all right
it's that's me my bad um okay s o'clock
so we'll go ahead and get started if we
can have a roll call please trusty
Marcus here trusty Weekley right here
trusty maoy presid vice president Wells
here president Lawson
here um okay welcome we have very few
people in the audience so I'm going to
go ahead and skip the welcome everybody
knows
everybody knows everybody yeah I don't
see any Spanish translation native and
everybody knows how to turn in a comment
card so um do we have any changes to the
agenda do we have a motion to
approve so moved seconded all those in
favor I thank you um we do not have oral
communication I'll double check one more
time okay so that br brings us to uh 6.1
measure s Bond program priorities HBC
discussion good evening uh members of
the board tonight uh we're presenting as
a followup to our discussion uh at our
last board meeting about
HVAC uh moving forward with that in
environmental controls and classrooms uh
tonight joining us is Eric velt from
velt construction unfortunately uh due
to uh other issues he couldn't make it
down tonight but he will be joining
joining us from Zoom uh and sharing the
presentation uh that was sent out
earlier today so Eric if you're there
I'll hand it over to
you and thank you Rick I appreciate
everybody's flexibility with me
presenting from Zoom tonight as I'm a
little bit under the weather but um I
will uh walk you through the
presentation tonight and answer any
questions that anybody has so if
everybody can see my screen
now uh you can see this first slide here
is uh kind of the the feedback on what
we heard at the August board meeting so
um just to recap that we heard uh about
the temporary Co cooling solutions we
heard very loud and clear and we want to
roll out those as fast as possible um we
heard very loud and clear that there's
overwhelming support for the HVAC
upgrades cooling uh throughout the
district um we heard that we would like
to provide thermostats um with that
display temperatures uh to each
classroom um we are de we want to
develop a list of the rooms most
impacted by the heat for temporary
temporary remediation and then develop a
priority list for sites uh for HVAC
projects uh in the
future so I'm going to start with this
slide which is temporary solutions um
the one that we talked about uh the the
highest priority one that we talked
about at the last board meeting is uh
film and window tinting um
we did some research and we wanted to
use the room at Northstar as the uh the
pilot room for that uh we reached out to
a
contractor um that does window tinting
and uh he came out and uh and reviewed
those windows uh unfortunately the
windows in that room 100 are composite
Windows which means they're not glass
they're plastic windows and so the
thermal tinting really uh does not work
there potentially could damage the
window it's not going to stick and it's
really not going to provide the thermal
benefits that it does on a glass window
um so reviewing that and kind of keeping
with the theme of thermal rejection and
not not getting uh not getting um uh
that that heat into the classroom um we
all we reached out to a window covering
um uh company as a alternative and they
came out and took some measurements of
those rooms and um we're going to get
some thermal blinds um thermal window
blinds um that are rolled of the roll
down variety um that are going to reject
some heat there this is going to take a
little bit longer than we anticipated uh
for the window tinting because these are
not off-the-shelf items these are items
that are going to have to be uh that are
going to have to be made but it's going
to prevent the it's going to be a better
product for that room and it's going to
prevent the potential damage to the
windows for the rest of the highest
priority rooms the highest heat rooms we
are right now going to be surveying
those rooms and looking for what windows
are compatible um there's a long list of
different tinting options that we can
use um and uh for different types of
Windows whether they're dual pane triple
pane uh composite are the toughest ones
because those don't have the uh the the
ability for the uh the thermal tinting
to stick well to and they potentially
could cause damage to them when they
stick to them and get faled off um so th
the that uh is kind of the feedback and
what we're doing on the tent um we're uh
we're also reviewing any other uh
options to displace the heating from
those rooms as we're going through to
these kind of the highest priority rooms
the hottest rooms that we've uh that
we're determining um we are determining
the hottest rooms through uh the BMS
system uh that Martin has he's working
with Seamans to help get us that
information off the BMS system so we can
determine what rooms are the hottest um
we have placed the order for the
temporary
thermometers um we're expecting to
arrive middle of next week um these are
uh FDA and nist certified monitors so
they're not uh we we know we can rely on
the data that they're
providing um they hang on the wall they
have an LCD screen um so each classroom
can
see the temperature and then they also
have a USB port so we can take them off
the wall when we're done with this and
we can download the data and get
additional data on temperature and
humidity in the room and compare that to
the BMS system um so as we continue with
this effort as fast as possible to get
temporary solutions we are we have come
into a little bit of an issue with the
window compatibility but we continue to
look for alternative Solutions uh for
heat rejection in those rooms and um to
roll them out as fast as
possible um so now speaking a little bit
more about the permanent uh haac
projects we continued our assessment um
of what these projects are going to
include and we just wanted to uh wanted
to bring this to the group on uh the uh
what what different elements of this
project includes it's not a simple
equipment installation um so we are
going to have to upgrade the electrical
distribution system at every site that
is not the PG upgrade that we said is
going to would would take an extended
amount of time but each site will
require new panels um new conduit
electrical conduit and new wiring to
feed those panels um why because simply
because these buildings are so uh are
aged and they're older most of the
buildings are and they don't have the
infrastr structure to support the power
load that's going to be placed on them
with cooling um and potentially heat
pumps which I'll talk a little bit more
about in in a slide down the road um
we'll also have structural upgrades to
do and uh this is one thing that we're
going to have to do at all campuses
we're um we're looking at the extent of
those but to put these units on the
roofs um to put them hang them on the
walls on which we'll be doing in
different instances at different sites
there are going to have to be structural
upgrades to those buildings and this is
not just nailing a 2x4 and attaching the
equipment to it these are actual
reinforcing walls reinforcing Roofing
and uh and reinforcing the building as a
whole versus just adding backing for a
unit um we'll also have to install fire
alarm upgrades um with this added uh
with these added systems we're going to
have to have new duct work um and we're
going to have to have a CO detectors as
well installed um so that those will all
be installed with the new systems as
well um also Roofing upgrades and this
is one that's going to fluctuate more
sight to site um there's going to be
some sites where we're going to be able
to place a unit we're going to be able
to roof around that unit very easily and
it's going to be a very clean
installation there are going to be other
sites though as we're looking at the
different roof types the different
slopes and how the different roofing
systems work with the building envelope
that we're going to have to replace a
major portion of the roofing in order to
uh Mount the units on top of them and
potentially replace entire buildings
Roofing if we as we're mounting these
units we discover that there's a problem
with the building envelope so we're
assess we're also while we're up there
we're assessing the roofing and what
what um impacts this is going to have to
the roofing
system this is the one that we I think
we all kind of know the HVAC equipment
install
obviously we're going to install new
furnaces um that is the the fans that
push the air and then that's also the
heating component and then we're going
to install compressors um those are uh
the component that provide the cool air
and the cooling um so both of those will
get installed we do have new controls at
this district with the last Bond um but
again the controls never had cooling so
they're are going to have to rewire the
controls to control the cooling and then
we're going to also have to install a
fair amount of additional duct work um
for all of this as well um one thing
that is missed quite frequently is uh
this architectural component that I'm
talking about here depending on the
slope of the roof and that varies from
sight to site even from building to
building on a site um and the amount of
interstitial space that's between the
roof and the ceiling um there is going
to be a fair amount of interior in
um insallation I'm sorry installed in
those buildings um to support cooling
what happens is if you install Cooling
in buildings that didn't have cooling
before um and you have those spaces
there uh you get humidity buildup and
you could actually have condensation in
the building so that installation has to
get installed so you don't have that
issue and then of course Ada upgrades um
which are required by DSA anytime we do
a project uh with the DSA
um they require a portion of that
project um to be dedicated to uh Ada
upgrades throughout the campus so
looking at that it's it it kind of
