
um but you will put your impr premature
on it as you set that up and and ask it
to go forth and manage on your on your
interests next
slide so I wanted to just quickly touch
on financing uh which is a work in
progress um and I think the main thing
for tonight is to just remind us all
that the primary funding mechanism that
you as a board have control of is what's
called certificates of
participation and um uh we we know that
that is a common use of those kinds of
funds to do this kind of project because
you can essentially use the rent from
the building as the guarantee that
you're going to be able to pay the debt
back it's it's a loan so that model's
out there it's been tested a lot our
friends at KNN understand that uh and
can explain a lot better than I can
that's your that's your primary tool to
make this go and and it's not going to
pay for the whole project so you're
going to need other money so you've got
a bond measure that passed that includes
language for providing a range of
facilities in your District including uh
employee housing and so you may choose
to take future action to allocate some
of that Bond uh to the project there's
also monies that we think are coming
toward the project once we are further
down the city approval process uh one is
the fee that I mentioned that would
otherwise go to the city which would
come to us from sa uh for those extra
affordable units and um we also expect
that when we do the when we go back and
update the appraisals for the two
properties our parcel is larger and
probably has a plus Delta in your favor
of some number of dollars that will come
back to you as part of this so there's
still um probably 22% or so of the
meeting the full cost to be resolved as
a result of ongoing negotiations with
various entities that your board is
providing direction to um and so as we
get further down the process we're going
to be working hard to get some of those
negotiations wrapped up in some
agreements written so that you know when
you get to the point of making the final
decisions I can show you where the money
is going to come from and we know what
we can expect to pay for
it um and with that let's move to the
next
slide this is probably not worth looking
at because it's really small but this is
in your packet as well it's it's an
overall timeline as best we understand
it um and it shows that with all the
things that are ahead to be done
including construction that we can
probably get you to open a new housing
facility at the end of
2029 so as is typical with big develop
ments in urban areas this this work
takes time this is not a quick project
um and there's a lot to do but um that's
true of any project any housing in fact
that's part of the problem with housing
in California is it does take a long
time let's jump to the next slide
because that's where I'd really like to
wrap up and turn it back
to the board um so I wanted to
highlight that
basically it let's assume that we get a
a complete designation for our
application this month at the end of
this month I'd like to just kind of map
out what you as a board can expect to
see uh coming toward you so um the first
and foremost uh activity will be to
finish negotiating with the S
organization on what we're calling the
property exchange agreement and that
will be a essentially an umbrella
agreement between the school district
and sa of all the details of financing
contributions who's going to do what
with construction the roles and
responsibilities um so we've got a term
sheet that is in draft form that you all
have been giving direction to from time
to time uh we really expect to get fully
into those negotiations and to try to
wrap those up very quickly in the new
year um we'd also um need an update of
the previous property appraisal which I
mentioned we're going to need to update
our cost estimates you have a cost
estimator through your um your legal
firm that provides those kinds of
analyses they've done it once so they
can go back and simply refresh it and um
we're going to need to think about tools
to help your future nonprofit set rents
that are pegged to the local market so
we're going to need some sort of a
rental Survey System out there in the
residential world that they can rely on
um and then there's going to be you know
essentially more work to do on the
financing plan to make sure it's really
sound I think that it's important that
the board in the new year begin
discussing how do you want to set up
your housing
Corporation um what do you want it to do
that's similar or different from other
models that we've seen and to really be
thinking about people in your community
that you might recruit and appoint to
that board so we'll ask you to get going
on that and then um probably the hardest
part ahead of us is for us and saado
together to go negotiate with the city
to do what's called a development
agreement for the project we're going to
need a housing agreement and we're going
to probably have other agreements that
spin out of the uh conditions of
approval that would be put forward to
the city council uh in June so there's
going to be a lot of work directed at
getting agreements in place with the
city and it's going to be different than
other agreements districts your district
has had with cities because this is the
real estate development world and the
agreements that go with that as opposed
to the more programmatic and Community
things that you do together but the good
news is is there's a sound relationship
there between this district and the city
so we're starting on a on a good basis
um it's still going to be a lot of work
and then if we can go to the next
slide and then like second quarter April
to June um we're going to need to
finalize financing plan with you we're
going to need to get out into the public
and engage them in this project so that
they understand what's being proposed so
as it gets closer to hearing with the
city council the city council can hear
like is my community behind this what
are their interests what do they think
the benefits are that this brings so
there's there's a public engagement
piece ahead of us um and we'll ask you
by by that time to be thinking about
appointing your your U housing
Corporation board and then um you know
just continuing to work on all the
details that need to be worked out and
um what we the team that you have hoped
to do is to keep it as focused um on
policy at the board level and let us
take care of all the details so that you
all can stay with your educational
Mission um so that's that's our
aspiration that's what we're here to do
and I think with that what I'd like to
do is simply have the next slide and
we'll segue
into uh questions and comments from the
board and others um again I've got uh
Blake here from your financing group and
I've got uh Rob tersini on the end of
the line uh from
sa thank Youk you Peter um we do have a
public comment on this if we want to
take do want to take that now and then
okay so um Aaron
wasburn
um hi everybody my name is Aaron wasburn
my pronouns are they them and theirs I'm
the president of the Redwood City
Teachers
Association and um uh that last part you
said about you taking care of like
everything you just explained and it's
just your responsibility to make sure
that like the policy is in place right
um that that was nice to hear because
I'm listening to your presentation I'm
like wow that's a that's a lot like
we're already running a school district
here like we're gonna also take on a
housing project now okay that but you
you got the housing part and the
construction and all that so that that's
good to hear um because my my primary
focus is like questions like how would
we divy the housing up you know uh how
long can you stay in the housing how
long do you have before you have to move
out if you lose your job and then
obviously you would lose the housing as
well like what's the the time you know
these are the kind of things that I'm
thinking about and the things that
probably teachers are thinking about
also um I I would I would love to know
how much of it well I just want to throw
this out there percentage wise thinking
about teachers that would be able to to
move into these 60 units it look like I
don't know how we could guarantee that
the other 48 would even be Redwood City
uh School District employees in there
right but 60 we have for
sure um I know our CCA siblings they
would take the majority of them right
our Union siblings are in are classified
Union um and then but when we're
thinking about rcta members teachers
Educators um how is this going to
attract new teachers and what kind of
new Talent is it going to attract right
um is there a possibility to have like a
percentage of uh new teachers but to our
district but not necessarily brand new
teachers right because we do want to
bring Talent into the district people
who have some some knowhow um and who
have done this job for for for a time um
also thinking about we also do want to
bring in brand new teachers you know
because they're the ones who are going
to need the support the most I work with
two teachers right now one of them or
brand new teachers one of them commutes
to Hayward back every day and that's a
long way to go to get for you know every
day instead of planning or working in
the Comm Community where she could be
here she's she's traveling two hours a
day right to come back and forth and
then the other new teacher I work with
has a whole another job that she does
after she leaves Redwood City and she
gives private lessons and maybe she
would still do that I don't know it just
seems like our our newer teachers people
in their first you know know first
