look like we're all set so we can go
ahead and get
started um if we can have a
ra trusty Marquez yeah trusty Weekley
pres trusty mavy vice president Wells
here president Lawson
here
um uh welcome everybody uh CA
Al DEA the public is encouraged to speak
to the board on issues of concern
whether or not the issue is on the
agenda to address the board please
complete a speaker's card available at
the entrance to the room and you can
bring it up to Evelyn um if you are on
Zoom you can fill out a speaker card
that's attached there's a link attached
to the
agenda um public comments are limited to
three minutes as a reminder the board
cannot have a discussion on public
comments however we may direct the
superintendent to follow
up um
okay that brings us to changes to the
agenda there any
changes we have a motion to approve the
agenda I move we approve the
agenda second all those in favor thank
you oral communication we do have a
speaker card
um this is for Jeffrey chabowski and I
don't know if he's
on Zoom
Jeffrey if you're here can you raise
your hand so we
can give you permission to
speak not in the room
either okay so then we're going to move
on
to um let's see 6.1 approval of program
Management Services amendment number
four with coming group formerly rgm k
is your mic
on there we go uh we're bringing forward
uh Amendment to the contract with coming
group formally rgm K uh to extend the
term of their contract there is no
increase in price it's for them to allow
to finish projects they're currently
working on under uh the already approved
budgets and
projects so we're just recognizing that
the name of the corporation has changed
it's and extending the term of the
contract but no additional fees cool all
right any other questions no makes a lot
of sense to me to extend the term so
that they can complete the work that
they' agreed to no I'll make a motion to
approve seconded all those in favor I I
you uh let's see thank you everyone oh
thank you
um we are on 7.1 discussion update to on
the progress of the facility's master
plan and next steps uh good evening uh
tonight we ask uh Erin jobson from qka
the architect that's responsible for the
facilities master plan as well as Eric
Van Pelt from vpcs who is our bond
program uh construction and service
managers to give an update on the
facilities master plan process uh where
we're at what's been accomplished and
where we're moving forward
to see did I do the mic part right all
right I passed the first test all right
thank you all for having me here my name
is Aaron jobson I'm president of qka and
we're really excited to be working with
you all and the district on the
facilities master plan uh it's a part of
Designing and planning schools that we
really enjoy involves a lot of
Engagement with your community and
identifying uh what is the most
important way that we can improve the
schools um that you have so to excuse me
today uh we wanted to give a quick
update on what we've been doing so far
uh what this overall process looks like
and then what we're going to be doing
next and then the plan is to come back
and give you kind of periodic updates as
we go through the process on uh on the
progress I'm go ahead and go to the next
slide Rick
maybe there we go so we always start
each of our meetings with a slide like
this where we talk about why why this is
important work uh so really it starts
with the fact that school facilities
matter and the quality of school
facilities matter to the quality of the
education that happens within them and
um this is a field that I've spent my
career specializing in my my whole
family are teachers uh other than me so
educational design is kind of my way to
contribute to that as well uh and
uh it's something that we spend a lot of
time as a company and as an industry
really looking at how that what that
connection is and there's a lot of
research out there that talks about the
different ways in which the quality of
school facilities and the learning
environments affect what happens within
there and that can come from simple ways
of you know if it's really hot or really
cold in a space if it's uncomfortable
it's hard to learn two much more
complicated things about the the colors
that we choose and Views to the outside
and Acoustics and things like that and
so those are all things that that we
understand and as part of of our
profession and that we bring to this
work but we always try to help inform
folks that this is why we're thinking
about this that it really does make a
difference you know not just in what
things look like and the curb appeal but
what really actually happens in the
classroom and that we know that your
your facilities like like every school
district facilities in California need
Improvement uh and that we want to make
sure that we're maximizing the impact of
every dollar that we spend to to have
that Improvement on the classroom um we
also know that every school's different
and it has unique needs and that we need
to get input from that school Community
to understand that and that we really
need your help and today that means you
guys but we use this same thing we're
talking to each site committee when
we're having Community meetings whenever
we get input from folks that we really
value that input and that's an important
part of the process next
TR so we wanted to talk just a little
bit about an overview of the process and
what what a master plan is um and really
this is the beginning of a design
process for uh facilities project and so
it starts with looking broadly across
the whole District really high level
we're really not looking at a huge level
of detail yet but we want to start by
understanding what are the needs across
the whole District how do we plan for
those long term so that every step that
we take on that process every
Improvement we made kind of builds
towards a larger Vision uh and we put
that big picture together but then also
identifying for each of those projects
how much would they cost and which is
most important which is going to be most
impactful uh looking at them in a broad
scope way but that takes a lot of
Engagement but that engagement doesn't
stop there once a project once you all
decide we're going to go ahead with a
new building here a modernization cure
then we meet with a new more detailed
stakeholder group and talk more about
exactly what that project is exactly
what it needs to be how we design it and
that engagement continues all the way
through design all the way down until
we're picking what color the cabinets
are and making sure they're in the right
places in the room and and that's part
of this process all the way through and
we usually like to frame that because we
don't we don't want to talk too much in
detail at this time but also let people
know that there will be a time for that
and then we'll come back and have those
conversations but at this point we're
looking at that high level to make sure
that you all can make informed decisions
about how to use the funding that you
have to make that greatest
impact
next and so that we we know right now
that that will mean that we identify
more need more projects that we'd like
to do than you have the funding to do
right now so the facilities master plan
will start with that bigger pool of
projects the big purple bubble up there
uh and and identify that but we want to
do that so that when there is funding we
know what to spend it on we know what's
going to be the biggest impact and that
each piece builds towards that longer
Vision uh but then from that facility's
master plan we'll be identifying
individual projects that will make up
the implementation plan for the funding
you have right so from that big pool of
projects we select which projects are
they going to be the most impactful to
use with the funding you have new
funding becomes available ailable pick
new projects and move forward so it's a
it's tended to be a living document as
well we'll we'll complete this
facility's master plan process but then
things will change in the next few years
uh and we'll need to come back and
update that into update that Vision as
that context change you know one of the
big things that we're responding to now
in master plans that we're that we're
doing that maybe we're updating that
were done 10 years ago like yours is is
transitional kindergarten you have an
entirely new grade to support so that's
a huge change in context and one that
that re Ires that kind of
update
next uh so this is our overall schedule
it's kind of a three-phase process it
starts with really kind of information
gathering with us us understanding what
the needs are uh so that started with
reviewing demographics and other data
with going out and doing assessments and
walks at each site and with our first
round of site committees which we just
about to start and those are really
focused on us really explaining this
process and then hearing from the staff
from people at each site like what what
are the needs that they see what's most
important to them uh and then we'll take
that information and our second phase is
sort of planning and design so we'll
develop some initial ideas about what
that facilities master plan might be
what needs how we can meet those needs
uh by making those facilities changes
and updates and improvements and we'll
also be looking at all of the
demographic information Capacity
Analysis that kind of data that goes
into the process as well and we'll
develop that preliminary kind of draft
site plan plan and then that gets
reviewed with that site committee again
in a second meeting and we get their
input on making adjustments to that
maybe looking at a few different options
where that's appropriate and then an
important part of that second meeting
also is getting input on which
improvements that we proposed do does
that team see as most impactful and then
the third piece is really taking all
that information and finalizing it so
that's having additional meetings with
the community to kind of share out that
progress there will also be Community
meetings as we go through this process
as well uh in the first two phases and
then we then do cost estimating so for
each project we identify we we we work
with the professional estimator to
determine how much that project is
likely to cost and then Pro provide that
draft for you all for your review and
input additional public input and then
put that final document together and
present it to you for
approval so that whole process we expect
to essentially take the rest of this
year and into maybe early next year uh
to go through those different phases
thanks
so these are goals that we've identified
in discussions with the district already
in kind of our experience and
understanding of of a facilities master
plan process that we want to make sure
to evaluate uh I won't read them all
verbatim you can can see them all there
but some pretty kind of high level goals
that we want to make sure this process
is structured to do and that we keep in
mind as we're looking at each of the
facilities that we share with everyone
that we interact with in this process as
well next
so this is kind of a quick diagram of
the structure of this process we really
take um a strategic look to see what is
the best way to engage folks in this
process all the way through and one of
the things we heard from from your
District early on is is having kind of
additional uh levels of community
engagement and especially on that kind
of community Forum level so there's more
chances for input into the process
earlier on um so we have school site
committees at each school at each school
as the name would imply and we ask that
those committees represent staff
students parents and community members
and that their role is is to provide
information to us but also to talk to
their peers and share information about
the process and bring that input back to
the committee as well so that they're
not just representing their views but
all of the you know as much as we can
the views of staff and students and
parents and community members as a whole
for that school community and so all
that input from the school site
committies comes into the district
facilities master plan committee which
is really kind of our team uh the Vel
Construction Services team and the
district leadership kind of collecting
that information from all of those
different um site committees as well as
district-wide committees we'll talk
about educational specifications in a
minute but also district-wide teams like
nutritional Services special ed things
like that that serve serve um serve
students across the district we want to
make sure to get their input on what
their program needs are and things like
that too and then we're also getting
input and providing information to
community members through we'll be doing
a survey to do that as well as doing
some Community Forum meetings and then
all that comes together to to that group
to kind of coal us put together into a
plan and then recommend to you all for
approval and of course you're the
decision-making body that will approve
that plan and eventually approve
individual projects from that
plan
next so this is the ideal composition
that we'd like for that committee and
kind of what we ask from them and what
they're responsibilities are and this
will be part of what we'll go over in
their first meeting over the next couple
of weeks so you can see there kind of
we've got staff represented teachers
classified staff parents uh and students
as well as part of that and we asked
them to attend both of the site
committee meetings to provide their
input and as I said communicate with
their peers as well and you can see
their responsibilities on the right