becomes a little bit more daunting than
just an equipment installation um we've
performed um over
15 umry I'm going to give you the exact
number 19 uh different projects in the
last three years in Alam County and Sano
County just kind of picking locations
that close um and uh we're kind of doing
the financial analysis on the square
footage of the classrooms we're looking
at about 5.5 million to 7 million per
campus um and the bigger campuses
obviously are going to be in that $7
million range and uh the smaller
campuses will be in that $5.5 million
range so there's a little bit of a range
there and it's also going to depend a
little bit as we get uh deeper into the
design um on how we're how we're going
to do this and the structural upgrade
and the roofing upgrades that I I want
to reiterate that that the roofing
upgrades are definitely something that
we need to keep our eye on because if we
get into um some of these uh some of
these older buildings where we're
putting the equipment on the roof and
there's some building envelope issues
and the roofing is older um we are going
to have to do some pretty major Roofing
upgrades to those
buildings so planning um planning for
summer of 2025 construction um we had a
with qka Architects to discuss the
upcoming prod uh uh product products
that we're going to be using on this on
these different projects um and uh it
was a successful meeting qka is helping
us with an assessment of the different
buildings and the different campuses to
help us establish that priority we're
putting together a matrix that takes
into account the least amount of
structural uh upgrades um the campuses
that are most ready for for power um for
the drain on the power system the campus
with the hottest temperatures and the
campuses with the best roofing and the
campuses with the best fire alarms um so
we're trying to basically what I'm
saying there is we're trying to find the
most streamlined
campuses the easiest campuses to install
for this first summer since we're um
since we're pushing this uh pushing the
start of this right now in September and
trying to get this done for next summer
um we're also analy anzing the sites
since qka is doing the master plan for
us we're going to be analyzing the sites
so we don't impact the master plan what
that means is we don't want to put HVAC
uh in a building that we're going to
tear down or modify or uh do major
remodel too um and uh and so we're we're
going to be looking at that in
conjunction with the master plan as we
continue with that work as well um so
couple questions as we go down what what
spaces receive cooling so obviously the
classrooms is one thing we've talked
about admins offices um all of those
spaces as well uh from uh from speaking
with Martin the the nprs and the gyms
are in pretty good shape from cooling so
um we'll uh we'll uh get those taken
care of with Replacements as needed um
but the the plan and the idea is to have
complete coverage with cooling
throughout the whole entire campus um
the next bullet is something that
doesn't need to be exited tonight but
it's something that we need to um keep
our eyes on and and keep our thought
process on of what product are we going
to use uh when we go back um heat pumps
versus gas fired units um the um right
now current building code for existing
buildings which is what we're doing
right now allow for gas fire units to be
still be in installed um if we're going
to build a new building we're going to
install what are called heat pumps which
are electrical only units so they
produce their Heating and their cooling
from electrical only um the gas fired
units um when they fire they uh the gas
produces the heating and the electrical
produces the cooling so there's a
distinct difference there and and what
that is is those heat pumps require a
significant amount a significant more
amount of power than gas powered units
because of uh the heating um being done
by the electrical system versus the gas
system um so pros and cons um just from
a really high level as we're talking
about talking about this is heat pumps
they're going to be the the equipment is
is very similar priced it's the
infrastructure that supports that
they're going to draw more power um so
as we continue with our assessments um
the initial assessments we looked at for
power we uh we were assuming that we're
going to be installing gas fired we're
also going to look at the potential for
heat pumps this may require more than
more PG upgrades than we thought um
additionally heat pumps are a lot more
expensive to run um because they run off
electricity versus gas um which is uh
which is a more expensive energy source
at the moment um the gas fire units
while they are cheaper um they are less
environmentally friendly because they
are using uh because they are burning
gas um they also uh require a more
robust fire alarm system UMC that uh
that since it's for those gas leaks and
we'll set off the fire alarm if there is
a gas leak so that is a decision that
has not been made and a recommendation
that has not been given but it's one
that we're keeping our eye on as we
continue uh to assess and design these
projects and get ready for next steps um
and then also we're keeping a very close
eye on the budget amount for these
projects as we kind of develop these
budgets and and get more in line with
how much each campus is going to cost
and we zero in on a campus by campus
budget we'll take that money basically
away from the master planning process um
so we don't overpromise when we complete
the master plan and the implementation
plan because we're starting these
cooling projects before that's
complete um this slide right here shows
a quick uh is a quick schedule that we
put together of the set to get us to
this first summer construction um you
can see um I I kind of spun it we've
done a little bit of work in the last
few weeks but I spun it off today's date
and you can see that we've probably got
about a month left of Assessments um
from that point on we'll go into the
design phase um and we'll work with our
design team on putting together those
design documents um and making sure that
they're complete and ready then in
February we would Target a DSA uh
submission um and we would uh expect
those DSA drawings to come back out in
May and then uh and then also this is a
really important one too we also would
need to order the equipment um in
February uh to make sure that the
equipment arrives on time uh and and
ready to be installed so that's a very
key date to hit is have drawings ready
in February so we can order equipment
and get submitted to deal
um then we would go into the bidding
phase where we would bid competitively
bid the project the construction portion
of the project and then we would hit the
uh the summer portion and do uh do the
work at the three campuses over the
summer uh June through uh August I
believe June 4th is is the last day of
school and I don't have a first day of
school yet I believe for uh 2025 but in
assuming it'll be somewhere in the first
couple weeks of August um we'll land
there for construction
and then document close out after that
which we'll be occupied we'll be ready
to use the units um but uh we'll just be
financially closing the project out and
getting all the turnover documents the
as builts the warranties the manuals and
all that in those last couple
months final slide is just talking a
little bit about what we're going to be
doing over the next um two months and
and the next steps that are involved
there in September we're uh like I said
we've got the thermometers that are
going to arrive uh next week the middle
part of next week um we're working with
Martin and his team to get those
installed across the district um and uh
get those installed uh in
September um we're also going to begin
the temporary measure installation uh
Ting where available window shades um
where tinting is not an
option um in October um we'll have the
determination of the phase one scope so
basically what that means it means that
we will have the uh the um uh the idea
on what campuses we want to work on and
where the and why um we'll also at that
point initiate a contract with our find
with our design team uh that we'll
select from uh the uh architectural pool
and then in November we'll move right
into the haac design uh for phase one
schools for the phase one schools um you
can see that schedule that it is uh
definitely it's tight but it's doable at
this time if we keep if we uh keep the
uh the ball bouncing and everybody
moving forward and uh and with this
process and this uh this schedule that
we're talking
about um with that said I I've done a
lot of talking here for uh 10 minutes or
so um I'm open to any questions or any
discussions that anybody uh would like
to have related to
this thanks Eric um anybody have
questions
comments go ahead he thanks so much for
uh showing up on zoom and and walking us
through this I really appreciate that
second slide in particular it's really
nice to be heard uh we were trying to be
heard really clearly this is an
important issue we want to prioritize
and it feels like that was uh that was
really received clearly um we said we
wanted to see timelines incredible
estimates and it feels like that was
substantively what the discussion was
here today so uh really really
appreciate that uh I'll be interested
when we can get some of those VMS data
pulls from seens about like just
prioritization stack rank for um the
next sort of level of detail peeling the
next layer of the onion in terms of like
what is the plan for uh what we're
addressing I love that we're digging
into heat rejection thanks I feel heard
on that also I'm glad we're looking at
different ways of just preventing the
heat energy from getting into the
classroom in the first uh Place uh
interesting to surface the uh question