through fifth year would definitely need
some kind of prioritization and then a
percentage of teachers like myself who
maybe who have who are higher along in
the pay scale but would like to save
money so that I can eventually buy a
house here so could I potentially be a
person that would that would benefit
from having this this housing right so
that I could put that money away for
five years or something and then have it
set up um so that I could continue to
stay in this community so these are the
kind you know how how long would people
be able to stay there 5 to 10 years I
think if we were trying to build loyalty
as part of this you know if we want to
make sure teachers are loyal to the
Redwood City teachers to the Redwood
City School District that um there would
have to be a certain amount of time that
people would have to be allowed to stay
I think 5 to 10 years um should be an
allotment um so sorry your three minutes
are up if you want to just wrap it up
real quick yeah sure um I think this
could be very beneficial to teachers in
the Redwood City School District I think
it could be very beneficial to a lot of
people so thank you thank you thanks for
being
here so um I'll open up to the board
with questions or
comments for Peter
or I just wanted to thank you Erin for
being here and speaking um both uh for
yourself but also on behalf of uh some
teachers and I know I've been talking to
teachers the last couple of weeks and um
Mike and I actually were out at a school
site today and talked to a principal who
was very excited about the opportunity
for housing to be able to attract and
retain um mostly to retain some of the
newer uh teachers uh that might be
willing to bunk up or stay with their
parents for the first year or two but
then they really do want their own home
you know their own apartment and so um
in talking to some of them they'd be
very excited about this so I think Erin
you bring up all the questions that
we've been talking about and a lot of
those questions I think in terms of uh
kind of getting them all up there uh
could be um kind of done with the
foundation with the educational
Community but of course the board in
consultation with Dr Baker and um Peter
and you know other others would
basically be making some of those
decisions so uh there's some models out
there um from other uh school districts
in terms of what they're doing some are
doing five seven nine years um so those
are things we'd need to decide partly it
it would be well what's the interest
level because you want you'd want to
maximize it to to as many people as we
could right because if you were doing
like 10 or 12 years then that would
limit the number of people but if you
did five years then more people would
have an opportunity right um so yeah
those are things that we'll have to
decide but there would be some time
limit and I know that in some of the
neighboring districts what they're doing
is they're actually bringing in uh
professional financial planners right
into the home to meet with employees to
say hey you're saving this amount of
money you know here's our recommendation
if you want to be saving for a down
payment here's what you could do over
the course of five or seven years
um and then let's see one of the other
um what was what there was 108 units oh
yeah yeah I also wanted to to speak to
the affordable units uh we are confident
that uh we'll be able our employees can
meet the affordable and then the other
ones are our
um our intention is that it would be the
65 to
70% um I think that's right right six 65
to 70% reduction from market rate but if
you look at the affordable units a lot
of the ones we'll have are moderate um
affordable and actually most of our
classifi staff uh many of our teachers
would still meet those and I don't know
Peter if you remember if you want to
speak to the just sort of what we know
today of course it changes over time but
I'm I'm really glad for the question
because I should have said uh when I was
walking through this that one of the
things that we've at your direction
we've pressed with the city staff is
that we're happy to comply with the
ordinance uh that's a law and we're
actually going above and beyond that so
we can keep more of the money that would
otherwise Flow Away from the project but
we're basically saying under the teacher
Housing Act of 2016 you the district and
your your corporation will retain
control of all the units so you'll be
able to take as first come uh first
refusal essentially any employee in the
district who might fit into those
different categories and only then if
you can't fill it with your own
employees you would probably want to
have an agreement with say the high
School District or another District
somewhere close by so that they could
take advantage but you'll have it'll be
108 employees of this District assuming
that there's the demand and it sounds
like there certainly will be so yeah
that's that's good news and we think the
city is they're going to agree with that
it's just taken a while to push them in
that direction because they typically
like to open it up to any they you know
it's it's a community preference a local
preference well your employees work here
in the city and a lot of them already
live here so you're you're in a good
position to do
that yes so one of the things that um is
provided to the school district is that
we have first priority to house our own
employees but if we got into a situation
where for whatever reason we didn't have
enough employees interested in those
spots as Peter just said we can open
those up and then we can actually charge
well the affordable units we'd still
have to charge affordable ones but the
other ones we could charge market rate
if we wanted to but you know remember we
did a survey back was it 2019 or
2020 oh I I think
it's no
um 2020 we did a survey out to employees
and at that point I think we had about
166 employees who were potentially
interested and then we know I mean my
guess is we have we could read you know
we could do another survey and we've
kind of talked about it but my guess is
that number is only going to go up
because we've had a lot of more senior
employees retire and those are the ones
who had lived in the community for 30 or
40 years and many of them owned homes so
they didn't even fill out the survey
because they weren't interested in it um
and so we've had a lot more new
employees younger employees employees at
the lower salary schedule so I would
think there'd only be more um and then
you'd asked about the percentage of
because this is also a question that
comes up um the board would be able to
set the percentage so there'd be a
conversation around that I know that
Jefferson High School District their uh
goal is that it would be um the
percentages would be similar to the
number of employees in the classified
area and then the number of employees in
the certificated and that they're trying
to kind of keep it like that um so
that's sort of one way to go is you
could say okay we have you know 40% in
here and and 40% in here and you might
have 20% that are higher level you know
managers or I mean that's not a good
estimation but I think that gives you an
idea that that would that there would be
room for both you know classified and
certificated okay I think I think I want
to just try to answer some of the
questions because we have talked about
that I don't know if I missed anything
but feel
free Peter I did have one question about
the um when does the actually I was
really surprised in the timeline that
the setting up the educational housing
Corporation happened so early in the
process because I had sort of thought
that happened much closer to yeah that
it happened much closer towards
occupancy um so when
does responsibility kind of shift when
did they start taking on responsibility
I don't sh up it yeah yeah um because I
like the model that you're talking about
about board this board setting the
policy and you'll take care of the
construction but the is that there'll be
you know work and distraction to do and
when does that actually start shifting
onto that corporation instead of well
that's a a really good question and
something I've been trying to figure out
uh what makes the most sense so it seems
to me that based on what we've heard
from other districts some of them wish
they had started earlier to get that set
up so that you kind of grow a knowledge
base within a group of people that
you're eventually going to hand the
Baton to so there's that benefit so and
that also gives a sounding board for
some of the policy and rules questions
like some of the questions that Aaron
asked so that they can start really
processing on that doing their own
networking having their own discussions
and try to get it as well defined and as
um sort of vetted within the community
as possible before you get close to oh
my gosh the building's getting built now
we got to really scramble and and get
applications out and so forth so
ultimately you the board will decide
when to to move ahead with that but I
didn't want to uh put off you having the
conversation of how do you want to do
that when do you want to do it and
what's that look like so um seems like
it's one of those things you've got a
long uh lead time here for construction
to happen take advantage of it because
there's probably people out there in
your community that you'd like to have
involved and they may know a lot about
this that could help um answer questions
as we move
ahead yeah okay that makes sense um you
know going through the timeline I'm
really glad that the project has
expanded to more units because I really