which are just you know kind of basic
Norms but make sure that they're uh
providing providing input throughout the
process thanks
so work we've completed to date we've
completed the facilities site
assessments so those happened over the
last few weeks of the summer break uh
and there we're we're really walking
that with the Vel Construction Services
team and with the District Maintenance
and operations team their input is
obviously extremely valuable they know
much more about those facilities than we
ever will be able to learn in a day and
so we want to make sure to get their
input on about what issues that they see
and we're really looking at overall
facilities condition you know what
building system systems need to be
replaced repaired upgraded what
infrastructure issues are there how do
the finishes look what are the restrooms
that kind of stuff and then also site
infrastructure one of the things that we
always focus on is
accessibility um uh and making sure that
they're accessible pass to the restrooms
to the parking lot to drop off things
like that they're identifying things
that need to be upgraded and then that
uh the division of State architect will
make sure that we upgrade so we want to
account from those from the beginning uh
and then any specific maintenance issues
rated by staff maintenance and
operations team as well uh We've also
been kind of working in parallel with
the Solar projects that are ongoing as
well providing uh some preliminary input
on on locations and then we'll be
talking with the site committees about
those as well uh giving them a chance to
provide input too as that project kind
of proceeds in collaboration with the
facilities master plan and kind of in
parallel with it as well um the other
piece is the educational
specifications um we had our first
meeting held on August 20th to establish
that and the educational specifications
kind of help us uh establish a benchmark
that we can evaluate each School against
kind of for what each elementary school
should have so that we make sure that
the same facility standards are applied
to each school and that kind of sets it
a benchmark that we make sure everyone
can get to and identify what what's
needed at each site um and so that was
that was a good meeting with the
district leadership to kind of talk
through some of those things what
standards do we want to set for
transitional kindergarten for uh for all
different kind of aspects of classrooms
that we want to make sure we're
upgrading everything to and then we also
identified things that need to be added
on at the K8 schools as well and for the
middle schools we'll be kind of dealing
with that on individual basis because
the two middle schools are fairly
different in program and we need to
really just identify with each one what
what facilities those
need uh and then there's been a lot of
meeting scheduling and a lot of
coordination on that trying to get those
schedule is always challenging as we're
back to school and all that too it's a
busy time of the year but um that's
moving forward and we're getting ready
to have our first site committee
meetings here in the next week or
two
next and that brings us to upcoming
meetings so the site committee meetings
as I said we were originally targeting
the this week and in the next few weeks
but it's takes a little time to get
things scheduled at the beginning of the
year so we're Hing to start those next
week or the week after uh we're working
on the adspec where plan is to put
together a draft based on the input we
got and bring that back to that
Committee in mid-september so that we
have that complete or pretty much
complete so as we go into that second
phase of of synthesizing analyzing
designing that information we have that
as a reference and Benchmark uh we're
working with the district team to send
out a survey to get some Community input
on facilities needs and then we'll be
looking to schedule some Community
forums probably later in September where
we can share out about this process and
collect information there as well about
General facilities needs across the
district both virtually and in person
I think that's pretty much it uh so
that's the update for today and I think
I'll hand it over to Eric to talk about
some of the other projects that are
happening kind of in parallel with
this thanks Eric eron Eric Vel Vel
construction Bond program manager um so
uh Aon talked about from the high level
what we're were looking at with the
facilities master plan also over the
summer we looked at some of the quick
start project opportunities for the
district as well well and we looked at
those in a little bit more Gran granular
detail um the the few the two projects
that we mainly looked at was the
lighting assessment which we'll be
bringing to the September 12th board
meeting uh for review on uh the possible
energy contract for the improvements in
the lighting and then also the HVAC
project um potentially adding a new HVAC
um and cooling to classrooms throughout
the
district um if you can go to the next
slide Rick
perfect so the lighting assessment is
going to be pretty self-explanatory but
we did want to get into a little bit of
detail on the HVAC assessments that we
uh did over the summer um first from a
high level you'll see on this side kind
of some of the um the general
considerations to think of when you're
thinking of an HVAC rollout of this size
first is the timeline of design for
assessment and pering HC uh these
projects for adding cooling have to be
reviewed by the division of the state AR
architect so there is a perine and
design time there power capacity for PG
this is one of the things that we did
review this summer we have at least four
sites that are going to be short on
power for PG um so they will require new
pg& gear in order to implement cooling
if the board gives that direction um
those PG
assessments uh and improvements take
almost 12 months to get going from PG um
that's really a timeline that's that's
very tough to control because P has
their own they work on their own
timeline um there's additionally since
these sites did not have uh cooling
already there's going to be required
structural upgrades and Roofing upgrades
to house the uh cooling equipment so
that is another consideration to take
into effect and then also with these
equipment ads these are not equipment
Replacements so DSA will make us do 20%
of the cost of the project uh to include
8 uh Ada upgrades throughout the campus
so that from a high level tells you that
it's not just as simple as popping in in
air conditioning and firing it up
there's a lot of assessment and a lot of
different things that go into uh the
installation of h3ac and cooling units
and sites that did not have them
originally um the second thing to
understand is the use of the classrooms
these can these construction projects
are not projects that can be done during
the school year it's not safe and it's
not feasible to do them so these are
targeted summer projects that happened
during the summer um and you can see
that there's considerations that go with
that is the the short summer timelines
and the availability of labor and
material and that's just a uh so you
understand that you're not going to be
able to do 16 sites of cooling in one
summer that's that task would be
impossible so what we did if you can go
to the next side
R is we wanted to just kind of give some
high level options and this is just for
for kind of thought process tonight and
we'll bring back some uh some another
presentation for Direction with even
more detail so these are some temporary
options um for an interim solution um
one is desk mounted classroom uh fans or
desk classroom fans I'm sorry not
mounted um these are the quickest to
implement they do have less cooling
effect because they do not produce cool
air they just move air and use
evaporation to cool um there's no filter
changes there's no real effect on know
some of the cons are sounds and
disruption and movement um and like I
said no no actual coolware the option
number two would be temporary portable
HC units um these actually do provide
cooled air this would be the most
effective cooling solution for the
classrooms because they provide uh
because they actually do provide cool
air and circulate at the same time this
is a quick implementation you Source the
the units and get them out there to
install but it's not the fastest it's
not as fast as putting fans out
um they also have automatic controls
that are controllable some of the
downsides are obviously the cost each
classroom would require two units
they're about $5,000 each um and
potential power upgrades as well they
also utilize a large amount of Flor
space and they have some high
maintenance requirements um so
maintenance would be required to go out
and change filters they'd be required to
dump condensate bins and uh to keep them
running on a day-to-day operations uh
for day-to-day operations um option
three is obviously the no no action
which is continue how how things are at
the moment you go to the next slide
Rick kind of we mapped out what we think
is possible um would be summer one would
be three District sites and then five
district sites basically uh a per summer
after the first summer um we say summer
one for three District sites there's a
possibility we could get that up to five
it just really depends on how many how
much structural upgrades are required at
each site and that will drive how much
labor we need for the summer to complete
that um from the different from the
various contractors around the Bay Area
so you can see here again it's not a
simple process it's not something that
you can just add an haac unit to a
classroom there's requirements uh with
DSA there's requirements um with the
local barrier air quality management
districts on what kind of equipment can
be used
there's other works like structural
upgrades Roofing upgrades and Ada
upgrades that go into these Pro these uh
HC and cooling projects so we can go to
the next slide
Rick um so our plan right now after we
completed the assessments this summer
for haac and cooling editions is we're
going to come back to uh the board in
September with a more robust uh
presentation on haac and cooling we're
going to present some options
um on if then ask for direction on if
the board would want to start these hpac
cool leading projects as well it's also
important to note we did not get into
finances on this uh deck that's going to
be in the next deck as we complete our
cost estimates for the sites but the
initiative to actually add cooling to
every classroom in the district is
likely going to be North of50 to $60
million so it will be a heavy investment
from the bond program if that is what
the board decides to do so we wanted to
Prime uh those quick start projects and
uh get them moving in the right
direction we also wanted to uh prepare
the board for the HVAC uh discussion
that's going to come and what that
entails thank you very much for your
presentation did did you want to add
something R okay okay so we have a
couple of speakers cards but let's um
ask questions yeah goe
um thank you for the
presentation uh certainly uh the last
couple weeks we've been getting even
more uh emails and texts and phone calls
about cooling the classrooms and you
know it happens certainly every kind of
August September and then May June you
know our big months sometimes it goes
into October and then you know we have
the pleasant winter times but anyway so
it's completely relevant I know Rick
I've been sending you messages and I
know you've been hearing from lots of
people so
um so thank you for dialing in on that I
mean it's sobering and it's sort of what
we've been talking about I think you
know our teachers and students would
like this done uh yesterday and so you
know we've got a couple of uh teachers
in the in the audience right now um so I
do think the the the quicker we can move
the better on this I mean we have to
have the conversation about the cost and
all of that so with the 50 to 60 million
I was curious um does that include the
roofing upgrades and that sort of thing
or just the units what what does that
actually include yeah that projects the
full project costs and like I said we're
still wrapping up the final cost
estimates based on everything that we've
put together over the last couple months
um but yeah that that's going to be
somewhere somewhere in that that 5060
million range maybe a little bit higher
maybe a little bit lower but that those
are that represents total project costs
yes okay and then I'm assuming that you
know the additional energy
use that we do we're also talking about
the tandem solar that we'll want to put
in to accommodate that so we're not
having our utility bills go out the roof
yes this will increase your electric
consumption which will um have an impact
on your solar and your your bill right
so that'll need to be incorporated then
in terms of sizing solar and you know
thinking about it but I will say um you
know when I was out there talking to
lots of community members and uh staff
and students and everyone else I mean
this was the top priority in our school
district was we got to get the
classrooms more comfortable because the
kids can't learn and the teachers can't
teach in that environment so you know I
I think we're just G to have to bite the
bullet we want to do it as cost
effectively as possible but you know I
don't know what kind of direction we
want to give today but it truly is the
mo the highest priority thing that I've
been hearing about other than you know
solar and and being energy efficient
which is kind of in combination with
that really yeah I've got a few other