around heat pumps um you know I think
the uh Point around
efficiency on electricity versus gas is
mostly in the heating direct Direction
versus the cooling Direction and heating
is not a large problem in Redwood City
so I think being really specific to the
deployment of these HVAC units here in
Redwood City the number of days per
school year that uh we are are currently
uh struggling in the classrooms because
they're too cold for Effective
instruction is not been a complaint I've
yet heard surfaced to the board it's
possible that in the middle of winter
we're having some issues but uh this
would be the first I would have heard of
them um so I don't think we have a
heating problem in the district I think
we have a cooling problem in in in the
district so I think that however we make
our decision on that should really be
focused around like what's long-term
going to be the least regrettable
decision and for its primary mode of
operation which is likely to be cooling
rather than heating are are we happy
with with how that Nets out and taking
into account some of the other plans
that we've talked about here in terms of
uh solar for instance for electricity
production and hopefully batteries as
well for for backup and Independence um
some of the smaller items here were a
little bit of a head scratcher for me
like in terms of carbon monoxide
detectors obviously that would be more
in terms of if we were installing gas
burners for you know gas powered hvacs
because electrically powered heat pumps
don't generate carbon monoxide um so
like that might actually in some sense
simplify some components of this
acknowledging that there's more
electrical load and uh more wiring that
needs to be done there um obviously any
of the roof work that might end up
needing to be done we'd want to
integrate with the solar plan uh would
be pretty silly of us to go and spend a
whole bunch of money to put up new roofs
and then whoopsie Poopsy uh oh yeah we
wanted to do solar and tear out the new
roof to go and put in solar and another
roof so we we'd probably want to
integrate those plants um great uh this
feels like we had some strong opinions
we offered them we were heard uh I feel
good about that I feel good about heat
pumps personally versus using gas
burners just given the focuses on the
cooling rather than Heating and thank
you so
much thank you
sir I just ask I just want to make a uh
just to clarify something uh Eric isn't
it uh carbon uh detectors are
requirement now of HVAC installs
regardless of
type so CO2 yeah CO2 are required
regardless of type Co are required for
gas
burn got it CO2 that's a good thing to
monitor for other reasons but okay
yeah thanks Eric uh for the presentation
um one thing I just wanted to check on
was I there were a lot of ideas that
were kicked around at the last board
meeting um and I see two temporary ones
that that came back here were there
other temporary ones that I'm I was
trying to Rack my brain and look through
like notes from the last time um I know
we talked about like things that were
too loud and we knew to just reject them
at that point but were there other ones
I thought there was
like white topping well there was like a
tempor I thought there was a temporary
agback one or something solar reflective
the solar reflective and then we were
also talking about those swamp coolers
okay and that was it okay yeah that I
just wanted to know if we like because
it sounds like the temporary mitigations
or shade um for now and then work on an
H project which it's
um I mean it sounds like a challenge to
be able to coordinate with the
facility's master plan while it's being
developed concurrently and uh so be
interested to see how that works because
I think that's really that is really
important it's similar to David's
comment about the solar plan um you know
we just want to make sure that we're not
doing silly redundant work um so I think
that you know it'll be be interesting to
see how that stuff uh comes around one
thing on process is like when when do we
say go like at what point do we say hey
we're committed on this is a project
that we want to do and go forward right
now we're still kind of an information
gathering stage so it's not like we've
sat there and set up a budget for the
bond but at what time would be would the
board be asked to say this is a project
we want to fund take it out of facility
Masters plan and let's go so um that's
going to be when we need to start
spending money which is going to be in
next month when we're going to bring
forward a contract for architectural
services to you and that'll be the first
major contract that we bring forward for
this uh project and that'll be when
we're going to commit a significant
amount of money hundreds of thousands of
dollars um to this effort and that would
be when we would ask you for the for the
go go go okay yeah because this this is
I mean it's not a small project uh you
know it's along the lines of each site I
think of what measure T would call like
the modernization ones right it's not a
rebuild size project those would be much
bigger but it was around around the size
of like what was a monitor budget about
does that sound right okay cool um yeah
I think that was that was about it um I
will I know we're not asked to decide
whether we want to do heat pumps or or
gas fired but heat pumps feel to me like
the right direction um the right message
to send to the community and everything
going forward so when we get to that
decision that's sort of how what I'm
going to be bringing as as my thoughts
towards
it thank
you uh this is Alisa thanks Eric I
appreciate the presentation and all the
thought that went into it in just the
last couple weeks so um really
appreciate that uh one question is could
we get those slides of course because
I'd like to dig into them a little bit
more and then could we put get them on
uh the public agenda so people can also
see them I know that they were you were
using every last minute and you know we
had agend eyes but we just didn't get
the slides ahead of time so that would
be helpful um I just want to reiter re
reiterate um on the heat pumps um I'm
mean I might have my mind changed as a
little more technical or cost
information comes in but I firmly
believe we ought to go electric heat
pumps unless there's a true reason not
to do it because I think we're all
trying to be mindful of climate action
do our part students are asking for this
families are asking this the community I
just feel like we have to do it um we
had talked about you know putting in
solar and batteries to offset the costs
so you know that's sort of a package I
guess we need to see but assuming that
we've got the solar hopefully that would
offset a lot of the extra heating costs
as you move from heating with gas to
electric I think right now the reason we
don't hear about heat um David I was
thinking is because we have heaters that
are working and my guess is they're
mostly natural gas I don't know and so
the cost would go off up unless we
offset that with our own solar so I
think that's just something we need to
think about and ideally we could get to
a cost neutral standpoint because we're
we're making enough of our electrical
energy and I will say that we have put
in heat pumps and overall they're more
energy efficient certainly than older
systems were so but I'm assuming Eric
you kind of accounted for that in your
uh
conversation um so that's just one
comment again you know I guess we have
to see it um one of the things I thought
might be useful is to Overlay the
timeline we saw tonight with the
timeline of the update of the facilities
master plan because I do think it's
going to be critical to identify by kind
of Mike and I think David you probably
mentioned this is you know where are
those bigger upgrades we're going to do
which of the buildings are we pulling
down so we don't waste any money by
putting anything in a building that
we're tearing down and um I realize
there's a little more time on that but
we should be able to go back I mean I
think there's a few we know are pretty
obvious they were they almost made the
list on the last Bond I would be
surprised if they didn't continue
forward those are some of those really
older classrooms that a few sites that
we talked about um so I think we need to
get it a little bit I guess you're going
to get a handle on that before you
choose your three sites that you're
moving forward with um and then the only
other thought I had was
um if there are some classrooms that are
really hot that we know are really old
that are going to come down in the next
Bond could we just put up Portables with
nice Heating and cool units sooner than
we might otherwise to accommodate that
as opposed to spending a lot of money on
temporary upgrades to accommodate that I
know that's a lot and it may be that it
just costs more to do that so we
wouldn't do that but it did get me
thinking the more we spend on temporary
upgrades there's less money for the
other so if there's a way to um do that
that might be worth thinking
about I I think that's a that's a very
good point um and that's one thing that
uh John John who's one of the Architects
that's helping us with this assessment
and I talked about it's going to be a
very tight tight rope to walk to make
sure that we waste don't waste any money
um in coordinating with the master plan
and that's something we're going to be
working on over the next month um but uh
that we did talk about that if we start
to see in the master plan that we need
temporary housing that that definitely
could be something that's looked at yeah
because that might be a way to
accommodate particularly some of those
really hot classrooms because even with
putting in the
extra solar blinds or whatever you call
them it still may not cool that enough
because you've got a lot of sun coming