feel like even that's probably not going
to meet the demand um and you know as
much as I support like housing in get
projects in Redwood City in particular
affordable housing you know historically
that hasn't really been in the scope of
a school district to kind of look at so
it's nice to see that we're putting
those kind of kind of efforts in place
and there's kind of an opportunity here
though that's more than just about
building affordable housing it's you
know it's this unique opportunity to
kind of attract and retain a strong
Workforce um and so I just always think
back to that study session where the
Jefferson Union trustees were talking
about the 30% um of their positions they
couldn't fill and then once they opened
up their project uh they would get 100%
fill rate it may not have been 30% but
it was some 20 to 30% 20 to 30% year
over-ear they would go with um yeah and
then then 100% after they opened and
filled their their um housing project
and so you know it's a testament and of
course we're not the only um District
that's looking at it I mean within the
county Jefferson Union Jefferson
Elementary just opened up um there's
other districts within the county that
are looking to do this we've seen other
bonds passed in the Bay area that are
doing it I know at csba they've run La
last year they ran uh um a talk about it
and I swear there was like over a
hundred people in there um looking to
see you know from districts all across
the state trying to learn about this
it's a it's a constant topic about how
to build this um housing act so you know
the teacher Housing Act of 2016 gave us
gave the um you know allows schools to
sort of Leverage public funds to um you
know to go after housing projects uh and
those public funds are part of you know
bonds are part of it um so you know I
think there's still a lot of open
questions about this project um the
biggest one is about the finan ing piece
I'm not going to um presuppose how
that's going to work out I know you're
still negotiating it um but I think
that's one of the things that we'll want
to look at and see how that all comes
together um but I think it's pretty
exciting uh how far it's come along and
and thank you Alisa and Janet for uh
starting this the the work here and all
that you've done on going on up until
right now and for another few weeks
thanks um you know one other thing I
just want to mention on the financing
because one of the questions that comes
up
is um how does this impact the general
fund or operational budget that pays for
salaries and educational academic
programs the reality is uh we've talked
about it time and time again there would
be a firewall like we are not going to
be using general fund monies and so the
monies that would be used is a loan
that's specific for this sort of thing
it's just like a mortgage that you would
take out on your house so that loan will
be paid off by the rents but because
we're
um Our intention is to to make these
affordable for our staff to live in and
they're not market rate the loan will
not be able to cover all the rents
that's why you don't see a bunch of
developers wanting to do a whole lot of
affordable housing because it actually
doesn't pencil out just with a regular
sort of loan or mortgage you need
additional funds coming in so the
additional funds that the district is
planning on using or has has talked
about using is we're private funds we
have a public private partnership with
SA um so they're definitely chipping in
some money for the project and then
we've also talked to a few other
developers who might be interested in in
um chipping in for the project we know
that we have the the loan that I talked
about we have the bond um that the
voters did pass that has language in
there that uh covers these sorts of
facilities school facilities um and then
um there's also some opportunity for
some money to come back from the city
because we're doing affordable units and
then as Peter mentioned the uh the
differential in the property so in other
words it will not touch it's a whole
different pot of money so if we do not
do this project it's not like there's
additional money for the educational
side of the house this is all being paid
for in a separate sort of
way thank you those were I think all the
pieces I wanted to highlight too um so
are there other questions or
I think it's good that we're
crosschecking references for other
districts that are doing this I think
it'll be important to do that not just
for ones that are new added or think
about doing it but also those that have
been at it for a while um you know in my
own research there's been a couple
different districts that have gone about
this in ways that have ended up
regrettable so it' be good if we can
make sure we learn from their mistakes
so that uh we we'll make plenty of
mistakes on our own but it's good not to
repeat the mistakes of others right um
so we go in eyes wide open uh to Mike's
point I really like the aspects of
Shifting left the handing off of the
Baton that was something that I've heard
pretty consistently from a number of
different school districts is that that
leadup to opening requires has required
other districts to spend an in
inordinate amount of time uh around
everything from construction management
to policy setting and if there's a
separate you know somewhat time firewall
you talked about the financial
firewalling I'm also interested in the
time firewalling so if there's if
there's a separate group of people that
can kind of time firewall get into the
weeds around construction management and
housing policy uh that would help
alleviate some of my concerns around the
board getting diverted from its primary
focus which is the educational
achievement of our students um which I
think it's really important that forever
for all the other uh putatively
important in shiny stuff uh especially
with large dollar figures attached that
we stay laser focused in our discussions
on the students and the teachers and the
staff and educational achievement in
this District so um I I I like the idea
of doing some of that handoff
earlier I want to point out too on the
construction management part um the one
thing that all the other school
districts don't have that we have is the
partnership with sobr um and this this
is their realm they developers so um
that's a huge benefit to our district to
have them um helping with that I don't
know if there's anything else to say
yeah I was just going to say I think I
think um David I think your your point
is excellent that we want the board and
Dr Baker and everybody around this table
and in this room to stay focused on
education so yeah I mean in some ways it
makes a lot of sense in to start and to
kind of shift some of that and I did
want to just mention with saado one of
the things that's been great is early on
and all throughout they they have
Architects that we've been talking to
and seeing design plans and layouts of
potential units and stuff like that the
one thing we have talked about is when
we get to that level of design um and
let's let's assume maybe it's a
foundation that's taking the lead on
that with maybe one board member who's
really interested in it who maybe is
volunteering to help that but we
definitely want staff input I would like
you know teacher and classified to also
be a part of that to make sure that the
units are going to be the kind of things
that people want to live in right and if
you've been to the to some of the other
units um like at Jefferson High School
District they are beautiful and the
staff really loves them they have
Community rooms they have you know I
mean they're really nice places to live
that they want to live so anyway it'll
be important to making sure that the
workforce is involved with discussions
about ex their the residences seems very
important to get but I do agree I think
that's great if you know kind of keep
the focus of this group on the
academics no questions obviously uh
thank you Peter for all the work that
you've done and to our two lovely board
members Maybe you guys don't have to
go so I appreciate it um and then of
course I wanted to just say um obviously
the surveys went out to certificate
staff members and I'm just wondering um
how the communication is going to be
kept where both classified and
certificated uh members know that this
is happening right because sometimes you
tend to maybe read an email and kind of
not pay attention so if we could just
make sure that everyone is aware so that
everyone that could can take advantage
of the
project and I'm glad to see we have
Maria and Aaron in the audience so
hopefully they can also um make sure
that their membership knows and then of
course we have Wendy Kelly at HR who can
probably help get out
information yes yeah absolutely thank
you Maria for always being here to help
out really appreciate it
thank you very much for your
presentation thanks for being here
um all
right moving on to 12.2 welcome
Northstar thanks for being
here so tonight we're going to have um
we're gonna have Ain and her team
present today Northstar Academy's um
board presentation so welcome Erin and
um you're going to do great I know this
is our first presentation of the year so
she probably be a little nervous but
told her she has she's going do great
all right all yours thank you president
Lawson trustees superintendent Baker
cabinet and community members thank you
for the honor of being here tonight to
celebrate northstar's successes and
share with you our plans and initiatives
for this academic school year
so our site sypsa is aligned to the
three District elpac goals goal one as
you are aware focuses on supporting our