question but I think you did you have
more on this I I have a lot to say I
want to say it later just very quick
clarifying question um for that estimate
how many classrooms are we talking
about um that's a rough estimate and
again that's not the final estimate
that's a rough estimate by site so
basically assuming that you would do
every classroom at every site right I'm
asking for the N how many classrooms do
not have air conditioning today that
would need air conditioning that I did
not bring tonight I would have to go
back can look look at my information for
that rough estimate are we talking like
50 100
200 right now uh I think we're somewhere
around 25% of our classrooms have AC so
we're looking at 300 plus
classrooms and and that's including the
um so you've got our 12 school sites you
you said 16 sites but I think really
this 12 school sites plus the two sites
where the charter schools are and then I
guess we were looking at the other two
that we're leasing out right now okay so
we could prioritize well I mean one it'd
be nice to prioritize those that are
getting hotter because some of them just
have more sun-facing windows and that
sort of thing I mean it's really
interesting when you go around to
classrooms even those without air
conditioning some of them yeah they're a
little warm but they're maybe in the you
know mid to high 70s but then you go
into some of them that are in the mid to
high
80s so anyway no you're absolutely right
and that a lot of exactly what you said
the way that the Sun hits them the sunf
facing the type of roofing that's on the
buildings that all impacts that so if
you did if we do want to start talking
about priorities that could definitely
be something that we look at
yeah
okay yeah that's good for now I I have a
couple other questions but I'll wait
till speakers and other people yeah and
then the only thing I wanted to clarify
was the the then when the assessment
comes back and sort of the
recommendation some of the sites have
just had major upgrades over the last
you know seven or eight years have new
HVAC in there um and just sort of if you
could help us understand you know what's
the ad for those sites um to be able to
they're probably the ones that have air
conditioning actually um you know do
they need the additional power do they
need the structure upgrade like what
does it take for those sites um because
I would imagine that that might be you
know less of a lift to be able to get
there absolutely and I would also think
that with the the sites that do need the
PG upgrades obviously would kind of
slide back to the next summer as you
wait for that P gen timeline and so
forth and so we'll work through all that
as far as a recommend recommendation on
schedule and and and series as well yeah
and the hard part will be how does this
inter lead with the facilities Masters
plan because we certainly wouldn't want
to do a major upgrade for a place where
we're about to Major upgrade yet you
know again that and that's the
precarious part that you need to be that
we're going to have to be really careful
on here because as we're entering into
this major uh major facilities master
plan you don't want to spend a million
dollars on air conditioning on buildings
that you're going to move tear down or
something like that with the master plan
so that's kind of this balance that
we're going to have to strike with the
master plan and the quick start HVAC is
trying to make sure that we don't waste
money in that way yeah and I guess just
to kind of build a little bit on what
Alisa was saying around prioritizing
maybe maybe there are different tiers of
classrooms where there's some that are
you know extremely hot and shade and fan
alone wouldn't be enough versus
somewhere maybe just adding shade to the
windows would help somewhere fans would
would help and I I don't know you know
you're not going to have all the answers
in just a couple weeks but like we start
thinking about that of how we could sort
of tear the word and some of the parents
that did email did suggest to look at
the districtwide and those classrooms
that are really really warm really warm
and then the classrooms as you alluded
to the the new classrooms and even the
two-story buildings you know the
twostory buildings that are existence
right now they do have the air
conditioning on the top floor but they
were built plumbed in case we were going
to put air conditioning on the first
floor
so you know real quick I was wonder what
are four sites that uh need the pg& E
upgrades you can get back to me if I was
just curious which ones they are because
it sounds like those then it would take
at least a year and a half to get I will
uh dig through my notes Here U my
colleague Ben did the assessment and I
will dig through his notes and find the
four sites I'll get it to Rick and he
can get it back to to anybody who wants
to see
it um and then just on the same note on
electrical upgrades um besides the four
sites that may need an upgrade have we
done the assessment for the other sites
to to see if anything else is needed and
if so is that cost already part of the
full project or is that going to be a
separate cost yeah when we bring that
forward we'll bring the cost to you for
the full project for any electrical
upgrades that need to go into that
project as
well so we'll take speakers now okay um
so uh Stephanie Vance can come on up you
have three
minutes you ser
option one two three yeah that was
helpful wasn't
it yeah hit the button on the
right there you go all right I am good
evening I am I'm gonna put my timer on
right now I'm Stephanie Vance for those
of you who do not know me thank you um
Bard and Dr Baker for letting me speak
today um I'm here I have been in the
district as an employee for 22 years
this is my 30th year of teaching I've
had the honor of being at three
different schools and four different
classrooms so I want to speak to these
options as the stop Gap um the fans and
in the classroom that is a good idea but
it's also not the best idea because I'm
speaking from experience where I've had
four box fans going where I've had to
use a portable microphone over and
really honestly that that doesn't work
today I had to leave school because I
was Ill from being in my room now I am
at Northstar I have a very unique
situation where I have a corner building
I had get Morning Sun and afternoon sun
so I know I have a unique position
however the portable hxs I have other
solutions that I want to present to you
um one of the things that would be
helpful for teachers to have is a OSHA
um approved thermometer in each room we
don't have any idea of how hot our
classrooms get and I know as of July of
2024 that um indoor heat protection just
went into effect so having the teachers
to be able to monitor how hot their
classrooms get will help us to keep the
children safe as well as ourself right
now we don't have any access to know how
hot our rooms really get this would be
one of those things that would be
helping us to protect ourselves as well
as the children the other thing I
presented to you I sent the um estimate
that I had done on
reflective uh film for the
windows having you the district and the
facilities earmark those particular
classrooms that are getting that direct
sun both in the morning and the
afternoon and prior prioritizing those
and having not the HVAC system right
away but getting that reflective film
that would be one of those things that
be could be done much uh more
efficiently and less expensive than
those HVAC systems I know all of us want
to have nice cool air conditioning
however that film on Windows could
actually make the inside temperature so
much better than possible HVAC again I
know that's what we all want air
conditioning but having that reflective
film I'm bringing that solution to you
as something that could be done right
away in the next couple of months um
I've also uh again shared with you that
I looked at my particular classroom and
some different uh costs of what that
would be just for mine that's less
expensive than the HVAC system all right
um again I'm here for all of the
teachers not just me please think about
that as a measure to do something
quickly to help us in these next couple
of months thank you very much thank you
Stephanie really appreciate you bringing
um possible solutions too instead of
just complaints it's always helpful to
have no complaints I'm here for
Solutions and I know I know your I know
your classroom gets hot so yeah it
really does yeah thank you you know one
thing that would be good is um you know
we have the longer term stuff Eric that
you were talking about but you know
maybe there is an opportunity for some
of the shorter term I mean you have the
option one two and three some of those
look a little expensive and like
Stephanie was saying kind of noisy but
maybe there is an opportunity to look at
all the classrooms and get feedback and
we're you know and maybe we just have to
bite the bullet and spend a little money
because it is going to be several years
before these classrooms get the
long-term cooling effect so if you could
I think Stephanie's quotes you know for
her classroom were like between a th000
and 3,000 for that classroom you
wouldn't have to do every classroom
right plus you probably have more WI
well no I
think
right yeah but anyway the point is is
that that might be one solution for a
few of the classrooms that are really
getting beaten up by the sunent right
and then maybe there's some fans I I
think it's worth it because
particularly you know as we move into
the spring of this year we're not going
to have done anything permanent more
right and then maybe by next year you
might have some but anyway it's going to
take a while
so and I don't know if the bond pays for
that or if we have to pay for that out
of our other um you know school facility
money um we'd have to look at
that
right
okay and and then the one thing the only
other thing is like on some of those
classrooms I was curious about the
cooling screens if um they could like if
that building got torn down could those
be taken off and used on other windows I
don't know um I think it they're
probably on there more permanently but
anybody um I'd like to take our other
speaker and then we can finish the
discussion um uh Kirsten McMullen is on
Zoom so we can
um hi kren you can go ahead and unmute
perfect go ahead hello so most of what I
would want to say has already been said
I'm a parent to a seventh grader um
actually in Miss Vance's class and I
just wanted to encourage short-term
solutions for this problem not just for
this one classroom which from my
perspective is extraordinarily hot
compared to any other classroom I've
been in at the school um but for any
classroom that has this problem we
shouldn't wait on what will take a while
which is to solve the problem properly
with air conditioning and HVAC Solutions
but find interim solutions for the
hottest classrooms in the district and I
don't know how you determine which ones
those are but pick your top 10% hottest
classrooms and buy buy air conditioning
units for those apply the film I don't
know what else that it may be specific
to the classroom itself but there needs
to be shortterm Solutions in addition to
the long-term solution so that the kids
who are in those rooms right now can
learn effectively and also so that our
teachers don't get sick it's just so
disruptive anytime students or teachers
are out because of I mean in this case
heat related illness thank
you thank you very much um
that was it for speakers on this
yeah um so we can continue discussing I
just my thoughts I um Eric you were
nodding your head to the the film screen
so I feel like maybe you're familiar
with that um hopefully is that something
that you can include in your September
presentation absolutely that's something
we can include in it I didn't put it on
the side it's actually one of the things
I thought about while I was putting that
slide di go I didn't put it on the side
because it kind of wasn't a universal
Solution that's a very unique situation
that she's talking about with that much
glass and that much window and the way
it's facing but definitely if we're
going to look at classroom by classroom
Solutions um and that makes sense to me
that would be something for those uh
those high level of GL the the rooms
that have a high level of Windows and
that are facing the proper direction it
definitely would help with the situation
I I definitely agree with her my my
personal feelings on this is that there
isn't going to be one uh Universal
solution because you know given we have
some classrooms are going to be torn
down so we don't want to install a
portable unit but we might want to in
another situation and so I I think it we
might need to go classroom by classroom
and and I do like the idea of um the
OSHA temperature I know it's really I've
been in classrooms where it says it's 75
and it is not
75 um and and that's been ongoing since
my 16-year-old was in kindergarten um
and so I think
I lost my train of thought
um that's what I was going to say I've
I've been seeing the news reports of
aecial like Chicago and whatnot sending
kids home in the middle of the day
because it's too hot so I guess that's
the new I need to look into that more
like what the rules are and um I know
they've been getting into triple digits
but um yeah
so it's a problem we know we've got to
deal with it so um we do have a hand up
I don't know if we want to take another
there's not a speaker card
yeah um okay Mercedes go
ahead
um hi can you hear me yes hi sorry I
submitted a speaker card but it must
have been too late so um really quickly
I'm Mercedes I'm a parent of kids in the