in on those old cement uh walls and I
would imagine those were also coming
into the CL I mean it's partly the
windows but it's more than that so
anyway good well I'm glad the architect
is thinking about that um and I think
everything else I heard sounded good I I
will look at the slides a little bit
more to see if there was anything else
that I missed thank you thank you thank
you thank you and I think everything um
that I wanted to say has been said um my
biggest thing was obviously when doing
the um looking at the old buildings and
the conduits and you know doing that
assessment that you know again we're
sure that we're going to be doing the
work in the classrooms where they're not
going to be you know knocked down or
remodeled um and then when qka is done
with their assessment is this just for
the first
three
schools yeah this is uh this would just
be for we're focusing on the The Phase
One what we're calling phase one which
would be for that first summer those
first schools absolutely um once we kind
of get over that design hump uh it's
going to be a big push from now until
the first of the year to get as much of
this work done as possible so once we
get over that hump um I would say
probably in about February and March
we'll start looking ahead till the next
summer um already that soon um so um
really like like I said this this
initial one will be just looking at
those first that first summer and those
those first schools that we
selected just to add on to that so
they're going to do an assessment uh
across all School sites right now right
to determine which ones would be like
potential let's say five right and then
they'll take take a deeper look at those
five to determine you know one two or
three right we might be we might come
back to the board and say it's only
reasonable to get two School sites done
next summer based on the complexity or
other issues uh that we'd have to
mitigate in order to add hbac so that's
the work that we're doing right now to
bring that smaller list back to the
internal committee to be able to provide
you rationale and reasoning for why this
one two or three schools uh would be uh
the best choice to go forward taking
into account uh potential future uh
facility master plan initiatives that
would be at that site which you know if
we're going to tear down a building we
don't want to do that to the point that
that all of you have made tonight um and
so that might change some of the
priority too that well we'll do this one
and this one and the rest will come at a
later time because probably the biggest
thing and Eric's touched on it is we're
going to have a really short window in
the summer and and we have kind of a
short Runway to get to the summer right
so um as he mentioned we're going to
order the equipment as soon as we know
what specifications and what sites are
going to go uh to DSA that way that that
equipment is you know so to speak on
site when we have a contractor that will
come and do the work U and then as he
just mentioned when we get to that
February March time frame in there
there'll be another group of schools
that come forward for the summer of 26
so that work can be begin you know six
months earlier than we're doing right
now five to six months earlier so that
ideally we'd be bidding on those
projects you know in December and
January so we're at the front of the
construction teams and not trying to
find a construction team that can fit in
at the last minute right so uh that's
why this next summer might be a little
bit different than future Summers just
based on
target um thank you I think all of my
questions had been covered um I do want
to Circle back to what David mentioned
the solar reflective coding I there
happened to be an article in like
Business Journal or something that was
um published this week about school
districts trying to keep their um School
sites cooler and that seemed to be one
that um actually a lot of schools are F
focusing on and seemed like it can cut
temperatures down by 10 10 degrees or
more um which is pretty significant um
and and what sort of measures did you
hear about or
sorry to bring it down 10% what sort of
measures is it just 10 degrees oh 10
degrees 10 degrees yeah um I mean I can
I can send you a link to the article I
read that' be great thing to see the
article I was just CU what I'll send the
link after the meeting
um interestingly it actually comes in
lots of different colors because when
you said white my eyes go oh no like
that would that would make me crazy I'd
have to have sunglasses on everywhere I
go my eyes are too sensitive for that
um but yeah so I think that's worth
exploring um I don't know what like the
life of the coding would be of if maybe
it's not even worth the money if it's
going to with the heavy traffic that we
get on our school sitze maybe if it's
only going to last two years is it worth
it kind of thing um but it's worth
exploring especially for schools that
aren't going to be getting
um HVAC upgrade for a couple years so
and that's I mean I think that's great
it's like it's the size of intervention
that we need we don't live in a climate
that's is seeing 120 fahrenheit
temperatures or is or is going to right
in the in the reasonably near term so
like an extra 10 degrees is the entirely
the margin that we need to get from
uncomfortably hot having trouble
focusing to perfectly serviceable
classroom um otherwise so Eric this is
under a discussion item I don't know if
you needed any direction from us at this
point was there something you need no I
I we do not need any direction at this
point um we'll be moving forward with
the assessment like I said over the next
month and then the big the the hinge
point and and the direction we'll need
is next month when we bring that
architectual contract
back anything else all right thank you
very much for being with us Eric very
cool you did
there thank you all very much I
appreciate you and thanks again for
letting me attend by Zoom I appreciate
that sure
okay that brings us to 7.1 discussion on
budget renewal initiative okay perfect
so I want to give you yeah go
ahead I you get
on okay go on to the next SL going to
three so I know you've seen this in a
format that was given to you as a draft
and uh we took the input that we
received from board members and what I
want to do tonight is to not only
explain to you but to our public um the
manner in which we're going to proceed
proceed to definitely um give our
stakeholders our stakeholders being our
community being our staff uh and in some
case at the middle school our students
uh the opportunity to really weigh in on
the matter and how we're going to move
forward with the um plan of our
reduction for next year I heard loud and
clear about the transparency and how we
needed to do more of it and as we go
through the slides feel free to ask me
any questions so definitely I want to um
make sure that we are very transparent
to all stakeholders there is going to be
Community engagement and I we'll explain
that as we uh get into another slide um
I just learned today about an AI
participation that we may be doing with
this part of community engagement I'm
gonna see a demo on
Friday but but you know it's worth try
it gets more people involved and Ora
found that for us and uh Anna would like
to see it also when she has time because
it may even help with the LC
cap so we want to make sure as we're
doing this that we definitely give the
dat data that
parents staff need to have as to the
reasons why we're going in this
direction and um our wonderful CBO will
be giving the presentation on un audited
actuals at our next board meeting and
there you will see the amounts of
dollars that we will go forward with
with
reduction uh next
slide so the committee makeup and in
talking to the principles this week on
God my gosh it was Monday right I'm
talking to principles on Monday um
wanted them to know that on this Friday
there is going to be an application
going out to community members at each
of our schools our parents and Guardians
and asking them if they would like to be
on a larger committee for the budget
it's a budget committee where they're
going to learn about why reductions
they're going to learn um what we have
at each of our school sites what could
be a possibility of not having at our
school sites what could be possibilities
that school sites could pick up and so
the large committee will definitely hear
information on that uh our staff will
hear it too and then I would like to
have two trustees on that committee with
me it'll help me with planning it will
help me especially if we go down this
road with the AI to really um understand
that and TR really um put the
information that AI needs to move
forward with what I'm asking the
community and other stakeholders to
provide us with their information and
that will bring it back to you for
further discussion and also to help us
re make our help me make my
recommendations to you at a board
meeting so uh
go what next go to the communic
communication plan here we
go come on here we go so we're we're
really dedicated to having these
meetings and and has already put in
place on the website every time there is
a meeting what the agenda will be in
regard to the uh larger group meeting
but also what was um taken at those
meetings in turn for input from our
members in turn of next steps he will I
we will give updates and then we'll we
provide and this is where the is going
to come in um feedback forms so what you
do is you create and I just an and I
just saw a piece today in
which Santa Clara Unified School
District Gary Waddell's district and
those of you David probably does know G
Gary wadell was a member at the County
Office of AD he was the deputy
superintendent Gary wadell is using this
this platform it's called um thought
exchange and and the demo that I saw