students social emotional learning needs
their uh attendance and their behavior
or suspension
rates so what we notice when we look at
our chronic absentee data is that we
have seen a half% decrease from from
2223 to
2324 and we continue to Trend down this
year next slide we do notice that we
have two subgroups that need a little
support in this trending down Endeavor
and we have some plans that I will share
in a subsequent slide to address this
need our suspension rate is also
trending down and we that is carried
forth into this academic school year
so when you look at our suspension rate
by subgroups it illustrates the trend is
decreasing um as mentioned previously
we're excited by the decrease and we
recognize that the work that we put into
place last year to support this trend
continues into this year so the next
slide will highlight this work that we
are doing to support our scholars in
these areas
to support our students in their social
emotional learning um and their social
emotional needs we have piloted a new
curriculum for the district called
wayfinder it is a um it is applicable to
all of our grade levels thirr through
8th the teachers have access to the
wayfinder platform and the scholars have
wayfinder workbooks we have rolled out
um this curriculum happening in our life
skills class our teachers uh are
accessing both the full lessons and the
shorter
activities Mr havy and I are accessing
this curriculum to support our staff in
their Endeavors and Trends we see with
behaviors so inclusive schools week is
coming up the first week of December we
were able to pull a download of all
activities and lessons promoting
inclusivity and email that out to our
staff so they can start planning to
embed those activities within their
curriculum um on the right hand side
your you'll see our screen team work so
our screen team meets at a minimum
bi-weekly we go over Behavior data for
our students attendance data and any
counseling referrals that have come in
we review the data and analyze for
Trends and then set next steps next next
steps can take a variety of approaches
whether it be teacher support parent
contact perhaps Transportation support
if we have a student struggling with
attendance with um we have our me evento
bus passes that we are able to offer and
also the district provided
transportation for some of our students
if
needed all right uh good evening
everyone I'm Jacob havy thank you for
giving me the opportunity to speak
tonight um so I'm going here to talk to
you a little bit about our lcap goal
number two so obviously you can see by
June of
2027 our goal is to have 55% of our
second through e8th grade El's progress
by a minimum of one level on the lpac
and we will be able to measure that by
the summit of lpac assessment
additionally we hope to increase our
reclassification rate to 20% and then
decrease our long-term Els to
10% so on this slide you will see our
lpac level growth there are three years
of cohort data you'll see 2122 data we
actually didn't have any classified El
students so 2223 data you'll see in
Orange and the 23 24 data is in green
and we recognize the percent decrease
from the
2223 cohort to the 2324 cohort so we've
been taking steps and implementing uh
different strategies this school year to
address that which is on the next
slide so how are we supporting our
multilingual Learners at Northstar well
first of all we have a designated ELD
class what's new this school year is our
absolutely wonderful mtss tosa miss
Karen Ena host
uh she comes to us with a breath of
Knowledge from Redwood City School
District she was a longtime reading
interventionist and also did ELD class
support uh she pulls small groups weekly
she walks them to the library uh where
they do focused instruction where she's
really able to differentiate based on
the students needs at that time she
utilizes not only the district
curriculum which is language power but
her long time as being a reading
interventionist and ELD support she's
put together a little bit of curriculum
that she's been able to support as well
with the students which is really
looking at the similarities between
Greek and Latin affixes and prefixes
which the kids just absolutely love um
we can tell that she's making an impact
not only by her interactions with the
students around campus but the laughter
and the smiles we hear from her small
groups we're also supporting our
multilingual Learners by embedded ELD
support that's new this year as well we
are lucky enough enough to have our
guest teacher Miss Tish Briggs returned
to Northstar this year so last year she
was kind of able to set the foundation
and start developing those relationships
and cultivating her uh you know place at
Northstar and this year she's actually
doing push in with our El students so
she's in the classrooms receiving the
content with the students she's sitting
with them uh her Focus this year is
really writing in vocabulary so as the
students are receiving the new content
the new vocabulary she's sitting with
them talking through how to understand
it how to get the knowledge from their
brain through their pencil onto the
paper she's a recent graduate of
Berkeley University with an English Lit
major so she's really passionate about
it too um so just some data as well we
have 55 multilingual Learners 11 of them
are designated as Ells 25 of those are
rfet monitored and we have 19 rfet fully
exited and as you all well know we are
having a ceremony tomorrow evening which
we will be on stage celebrating two of
our Scholars who are reclassifying so
that's just a bit of how we're
supporting our multilingual
Learners Anna if you could go back to
that last slide one piece that I just
want to highlight for you the difference
between last year and what is new this
year the ELD model we had in place last
year was that Tish our guest teacher was
providing the designated ELD however
when she was needed to do her role as a
guest teacher and substitute those
classes were then cancelled we flipped
that model this year and Miss Ena HOSA
designated ELD is sacred time we don't
we don't cancel those classes Tish is
providing this embedded support in
content classes as available when she's
not subbing so we've we've really put
the focus on protecting that designated
elt dime for our
students elap goal three focuses on our
Ela and math scores on I ready and Casp
and I'm going to take us through all of
the data slides and then talk about our
action steps as the final
slide so overall in ela we did
experience a 1.4% decrease last year
which comes out to approximately eight
students we have committed next steps
this year that we believe will address
this decrease and like I mentioned we'll
talk about that in the um in a
subsequent slide we are going to address
students who are have decreased and
students who we have seen on other
measures are below grade
level when we dive deeper into our data
we notice that we have two subgroups
that are scoring below our school um
average we have very intentional plans
to support these subgroups as
well so our cohort data shows a slight
decrease or minimal increase for a few
grade levels
again we have very focused and
intentional work we are working with our
staff to really dive in to the data and
understand what we are seeing and the
trends and the causes behind that and
that is somewhat new work for our staff
but they are taking it on this year and
um we I will quantify that a little bit
later on I ready we are trending on
target we have currently 10% of our
students who are below grade level and
that over the past three years is pretty
on target for the fall our spring data
does look different and we anticipate
and project out that it will be
different again this year that we should
see a decrease in those that
10% for math we had a half perent
increase this year and this was a year
where we were implementing a new
curriculum in math 35 so we're very
excited to see what kind of an increase
we will see this year we're projecting
another increase as our staff our
Educators get more comfortable and
familiarized with the new K5 curricul
ulum 35 for us and are able to dig
deeper into the challenging aspects of
that illustrative math
curriculum we also see that our two
subgroups um do Trend lower in math as
well as language
arts and our cohort data for math does
show some fluctuation just like language
arts across some grade levels or um a
cohorts of students the fluctuations are
minimal but are still there so what are
we doing to address this as a St oh
sorry I ready is next our math I ready
shows that we are decreasing the number
of students who are below grade level by
3% this year again with a new curriculum
implemented last year that is really
something to
celebrate so to address all the data
points that we just went over we have
several initiatives that we have put
into place to support our Focus students
those subgroups that we identified but
also this work will benefit all students
at Northstar so the first item we have
is our D data professional learning
communities we are doing six to eight
week long data Cycles as an initiative
from the district at our site so far
we've spent seven and a half hours
collaboratively as a staff analyzing our
data various data points and planning
for addressing the trends that we have
identified we're looking not only at the
data we reviewed but also digging deep
into those I ready and cast scores
looking at domains looking at specific
students who we need to support and what
can we do what can we embed in our
instruction to support that
work um additionally we are undertaking
a staff book study we are reading
