{"date":"2024-11-06","type":"Board Meeting","videoId":"bH2yII-W07A","audioDuration":6152,"speakers":{"A":{"name":"Janet Lawson","role":"Board President"},"B":{"name":"Evelyn Sanchez","role":"Executive Assistant to Superintendent / Board Secretary"},"C":{"name":"Cecilia I. Márquez","role":"Trustee"},"D":{"name":"Rick Edson","role":"CBO (Chief Business Officer)"},"E":{"name":"Mike Wells","role":"Vice President / Clerk"},"F":{"name":"David Weekly","role":"Trustee"},"G":{"name":"Jennifer Gibb","role":"Program Manager, Van Pelt Construction Services"},"H":{"name":"Alisa MacAvoy","role":"Trustee"},"I":{"name":"John Baker","role":"Superintendent"},"J":{"name":"Will Robertson","role":"Bond Program Manager"}},"utterances":[{"start":7920,"end":13520,"speaker":"A","text":"Okay, it's seven o', clock, so we're gonna go ahead and get started. Can we have a roll call, please?"},{"start":16640,"end":17920,"speaker":"B","text":"Trustee Marcus."},{"start":18160,"end":18560,"speaker":"C","text":"Here."},{"start":18800,"end":19600,"speaker":"B","text":"Trustee Weekley."},{"start":19600,"end":20320,"speaker":"D","text":"All right. Here."},{"start":20320,"end":23440,"speaker":"B","text":"Trustee McAvoy. Vice President Wells."},{"start":23440,"end":24720,"speaker":"D","text":"Here. President Lawson."},{"start":25120,"end":25520,"speaker":"E","text":"Here."},{"start":26660,"end":55510,"speaker":"A","text":"Thank you. Welcome, everybody. We have just a small audience tonight, so I'm going to skip all my regular spiel and we can go right to changes to the agenda. We do like to move 7.2 from action into a discussion item. So we'll put it right after 6.1 other changes. Okay. Do we have a motion to approve the agenda?"},{"start":55510,"end":56590,"speaker":"F","text":"I'll move to approve"},{"start":58670,"end":60550,"speaker":"A","text":"second. All those in favor?"},{"start":60550,"end":61070,"speaker":"D","text":"Aye."},{"start":61150,"end":64710,"speaker":"A","text":"Thank you. We do not have any oral communication."},{"start":64710,"end":65150,"speaker":"D","text":"Correct."},{"start":65150,"end":76030,"speaker":"A","text":"Okay, so that brings us to 6.1. We'll go ahead and open the public hearing regarding the design build agreements for solar photovoltaic systems."},{"start":84040,"end":97960,"speaker":"D","text":"Good evening. This is the public hearing for the solar project that the district is anticipating completion in the next year and a half. We do have a presentation with the next agenda item, so if there's any public comment, we can take that now."},{"start":100120,"end":117370,"speaker":"A","text":"We do not receive any public comments for this. Okay, so we close the. We'll close the public hearing now. And we are going to. We're on 7.2, which is just a discussion on resolution number nine, approval of energy Services Agreement."},{"start":118090,"end":161590,"speaker":"D","text":"Thank you. Good evening. Again Tonight, we've asked 7.2 to be moved to discussion. We had an issue with posting the public agenda public hearing notice on the agenda. So we want to make sure that we do it correctly. But we want to take advantage of the team that's here to discuss the project, have the opportunity to ask any questions, and then we'll bring this back. After posting the public hearing notice again tonight, we'll bring it back on the 20th for any further discussion as well as approval. With that, I'm going to ask Jen Gibb from Van Pelt Construction Services. She will be presenting the item tonight for discussion."},{"start":167670,"end":325740,"speaker":"G","text":"Thank you so much. Board president, trustees, Dr. Baker, staff and community. I'm Jennifer Gibb. I am your program manager from Van Pelt. Happy to be here this evening to discuss an opportunity of the lighting project that we would like to bring forth at a future board meeting on the 20th for public hearing and potential action. Some of the items that we. I also have some of my staff here and are represented from Southland, so I'd like to bring them up as well. Nick Olsen is here as a program manager new to your team. He has many years of experience on the other side of the table being a district Owner representing the facility side and running multiple bond programs. So he's happy to be here tonight and is up and up to speed with our project. And then I have Desiree Haas with Southland Industries that is here to answer any questions regarding this project as well. So just some main talking points I want to make sure that you understood. As part of a 4217 opportunity under the energy code, we're utilizing energy savings. This project will bring forth 52% energy use reduction as well as $212,000 of annual operating savings. We're upgrading lighting better environments where they'll be dimmable, they'll be automatic on and off. So that's really great. It's one of your quick start projects along with your H Vac project that we'll be talking about a little bit later under measure S. It also helps us to stay in compliance AB2208 which is regarding LED retrofits and the opportunity that is no longer sold for the fluorescent lights, no longer sold in California. So being compliant with that, we're going to be able to utilize district wide lighting upgrades to be able to maximize our savings with bulk purchasing with that and also consistency with warranty and spaces of design throughout the entire district. So that's great. And I think that that's all that I have to over a high overview. But if you have any specific questions the team's here and we can answer those for you."