today I have not seen an lcap or a
budget presentation but I'm hoping to
see that I think I can do it on Friday
at 10:30 but it
gets it has ourselves as a district put
in information that we would like to not
only share with our with our audience
our stakeholders but also receive
information back from them it leads them
through a process I want to utilize that
along with what the school sites are
going to be doing with their School site
councils pto's PT and their
elac what I've asked principles to do
and the dates are not up here yet um is
to give me dates I have their dates of
their site Council meetings for each
month but I think I'm going to need an
extra one and at that extra one they can
bring in School site Council ptas or PTO
and their elac for that meeting to look
at the information that has been
presented to the larger committee
bringing it down to the school sites and
then get you those dates so if you want
to partake in those meetings and have
we'll have a District representative
there with you I'm going to try and get
them so they're not all you know
everybody's doing them at the same date
same times and so forth because you know
how back to school nights are and open
houses and we can't do that so uh that's
that's plan that and moving forward you
see the next stes if you go to the next
slide
six for
the yeah for the committee meetings we
have our first one well let me back up
the first information night is actually
going to be next week on Monday for our
superintendent's advisory committee with
the superintendent's advisory committee
you know there is at least one or two
parents from each School site and we are
are are uh definitely have that and then
for our Latino population our Spanish
speaking population we will do that same
presentation the following week and I
have Cecilia that'll be with with us um
at those meetings they're held in the
morning they're held in the morning
because they're all done in Spanish and
that's the um opportune time that
parents requested as AOS for us doing a
Spanish meeting totally in Spanish at in
the evening for them it's hard for them
to attend with working second jobs and
then also others that are at home
preparing and so forth dinner and kids
homework and getting kids to bed and so
forth so I get it so we're doing that
but at that first meeting that we have
which Alisa and Cecilia are part of I'm
going to go through this explanation
with the superintendent's advisory
Council and then they will go back and
give that information at school site
Council meetings with their principles
so our first meeting is going to be on
October 10th from 6:00 to 8:00 pm and at
that meeting we are definitely going to
have our presentation from our CBO he's
definitely will be there and be giving
the overview of the budget and the
rationale for going in this direction
why is this happening then we will after
that meeting we will move forward and
from the minutes from that meeting
and we are going to do this we we're
doing it both in person and hybrid so um
we'll have a recording of the meeting if
people were not there to attend so they
can attend it but also Jorge is going to
be there and be able to write notes and
at the same time after we're done put
them up on that
one page that he has at this point in
time that has to deal with the budget
this overview that we're doing so that's
the October 6 meeting then there is um
another meeting the second meeting
of the Thursday October 24th where we're
going to review other budget facts and
at this meeting I really want to get
questions from that committee um and
their thinking and this is where I'm
hoping
that with this demo that I'm going to
see and depending on how much it costs
um determine if I start using the AI
right here also with this group I mean
it was kind of cool to see what it what
it came up with but I want to see what
Gary's doing in and and Santa Clair
unified because he's done all his budget
budget Reflections and budget reductions
and feedback utilizing it and he's also
done the l cap and that's what I think
Anna is really interested too and it's
getting what its intent is to get out to
all the stakeholders and then when you
present information and you want to get
data on the way on how people are
thinking it does those questions for you
and then it sends out some really nice
data sheets for you to look at and make
decisions so that will be on the second
meeting and then on our final meeting
which is on the 14th what we will do
is if we've used the AI portion that
committee is going to re going to review
the results and from those results AI if
we use this will give us recommendations
in how we should go and then we'll
discuss that and then we'll bring it
back to you now what I don't know about
this platform is how much we get to play
with it uh which would be very
interesting and um hopefully I will be
able to see the demonstration on Friday
at
10:30 but the dates that are not in here
and just to remind you are the dates the
schools are going to start working with
their site councils PT PTO and once I
have those dates I will put them on the
um not only on this sheet but also on
the uh website where you will have those
dates and I'll make sure again that
they're not the same days or the same
evenings and times because that's really
hard for any of us to be there but it
would be you know board members and then
um a district office person will be
there also whether it be Rick whether it
be Anna it be Wendy or myself and the
superintendent's newsletter because
people read that yeah it's in the super
it will be yeah definitely definitely um
sure just to clarify so the the School
site ones then we'd want to make sure
there was at least one board member and
one staff person at each of those okay
because we would be the on sort of
giving the information and taking any
feedback people have right Tak any
feedback and if this AI piece is
available at that time all depends
if I want to see the demonstration first
and I've I've sent Gary W Del an email
he says he loves it but I I go can I see
it I want to see what what he's done um
you may be also introduce we may be
introducing that too to get further
information not only from that site
Council but from the other community
members you know I'm going to see how
that works yeah so then when you have
those dates I guess you know just share
those with us and then we can figure out
who can go to which ones um yeah okay
there is there is uh as you can see on
on the slide eight it has the
communication plan there's a dedicated
section on ribit City the website so
it'll have the summaries of the meetings
it'll have updates that have taken place
at these meetings and then those
feedback forms again if I go with the
that platform with AI we're going to get
the feedback from that so I think this
is a plan that everybody can participate
in whether you participate in person
whether you want to do it virtually
whether you definitely I want to get as
much information from people who cannot
come to a meeting whether it be virtual
or whether it be in person and I the way
to get around that is to use that
platform um from what I understand and I
would like to you know like I say I want
to see it and if it's something that I
feel that it's going to benefit us not
only in these two arenas for Budget
review budget reflection questions not
only alcap but other items that we want
to get more input from our
stakeholders
questions just real fast can you just
scroll through the rest of the slides I
don't think we got to see the whole
slide deck there was a communication
plan and then there's is that the end bu
oh that was the end okay the end that's
the
end okay I'll start um so uh yeah I I I
this is this is a good amount of
Outreach I think that that's uh super
helpful um I think it's great to set up
a committee and like kind of pull those
people in but I'm really glad to hear
about the Outreach part too beyond
beyond just pulling people into the
committee um doing this superintendent
advisory committee I think is a good one
um getting to the school site councils I
think is is an important one too um I
didn't hear you mention but I think you
were going to cover deac and elac as
well so what we're going to do is we're
asking for and this is where Michelle
Ramone comes and plays a a heavy piece
for us because she has quite a bit of a
relationship with our Latino community
and being that it's all done in Spanish
and Cecilia attends meetings with myself
especially the superintendent's advisory
Council meetings in Spanish we are she's
doing a heavy push heavy push to get as
many people to that as possible the
piece that I really liked of the
um AI piece that we looked at today the
demo that we got it wasn't a specific as
I had hoped that's why I wanted to see
Santa Clara's because it tells you
exactly what they did and how they
utilized it is that I want the the idea
is that we get our Latino families to
come to the meetings why we're having
these meetings and then we train them
how to utilize the device and how to go
through the questions and the responses
that were that we would like to hear
from them so that's one way that we're
going to tackle that now we have um we
have to put those meetings into place
and I know depending on
um like the your cilia Works she has a
full-time job so she can but whatever
work schedules are available that she
can attend because she is the face of of
the board um because the board and this
is not that they don't all respect you
but I mean she speaks directly to them
in Spanish she has been she was an
immigrant that came to the United States
went through our school system so it's a
whole different ball game when we're
with them and I think I think they're
very open they're very open to just
telling her
everything which is great which is which
we need right what want yeah which is