district and I emailed the board and I
really appreciate everyone being so
responsive and really feeling the pain
um I know this is an issue in a lot of
places I just wanted to share our
experience but then my son who's
actually in Miss Vance's class wanted to
share his experience so I will hand it
over to him really quick so we were
taking our I ready tests today it was
about 80 85 maybe and it was really
really hard to think we have a ton of
fans people I don't know if they got
more fans but there's more stuff in the
classroom because of this problem so
yeah thanks Ben so anyway we just really
want to emphasize I love the
conversation about trying to find some
at least temporary solutions now because
Miss fance does have fans and you know
we don't want our teachers getting sick
and our kids feeling like they can't
learn so um just thank you for
prioritizing this I just want to make
sure you're hearing the voices from the
community that's it thank you so
much no thanks thanks Mercedes and I
didn't catch your son's name but thank
you so much for speaking to the board I
think it's awesome when students take
the opportunity to come and talk to us
um we really love hearing from it that
that's why we go to the school sites to
get a chance to hear from you directly
but coming to the board and talking
about it because this isn't it is an
adult issue right because of course
teachers are in the classroom and and
staff is in the classroom but it's
really a student issue um and your
ability and tying it to you know your
academics and how the performance is I I
really appreciate you taking the time
and talking to us tonight
thanks okay so I think yeah thank you
very much um I agree with what Mike said
so it seems like there's been kind of
heads nodding so maybe in terms of
direction oh oh sorry go ahead DAV David
has okay all right so I'm gonna start by
kind of zooming out to talk about the
facilities master plan gon Zoom back in
air conditioning cool all right so I had
some very basic level questions for Rick
here which he responded to in great
detail I owe him a Diet Mountain Dew um
for the next couple months I'm still the
junior member here on the board so I get
to ask really dumb plain questions at
least for another couple months um so
why do we have a facilities master plan
why are we doing this well because we
have to once every 10 years is the short
answer the last one we did was done
about nine nine and a half years ago so
whoops it's about time right so okay
that's why we're doing a facilities
master plan we we're we're we're
required to um so just want to make sure
everyone's clear on that plain language
um having that facility's Master Plan
lets us set set a stack rank order of
priority of priorities so like if we
have uh a wish list basically if we had
infinite money in what order would we
get what things done and this is like
really useful guidance for us not to
demand infinite money because we're
never going to have infinite money but
rather when we do have some money what's
the best possible way to spend it to go
and further the quality of Education
received in this District right that's
the goal is to get the stack ranking out
so just want to make sure everyone is
really clear on that from my perspective
I think we have about five really
important priorities there's other ones
but like there's five that really float
to top the first one I almost said it
twice is air conditioning air
conditioning crystal clear the community
has spoken loud and clear not just Mrs
Vance's classroom which seems to have
disproportionate representation in this
District but I've also heard from other
folks around the district this super
important and we get it you can't learn
when it's too hot we're going to get
more into that in a second solar panels
really important we get good Roi from
this this is actually one of these areas
where we're going to invest we're going
to get our investment back right not
always true for a school district that
we have ourway positive investments in
such a tact tactile way but uh solar
panels we're going to get that and we're
that's going to help uh insulate us
against increases in pg& rates the third
bit is battery backup to also further
reduce uh our dependence on pg& so we
can continue instruction in the event of
GD outages pg& is not proven that they
can always you know operate a 100%
reliable power grid especially not when
it gets really hot out right so I think
batter is going to be really important
number four air filters to go filter out
the smoke when there's wild fires
occasionally caused by pg& right um and
so I think like that's really important
to have a high quality healthy classroom
environment and then finally we've got
TK and that's just a new thing that's
being handed to us and there's some
facilities improvements that we're going
to be required to do in order to support
TK right and so those are kind of the
top five there's going to be other stuff
but like I just want to make sure the
community knows what I think are the top
five priorities in in in about that
stack rank order um by the way PS people
forget about the charter schools we're
not going to forget about the charter
schools we're going to incorporate them
into our facilities master plan and
we're going to make sure that their
facilities are reasonably equivalent to
the other district schools right just
want to make that shout out um we've
made it very clear that the district
needs to do a better job communicating
its planning and sequencing around
around construction and especially
around air conditioning and we've SE
seen the beginning of that tonight with
our sequence plan I'm not happy with
everything that I've seen but it's at
least the the beginning of the
communication about what's going on
parents if you care about facilities and
things like air conditioning we'd love
to have you on board with site committee
representation there's going to be way
ways for you to get involved and to
State whether or not you agree with some
of the priorities that I just outlined
right here in terms of air conditioning
we know from the research that students
do not learn well when things get too
hot every student in the district
deserves to learn in an environment
that's comfortable and temperatures are
rising I personally can't think very
well when temperatures get over 85 so
I'm I'm very empathetic to this my best
friend today we have a weekly Walkin
talk he's sat down he's got uh he's got
kids at one of the schools in the
district here and the 78 wing one of the
district schools is absolutely baking
the fans that the district provided is
awesome that there were fans so those
kind of option one is already being
deployed in some areas they were they
were way too noisy and they interfered
with uh instructions so the parents
actually needed to chip in together I
only found this out a few hours ago
literally the the parents needed to chip
in to get like Dyson fans which are
quieter just so that the students could
actually hear what the teachers had to
say and the classroom could have some
ventilation so I thought that was sort
of surprising there were some portable
AC units but they uh they've not been
super effective and parents are actually
on the verge of going Wildcat and just
like going into the classroom and
starting their own construction projects
to try and like keep the classroom safe
for their kids which is probably not
super ideal like the district I think
could do better than just like telling
parents like good luck have at you uh W
with with the classrooms right um so
it's really close as a priority um in
terms of the timelines we're getting
from pg& and the cost estimates here
they're they're way over what it feels
like acceptable to me like we're talking
about about 300 classrooms 50 to$ 60
million it's talking like
$200,000 per classroom to install air
conditioning maybe I'm just
miscalibrated but it feels off by an
order of magnitude that feels kind of
wrong I think it's the roofing the
plumbing it's like it's more than just
an HP unit in a classroom yeah that's
fair so I would expect like a multiple
maybe 2x 3x but 10x and every meway yeah
2x 3x like I could maybe understand like
a factor like that cuz I would have
expected something 152k classroom 200k
is about like an order of magnitude more
than I was calibrated to expect um in
terms of in terms of costs here um in
terms of the the timing I appreciate the
honesty but at the same time like we got
to be clear that if it's going to be
four or five years until some of these
classrooms are going to credibly get AC
on the express top prioritization plan
like we have to have interim Solutions
doing nothing's not really an option I
think installing just like the the fans
as a solution is probably not a not a
sufficient solution either so we're
going to need to get creative we're
going to need to look at other things
this is a relatively low humidity
environment we sit in the rain shadow of
the Santa Cruz Mountain Ridge it's why
we have climate best by government test
low humidity means that swamp coolers
become an option something that we need
to look at in terms of heat rejection
right there's a bunch of different
options for window treatments Shades
reflectors there's even other things
like painting the black tops white um to
reduce the Heat islanding effects right
we should bring in people who know about
this stuff I'm not an expert in the
stuff you shouldn't be looking at me to
give answers but what I think heat
rejection preventing the heat energy
from entering into the classroom in the
first place makes it much easier to get
that heat energy out of the classroom
right and some of those things we can
deploy very very quickly and we should
get aggressive about deploying those
things fast
um I I I I think that it's really clear
that uh students can't learn well when
it's hot we're getting more hot days
Year and that this is a priority the
taxpayers have given us a mandate to go
and improve the quality of the
facilities with measur s thank you
taxpayers and we we owe it to them to
give them great facilities for Education
that includes making sure that we have
air conditioning in every classroom and
cooling appropriate for every student as
as fast as we can get it in there
[Music]
thanks any other comments yeah I just
wanted to say just to add some
historical perspective um because I was
here for the last facilities master plan
and the last Bond when we started the
whole process and you know the community
outreach and the facilities master plan
is very similar to what we did before
what's interesting to me is that 10
years ago nobody brought up air
conditioning or cooling right I did uh
you did okay I shouldn't say nobody but
it wasn't like the drug what's
interesting to me no and and you know my
kids went into classrooms I remember
some of them being really hot for back
to school night and openhouse nights um
but there were like a few days out of
the year right I mean the point is yeah
maybe there was a few people that
complain but it's just radically
different and I mean I think you know
you expressed that well so did I earlier
so I guess just all the parents and
teachers and everybody's is is we're we
hear you we want to do something I think
the reality is though if you look at how
long it just takes to implement anything
at a school it just takes longer than it
does for an individual if it was your
own house or your own building what ever
because we have all these extra
approvals and just everything we have to
do so so you're right we're going to
need some interim Solutions is the
bottom line right so anyway I just I was
just thinking that it's just really
interesting that now this is the top
priority and then the other thing I just
wanted to say is I agreed with your list
of priorities the other thing I would
add um is that you know at specific
School sites we're certainly going to
have classrooms that need to be torn
down they're really old they were on
that list before but we just didn't have
enough money to do them I know I've Ted
to a number of as an example a number of
Hoover teachers where those classrooms
are really old and just need full-on
upgrades I know that the the um the
Middle School building at Northstar is
another one of them so those are just a
couple of examples kened is another one
Kennedy is another one so the point is
in addition of these what's going to
happen is with the staff ranking we're
going to see all this other stuff come
up um and decisions will have to be made
and at the end of the day you just can't
do everything you want to do which is
what happened with measure T we do have
more money with measure s which is great
um so anyway I just wanted to add that
that I agree with your priority list and
then in addition to that there'll be
these other things and then I do know
that uh you know we definitely talked
about our whole nutritional system and
particularly going with our self op what
are the things we either need to do at
our individual School sites in those
kitchens or do we want to have a Central
Kitchen know that I think those
questions are still out there but we'll
want to make sure those get explored so
there's a few things like that that
important but but it'll be interesting I
mean when you start to stack rank then
you really have to make the hard
decisions right with that said we know
cooling is number
one yeah I think that climate ready
schools was kind of always a top
priority for the new the new Bond
measure um and I'm glad to see that
we're discussing it that's at the top of
the list here to pull that stuff
together that includes air conditioning
is one of the solutions but heat