},{"start":330620,"end":331500,"speaker":"B","text":"Any questions?"},{"start":333420,"end":367220,"speaker":"F","text":"I had a couple questions actually I had a meta question to step back for a second. This is kind of our first project that we're looking at expending from measure S and I was not here when measure T started. So I don't know how the board established the and the, you know, the district established the budgeting process. But I do know that towards the end of it it sort of had every program and every site had a, you know, a budget for the project contingency. There was a program contingency, you know, a board reserve. When in the. When does that get set up and how are you thinking about doing the budget tracking?"},{"start":368350,"end":430440,"speaker":"D","text":"It'll be very similar to what measure T was and that will all happen after. Excuse me. We have our implementation plan. They'll be derived from the facilities master plan. So we'll have real numbers in terms of estimated budget for all of those projects. The implementation plan will be created at that point and then budgets will be assigned on that. So much like we saw at the end of measure T when I joined the district as projects complete and they're under budget, that money comes back into the general pot. In the, you know, event that budgets go over, then money's moved into those projects to cover that. And there'll be a very similar tracking system that will be shared with the board routinely to show where costs are incurred based on existing projects that are happening as well as planned projects. And then we'll also use as an opportunity, you know, projects come in much higher than expected where we'll have to move budgets around from other anticipated projects at the start, just like we would in any program."},{"start":431240,"end":443680,"speaker":"F","text":"And for these Quick Start ones, I mean, these aren't insignificant spending. Right. So like, would we. Are we going to wait for the facilities master's plan to do the whole budget or I mean, how are the Quick Start ones going to be going to be tracked?"},{"start":443680,"end":470320,"speaker":"D","text":"So there's a budget that's associated with each of the H VAC sites that's being presented tonight. There's a budget associated with the lighting that will be brought back for consideration in a couple of weeks. So those will be the first two chunks of budget. And then as implementation is built out after those first two priorities, then you'll see individual budgets for those other projects that will be part of the bigger major program."},{"start":470400,"end":470840,"speaker":"H","text":"Okay."},{"start":470840,"end":477280,"speaker":"F","text":"So sort of we'll start following the, the pattern that we had again, I don't know, maybe you remember, from when it got started happening."},{"start":479390,"end":612010,"speaker":"I","text":"Yeah. So one thing I just want to say, at the end of the day, it's the board's decision in terms of what gets funded and the priorities and all of that with of course, input and recommendations from the superintendent and staff. So first of all, just that's that. So the board can decide, you know, whatever process that we want to go through, what we did before is exactly, you know, I don't. I was trying to remember if we had, we had a few, I think, Quick Start projects, but we also had, we had the facilities master plan already done. And so we kind of knew some of the priorities, but then we recognized, well, we couldn't do everything. So then we did go through a whole prioritization. And what we did, the first round is we tried to get those things that met certain things like safety. Anything that was safety, we did. So we did doors, we did fencing. You know, that was the time when we had had a number of school shootings and other. And not here, not here, not here, but in other, particularly in other states and places, strangers going on campus. So. So those kind of rose to the top. Similar to this year, I would say, is H. Vac. Like it was one of those things where we kept hearing from the community kind of leading up to it. So we did safety, anything that was a requirement. So another thing, like when I was reading this, you know, I had a few