what we want which is what we want so um
it'll probably be more than that one
meeting but um for those of us that are
you know Spanish speaking I think it
really helps that you know we don't do
any translations that we move forward
and that's what we do in these
meetings cool um and you know in terms
of the plan I like the objectives around
transparency community engagement and
then how it's going to be supported in
there um the clear timeline like the
meetings are already set up when they're
going to be when it's going to come to
the board uh and then the communication
deliverables I thought was really handy
it kind of sets everybody's expectation
um you know around what the website's
going to have what's going to be put on
the website um and having that put in
place so that we're not like two months
in with someone saying I thought this
was going to happen or it wasn't
delivered here like we kind of know how
it's going to happen what the vehicle is
up front that's that's really helpful to
have in place I think some of the
questions that we receive from the
community and also what the principles
were thinking um the individuals that
spoke to me goes isn't this really early
that you're doing this sure and I said
it really is early it's early and you
want us to yes it's real early if things
change then you know you we go back and
we we review and be great if they change
but if you know not the plan is already
here and to move forward and um one of
the things that we also had discussed is
that we're losing you know two of our
longtime members and we wanted them them
to part partake and not to have two new
members who are just coming on board to
start having to do that yeah and then
lastly Cecilia thank you so much for
being on the board I really appreciate
the um the representation that you
provide uh for us so I I I really
appreciate
it um and then just to let you guys know
that I already had Co that day I was not
feeling myself so which day was this the
day of the the interview I'm assuming
that's what you're talking about or just
in of the meetings that you go to that
Dr Baker was just talking okay I thought
you were referring to the email
thata had said when because I said
representation sorry I was thinking the
csba anyway yeah B never mind I was
thinking another thing but thank you
thank you guys I appreciate you
guys yeah so I I think it sounds like a
great plan I think you said but I just
want to confirm that in addition to
everything that you talked about and all
the different opportunities that people
will have to input there will be
information in the principal's
newsletters and the superintendent
newsletter okay and I really like the
idea of the in-person opportunities as
well as this um opportunity to provide
input through a survey because not
everybody can make a meeting so I think
that's great um I'm excited to see this
platform to see how it works it sounds
like it's like a super Google
spreadsheet you know that because you
could do a Google form where you gather
the data but then we're having to sort
of just read through it but it sounds
like it would help us emphasize it a
little bit and analyzes it yeah I think
that's fantastic so I look forward to
seeing that um and I'm also happy to
participate in uh the variety of the
forums and I also want to just say thank
you Cecilia I wish we had another
bilingual or two uh members on our board
because I know it's a lot that you get
asked to do but thank
you and obviously I do it because I I
love to do this um and I've said I'm
like it would be so great if this was my
full-time job because I would be like
everywhere but unfortunately I'm limited
so similar to the last presentation I
feel like we were Hur we had some strong
opinions about like it's really
important that we do this in a very open
transparent way and to plug in with the
community and gosh it sure looks like
that's what's happening here so that's
fantastic I'll join the rest and take my
hat off it's really good that we're able
to find flexible ways to connect with
the community on their own terms in
their own places on their own time to
make sure that everybody is a part of
this process something that uh I've
emphasized I want to make sure doesn't
get lost here is that not only working
with like school state councils but
explicitly reaching out to PTO for
school sites that do have PTO to
communicate with the Pres uh president
of the PTO co-presidents and like give
them the Baton like hey part of your job
is to make sure that everybody in the
school knows that this is going on right
here so uh just again to uh I I don't
think we can error on the side of either
being too early or uh yelling too much
about this uh this this coming so and
it's going to be like the seventh time
somebody hears it that it's going to
register oh whoa this is happening oh
okay right so we we we'll need to say it
seven times to the point where it feels
annoying that we're repeating ourselves
on it um so I think it's awesome that
we're we're learning that lesson there
and I'm also hearing like that we're um
starting to think about publishing
things in terms of topic Pages websites
that we keep updated that we can just
Point people to so that's been a you
know thing that I'm excited about you
know breast keeping the public up to
date on certain topics like this so
that's great awesome thank
you all right thank you for the
presentation I think um it really well
laid out so um I know you want two board
members is are you wanting that tonight
to be decided I was hoping it could be
decided tonight because this is a that's
Runway yeah um is there anybody who's
interested in being a part of
I would be but the dates are not great
for me that you chose so I could make
one out of three but
okay because it's really the three
committee meetings that it's the board
study session I do the board there there
is a board study session that will be on
here which
is I'll make myself available if there's
cake on November 14th I know it's your
birthday we will have approved cake
being
provided I mean I I wouldn't be able to
do it on the either the 24th or the 30th
I don't know yet that's that's kind of
like my only conflict so I can do the
24th I'm available for all of those
there you go but do you I I've got
Nutters travel between now and the end
of the year
so perfect Cecilia right great hey one
other thought just you I had a thought
as you were talking um because you
mentioned the PTA PTO so it got me
thinking uh you know in addition to sort
of budget cuts which we know we need to
do we ALS also ought to talk about
potential budget re Revenue sources so
one thought I had is we should make sure
we're engaging the Rood City Education
Foundation which I know their charge has
been more recently on three of our
school sites but historically they did
have a charge of the whole district and
helping to fund raise gaps that we had
that were really important for every kid
in the district so there may be an
opportunity to maybe work with them
maybe get other people interested in a
collective effort for the district not
just a classroom or a School site so
that got me thinking on RCF and then
also just uh PTA PTO I think as we talk
to them since they typically are the
fundraising arm of school sites um
hopefully we can ask them to think about
not just their own School sites but
again the district as a collective
because some of these are really
important positions we're talking about
like mental health and I mean
potentially we don't know exactly what
the list going to be but we know what
the extras were that we' paid for with
covid money and one of the big things
that everybody asked for was mental
health and counseling and that we have
been paying for with the pandemic money
um and uh and then I was thinking in the
survey could we have a place where
parents and community members and staff
could give us ideas for any grants or
foundations or connections they might
have with family foundations or wealthy
individuals as we know we've been very
fortunate to have a few wealthy
individuals in our community support our
schools um Dr Baker I know you you have
your sources but maybe there's some
other people that might come forward we
never know so if we could have a couple
of lines there to solicit ideas I think
that would be great and maybe AI can
generate some good ideas for us maybe
within those they can come up with some
places we could apply anyway thanks
perfect thank
you um we are on consent
calendar make a motion to
approve I'll second all those in favor I
thank you 9.1 adoption of resolution
number four approval of Ed code and
Title Five options for
DC thank you so for tonight these are
the standard code options but you see
something new on there which is uh
teachers on special assignment and
speech and language so under Title Five
we do have 30 days from the start of the
assignment and so we all we focus
primarily on classrooms then we shift
gears to out of classroom so that's why
the document reflects as such and then a
couple changes in elective classes that
happened last
minute any
questions we have a motion to approve
I'll move to
approve second all those in favor I I
thank
you 9.2 adoption of resolution number
five in favor of California prop
two everybody knows what prop two is
right yeah so uh the California school
boards Association is asking all the
school districts to approve a resolution
similar to this and we thought it would
be a good idea to bring it forward as
soon as possible and csba be collecting
all of them and then submitting them uh
to those at be and I think it'll just
help pass it and hopefully we'll get
some money out of it to help with our
bond and our facilities so I'll make a
motion to approve if there's no
questions or
concerns I'll second all those in favor
I thank
you uh 9.3 board bylaw 9223 second