reduction um you know being ready for
air quality days poorer air quality days
um less resilience on the grid uh for
for those kind of interruptions trying
to figure that out all those kind of
solutions are in there um I think that's
definitely a big priority um I do want
to say for the facilities master plan
while you know it may be a requirement
and have to put that together for me the
thing that is so valuable as a community
it gives a structure for getting
Community input that's critical um I
remember going through it when gosh my
kids were like in second grade maybe
first grade um and it was really neat
like you're at the school site thinking
about like what what are the
improvements that can be there as as a
member of that Community um and I think
that's really important the flow diagram
of all the different inputs and how the
sources come together and get mixed back
up um I think kind of explains the value
of it so I'm I'm really looking forward
to that and the output is not a precise
plan of what's going to happen but a
strategic plan for directions so I think
even the output is good in addition to
the input um the other thing too is that
uh as as always said in all of these
presentations probably more need is
going to be identified across all the
sites then we'll actually be able to
fund and do that so I do want to I I do
think that we will
be looking at it I don't know for sure
because we haven't identified what the
projects were but I can tell from the
decisions that were made prior to me
being on the board for measure T when
you're looking across all the sites it
may be difficult to say I'm going to do
everything at every site right there may
not be funding for it so I think that
holding a bar that says we're going to
do um everything for every site and make
them all at exactly at the same might be
a tough bar we may look at things and
decide that that's not the
prioritization that we want to have so I
think that we just need to remember that
we should have a we're going to need to
have a prioritization framework we
probably won't be able to do every
single project that gets identified um
as much as we'd like to uh and put that
in but uh yeah and again you know to
reiterate we we do need to find some
quick Solutions um these are we know
this is going to be years to get HVAC
everywhere um we do need to find some
quick Solutions especially for um the
most extreme cases uh in the classrooms
at the
schools silly do you have anything else
you want to add I think they pretty much
summed everything up um I do um
definitely think uh Solutions need to
happen before the big implementation
because it does get really hot I haven't
gone to visit the sites when it's
extremely hot but I know even at sequa
high school their classrooms are super
hot and so I know what it feels like um
obviously for the teacher to be there
the students are there just maybe for a
period but the teacher is there all day
you know so definitely we need to do
something about it so thank you and can
I just say quiet part out loud that
especially for some of the older
buildings that we may be tearing down
anyhow I'm personally okay if the
interim Solutions are ugly right if they
are effective in reducing the
temperature of the classrooms like I'm
okay compromising on aesthetic just
gonna put that out
there so I don't know if we need to give
direction because we're having a meeting
presentation in September where I think
we'll give more Direction but um maybe
the little yeah maybe those thermometers
in the classroom and then also
um Eric what would it take to um as
Stephanie pointed out with
that piece that she brought forward with
the filming of the windows or whatever
that's that's called what would it take
to just I would like if we could get
that done and then we can all go visit
it to see what's happening you know take
the temperature in the room and see is
it changing is it not is it
same yeah if that's a if that's a room
that we want to um want to experiment
and that's that's a good term experiment
on and and do a before and after
temperature reading why not I would say
I mean that that's a that's a week's a
week's a week's uh Thing versus A
month's thing so well let do it let's do
it I think we can pilot that and maybe
you can it will be part of your
information bring in September hopefully
sounds
good right do we have any data about
like fans about yeah and because I know
the district already went through some
bit to like get lots of fans but if
they're too loud for them to be
effective in being used during
instruction are there things that we can
do right now because if if we take too
long to go reason about this we're gonna
end up in fall and no no it's not a PR
so like the the urgency is like what can
we do in the next couple of weeks maybe
even before we're we're meting again
what that's one set of options that's
one option I mean that's a pilot for it
should do it sh but the other piece is
let me and all the principles are on
here you notice hi principal they're
they're here and then um let me get a
contact with them so they can give me
what is happening at their school sites
regarding the heat I know a lot of
Kennedy teachers are on here because
they sent me an email late this
afternoon I didn't get to get back to
them but I'm glad that they're on here
and the whole fans being too loud for
them to be usable and effective I only
learned in the last 20 24 hours so it's
like yeah I'm I'm just wondering like we
did buy a lot of fans yeah right because
we bought lots of fans but really
disappointing if like they're big and
they're noisy and now we can't really
use them they're kind of like the one
you showed me
on never mind we won't go there um but
we'll we'll look into that so the
principles are all here right now and
I'll get information from them sh should
we should we do an experiment with like
a swamp cooler because like those are
relatively inexpensive and again that is
a low humidity environment it feels like
that could be effective in how loud are
they because I was at adante selie last
week on Friday and I was with the uh
unidos group and we were talking about
this and they are a little bit Lou
louder that's what the parents said um
they also hang out your window so you've
got some concerns about not beiling to
close a window also they're pretty big
uh from a maintenance standpoint because
they have so much water in them you have
to clean them a lot so they don't get
moldy and so you don't have that issue
with them so they are that would be a
heavy load for the maintenance team but
I'm I'm just just giving you info it's
fair but it's like again if this is only
like for a couple year that it's like
great okay yes please
please thumbs up thumbs
down hello okay so um in I believe it's
2016 2015 2016 a portable air
conditioner was put into my room um it
does get m
regularly however it does not spread the
cool air all the way through I'm going
to speak to those fans I used to have
two fans in front of it just to help get
that air to circulate so it's effective
in one small corner of the room it
really does not pull the air all the way
around the room that's for a portable
air conditioner that's a port and I'm
just wondering like if we have some
around swamp coolers separately from
portable air conditioners I had a swamp
cooler at home and that was my exact
exper experience um and it I mean it
only covered like a small little living
space um and we had to use the fans on
top of the swamp cooler which then we
had to clean because it it's wet and
loud so loud one of the things I just
want I know I'm over my time but um
prior to us getting the red cat system
across the district I purchased a
portable microphone system that I used
to use because I had to project over all
of those loud fans yeah when Kyle bra
braam used to be here he came in my room
and he saw me struggling with it he goes
well that's a great idea we should have
the red cat system across the whole
District because you're trying to
amplify over all of these fans so I
could show you I brought them all if you
want to see all the different fans that
I have they're in my car
if you would like a visual and how to
hear how loud they are I brought them
today so just you know if you wanted to
but I appreciate that I have that but
the fans it doesn't it doesn't circulate
enough
so thank
you okay
off so we will move forward with the
pilot that's number one number two I
will ask principles about once we get
the thermometers put in the classrooms
and let's start monitoring and then
maybe the principles and some of the
teachers that are online right now do
realize how hot their rooms are we'll
start out with a pilot with Stephanie's
and then if that works then maybe we
start moving in another Direction can I
make it even more specific than that by
the next board meeting that we have on
Wednesday September 11th if we could
have a shortterm plan for like what are
we going to do for cooling in place
like we should be have been able to run
the pilot right get that installed see
the temperatures drop I'm just I'm
trying to inject a sense of urgency here
is we take too long we're going to be
into
fall I'm gonna ask Eric Eric how long
will it take
to that on her class the pilot yeah no
problem and that'll give us enough
that'll give us some info on what we can
do okay I can't come here and promise
that we'll have a solution for every
single individual no I'm not asking for
that I'm just asking for the information
the data that's needed to see if that's
something really relevant for us to go
forward with and then ideally a rough
sense of like what can we pull the lever
on that we could make forward progress
by the end of September
right okay thank you I would like and I
don't I I don't know how much time I'm
asking of staff for this but if we are
going to get those thermometers I would
like to see the data um if that means a
principal goes through and spot checks
at a certain time of day like you know
1:00 in the afternoon or something on a
couple of the hottest classrooms just so
we can actually physically see the
temperatures in each of the classrooms
so we have some idea of what that looks
like yeah we could do that we get that
info oh so Rick we need to get together
tomorrow see about the ordering and all
that of
this send me a picture of
that okay thank anything else on
this I think I knew what
we thank you and thank all the members
who were came forward tonight yeah all
the the emails and this um I know
there's a bunch of people online that
were concerned about this issue to you
know um the only other thing I'll
mention that we didn't really talk about
Mike you kind of mentioned it was in
addition to kind of cooling the
classroom it's also just sort of um any
of the heat reduction sorts of things
that we could do you know some of the
things that have come come up um is the
whole
cooling of the grounds of our school
sites as well just providing more trees
and Greenery and um you know we have a
lot of asphalt at some of those sites
and then of course some of our sites are
also surrounded by really a lot of
asphalt and hot zones so I would like
for us to think about this is kind of
part of the more longer term but as we
think about the landscaping and
everything um and I know that there's
some school sites that really still want
some Gardens which could be a part of it
and some of those I've said well we we
need to sort of get through the
facilities master plan but hopefully
that can be a part of it as well so it
kind of goes with um heat reduction
sorts of opportunities I know we've
we've worked with City trees and they
haveed a lot of trees on our on our
campuses but they're still small right
and there's more to do and there's more
to do this can include interventions
that like take black surfaces and
painting them white right is very
effective in heat rejection right so I
think exploring efficient rapid
approaches to heat rejection could be
could be really effective and those
would be
yeah all right I'm going to move us on
to uh 8.1 discussion of school
assignments and committee assignments
for board
members so we have yeah we have our 23
24 assignments as a reference um yeah
both
okay
um so I think this looks like what we do
every year we just
shift um as far as the committee
assignments I I I my personal
recommendation is just to leave them as
they are because there are going to be
changes come the end of this year yeah
um and why shift everything around when
it's GNA get shifted around again in
December can I just confess something I
feel like I did a kind of mediocre job
in terms of like being the personal
representative of these schools
especially to the board um so is this
something that we'd like to get better
at like to have it mean more that we're
assigned to a school because I just want
to I just want to call it out like I I
don't think I did a great job on that
maybe you all did like a champ job on
representing your your assignments but I
feel like I kind of got like a see M as
online so Dr B you can correct me if I'm
wrong but I believe that this is in
place um so
that if we moved into the biot trusty
area elections we still thought of the
district as ours and not just my schools
in my trustee area are mine and I don't
care about anybody else that's true
that's true but are you asking what you
should be doing when you're visiting
schools are you asking how many times
should I visit per school year that that
kind of guidance would be great because
like I I look back on the last year
where putatively I've been assigned to
Clifford connect and Northstar have I
had engagements with those schools yeah
have I had more engagements with those