thoughts which I can give in a minute, but one of the things I saw, well, it is a legal requirement, so we're going to have to do it at some point. And so this is an opportunity. We're fortunate to actually have passed a bond so we have the money to do it. Otherwise other school districts are going to have to find it in general fund and probably do it over time or, you know, however. But we have the opportunity to kind of do it once. So one of the things that, you know, I don't know if we have any other Quick Start projects, but one thing the board could do in the interim before we kind of see the bigger lists and make priorities, is are there any sorts of other, you know, Quick Start projects or things that we've been hearing about from the community that seem to be, you know, kind of top of mind burning that feel like, okay, you don't really want to wait that. But I think, I think we're going to. Can you remind us the timeline on that in terms of prioritization and coming up with that? Is that in the next six months or, or is it longer a year?"},{"start":612010,"end":614010,"speaker":"D","text":"No, it'll be within the next six months."},{"start":614010,"end":627780,"speaker":"I","text":"Within the next six months. So we'll know that. So really it's probably approving, you know, the solar and this and then I don't know if we have other things, but I mean, the H. Sorry, the H Vac is what I meant."},{"start":627780,"end":650720,"speaker":"D","text":"One of the biggest things at this point. And if you recall, when we started with Measure T, we also did a lot of the infrastructure when it had to do with the wiring because we were updating our wiring for the Internet and so forth. So we did a lot of that first and then every. To give everyone something, we did a lunch shelter or we did those out side tables with the umbrellas."},{"start":650720,"end":692620,"speaker":"I","text":"Yeah. Because we had been hearing a lot about, you know, the need for additional shade and things like that. So things that kind of have bubbled up. The good news is we dealt with a lot of those things under Measure T. So we've heard of H Vac solar. This is kind of something we didn't necessarily hear about. But it works, right? Right. It works nicely with. We had talked about wanting to do more energy efficiency and then this is a requirement by the state. So we're Going to have to do it at some point. Right. So is there anything else? I guess that's the question or other kind of Quick Start things that we need to be thinking about before the next six months. Right. I don't know if that was your qu or was sort of more technical"},{"start":693100,"end":697740,"speaker":"F","text":"around like the actual mechanics of tracking the budget, but it's a very good point that you raised."},{"start":697740,"end":698060,"speaker":"I","text":"Right."},{"start":699100,"end":801970,"speaker":"D","text":"And I can touch on that a bit. I don't have a list of Quick Start projects tonight to share. Right. But I can say that through the facility master plan. And I anticipated a question will come up about this at some point, maybe with H vac, the work that UKA and VPCS is doing, along with Martin, myself with all the school sites. Right. We finished our initial first meetings with all the school sites. We have our second meetings starting to be scheduled right now. We have a couple on the books already. And we're seeing themes come from that. Right. That QKA and the team are compiling. And that'll be part of the discussion coming forward too. We're planning on coming back at the December meeting with a facilities master plan update with where we're at at that point, specifically with what we're hearing. Right. Which. And I can't think of a good one off top of my head, but there are common themes, right. Restrooms and meeting spaces and that type of thing. And not necessarily all Quick Start projects, but a common theme amongst many sites. Right. And so that will be coming back. And once we get through all these meeting, the team from QKA does their work of compiling all the data, if you will, all the input and looking at what can be done at some of these sites and what needs to be done from a code perspective or from a requirement perspective, along with just general site needs that make that site more efficient or more desirable for our learning environment. Some of those may come forward that we'll discuss at that meeting on the 9th to say, hey, here are, you know, Quick Start projects that affect, you know, 10 sites. Right. Maybe it doesn't affect our traditional middle schools right now, but maybe our elementary schools. And we can look at that as part of initial budgeting as well."},{"start":802770,"end":810050,"speaker":"A","text":"Right. I was just saying tk, I'm sure, is coming up. Yeah. Yeah."},{"start":810050,"end":811570,"speaker":"D","text":"So were you done or no?"