advancing differentiation and working on
unpacking and internalizing and then
implementing what we're learning from
that book so far we've had two and a
half hours of Staff time in that book
study the reason that we have chosen
advancing differentiation is we need
with with all the data trends that we
saw we decided as a leadership team last
year that we wanted to FOC on in focus
on instructional strategies and how we
are supporting individual Learners and
the different learning styles within our
classrooms one of the best way to do
that differentiated work is to learn
about different instructional strategies
we can use um so if you look at the last
column our Focus for the year is
instructional strategies hand inand with
our data so we're analyzing data we're
pulling our Trends we're digging really
deep to see what specific areas and
targets our Scholars need support with
and then we are researching And
discussing and collaborating on
instructional strategies that we can put
into place to make those
goals additionally we have professional
development we have two wonderful
professional development um items this
year we have Dr Richard cash providing
specific PD for our site um through our
measure you we are able to have him he
Dr cash worked with norstar several
years ago and is back because a lot of
our staff has changed um we have a few
staff members left who worked with him
prior but we are working with him again
he is providing whole staff PD targeted
on educating gifted and talented
students and working through compacted
curriculum and what that looks like in
the classroom what is best practice when
we are doing that work so far Dr cash
has been with us 2 days visiting
classrooms and has delivered one staff
PD he will be back in January for a full
day PD and then spend two days working
with our grade levels teams planning and
our
departments we also have Carolyn
Williams who is with us tonight as our
teacher coach Carolyn Works individually
with teachers she's on site two days a
week and her role is to support our
teachers in ensuring that there is
consistent um and focused implementation
and growth around our initiatives and
our plans and also professionally
teachers are professional educators are
professional um beings and they have
their own goals for the year so Carolyn
is there to make sure that we are
working on our site initiatives as well
as our teachers professional
initiatives like I said a little bit
earlier we are really confident our
projected outcome for this focused work
will lead to proficiency increases for
our Scholars and we are excited to see
how they perform in the spring thank
you are
questions thank you so much for your
presentation and for being here tonight
um board have questions or comments go
ahead thank you for the presentation so
norer is interesting right because
you've got 100% pupils that uh know how
to test really well right and these
generally are folks who are going to
excel even if you put them under a rock
um so what I would love to see is data
that shows that we're doing better than
putting them under a rock um and it was
great to see
that the populations were continuing to
test pretty well but they didn't really
show me much in terms of progress right
in terms of for every calendar year uh
are they making at least one advance in
grade level so if if you get a student
who comes in two grades ahead and they
exit the school year a grade and a half
ahead um they would still just show up
in the green is like everything's fine
uh even though maybe they were not on
the ideal learning trajectory so is
there data about the uh rate at which
your students are making academic
progress I don't have the data ready
tonight but I can track that with I
ready that I think would be the best
tool to give us that and I can get that
ready for you and send that over that
would be fantastic thank you
um I have a more general question which
is just um notice that norstar really
focuses on using compaction versus
acceleration and generally in the
literature uh looking at gifted
education there's some fair amount of
evidence for acceleration but it doesn't
seem like Studies have found that
there's much Advantage for gifted pupils
of using compaction so why is it that we
use compaction instead of
acceleration so I think that the term
compacted curriculum is what's often
used when when discussing Northstar but
what it truly is the best way I can
explain it is that that learning pyramid
right the lower two tiers are the
conceptu or the factual and procedural
uh practices and then that top triangle
is the conceptual what we do by
compacting our curriculum and kind of
moving quickly through those bottom two
tiers as we invert the triangle and for
our students we spend more time on the
conceptual level and stage of learning
allowing them to go deeper into the
concepts and really grasp and push their
understanding of the Concepts so they're
later able to apply them in in various
ways good thank you um it was really
neat to hear about some of the new
interventions I think Dr Baker knows
that something I like to press all the
principles on is like what's new this
year what' you try how it work out and
it's totally cool if some of the
experiments didn't work out because
we're we're figuring out how to how to
optimize uh learning here so it sounds
like illustrative math cautious thumbs
up you that's sort of something I got
from the presentation so glad that seems
to be landing well really cool to hear
about peer observations when I visited
with rcta that was something that they
were really hankering for across the
district was you know increased number
of peer observations and feedback sounds
like their teachers are getting that at
Northstar and that's also you know
cautious thumbs up I walked into observe
a fourth grade science class and found
the eighth grade algebra teacher
observing an instructional strategy
being implemented it was really
wonderful to see that's fantastic but
it'd be great if we could see that
across some more places as well
um I I while you were here I ordered
advancing differentiation I'm going to
go and take a look through that I would
love to know uh what some of the key
learnings that uh you found from the
reading group were so we're still we
just finished chapter two um December
7th we will have our staff meeting where
we go over chapters three and four and
one of the things that we really took
away from the first two chapters are the
need to dig and the need to
intentionally plan for the different
learning styles not just
um proficiency level oh sorry
proficiency levels but also the learning
styles within our
classrooms cool um last question for you
I I know I'm the annoying question guy
but um what is it that we could do to
make Northstar a more compelling
offering for our Latino population
because you mentioned 55 multilingual
Learners and that's great but that's
also only about 10% of your 527 pupils
uh which isn't really fully
representative of the community here
here in our district um so the resources
that you're using to help offer English
instruction to those folks that was
clear that was in the presentation but
I'm almost more talking about like the
sales aspect of of getting a larger
number of applicants from the community
so I think that Sarah shakle the former
administrator laid the groundwork for
some really great um changes and
initiatives Universal testing Y is one
step in the right direction so is
transportation um I really think that
one of the benefits we have a Spanish
speaking office manager now so we have a
direct point of contact for families
when they have questions about testing
or admissions um we also went to the
Bayside schools and did a c joined a
cafesito where we explained to the
parent population there about norstar
and how to go through the process um
sharing a School site with McKinley
allows us to access the McKinley Family
Center which is I think the next piece
that we need to leverage in order to
further support our families who um are
in one of those subgroups that need a
little bit more support those are
awesome actions I I would love to see
year-over-year progress if you could
take a look at the kind of applicant
pool and if we could see that moving in
in the right direction that'd be
wonderful thank
you no those were good questions I think
I first of all thank you Ain and Jacob
first of all for stick you know being
here for 90 minutes of other board
business yeah on a scho night so we're
going to try our hardest not to take
much time but really really appreciate
um you coming here tonight and and
speaking Jo I I did want to just sort of
follow up on the illustrative math um
just since you had mentioned it as hey
we're really positive about it and we're
looking forward to seeing the growth
about it like what do you think is is
really working well like what what are
the strong parts of it and then maybe
what's not quite working maybe yet or
you know might be a challenge even in
the future yeah so the things that I've
seen in the classrooms as I'm going
through is the way that ustra of math
sets up and prepares the students for
the different collaboration points
they're working with P Partners they're
working in groups and they raise their
asks of the students in a way that makes
them have a continued dialogue about the
concept they can't just say 75 and the
conversation's done they have to keep
going through U many different dialogue
points to get there our next step is um
working with staff development um on a
Herrera have had this discussion and she
has given us a day or a PD session for