schools in those properties than other
schools that are on the list here not
really right and so like if if there's
an expectation or around like you
monthly sync with the principal
quarterly tour at the school grounds
things like that where we could be more
effective advocates for the students at
the that School site for the staff at
that school site I i' love the guidance
because I don't want to be I don't want
to
be incompetent it doing my role of
representing these schools if I'm
assigned to these schools so previous
board members and I'll let Janet and
Alisa speak for themselves um there was
one board member that used to go to all
the schools all the time uh would make
an the board member was retired of
course yeah um did not have full-time
position although they did have a
position during tax time and so forth
but uh this board member and a couple
others would do the same thing prior to
uh Janet and Lisa being on the board
where they would throughout each month
not only make sure they hit their
schools but start going to all the other
schools meeting with the principes
visiting the classrooms another thing
that um board members board members have
done is go to the Special Events maybe I
can't get there because I'm working
during the day so there's something
going on in the evening there's
something going on on the weekend
whatever I'll hit that instead um so it
depends too on the amount of time you
have you know and we're going to talk a
bit about that tonight uh as we go
through this a point piece where you
know it's a good chance another person
would come on the board that is working
full-time so you know this job is very
important and it's very time consuming
but as the administrators know and I
know there are many times you cannot be
there for different functions if you're
coming in maybe you know at least I
would say your schools that you're
assigned to that you're there that
you're at least there a couple times a
year and then the s visit visit and show
up I'll add to I think when it was an
atlarge um
election um parents and staff get
anxious emailing the entire board and I
often hear like oh I don't want to do
that um but having an an assignment gave
them somebody that they felt comfortable
reaching out to directly so yeah because
these are um these are on the website
right so people can see it that's what I
was going to say so the flip side of
that is then people may contact you
specifically about Northstar as an
example last year right so I think
you're probably doing fine I mean I I
mean I think my My Philosophy has been
around this but I think there's also an
opportunity as you bring on two new
board members I would imagine in January
or February you're going to have some
kind of a retreat and regroup with the
handbook and expectations and cultural
norms and all that I mean the cultural
norms of of our school district has been
for a long while in part because we were
at large for a long long time but that
we would visit every site right and pay
attention to every site but that year
these would be our special ones just so
you might as as Dr Baker said maybe you
you know you go out there one extra time
or or you're just there as as a sounding
board if they need somebody to talk to
um but I do think it's even more
important as we go to trusty areas to
continue that so there's again this
cultural yeah I yeah so I yeah so I
don't think I don't think there's an
expectation that you're doing so much
more and Reporting back or anything like
that unless you you know you had to be
visiting a site and you saw something
and felt like it was important to let us
know
so so I I wanted to say that um I'm kind
of on the
same page as you um it's really hard
working full-time to try to make it to a
couple of days I mean I barely made it
to like once a year right so um I think
and I hope that principles and parents
and students do feel that the decisions
we make as aboard Bo actually affects
districtwide and that we do care about
all schools and not just the schools
that are assigned to us so I think if
you just keep that in mind and just pat
yourself in the back every time you make
a decision based on you know the
wellness of districtwide um that should
give you
some better
feelings um and then regarding the
committee assignments everybody as fine
just leaving them as is I do for the the
trustees that are remaining on for the
next four years just there's going to be
a number of um committee assignments
that Alisa and I on together that are
going to need to be build so just be
thinking about that um this fall and
what you might be willing to take on and
provide leadership for with two two new
board members
can and then also what what you might be
willing to give up if there's a board
member really wants to take on that
particular committee right
yeah and of course we're still going to
be living in the community so you can
always contact us anytime you have a
question I'll be a parent in a
district not dead
yet okay let's move on to the
discussion at hand the process of
appointment for trustee Area
3
that Wendy if you don't find it we great
I think I'm GNA get get up and
stand the same
all
right so this evening um what I want to
go through with you is a process of
appointing a new trustee and we can go
to the first slide Wendy let's go
perfect the background and um I
know years ago we went through um
somewhat of a similar process and Alisa
was here at the time uh but that was due
to not uh an appointment because of an
election but it was because someone was
leaving so right now we're fine with um
Mike who is definitely Mr Wells trusty
Wells vice president Wells uh is is
definitely going to be returning he um
filled out the paperwork and so forth
and no thank God no one is running after
with him so we just we have got M that
that's great as a superintendent you
know board members are really important
we um had area
4 with not area four but Area 1 who was
Alisa's area and we didn't have someone
filling out any paperwork until the very
last minute and there was extra time
given be because we had incumbents
uh that were um could run again but they
give you until instead of it being you
know that previous Friday of um in see
the date up here was the 14th of of um
August but the Friday prior to that was
if you um were an incumbent board member
you had actually until the 14th at 5
o'clock to apply but we did have someone
that did apply and uh that will be um
Miss King for area one so that's two
board members we have to fill our
four uh five I mean but we didn't get
anybody from Janet's area area three and
the process was that there were
recommendations given to myself and to
board members from
principls um from other members that
were on site council at school sites
from other members in the community and
Jorge was gracious enough to put it in a
format for us so it told us what areas
these people these candidate possible
candidates were in and so we started
calling them uh I would be at certain
site Council meetings and asking them or
meetings that I was at where I knew
these people were also going to be
attending and I know both Alisa and
Janet did the same thing uh we got no
takers and um so what has become evident
now is that the Board needs to appoint a
board member for area three and let's go
on to that next next page so when we're
looking at at the background for this
we're looking at um the Ed code of
course which we need to follow uh the
board is responsible for making these
appointments
so you will all be partaking in the
interview process you'll all be
discussing during that process when it's
over um the manner in which you would
like to go next and how we would vote
how you would vote for uh another
colleague on the board and um when this
person is selected it is for four years
it's not for provisional which a
provisional indicates that that is for
someone who is stepping down from their
position for a personal reason or
whatever so we will go through this
process um and I will get into that in a
few moments next
slide so there's an applicant
eligibility and this is um put into
place not only by Ed code but also it is
supported by uh the California school
boards Association so every applicant
must be at least 18 years old you need
to be a you need to be a citizen and
registered to vote you cannot be a
Redwood City School District
employee and serve on the board and you
must complete the application process
and you have to be a resident in area
three and area three uh encompasses the
school sites that you see uh on the next
slide here
which talk about adalante Selby you've
got portions of Henry Ford Kennedy
Middle School and then portions of
Garfield Hoover and
Roosevelt and David you had a question
about if you could I'm sorry if you if
you could get on and put in your address
yes it will tell you if you get to our
go to our website where the teria where
the territory areas are you can do that
it's an interactive website
it's the website printed at the bottom
of the screen too
yeah so that's the next the
duties so some of the duties and and
it's going to be very important when
people um decide that maybe they want to
be uh a
trustee and they want to apply for the
position one of the things that I want
to say is besides what's on the screen
that it's very important that they
actually have conversations with you
individually or by two you can really
give them information regarding the
duties that you have all taken part in
there is definitely setting Poli
policies you're overseeing the budget
you're overseeing reductions of the
budget you we just talked about the
facilities master plan you're going to
oversee that you're developing long-term
plans when it comes to the lcap into
strategic goals and you also developed a
mission of vision and values you were
all part of that and brought that
forward next
slide so there are professional study
sessions also that do exist and um csba
puts on many many different types of
sessions and the Santo County School
boards
Association uh is very much in the
forward process of making sure that they
give their um board members that are in
this County different types of
opportunities to come together different
types of workshops where not only board
members go but superintendents also
attend and of course there is the large
conference that happens every year and I
believe this year it is in Anaheim right
Alisa and um and then other special
events that happen at the school sites
there's graduation there's promotion
ceremonies there's uh different types of
Ceremonies that are taking place
throughout the schools where you go to a
caito whether you're at a PTA PTO
meeting whether you're at a school site
council meeting and want to partake
those are all uh some of the duties that
a board member may want to take into
cons consideration next
slide so here's the here's the
application process so beginning August
30th Jorge is going to put online um
that we are open for applicants for
area
three and we would like to um close the
application process on September 30th at
5
o'l the other item is that the public
board
interview in Ed code the interviews must
be done an open session there are no
closed sessions when it comes to doing
the interviews they are just like a
regular board meeting so they will be
videoed and will also be in person um we
are hoping that I'm asking you to select
one of these dates now October 16th
would need to be a special meeting but
we can start on October 9th we could do
October 9th and what I want to really um
make clear is that we e depending on the
number of candidates we should do them
all in one evening and not split them up
the Ed coat says you can but I would
prefer and recommend that we don't that
we do it all in one night and as Alisa
and I were trying to remember we thought
it was four candidates I I think it was
more like we started with six and then
one dropped out and there was about five
yeah go Ahad but you know that that's
when we were at I was thinking more
about that we were at large at that
point so you had the whole school
district to draw from I think going to
truste areas there's just fewer people
in each of the zones right who are
interested and qualified and all of that
so I mean I would be thrilled if we had
two or three applicants right so you've
got a choice um and if we have one
really great applicant that would also
be good exactly so if you're okay with
the ninth it's a reg board meeting it's
already scheduled thumbs up do we do we
have a what else is on the agenda for
the 9th um Evelyn yeah you know that's
what we had talked
about I thought you had a start too it
can that's true it can start at 6 we
just need to notify everyone right did
were we already planning on a full
docket AAL
report sorry A Mental Health Report on
that dat but I don't see anything else
listed under the schedule board agenda
items so it might just be regular
business contracts stuff like that the
only other item that we had on that
ninth we were starting with our board
reports so I'm going to have to back
that up um let's let's clear the docket
just in case there's a bunch of
applications yeah so we are going to
that would basically be the meeting um
with the exception of maybe some consent
items that would be it yeah I think if
we can keep the agenda the Le on the 9th
um so that that can be the only item
other consent that would be good and
depending on how many we have possibly
consider starting at six
yeah do we have like a rough sense of
like half an hour per candidate so like
I'm making things up if there's more
than four candidates we decide to start
at six if there's four candidates or
fewer we start at seven I'm making that