},{"start":811810,"end":823880,"speaker":"F","text":"I mean, I only had one other question, but if you're on topic, you can by all means jump in if it's. If it's like related to the. The kind of projects, because my next one was going to be around like the vendors just talk through, like the vendor selection and."},{"start":823880,"end":825160,"speaker":"I","text":"Yeah, go ahead. And then I'll."},{"start":825160,"end":834840,"speaker":"F","text":"Okay. Yeah. So then I. Just curious, like, if you could just talk through the, the process of selecting the vendor. Like, how many proposals were in there? What were the criteria?"},{"start":834840,"end":835240,"speaker":"H","text":"The."},{"start":837160,"end":847070,"speaker":"F","text":"The resolution that we're not approving tonight that we'll do at the next one. Talked about like a couple of the factors, but then said additional factors. So I was just curious what, what went into the selection process?"},{"start":847950,"end":862030,"speaker":"G","text":"Correct. Southland Industries was our. They did all of our assessments for lighting throughout the district. So they are familiar with that. And there was an opportunity to utilize them and get pricing from them"},{"start":863790,"end":864190,"speaker":"C","text":"to,"},{"start":864190,"end":882150,"speaker":"G","text":"you know, they had familiarity. They reviewed all of our sites, did the assessment and we were able to. They were able to understand our district and we went with them as the one price that we're bringing to you tonight under 4217."},{"start":882470,"end":884790,"speaker":"F","text":"And are they ones that you worked with before?"},{"start":885750,"end":916210,"speaker":"G","text":"Correct. Our team has worked with them in other districts through competitive selection processes and through direct hire through 4217. They're a national company. They do this all over the nation, working specifically in California. Very reputable firm. And so we have had a very successful process in the review of our sites and assessment data and decided to continue forward if the board so chooses."},{"start":917170,"end":917650,"speaker":"D","text":"Okay."},{"start":917650,"end":957950,"speaker":"F","text":"Yeah, I mean, I don't have any. Unless you were going to add something. Okay, Yeah. I don't have any other questions. I will say that I think that, you know, you know, modernizing our facilities, you know, making them paying attention to climate resilience, making them more efficient, greening the facilities, I think is an important thing. To be using the measure S funds for this kind of fits right into that. I actually, all the projects tonight kind of. They're not all for measure S, but they all kind of fit into that. You know, that, that theme. So, you know, looking at the potential savings, it's not a cheap project to be able to do this upgrade, but it does sound like something that needs to be done. It does feel like a good direction to head in. So thanks for the information."},{"start":959870,"end":1015880,"speaker":"H","text":"Yeah, Solar feels like it's a little bit more of a slam dunk from just the economics. This one was like, it's going to pay for itself in like 100 years approximately. So it was a little bit less of a financial. Oh, my God, we gotta do it. So I had some questions that I had written in about just timing. Do we really need to do this whole thing right now? And it does seem like pretty quickly we're going to be in an era where we're not going to be able to replace the fluorescence when they go out. And so point wise having to do little bit by little bit by little bit would actually probably end up much more expensive was the. Was the argument. So I thought that was interesting. I, I'm not going to say fully understand why we don't bid this out more broadly. Even if this is a reputable vendor, it's someone we've worked with. You know that, that all sounds good but just yeah, it's a $17 million contract. So I'm just, I'm wondering like what"},{"start":1016520,"end":1017800,"speaker":"I","text":"have Rip speak to it."},{"start":1019400,"end":1052210,"speaker":"G","text":"One of the requests by was to be able to meet our January 2025 opportunity as well as do a quick start. So being able to get into our sites procuring does take some time. Taking that to Multiple vendors under 4217 we're able to contract with reputable vendors that do these types of projects and utilizing energy savings. So that was the recommendation that we were made to staff."},{"start":1052710,"end":1074710,"speaker":"H","text":"Is there just to help us out. Is there like a, like to like where I don't know the square footage for which lighting is being supplied. There's some dollar per square foot and we could look at similar contracts that had been done just to get a sense of is this a fair price? I'm not expert enough in school lighting systems to say to, to assess our properties and say yeah, $17 million is a good price for this."