this identifying the challenge points in
the curriculum to support our students
who need more challenge we go deeper and
we spend more time in that concept realm
and so just helping our staff get more
familiarized and comfortable with the
curriculum so they can easily access
that challenge work is our next
step all right thanks thanks for the
presentation
um Alisa Cecilia do you have
any again like always um thank you for
the presentation um I love everything
that you guys are doing at Northstar and
um not necessarily questions I mean
again you you guys are doing a good job
when you talked about the strategy that
you play this year with your guest
teacher um not doing the designated El
but instead focusing on the embedded
because she has to teach teach um I mean
I like that approach you actually
actually you guys are actually thinking
what serves our
students um better so I really
appreciate that and obviously the um
two
um what do you call it the the students
are not meeting or are not there where
they're supposed to be I know that you
guys are working on them which is great
because I mean seeing that obviously you
guys have a low number
I know that's one of the questions that
I asked Anna in my um email um which is
the benefit right of having less
students so I think that's great which
um benefits the students most um and
then my comment just on the book I I
thought it's great that you guys are
doing this I don't know like if other
School principles or leaderships are
doing this because then um and again I'm
not saying that everyone has to do this
but I think it's a really good idea
because then you're working as a team
then you actually are seeing
what you can improve at your school site
so thank you so much and thank you Miss
Williams again um I will never ever
forget that you helped so much when my
son was at Kennedy so thank you and I'm
glad that you're still around serving
our community thank you so
much um thank you so much for the
presentation and again thank you for
sitting here for so long hopefully you
learned something about the the couple
of facility things we were talking about
um anyway I always I always love uh
visiting Northstar and of course hearing
from you to tonight and Aeron thank you
so much for stepping into the leadership
role uh last year really appreciate that
Jacob thank you for being there and
Carolyn it's always so great to see you
and I'm with Cecilia thank you so much
for still supporting our teachers and
our administrators and you just have
such a wealth of information and so
we're so lucky to have you um uh doing
that so thank you um some of the things
I was going to comment on or ask about
my colleagues have already done so so I
won't repeat it since it is getting late
on a school night um but I did want to
just say I'm really glad that you're um
kind of doubling down or not doubling
down but you're sort of reinvigorating
the differentiation because I do think
that has been a part of the school but
you know you have new staff coming on so
if you don't keep up with it then it's
easy to sort of lose that I also just
think there's a lot more research now
and you're you're not talking about just
differentiating on the academic like
piece but also on the learning style
which I think is really important um and
one of the things that I've seen at
Northstar which I think doesn't show up
in this data because it kind of responds
to what you said is that you're right
like these kids like we're looking at
whatever the test is whether it's the
espac or whether it's you know um I
ready uh and so most of them are testing
really well and so what you're not
seeing is all the other stuff which are
going to be what the teachers are doing
in the classroom or the um people
supporting the teachers and what I've
seen there at least is that uh you have
a lot of um independent very curious
Learners which I know you're you're like
that's one of your big things is we need
kids to own their learning and you see a
lot of that at Northstar and so there
may be an assignment and they kind of
complete that or they take it to a whole
another level next thing you know
they're doing like a graduate re you
know research project on whatever the
assignment was um and so that's not
neily going to show up in this data but
I do think it would be great to help
sort of display that in some way because
that is going on I know um and then I
also was just curious are you still
accelerating in math um we are so maybe
you could just speak to that because I
think that is one area where you do some
acceleration so all of our math from
sixth grade on is accelerated so the
sixth grade covers all of sixth grade
and half of seventh seventh grade covers
half of seventh and all of eth and then
eighth grade takes algebra
do you still have students going over to
seoa or is that not happening that
partnership is no longer yeah that was a
great partnership when it
happened I know that could
be because literally the kids could walk
across the street um over to seoa high
school and do that anyway that you know
there's there's new lead leadership new
board members over there so there may be
opportunities let's ring their
door dat
that's so in conversation with with a
parent last weekend what this some
Scholars are doing summer after 8th
grade is taking a summer geometry course
so they can start trig as a as a
freshman so in yeah it's it's a lot that
they do in between Middle School to high
[Music]
school yeah anyway um the pendulum
swings it'll swing back um uh the only
other thing I wanted to say is I just
wanted to say uh to all the teachers and
the staff at Northstar and the parents I
just thank you so much I know we have
some online tonight so I just wanted to
thank everybody for supporting the
students thank you again for your
presentation um I it's late so I don't
want to repeat anything that's been said
but one thing I did want to highlight
because I don't think I heard it said um
a 0% suspension rate I think you need to
be applauded for
um I think that's that's huge and so
thank you for highlighting um the work
you're doing around that and keep it up
because that's fantastic um and I did
want to say yeah thank you to the
community I know there's a number of
people online also so thank you for
sticking it out tonight with
us I will be quick I know it's getting
late should be the work SL day tomorrow
you know Aeron Jacob carlyn thank you so
much for continuing work at at Northstar
and the book study Club you need to
share that you know that time when we
have not our admin meeting but where
it's more geared towards the principles
and the principal share so if you would
take that time both of you and share
what you have um garnered from that book
study and talk about some of the
differentiation that you have brought
forth um at the school site and what it
looks like so we're we're doing that now
at not our regular site administrator
meeting that when we have another one
but it's called for the principles and
that's where a lot of it sharing goes on
so please do that all right and the
other piece just one one quick piece
about the bide we are at the Bas side
and we are doing you know the
presentations and so forth and moving
forward to see how many more students
will want to go once they test and the
parents are for the most part sometimes
hesitant but the big pieces of
transportation and I know we've got to
do that and the other piece that that
has helped you and thanks for mention
mentioning it is the family center
because a family center is intrical it
really is so thank you keep it up I also
just want to highlight that for our
students who do receive the
transportation um Enrique Calderone has
been instrumental in helping us get
those students enrolled in after school
programs so they are dropped off at an
after school program where their parents
can then pick them up when they're
finished with their workday yeah and a
great job with
that thank you
thank
you
yep I think so yeah you guys we don't
need a break okay
um 13.1 first reading and discussion of
board policy and AR 6153 School
sponsored
trips good good evening everyone we have
quite a few board policies thank you so
much to Janet and Alisa for your
contributions on the board policy Comm
committee we had our last one for this
session so we actually got a lot done
and tonight you will find these
subsequent board policies uh that once
again of course are originate from csba
and are reviewed in advance um I want to
thank
truste uh Marquez for couple typos she
found which are minor governing board
from board but that's okay we will get
those corrected for the next time in two
board policies uh but the first one for
tonight really is focusing on school
sponsored field trips it's an update and
really includes information about outof
country um trips that may occur into the
future so are there any questions
regarding this board
policy thank you again for everyone for
reviewing I know you look at them in
advance there's a lot this
time okay 13.2 uh first reading and
discussion of board policy 457 employee
safety
yes so this is part of an update uh once
again for our employee safety as you
know we have a Safety Committee for our
district and so it's appropo to have
this board policy come and um be updated
with some of the changes that are
required it's been quite a few years and
so it's timely for this one uh but the
Safety Committee
reviews workers comp information and um
um various you know other safety hazards
or potential safety hazards a light that
might need to be installed in a certain
location and so forth so and there any
questions regarding this
one okay um we can probably take 133 and