reading and
approval so at the last board meeting
there was a discussion on this
particular board board bylaw and I was
asked to ensure we had some editing um
items so that was done that was easy and
then the second item I emailed the
response from our attorney
regarding uh
number see number 12 live on page two uh
in regards to supplemental bonds and
that was clarified under advisement of
the attorney was to remain as as it is
stated here um and actually doesn't
pertain to school boards in California
but it's best not to eliminate an item
within this board bylaw so I wanted to
just be clear on uh that direction that
was
advised any comments or questions I
appreciate the D indent and I appreciate
you running the Absurd framing to ground
even if I grit my teeth that we're going
to have to accept the Absurd framing so
thank you than you for uh for
entertaining the dialogue
on we have a motion to
approve so moved seconded those in favor
I thank you and 9.4 approval of response
to the 23 24 Grand joury report yeah
we're gonna get to that I'll go start
start and then I jump in good evening
again
everyone it's just like and
was
laugh it's
okay so tonight we're bringing forward
uh a response to the CTO uh the 2324 CTO
grand jury in June of uh this year uh
they issued report regarding internal
controls of County agencies including
school districts prior to the release of
the report the grand jury conducted an
investigation including a survey which
we did participate in an interview with
selected agencies and school districts
which we were not selected for an
interview uh also uh the findings and
recommendations are General and require
a response from the school district but
they're not targeted at Redwood City it
was the same findings and
recommendations for all noted entities
uh in the report uh the report uh listed
three findings and recommendations that
Redwood City is required to respond to
uh the letter in response to the report
was in included in the board packet I'm
not going to read that tonight uh we're
asking for approval to send the response
to the cemeter s
t so there were several districts that
were put into this situation and at the
last superintendent meeting we had the
attorneys there and everybody was just
livid with including the county um with
what we answered the survey properly and
honestly and then
you get back this later they want this
and the attorneys said we let us handle
the response and so this is a response
that said send this to the ATT to the
grand jury the grand jury in the past
has given us tasks to
do and we never find out why we had to
do them or there's a response back so um
the council Council was there several
Council me several attorneys were there
and said this is what we're asking this
is what we want you to respond with so
that's the letter that you have in your
pack well I I thought it was an
excellent response because I think what
uh the grand jury participants didn't
fully understand is school districts
have a lot of accountability and
Reporting already and a lot of internal
and external controls so it maybe that
some of the entities they reviewed
didn't have as much as school districts
but school districts and California as
we know are overly regulated overly you
know reported all over the place so yeah
I thought it was an excellent response I
was really pleased to see that we
basically said we'll continue to do what
we do you know and and we feel good
about that so anyway thank you and
actually on this note I don't know if
you noticed but um one of the B laws I
don't know if Gavin Newsome has signed
it yet but it did get approved by the
state legislature it was the one that
csba was pushing around um trying to
identify all the reports that school
districts have to provide to the state
of California and they're going the
state of California now has to report
back to us everything they're asking us
to do and what we're hoping that will
happen is they'll start to identify oh
my goodness this is what school
districts are having to do to say uh uh
legal so anyway I just thought that was
very much in line with our response here
so anyway thank
you yeah I agree with that comment I'm
sorry David okay I I agree with that
comment I also point out that I saw that
a couple other school districts and I'm
sure more are coming have already
approved a letter that's follows the
same format um at their board meetings
so um we're not we're not the only ones
that are are putting that in I think I
don't remember how many school districts
were part of the entities that were
listed but I imagine they're all going
to respond the same 12 out of the 23
awesome
thanks not including other County
entities just just the school district
28
toal that was going to be the thrust of
my question is like is the the form of
the letter seems like it it could have
been a response from several different
districts what's the degree to which
ours has overlap with the others and I'm
hearing this is substantial overlap with
how many yeah minus the name I couldn't
see anything different yeah yeah I think
because we all have the same
requirements to the state right so we
don't have any specific identif ified
internal control
deficiencies we have a number of
different processes that were acquired
by law to execute we're executing those
processes we're not aware of any
non-compliance with those
inter in internal controls processes we
have a third-party auditor who goes and
and audits our financials and audits our
internal processes and signs off on
sufficiency of those processes we have
the County Office of that we have the
Federal compliance monitoring that we
just completed right and and those
thirdparty reports of the sufficiency of
the internal controls are presented to
the board of directors it is something
that we approve it's on the public
record so I I'm I I think it's really
important that we take seriously are we
conducting ourselves properly are we
spending taxpayer money properly but I
am not seeing here A deficiency in in
terms of how we are conducting ourselves
and how reporting on that and so I I I
see no issue with uh with approving the
letter
so do we have a motion to
approve I'll move to
approve a second all those in favor I
thank
you that brings us to reports from board
members and
superintendent yeah anybody
want to
start I attended the citizens Bond
oversight committee meeting it was the
night after the board meeting um the
just a couple things that they covered
was the annual report for measure T and
measure s the two annual reports um that
was for fiscal year
2223 uh so back there um and they were
both approved unanimously I don't I
think they'll probably come to the board
at some point their letter but
yeah theur is finalizing and then
they'll be present to the board for
acceptance yeah and they also got the
measures progress presentation that we
had at the board meeting the night
before so that was shared with the
committee thank you Mike for being on
that committee I really we tag team off
well anyway to school night that night
thank you for for being a part of that
committee I really appreciate it and
Rick runs it and thank you Rick really
appreciate it um so let's see I was able
to briefly stop by
the I guess they're the back to school
nights yeah it was open houses Earth the
end back to school nights just at
Roosevelt and Roy cloud and it was just
fun to see all the teachers and the
parents and that sort of thing so um I
know there's more I think happening
tomorrow night I'll try to pop into a
couple then um there's so many at one
time you really can't get to to very
many um and then uh we did have a
Workforce housing meeting uh kind of
touching base uh very exciting I know we
uh had a submitt to the city last Friday
um so we're waiting to hear back but
we're moving along so at some point
we'll have to uh give an update to the
whole board but we did check in as the
committee I also had a a meeting with a
uh local developer who may be interested
in helping to fund a little bit of the
workforce housing as part of their
Community project so um that's a longer
term um thing because they're just early
in their process but uh it's good to
know that there's some developers that
are hearing about our project and
interested in Workforce housing so who
knows maybe we'll get a little money
there um and I just kind of saying this
publicly in case the word gets out we're
always open to talking to anybody about
helping to fund uh Workforce housing or
really anything in our school district
and then I did go to the Sano County
School boards Association board meeting
on Monday night and it was great to get
together with all the folks in the
county uh we did put together list of uh
calendar events for the year and we're
just finalizing everything so hopefully
that'll go out in the next week or two
so everybody can get it in their
calendar uh there's lots of great
meetings coming along there will be a
new board orientation on January 11th so
we need to let our new board members
know that that's a
Saturday um I will probably participate
in that um my last times got you a torch
so literally pass yeah and they'll have
a mentorship ship program and everything
like they have before because it's nice
if a Schoolboard member not in this
District can can be a pal with uh the
new Schoolboard members so hopefully
that'll be good and uh you know the Kint
Awards was talked about and I think
they're going to also try to do a few
networking opportunities so anyway as
soon as I get that I will let you
know much more abbreviated for me
apologies I was at the back to school
night at Orion for both of my kids um
that was that was neat to go and uh you
know learn about all the new things that
are happening in schools uh including I
don't know if there's Ayan specific but
a win blocks what I need so there's