},{"start":1075110,"end":1091650,"speaker":"G","text":"Yeah, absolutely. Our team did look at the costs in regards to what the estimate that came in from south to other districts that we're working in and it is comparable and we're happy to bring that to staff that analysis and share it with the board."},{"start":1092130,"end":1103010,"speaker":"H","text":"I think that would help give comfort especially in an area where we don't have multiple vendors bidding that we want to make sure we're using taxpayer dollars in the most effective way possible. So just be good to have that comfort."},{"start":1103410,"end":1104130,"speaker":"G","text":"Absolutely."},{"start":1104130,"end":1104770,"speaker":"A","text":"Thank you."},{"start":1107810,"end":1109570,"speaker":"G","text":"Yeah. One more comment. Sorry."},{"start":1112220,"end":1197200,"speaker":"E","text":"Hello, board, superintendent, staff and community. My name is Des House, I'm with Southland. I just wanted to touch base on a couple of the questions that you had which are phenomenal. So you're doing your due diligence and I appreciate that. So every school is unique. Also when it comes to the wiring, the ballasts that are in when the retrofits happen, has it been, you know, piecemeal project complete, district wide retrofit so that all factors into some of the pricing, the savings that we are recommending and I know you said it, yes, it has a long term payback, but if you notice it's a 52% reduction in what you're currently, currently utilizing. So with the pricing increases coming from the utility, that reduction in utilization is going to influx with the dollar rates as they kind of progress over time because we all know that utilities like to increase their rates and get some money out of the deal. So that, that is one method that we like streamlining with the 4217 process because it does give us a quicker process to be able to get in procure. And then you'll have kind of one direct point of contact within our company that we can make sure that everything's done. We do it all in house. So it's all a turnkey method and that is just something that is works well with these Quick Start projects, especially with it being lighting and increasing safety with the accessibility and visibility of your sites."},{"start":1203910,"end":1265380,"speaker":"I","text":"So the one, one of the questions that I had was, or it was more of a comment I guess, but kind of a question we went back and forth in email is just to ensure that as we're staging these and moving forward that we try to anticipate the best we can which classrooms will be torn down so we don't retrofit them and then you know, like a following year or two we tear all those things down because that would be a waste. So anyway, hopefully the timing is such you're procuring things, you're doing additional analysis, kind of getting ready to stage the project. We should know that the board should have made that decision within the next six months it sounds like because that will be important because we, we won't be tearing, you know, we won't have enough money to tear down everything and build new. But we do know there's some really old classrooms that that would be the most efficient and effective way to do it. Right. So anyway, so yeah, yeah, if you could just speak to that and I know you guys are thinking about it, but I think that's important for us to all recognize."},{"start":1265700,"end":1345880,"speaker":"D","text":"So yeah, another great question on this process with this project or any of the projects that we're talking about right now because as you mentioned, we don't know what buildings may be replaced and as I explained in the email earlier today was this is merely the start of these projects. Right. This is the kickoff. There's still some additional design work to happen, there's still procurement to happen and we'll be able to adjust on the fly. So if, you know, let's say a totally random date but let's say by March, we know that we're tearing down a building at School X. I'm not going to name a school. I don't want to get false hope. But at School X, then we're going to adjust the plans for lighting. We're going to adjust the plans for solar, won't be an issue, but H Vac, we'll adjust that right where. Well, we were going to do this site, but now we're going to put temporary measures to mitigate heat rather than permanent ones in those classrooms that we know will be leaving. So, yeah, this just really gets everything moving. It doesn't say that as of tonight or next time when we approve this, that every classroom the next day is going to have new lighting fixtures and new lighting and we'll worry about future projects down the road. It'll all be taken into account with the work that VPCS is doing along with QKA in terms of the whole master planning process."},{"start":1348840,"end":1349440,"speaker":"A","text":"Yeah, sorry."