134 together uh discussion policy or
policy 41 4161 and 4261 yes so the
different number the the numbers 4161
involve uh one class ification
certificated and then the subsequent one
is for classified
employees any questions regarding
updated information on leaves I mean
just to double check I didn't really see
any material difference between them but
in fact it almost looked like they were
word for word the same is that right
they are very very similar um two
different cbas uh collective bargaining
agreements but in general regarding Ed
code and so forth we had to
differentiate yeah at least at the
policy level right
yeah okay
so 135 and 136 or policy 4113 point4 and
4213
point4 same situation regarding the
modified light duty assignment when
there is an employee injured at work and
we want to get that person back to work
right away within the scope of their job
description being able to be flexible uh
based on their
limitations so this would be new
actually to rcsd
any
questions okay let's see
13.7 first reading discussion of board
policy 440 employee use of Technology
yeah so this one includes a little bit
about AI in there uh so I know that um
that's something that's into our future
and so this board policy sets the stage
for
initial
um uh tasks regarding employees
professional duties so in an employees
workday and really in the act of being a
teacher what would be appropriate to
guide their work and students work down
the line so I think we're in an entry
point for this but it opened the door
for it um and copyright materials and so
forth and then the then it would also
accompany an updated um employee
acceptable use agreement which we do
every year but this one would add new an
updated language and so we would need to
send this out out for an update to our
employees yeah my only concern here was
that the definition of what constitutes
an open artificial intelligence system
isn't really given in the document so
yeah I can guess but I I think it
probably would be best if we have a
policy where um it's clear like what
what is and isn't permissible use
because AI is going to get woven into
everything and there's going to be open
models there's going to be closed models
there's going to be local models right
so if I pay for the chat gbt
subscription
am I allowed to uh turn on like a
confidential query there where I can go
and perform an input and get the output
and that's not a violation of this
policy because that neither the input or
the output is used in further training
data but just it would be good to have
clarification right and I'm wondering if
that can get flushed out in
administrative regulation with with
specifics and probably need to be
updated is time progressing I feel like
yeah you know there's just new things
very frequently so to yes to that point
I I would agree with with that I did try
and search for um anything that a
district is doing surrounding this so
relatively new even this this board
policy update that um I would need to
get some guidance on that so that I can
bring that um my guess as your cut point
is you don't want any of the prompts
provided by teachers that include
confidential information to be included
as training data for some model and
thereby potentially leaked and I think
that's the cut point for your definition
of open okay that's my best okay yeah
that's great good to know okay thank you
for that thank
you and 13.8 frustrating discussion of
board policy
4113 and this one once again is just an
update um
regarding uh teachers this is already
something that we do in practice anyway
is working within the guidelines of
credentialing and qualified teacher
so but it is an update it's been a
while any questions regarding this is
was all the language that was added did
that come from csba or was it okay yeah
because the one that I noticed that was
added was the strategies for ensuring
Equitable access um which I thought was
was neat and now I'm really curious
maybe we'll even find a session at aec
that talks about if that's being adopted
like what other districts are doing and
things like that yes I would be great if
you could bring that back i' appreciate
any information once again those that
language is also in our update board
policy on equity for human resources
that was adopted in 2020 so that ties in
really nicely with this particular one
yeah the updates thank you makes me
curious about the timing of if we go and
adopt this when we'll start seeing some
of these um reports right from the
equital distribution well actually I
typically give those reports however
this year um I did not do the side by
side so I can put that on the agenda for
next time y
right thank you policy committee it was
a bunch that you got through and the
more you get through now like the
happier everyone is in
December and thank you once again for
the tenure I've worked so closely with
jenet and Alisa it's been it's been a
pleasure and I appreciate the thought
Partners yeah I really enjoyed that
committee so yeah well thank you Wendy
for all your leadership in that area
even with uh lack of staff to help you
yes that was uh I appreciate the
patience of the board because um that
means a lot more is coming into the
future so we'll be ready thank
you a lot
more all right moving on to consent
items do we have a motion to approve so
moved second Mo all those in favor I I
you 15.1 um adoption of annual
organizational meeting date set for
December 17th May 24 at 7M
uh it's the um information is listed in
the notice of organization and then in
the memo itself um we had talked about
this earlier as with Jan and I think
Alisa in regarding the rotation it does
not say in our board policy that you
know um we had talked about someone who
had took out paperwork would be take one
spot and the next person would take the
other it has to go by
Lottery and I'm made uh that certain by
talking to council today okay she said
yeah you don't have that in your policy
your policy says will be uh if there are
more than one new board member elected
or appointed there will be a lottery to
determine the order of filling the board
position wrestling match well so I'll
just put names in a in a in a box pull
the name it'll take Mr Weekly's
spot the other person will take CIA
marquez's have some
theater so she said do that do take a
number write it down and yeah you could
just say like seat four and seat five
yeah C4 and C5
exactly so is there an expectation that
we come on that day Janet and I or are
you just leading all the new people kind
of like an imaginary baton start meeting
so so okay that's what I thought I just
wanted to confirm so Janet will call the
meeting to order and then
disappear a puz
smoke right and then he'll just
disappear there ising of guess Mike and
then Jan and also
David great and if you reached out to
the two new board members to let them
know about the oath of office and if
they want to have their family or
friends there it's kind of nice for them
to do that yeah you'll have to hand him
the gaving
um okay so this is an action item we do
need a motion on this we approve this
action item yeah a
second thank
you 15.2 adoption of resolution number
10 authorizing continued funding
application for district California
state preschool programs right and this
is something that comes to us um you
know just about every year and Mike you
got some questions for me I'm looking up
working with Edna to get them to you and
I'll have them for you in the next
meeting sure
so the funding will
continue and this funding is entirely
different you know from our general fund
funding so right yeah which we're very
fortunate to have then we had to also
support it
gosh I'll make a motion to approve
seconded all those in favor I perfect
reports from board members there who
would like to start us
thought I start um
I always forget to write them down but
um I went to the deac meeting on Monday
um
and I didn't count I think there was
like four or five parents which is great
because then we the different meetings
different parents come and represent
schools um they appointed someone to be
the um board president next year so that
was great and then Katherine was making
sure um that she provided the
information um I'm sorry and then Jorge
was there too to speak
um I'm actually glad the parents are
attending the meetings or are that I'm
going
to I'm glad I'm going to hold on it's
late I've been up since 5 in the morning
by the way
oh um
because every time I go I just want to
make sure that they
understand like where we come from as
board members we're regular parent you
know we're regular people just like they
are so I make sure that every time I go
I tell them that just so that they could
feel comfortable that we're not just the
board members right we're community
members we're parents we're parents um
so I really appreciate the um the
parents coming to join the meetings and
then of course we have a male because
usually it's a lot of women so it's been
right um I'm glad we have two now we're
going to have three male representatives
of the board
yeah
be um and other than that I think that's
it from the last time we were
here so I'll skip unless
I remember something else I apologize
seriously I'm like
I'm like talking
and I went to the author illustrator far
to Ryan which was very nice uh while I
was there I noticed that there were two
uh outdoor chess boards painted on the
tarmac that had worn many many years ago
and so I like hey it would be neat if we
get those repainted so Winnie's put in a
work order and I purchased a outdoor
chest set so hopefully by the in the
next week and a half two weeks we'll