three of those happening every week so
be interesting to see how that uh
impacts uh achievement at the school so
that should be uh interesting did feel
like a little bit of a missed
opportunity to re recruit volunteers to
have like a mobile fingerprinting band
there because like you know got some
substantial percentage of the parent
population that's funel in so I just
want to flag it that um whenever we're
uh basically asking substantially all
the parents to go and come to a site we
should be thinking about uh that as an
opportunity you know whether it's
graduations back to school night parent
teacher conferences um what can we do
with the fact that they're there can we
ask them to get on you know WhatsApp
channels or like get their phone numbers
to go and text them messages like can we
get their fingerprints and get them
signed up for volunteering like just
what's all the stuff we have on that
list in terms of uh things that we would
want to physically get in front of uh
parents for just that that might be an
opportunity I just have the workforce
housing
you so we will be doing a report on this
in the near future but we started our
education rounds and the education
rounds are um where uh Anna W Wendy
myself Katherine Rivera Michelle
Antonio Jude May and Petrina were all
same in in different groups and we start
out our day at uh Tuesday Wednesday and
Thursdays at a school site we're meeting
with the principal it's very scripted
it's very
um LED in a manner by in regard to
student achievement and what we're doing
for our kids at the school site it not
only talks we're not only addressing uh
tier one tier two and tier three but
really making sure that tier one is
being done and really making sure that
data is being looked at this year the
emphasis is definitely on tier one
instruction again and then on two and
then what we're really looking at is
that the teachers along with the
principles at grade levels are looking
at data now that data can be for course
cast data data can be I ready data it
can also be the data that is Roar that
is just did it just
finish they still finished Roar and and
this is to answer to get to your
question that I I didn't get into it's
it's not your fault it's my fault
because I was in meetings all day
um Roar is the test that we're giving
all K through second grade and that is
helping us to learn where they are in
reading it is right now they're piloting
it here in Redwood City this is the
Stanford group that's piloting it um and
they're hoping that it's going to be one
of the screeners that the that the that
the California school boards Association
is going to approve um they're using us
and Redwood Shores if I'm not mistaken
and I think there was one other school
district that quite a bit and so what
we're learning from that is where our
children are those children from K to
two where they are in reading and then
to determine
if what
other what other pieces do we need to
teach or is it at a point where we
should really start looking at
possibility of testing for dyslexia so
that's in place that's what we're doing
right now there are some students who
have been already um identified dyslexic
and and they are in that uh realm of
working with the special ed department
at this point in time so we're looking
at all that data and we're also making
sure that the principles are meeting in
grade level groups with their teachers
to look at the datas on a cyclical basis
so they can determine okay this is your
data these are the kids that need x what
are you going to do to get them there if
they don't get there then what are we
going to do and part of this is also
to make sure that the students have had
the opportunity of different
interventions be even before we even
start going down a special lout so we're
in classrooms um it can be an eye opener
for for some of us for some of us um
positive and challenges and we have room
to grow and we work very closely with
the principles when we come out of
observations to develop and talk about
next steps and you know it as as we
continue to tell everyone the pandemic
is behind us we need to move forward and
um there is support available and we see
things that maybe the principal may not
see we discuss it and then we turn
around and develop a plan for it so um
our days are spent for the first two to
three hours you know Tuesdays Wednesdays
and Thursdays at school sites and then
we come back and that's why sometimes I
did I saw your text but I go oh my God
it's so late I wasn't paying attention
to the text I was getting um during that
time but it's an eye opener and I'm glad
we're doing it I think it's really good
it gets us back into the classroom too
it gets us back into working with the
kids which that's what we got into the
business for but we're here but it's
great to learn to to find out and ask
these and ask kids questions and then we
walk out of the room okay this needs to
change no or it's great can can this
teacher share with this teacher you know
during their grade level look how
successful this is happening in this
classroom and so it's a move in the
right direction I think we're really
pleased about it it's it's um an extra
opportunity for us even though we know
when we come back we have all these
meetings that are lined up for other
items but it it's it's good to get out
at the school sites and see what is
happening and to start moving that
needle and I'm positive this is going to
have
some a trajectory in what we're doing
because as you we look at our cast
scores and we're having principles delve
into the data and okay there's this
group here that's almost at they're
almost at the Met they haven't gone to
the exceeded but they're at that met it
doesn't take much to to bump them up and
that's what you should be looking at and
at the same time when you're bumping
those kids that you're taking the others
with you so um it's it's kind of
exciting to put what training that we've
been trained in over the last couple
years and then what we have done with
the principles and other administrators
at the school site during the summer to
see this work starting to progress so it
it's worth it's worth the time I I
believe and don't you think
I I think that
and yeah it's great to be at the sites I
think it's although it's timec consuming
for us I think it's valuable for not
just the you know I tell a child I'm
like I'll be here next next week or
they'll ask today I got to asked are you
coming back tomorrow again so you know
they get used to to seeing this but I do
think it's great because it's good
conversations with the
administrators and um and and they're
seeing things and we're problem solving
together about issues so I think it's a
great because they see us as more as
we're there to help coach them and
support them and really move it forward
so it's been
great I just wanted to add so aside from
just the feel-good feelings of being out
there the conversations we've been
having with the administrators are very
strategic about the data and turning
that data into actionable steps within
their sysa alignment but also the real
transition of mindset and change for
join engagement and the student growth
grow that we're seeking so those
targeted
conversations um in in riding the ship a
little bit more than and than we have
certainly through the pandemic that was
uh such a a difficult Affair so really
getting back to that and the practices
and structures in place to make that
happen with common grade level planning
time and the use of it what's been
lovely is you know the additional prep
times that have been available to weave
in these moments within the school day
aside from the times that the principals
plann for the after school meetings that
are really deliberate and intentional so
sort of getting back to where we were
prior to the pandemic and we actually
see that happening you know there's a
saying that we have if you're going to
expect it inspect it and the principles
do that and so you know it's just
another layer of being a thought partner
to help in that endeavor so thank
you that's great thank you for doing
that um so that's brings us to 11 1 two
three are all adopted budget and elcap
for the three Charters I assume we want
to take those all together
um it's fine
okay I assume just questions right are
there questions or
comments I think it looked
like was the one that you had the most
questions about
I didn't really have questions on what
you I didn't have questions on what you
presented I do really appreciate you and
your staff who do the oversight of the
charters it's clearly a lot of work to
go through their lcaps and budgets and
make sure everything's aligned and I do
appreciate that you were able to call
out on one of them you know some
concerns that you had I think it was
partly in the way they reported but that
you did ask them to to uh fix those
things so thank you for doing that I
also just think it's telling that um a
couple of them are also seeing a lot of
declining enrollment similar to us and
so it does uh give me pause in terms of
uh you know the educational program and
the budgets and all of that um in terms
of what we're seeing but again they're
in compliance and I think they're doing
the work so um thank thank you for for
doing
that yeah I'll do to that thank you for
the work that you put in here
uh 12.1
correspondence
yes 131 possible other business
suggested items for future
agenda so the only other one at this
point in time would be um the study
session on October 30th which was
not
yeah that's on the you know where we are
with
budget talk about
budget you
could maybe
we um changes to the board meet calendar
this the addition of this
session all right brings us to the end
of the agenda 8:27 if we have a motion
to adjourn I move we
adjourn there a second I'll second all
those in favor by thank you right