},{"start":1349440,"end":1382170,"speaker":"E","text":"And in our additional audit of the site, we audited, or we audited the district this summer. We went through every single classroom. So we have kind of a package line by line. Every. I think there's about 14, a little less than 15,000 fixtures actually throughout the district. So we'll know if School X as being there, we can kind of carve it out and then modify it based on that. And that is another benefit of the 4217 method with you're not taking somebody else's plans and moving it forward to kind of go through that way. It's just we know what to do and we can kind of piece that out together."},{"start":1385770,"end":1448810,"speaker":"I","text":"So I was also just thinking a little bit because I had the same reaction, you know, I always do, like, well, what's the payback of that? I think this is just another one where the state of California is requiring school districts, businesses, everybody to be more mindful of climate change. And we've all got to do it. And they've got goals and the feds have, you know, everybody has goals. And so this is just a requirement. It's not necessarily a payback, but it's, you know, the right thing to do by the environment. And then the other thing I did want to mention is the 212,000 or whatever it was, and that could grow. I mean, it may change. If we add solar, then we may not actually, you know, that could change. But any of those savings will be general fund savings. Right. So again, that's the operational, that's for teachers, that's for programs. Which is really that money in some ways is much more valuable to us because operational has just been harder for us to get. So anyway, that, that also just, I think is a great thing because that's like two teacher salaries every year. Right. As an example. So anyway, yeah."},{"start":1450500,"end":1452340,"speaker":"A","text":"Anything else, Cecilia? Did you have anything."},{"start":1455620,"end":1462660,"speaker":"C","text":"I didn't have any questions because I actually spoke to Dr. Baker. But since we are on this topic"},{"start":1462660,"end":1474100,"speaker":"G","text":"and just for clarity, since, you know, we want to talk about transparency and when we talk about this government code 4217, I'm just wondering when we talk"},{"start":1474100,"end":1476820,"speaker":"C","text":"about the vendor selection is based on"},{"start":1476820,"end":1481210,"speaker":"B","text":"their qualification rather than the cost, is"},{"start":1481210,"end":1505300,"speaker":"C","text":"that because you figure the cost is going to be a lot greater than. I don't even know how to post my question. We're going to save money by utilizing this vendor, but had we gone to do the RFPs for other vendors, it would have taken longer."},{"start":1505460,"end":1507100,"speaker":"G","text":"But do we know if there's other"},{"start":1507100,"end":1514900,"speaker":"C","text":"vendors out there that would have been, let's say, less expensive and will still be saving? So I don't know if it makes sense."},{"start":1514900,"end":1574140,"speaker":"G","text":"Yes, that's a great question. I think one of the opportunities you have with Measure S and you utilize with Measure T as well is all the different delivery methods that are available to you. So you have your traditional low bid, which is design bid, build. That's where you just take the lowest price, right? You have lease, lease back, you have design build, you have 4,217 or mass purchasing opportunities. And those 4,217 or a mass purchasing agreement allow you to pick what you'd like and move forward with it. It's through that qualification process. The, the, they're the right person for you, your right vendor for you for this project specifically, or the right product for you and through, through utilizing all those. So yes, you could have gone either way. This is one of the opportunities that you have as a public agency to utilize through pro procurement. So the answer is yes, you absolutely can do those other ways. This was the opportunity brought for you"},{"start":1574140,"end":1645400,"speaker":"D","text":"tonight and I think to further expand on that, it wasn't just that a company was just picked randomly, right? It was a company picked one. They were brought in because of work that known work to some of us in District as well as to BPCs. VPCs also did the due diligence to make sure that, you know, they weren't charging us $30 for a light fixture when everyone else was charging us 10. Right. So they did comparative analysis against other projects that they're involved in or are Aware of as well. Right. To make sure that the pricing was very similar to those that may have been competitively bid or went through a 4217 process in another district. Right. So. And I had conversations with Eric seemingly months ago, Eric Van Pelt from Van Pelt Construction Services, who's presented a couple times here. And it was talking about the due diligence and where he was going to look for those other figures. And he was even looking at projects that weren't under the vps, vpcs umbrella. Right. To make sure that when we went through this process, the pricing was fair."