actually have some outdoor chess that
the kids can play at Oran
all right well I have um number of
things I was able to do I did visit uh
four of our school sites um with the
principles and got to walk through
classrooms and oh my gosh it's just so
eye openening um and I really appreciate
the principes and teachers and others
for um accommodating me so I was at
MIT at Henry Ford at utante Selby and
then today Mike and I WR Hoover and I
have um a few follow-up that I'll be
following up with you on on Monday when
we meet um just a few items that um I
told the the principles that I would
follow up on um more minor things um or
like class size uh things like that so
we did hear uh some questions about
special ed and a few other things like
that um and Mike may want to add a
little bit more on Hoover and then I
also went to the Orion author
illustrator Fair which was great oh my
gosh I just love that I realize I think
I've been going there for like 20 years
or something and uh anyway and I there's
one author illustrator who's been going
about as long so I always get to see
Alisa clevin who's there who is one of
my favorites um and then I was on a
panel with the chamber leadership
education they had an they always have
an education day and there were three
board members and I was one of the board
members and that was a lot of fun these
are about 60 or 70 upand cominging
leaders in the community Through The
Chamber nonprofit business whatever and
I know we've sent people in the past
maybe one of the new board members might
want to go who knows or um I think it's
a pretty valuable program I did the
program um I think it was my first year
on the board or second year really good
um I highly recommend it and then I sat
on the panel one year too oh that's
great yeah and um yeah I did it as well
and one of the things I liked about it
is I did meet a cohort of people and I
still run into some of those that are
nonprofit or business or
others uh let's see I had two csba
committ meetings bylaws and finance
we're getting ready for our board
meeting next or in a couple weeks and
then um let's see Dr Baker and I were
over at the Sano Foster City who's
thinking about doing work well they are
going to be doing Workhorse housing
they're just doing a lot of research
talking to all sorts of people they also
were talking to people out of Santa Cruz
that I think are also working on it um
but they had a couple of us from sale
County come in and speak to them and
then finally I was at a csba lunch with
senator California Senator coresi and
this was through the csba delegates and
uh he's actually great I don't know how
much you know about him but he was a
Schoolboard member and so he actually
knows about schools and his wife is
still a Schoolboard member so he's all
about education and he sits on a number
of the Committees that have to do with
education so um I think he he's a great
person for you all just to get to know
if there's things that we have that come
up in the future and then of course um
our Pacer with csba can always help make
that introduction if you
want big
shl when you leave you do a lot so uh um
yeah I visited two schools I visited MIT
um not with Alisa so at a different time
uh and uh it was an interest it was it
was a fun morning um you know when I was
reading our first uh um discussion of
the school sponsorship sport policy I
remembered that at Hoover they were MIT
they were sixth grade I think was
getting ready to go to the Exploratorium
and you could just see the excitement
and engagement and how you know the kids
were really looking forward to that
field trip it's so important to be able
to get them off campus and and give them
those opportunities to be able to get
around um you know the passing period
was was really calm it was be spent a
lot of time with me walking around
through the classrooms um really
thankful that she's there the work that
she's doing I think I can really see see
some of the differences that she's
making uh I think it's going to pay
dividends over the next next several
years just really rein like visiting
there really reinforced for me the
importance of just continuing to focus
resources and programs um and support
systems that empower the students the
Educators the whole MIT Community uh so
it's it was a great visit I appreciate
it I did want to mention too that um
their Community Center I think it's
through their uh their family center um
that they're doing a food drive uh with
a goal to feed 120 of their families uh
it ends on the 22nd I know a bunch of
our Community Schools are doing these
kind of drives too yeah so um if if
anyone hears about any of them like
spread the word sponsor it um things
like that uh they their their food drive
I think they're trying to collect it for
Friday sent us all the links we talked
to Jorge about that yeah I think we had
talked about it maybe trying to get that
together um and I know that a bunch of
the Community Schools do those kind of
things it's not only food drive but it's
also the drives yeah yeah things like
that um and then yeah we were at Hoover
uh this morning we did about some of the
Learning Center uh with some of the
Learning Center teachers and um some of
the stuff there uh we you know Lupe
spent a good half hour just talking with
us uh and we got to hear really about
how important the additional supports
that the dist you know not just the
district but all the funding is able to
be be able to provide there just how
important her mtss tosa is the coaches
uh that are there um you know the Mental
Health Counselors um so that was that
was really good to hear that kind of Fe
feedback and the real difference that um
you know the the additional uh you know
these additional roles are filling at
the school sites um and then we walked
through several several classrooms it
was neat to see a bunch of Engagement
and there um you know the PODS of three
together working and collaborating on it
um and repeatedly in multiple classrooms
that sort of like engagement and sort of
talking and like not the old like sit
quietly facing the front so it was just
it was nice to see some of that um work
in many of the classrooms
yeah um so I attended the wellness
committee meeting a while back and I
believe I sent slides to everybody yeah
slide duck okay and then um
Cecilia also celebrated her birthday
with the budget renewal committee um
unfortunately we didn't know it was your
birthday until I got home so um and
that's all I have so actually can I'm
sorry can I just add so from the the
visits one thing I did as I made sure I
went into the cafeterias at all four
schools and I did just want to comment
how awesome the whole design looked and
many more fresh fruits and vegetables
and you know talking to the staff they
seemed pretty happy they had some ideas
and I said you know I know that Richie
wants to hear about those we're still in
a startup mode with the self op but it
seemed to be going really well so I hope
we're hearing that from students and
parents um and they're doing a lot more
of the scratch cooking and um all of
that so that looked really good the
other thing I wanted to say is the ustri
of UST I can't illustrative math we got
to come with an easier word to say um I
I did see that in play in a lot of
classrooms and it was really great just
to see the manipulatives in action and
the kids were just loving it so anyway
just want to say
that everything's been covered it was
great end of the last meeting that we
have with the budget committee so we did
I think it went well it went really well
we'll be reporting on that
our next meeting on December
11th uh correspondence I received some
emails and phone calls about the
lighting item that we had and Workforce
housing I don't think I had anything
else I had also reached out to our
Charter Schools just to ask about their
facilities needs because that sometimes
gets overlooked um and Kip got back to
me with a stack rank kind of prioritized
list of requested infrastructure
improvements uh and I sent that over to
Dr Baker for
review um also uh her our last board
meeting uh was prompted by Dr Baker to
reach out to the county to begin a
discussion about uh understanding what
would need to be true in order for
district unification to happen uh we're
still working on scheduling that first
meeting um but that should happen in the
next few weeks fingers crossed provided
I actually actually respond to Evelyn's
pings when she pings me um I also got
email from an MIT student uh that who is
interested in writing up some of the
school's history um and managed because
Liz wolf is awesome to route to darald
Blackmore who had a great deal of
History to
relate um let's see other business
suggested items for the
future uh I won't be on the board but I
will was thinking when we read the
preschool uh this time I don't think
we've had a preschool report in quite a
while so I think that would be great for
the whole board to really hear about and
maybe I'll dial in and listen because I
am kind of curious how things are going
over there at rcta one of the preschool
teachers like folks just forget about us
yeah well and you know what for a while
Edna was very good at coming here kind
of
regularly yeah she's been going a busy
um but you know what um I have gone out
there and done tours in the past and
it's also very good to do that I'm sure
should be happy to but you're right they
they want to see us out there
y
okay um no changes to the meeting
calendar brings us to 9:17 if we have a
motion to adjourn move we adour a second
a second all those in favor all go to
bed have a great Thanksgiving week
everybody too see you back in
December e