up I don't have an answer to that so the
the recommendation and there was a
recommendation ibody put out by csba but
also
dwk uh gave some information and one of
my colleagues in Las Litas Beth because
Beth has done this several times she
says um it's best to your your interview
depending on the number uh she said if
you had four I would do 30 minutes per
interview if you had more than that um
20 but uh
no less than that she said because you
want to be able to ask your own
questions if you so desire and and I
would recommend I mean when we did this
before you know we we had the
applications from everybody we knew who
they were and we could contact them
individually or two two of you at a time
could do it if you wanted to to prevent
the brown act but that's certainly I
mean because you're not really going to
get to if you don't know them right
you're not going to get to know them in
20 minutes you know this so so maybe for
those that either you don't know that
you want to get to know you can reach
out and T as people apply do we find out
do are we notified somebody has applied
let's go to the N
sorry so let me just finish with the
process and then I'll get into that
nitty-gritty
so we must these vacancies must be in
the news media that's our little we're
going to put it in the daily review so
we're going to pay for an ad for that
and then we're going to put it on on all
our social media and then as I said
previously the applicants will be
interviewed in Open
Session One oh that's all right the the
the piece that I wanted to to uh
emphasize was also as the applicants
come through we are going to notify you
and before that what I wanted to say
also is I would like a subgroup of two
of you because there are already
questions made available to us from
csba the subgroup would look at those
questions and determine do they fit do
they not fit pull them out put some
others in and how many questions are we
going to have depending on the number of
candidates but as each application comes
in I will make sure that you each get a
copy of the
application and the subgroup will work
with me on on the questions and then I
was um also given a a rubric by Beth
that they created a rubric for their
candidates it's something that we can
look at once we look at it send it out
to everybody get all your your Ys your
Nays and get it back to me individually
so we won't be um uh so we will be
adhering to the brown act and not
breaking it just get it to me
individually I think the process um um
is very clear I I believe that uh the
board president will be able to move it
forward the item that um I questioned
with our attorney was just to make sure
that um that this was not a provisional
it is not provisional that it definitely
is um a four-year term the provisional
would have the amount of years that are
less than a regular term so that that's
the provisional piece and the other
piece was if we needed to have a special
meeting she said yes you could call a
special meeting but
um basically I think it's quite uh
direct and really pretty easy to
run to really
run and and it's the board president
that runs
it I think it's pretty straightforward
so I know you want a subcommittee to go
through yes please um the interview
structure is that I guess is there
somebody who is particularly interested
in that feels like they have time for it
it's probably going to be one meeting to
develop uh the questions the other and
within that meeting also the rubric and
then to get those questions and the
rubrics out to the rest of you so that
you can give feedback I'm a glutton for
punishment
you want to do it Cecilia cecilian David
okay
perfect perfect can I ask one question
before we go on um the for for the
questions as you're as you're looking
through it I know a lot of the suggested
ones were around you know where does
your kid go to school but I would
suggest that um we open those questions
up a little bit more so it doesn't feel
like it you have to have a kid in school
because there might be people whose kids
have gone to school yeah things like
that yeah so asking how they're
conducted to Redwood City the school
district feels a lot more appropriate
than that amen um and the other one I
wanted to just ask was like for the
Outreach um do you want to explicitly
reach out to um you know District
organizations either District Comm
committees like daac and uh
superintendent advisory committee um and
site ones like elac and School site
councils sure we can do that yeah
definitely we already we did reach out
to the superintendent's advisory
we did that one yeah right and then
certainly all the principles I mean you
already mentioned that yeah because I I
imagine when this comes back with
applicants um and we're talking through
it it would be kind of nice to hear a
little bit about how the process ran um
and have a little bit of a report there
what the Outreach was you know how many
people expressed interest something like
that just so we can also learn like you
if we ever have to do this again was was
the process that we followed effective
um I thought back to I looked back to
when the city council had to replace a
an interm appointment and that's kind of
how their memo was set up for their
their day of interviews was here's all
the Outreach we did you know here's what
the law says we have to do here's why
we're choosing to go this path as
opposed to doing an election I thought
it was a pretty helpful document to like
sort of remind everybody like ground
them in like what had happened there
just before they even do the interviews
and just a a reminder when you're
talking about all the principles all the
deac I mean it's not going to apply to
every school because of the TX area um
right although they are schools of
choice so technically someone could have
TR but yeah
Y and the other thing is that uh
because this was for an election and it
was not provisional you know the rules
are a little diff they're not really
different but but they're um as you said
previously uh
they it's open to all members in the
Redwood City area as long as you're in
area three and that's the piece that I
think that people really truly need to
understand we had a couple people that
did contact me that I contact contacted
them first because a principal gave me
their name and they said sure and then I
looked and like you said School of
Choice yeah they did not live in that
area so as a subcommittee I think you
guys need to make sure that you're
checking um if they're in that trusty
area so that we don't bring them in for
an interview and find
eligible candidates and then I wanted to
say on the interview questions I did um
I had one specific one that I wanted to
include so I gave that to Dr also so
maybe if there are other suggestions he
can bring to the sub committee let him
know all right any any other questions
well the the um and ultimately the draft
interview questions that you come up
what whatever your committee comes up
with will be shared with all of us so we
can have input right before it actually
happens right the draft is going go out
to all of you regarding the questions
and regarding the rubric right and then
we just get back to you directly yeah
okay so I just want to take a moment to
address the public and people watching
this listening to this that are maybe on
the fence about whether or not to to
apply so I'm I'm talking to you dear
person um I want to emphasize what was
mentioned earlier that you do not need
to have your kid in the district you do
not need to have a formal connection
with the district you do need to live in
the correct area and there is I just
learned about it tonight cool widget um
on the website where you can punch in
your address and it'll tell you what
area you you you live in and you do need
to live in Area 3 you do not need to run
a campaign you don't need to raise funds
you do not need to put out lawn signs
you do not need to bang on doors you
need to submit a written application
you'll have a month-long window to do
that that Dr Baker just outlined and
there'll be one live interview that you
need to show up to here okay um you and
your children won't get any special
treatment if you do have kids in the
district so don't don't sign up for the
wrong reasons re reach out to me or any
of the other board members if you want
to learn more about what it's like to
serve on a school board it's a totally
new experience for me uh I'm about a
year and a half two years into my
journey here would love to talk to you
I'm sure any of the other board members
would also like to talk to you so if
you're thinking about it you're
wondering what is it really like we're
happy to sit down with you and chat
one-on-one the required baselines you
got to make board meetings there's two
board meetings that happen a month
generally Wednesday night 7 p.m. this is
one of them there's some other things
that are really nice but like the core
of the job just to be clear is to
actually attend board meetings and you
got to go read through the materials uh
before the meeting uh Evelyn sends them
out on Friday nights generally they want
to hear a response by sometime on Monday
if you've got some substantive
commentary you want to go and um you've
got core questions you want to go and
ask staff members you are not required
to work weekends I had a number of
people worried about this like I'm not
sure that I'm willing to give up all of
my weekends to go and be a board member
you can have your weekends you it's okay
if you haven't held office before you
can have a meaningful home life be an
involved parent and a full-time job and
serve on the school district so I want
to make sure that you uh that that
you're aware of all those things so
thank you for your time and attention
just wanted to clarify that for you dear
applicant looking forward to talking
with you thanks Stephen and it's it's a
good idea for the applicant to talk to
the board members because you you are
going to tell them what it's
like yeah exactly um just before I I I
just want to say to the principles the
assistant principles and other uh
District admin that are on here I know I
asked you to be here tonight number one
because of the bond information that was
going to be moving forward and then also
because of this presentation regarding
um the uh board appointees so I know uh
school starts in a few hours so feel
free to leave the meeting you don't have
to stick
around I I asked them for two reasons to
come here tonight so and as I have told
them I will not ask them to come to
board meetings notless I really feel
that they need to be here for something
so good night if you'd like to leave
yeah right thanks for being here
principal yeah and I might just add
because I do know that there's some uh
people who may be potentially interested
in the board position who are listening
tonight or maybe might watch the video
later so in addition to to David
everything you said was awesome I just
wanted to say having served 17 years
this is by far the best job that I've
ever had certainly the most impactful
the most important um if you care about
kids if you care about your community
then and you live in District three
truste area three and a registered voter
and a US citizen really think about it
because um it's beyond a fundraiser at
your school site it's beyond helping one
kid in one classroom it's actually
helping all of our students all of our
families all of our staff and teachers
and everything and truly I've had a lot
of jobs over my years and yeah this is
the hardest one but it's also been the
most rewarding one so I really recommend
uh anybody who's thinking about this to
really think about it I know that any
other Schoolboard members would be happy
to talk to you and uh have you join the
team thank
you um we're GNA go ahead and move on
and open the public hearing of
sufficiency of instructional materials
for the 2425 school
year yes this is something we do every
school year and it's part of the
Williams act so if do you have any
questions in regard to this uh
information that was sent out to
you
okay anybody
else
comments you open I did
yeah all right since you have no
comments
close all right that brings us to
number 10 or consent items I'll move to
approve the consent items seconded all
those in favor
I okay 11.1 adoption of resolution
number two sufficiency of instructional
materials for the 2425 school year Yes
yes again this is something that's done
every year I need any questions
regarding the
resolution look straightforward I'll
make a motion to
approve second all those in favor
I 11.2 adoption of resolution number
three approval of certificated staff
gaining tenur status yes here we go y
I'd like to celebrate this moment here
for all of our teachers who are earning
their tenure by Ed code it is after two
years of a successful experience with um
satisfactory evaluations and so forth
and feedback so we are very happy for
all of you it is such a testament to the
hard work and dedication you put in
through
induction and if you are already a
seasoned teacher uh really adapting and
embracing the mission and vision of the
Redwood City School District and um
really diving into what our goals are
for Student Success and utilizing all
the strategies and all the components
that we have um given you professional
development mon so thank you for the
time and energy that you've put forth
and we're super happy for you um each
site is going to be celebrating
individually certificates are going out
actually they're going in the pony
tomorrow because we wanted to see uh
ensure the board approval uh but anyway
it's it's really a special night and uh
we hope you celebrate with your uh
closest colleagues at your school sites
and principles will be delivering these
at an upcoming appropriate staff meeting
so thank you to um our teachers and
something similar for the district
office because there's plenty of reps
there district office folks as well we
have our own ceremony here
too any
comments just say congrats to all those
who are getting tenure conratulations
exting I'll make a motion to approve
I'll second all those in favor I thank
you congratulations to those newly
tenured um 11.1 first reading and
approval of board bylaw 9223 filling
vacancies so uh this board uh bylaw is
coming to you tonight in a Time timely
fashion H as a first read as a draft so
thank you for taking the time in advance
certainly to go through this uh and of
course given Dr Baker's presentation I
wanted to open up for discussion knowing
that with edits and and drafts and
another meeting that will come up with
the board policy committee that we will
um fine-tune this for a second read for
assumingly the next board
meeting um just a comment as uh policy
committee I noticed that this had last
been reviewed and approved um in 2009
and so it did not reflect our move to by
trusty area so we definitely needed to
add that information in and then just a
comment for the other board members um
if you look it's on page one at the
bottom you start getting a lot after
number six a lot of things crossed out
really that's because they added a
number six and so a lot of that is
getting moved to a new number seven a
new number eight so so it's not as many
changes
yeah Mike you had I think you had a
question yeah I had asked about in those
numbering one one line had gotten
removed I see it added back in it's
highlighted in yellow oh that's where
it's yeah um thank thank you for adding
that in
what exactly does it mean I still I
didn't totally understand what it what
it was saying there but well that's
probably why csba had removed it well no
but it's back so the decision of a com a
competent tribunal declar is this it's
number number the now number 12 oh the
now number 12 the only reason that I
brought it up is that we had got this
nice filling aboard vacancy that Dr
Baker had sent us and that had the
recommended policy in it as well so I
could just kind of look through that and
that's still in their recommended policy
um so was the only reason that I had
flagged it like oh this had gotten
crossed off but it was still in the you
know the recommended
policy I don't know what it what it's
doing but um that's basically the reason
that it asked him so it's the number 12
then yeah the number 12 that's what is a
supplemental Bond it was number 11 that
year yeah I don't
know I believe it's another word for
oath but I want to check that
um it's referenced as an oath in another
section in that same government um code
so like if F but I can come back with a
better more clear definition after some
research I'll double check that what
that term is because it's referenced in
other ways like an oath but I I can't be
100% certain so so it's interesting
because in the in the actual code you
know they do talk about an additional or
supplemental Bond but yeah I don't know
exactly what that is either so we
probably should get clarity and either
use I mean use that language if legally
that's the language we have to use but
maybe have a explanation of what it is
or change it
to it's very odd does not the fact that
we're all reasonably well versed in this
stuff and none of us understand it mean
that this was not written in plain
English be plainly understood yeah it
looks like it was lifted from the
government code
californ govern code it was yeah at
theist 17 subsection
right right but David if you look at
subsection I it says his or her refusal
or neglect to file his or her required
oath or
Bond so I I could still go back and
check that
because I don't want to assume it but it
that's probably likely what it is but
I'll
check where we can where we must copy
paste I suppose we must where we can
elect to use plain English we really
ought to make a best effort to do
agree
yeah any other thoughts or
questions I had emailed a couple
comments to uh Wendy and John in advance
uh I think probably one of the the big
things for me was just Ed code 5328 and
the uh handy attachment that Mike just
held up made it really clear as did Dr
Baker in the oral presentation today
that in the case of a failure to elect
the person appointed is not provisional
but serves their full four-year term um
and I I felt that 9223 as written did
not make that uh abundantly clear um it
could be Ambiguously read as written so
I just wanted to make sure that the
version we adopt has that uh degree of
clarity well to that point I think the A
on page P
four eligibility for
appointment is what Dr Baker was
reviewing but then there's a long
section on provisional
appointment which is actually not what
is intending for this next session but
is still in the board bylaw but a lot of
detail um in that and that section is
followed by appointment due to failure
to elect and if you look at the
indenting the appointment due to a
failure to elect is a subsection of
provisional appointments which is
misleading because appointment due to a
failure to elect is not a provisional
appointment it's
indented I might not see what you're
seeing I see just bump that over yeah I
I think this might be a thing where
literally um indenting it like happen in
to the left would resolve my complaint
the line Wendy that says appointment due
to failure to elect just move it
over make it clear it's a separate
section and that this is not a
provisional appointment so not like
under number four basic yeah okay okay
sure I can do that yeah is that will
that satisfy sure I feel like that makes
it clear that We've Ended talking about
provisional appointments and are now
talking about a non-provisional
appointment those kind of
fixes that's that's
anything
else okay great thank you very much
Wendy right we are on reports from board
members and superintendent I'll report
out first I have nothing to
report I attended the Welcome Back event
did yeah you did so it was great to see
everyone um the my my favorite two
favorite Parts I really enjoyed the
keynote speak speaker Ramon Martinez
hearing him twice too it was uh it was
really uh I got a lot out of that but I
think my favorite part was walking in
the first time in the morning and it's
just like this whole Buzz of like back
to school and everybody's in the Hoover
gym and it was just like you could feel
the energy and the excitement that was
there so uh that was really
enjoyable yeah I'll just add I really
enjoyed it thank you very much for
organizing and everybody who put it
together I love just chatting with all
the different teachers and staff and
then I had the opportunity to go out on
the bus and talked to the bus drivers
took took a selfie with him and anyway
it was just it was just so great it did
just feel like you know it was back to
school here we are um and the only other
thing I wanted to add is I have been in
a number of conversations with csba
staff uh just kind of similar to what's
happening at the district level kind of
getting ready for the school year so
more to report on that
soon went to a number of informal uh
School related events just talking with
you parents about what's going on there
uh certainly heard a lot about air
conditioning people have a lot of
opinions about that it turns out um and
I've also been aggressively recruiting
to get more candidates to show up for
trustee Area 3
excellent I don't have nothing to
REM let's see of course the welcome back
uh I was at alante Selby last week on
Friday uh had a good turnout for his cue
seat though it was like 100 parents was
100 it's huge I or maybe we should be
outside but we were inside the library
and it it accommodated everyone um so it
was it was a great turnout and that's
why I learned from parent that swamp
coolers don't work they're too loud and
they don't they don't cool because we
were talking about air conditioning of
course so um but it was a great uh
turnout for Warren and bti and just to
let you know we got notified that um we
will be PR presenting at csba conference
on Mental Health yeah it got selected it
got
selected Ona that on apala Michelle we
put it to
all super okay um that's 13.1
information on decision against partial
tax on November ballot we do have a
speaker card we want to I don't know um
the information here is is just to make
public aware that we um didn't have the
thrust behind our community to move
forward with a partiel tax on the
November bellet with the polling that
was done uh support showed about 60.5
60.5% and with you
know that amount of percentage of
support it definitely was going to be a
difficult push to get the
66.7 so we had talked about that
individually and or one-on ones and went
in the direction to not move forward
because of the cost and all the work
that one would need to do uh especially
to move it
forward with this low percentage support
plus it's a major election there are
other things on the ballot
so and I think with the margin of error
it's still margin of error it's
still if we would have had like 63 64 we
would bit better but even then they said
it would have been best to get
65 and just as a reminder to the
community we in I don't 2018 measure age
it was 18 uh we it uh was it 66 point it
was 2% like 70 votes short of passing
was really which was really difficult to
swallow
yeah yeah so I just wanted to say I
think it was very prudent decision we
know we need the money for our students
um but just given the whole election and
everything going on in addition to the
polling just knew there'd be a lot of
noise on the ballot so I think it makes
a lot of sense to pull back regroup um
and think about you know what are other
Revenue generation options we know we're
going to be talking about budget cuts
because ultimately at the end of the day
you've got to balance your budget uh
some more information will be coming out
that I think will help inform the
community about our need and and maybe
get them more involved about what other
ideas there are for us so anyway um
thank
you um we'll go ahead and take Jessica
now um I'll give you three
minutes all right um thanks so I I
understand and support the district's
decision not to move forward with
running a parcel tax on the ballot this
November um but as a parent with two
kids in the district I'm also very
worried about the budget cuts um I know
that we going to keep having budget cuts
um without funding from a parcel tax and
as we all know the cuts that were made
last year were devastating and without a
parcel tax I worry we'll lose more
teachers um more support staff jobs we
will be able to protect small class
sizes or stem instruction so now I'm
going to take a page out of David's book
break the fourth wall here um because
this comment is really for other parents
staff teachers community members who
might be on this call and share these
worries because there is another option
to get a parcel tax on a future ballot
um so we as a community can run a parcel
tax as a Citizens initiative um so if we
do a Citizens Initiative for a parcel
tax we'd only need 51% of the votes to
get it passed rather than two-thirds
vote which is what we need if it's run
by the district so if anyone is
interested in working on that with me um
you can email me my email is Sia that's
the last four letters of Jessica at
live.com l
i um so wouldn't happen by this November
but we could proactively get this set up
for the next election so if anyone's on
the call who's interested let me know
thanks for being here Jessica appreciate
it thank
you Jessica just thank you so much for
your parent leadership you've been
extraordinary in so many ways uh
supporting the students in the school
district
and for your stamina for sitting here
tonight to provide this comment I
appreciate it um I just wanted to Echo
what Alisa said that this is you know I
understand the decision and it's a
prudent decision it's disappointing and
it comes at a time where it's like with
the covid funding and the extra federal
funds we kind of sort of got to smell
what fully funding schools could
actually start to look like and now to
see it just ripped away and it's you
know I hate that the reaction is always
just cut cut cut right there has to be
you know other ways to be able to find
revenue and be able to put that out and
put those initiatives in so I think that
ways that people can band together to
figure out what's what is the
alternative to it right now we're not
going to have any choice for this year
right there's not going to be an
alternative for it but we got to see
kind of what the programs could look
like we know the importance of these
programs we see it from the community we
know it um and you know the alternatives
are kind
of right now we don't have an
alternative in front of us but looking
for those Alternatives I think is an
important thing today I wish there was
just some way we could pay teachers more
and hire more great teachers for our
students like well there is a way there
are ways that are out there
so thank you for
that um 13.2 information on S County
investment fund any
questions thank you 13.3 information on
S County investment fund sorry
202 all right thank you
correspondence emails about AC ditto
yeah same I think that's all I bet
yeah all right 15.1 possible other
business suggested items for future
agenda we have a lot coming up
yeah uh changes to the board meetings
calendar
all right that moves us to a Jour in the
meeting if we can get it done before 9
o'clock I'm Mo to a journey second job
I'll second all those in favor hi I
fantastic
15 perfect oh