},{"start":1646280,"end":1648440,"speaker":"G","text":"So some homework was done."},{"start":1648440,"end":1648840,"speaker":"D","text":"Yes."},{"start":1648840,"end":1649870,"speaker":"B","text":"Okay, thanks."},{"start":1651710,"end":1664990,"speaker":"A","text":"Can you remind me, I feel like in all of the budget discussions this fall, I've kind of lost track of the facilities master plan process. So you've met with all the school sites and you said you're going back to them. Do you want to. Can you just catch this up to."},{"start":1668750,"end":1896030,"speaker":"D","text":"Yeah. So through the facility master planning process, we. We scheduled site committee meetings. We've gone through the first round with all of our sites. Took us a little bit longer. We had some participation issues with some of the committees at some of the sites, so it took a little bit longer to get some of those scheduled, but we were successful going through all of those. Qka, which is sitting back here, has been crunching all the input, if you will. Right. And preparing. Maps of what the site could look like with needs that were identified through that process. Where we'll go back to the sites on their second meeting. Right. And talk to them about what they determine this also we talked about solar with the school sites through this and the potential placement of that which we'll get into in a next agenda item along with other needs. Right. We talked about needs and wants the school site. A lot of needs around TK came up that, you know, our schools shared or multi room offices. Right. So there could be small group meetings. That was a big one that came up. So QK is going and looking what can we do with the land that we have there, with the site that's there, taking into account current building conditions, you know, how old the buildings are, how new the buildings are, what we need to do to either modernize or upgrade the buildings that we have, or if it's going to be recommended through this process that, you know, building X gets eliminated and a new building gets put there because of age or condition. Right. Or just space. Right. We know we have several school sites that are very landlocked in terms of. There's not a lot of Space to build. Unless you take away playgrounds or fields or something like that. So, you know, they'll make recommendations that would be the best to put a two story building here or reconfiguration of something else. Right. In order to meet the needs of that school site. We've also had the opportunity to talk about the wants. Right. Well, we really want this. We don't necessarily need it. That'll come through with the facilities master planning process as well and will be talked about at the site level again in their second meeting. But that'll call all of that information along with the meetings that have happened with cns. Right. Or the kitchen facilities it's happened with. Even though Martin's in almost every meeting, we're having meetings with even M and O facilities about what they need not only just for their area, but throughout the district where our meeting with our technology department is scheduled for Friday. Right. Dr. Baker mentioned with Mazer T, the first thing was a lot of low voltage wiring and connectivity. Well, there's still some stuff that needs to be done to potentially make that even better now and clean up some of the work that was done with Measure T. And you know, now we're looking at a lot of input, I'll say a lot. It seemed seemingly from about half the sites about technology needs. Right. And how they've either evolved or changed at the school site. So we'll have to look at how we accommodate that. All that will be compiled and then brought back to the board for discussion. You know, in the, you know, like I mentioned, the next one that we're planning on coming back to is December. I think it's eight, no, eighth or ninth, whatever the date is. Eighth, to have a discussion again specifically about the facilities master plan and what's happening there. We've also met with the spec team looking at, you know, just educational specifications at school sites that'll be incorporated into the plan as well. And that all takes into account all the other input that we've heard through the process. Right. And that'll be presented."},{"start":1896110,"end":1896750,"speaker":"I","text":"Thank you."},{"start":1896990,"end":1906910,"speaker":"A","text":"In your initial meetings with the schools, did you bring them the like phase two that was done, I think 10 years ago, or did you. Are you starting from scratch there?"},{"start":1907150,"end":1937490,"speaker":"D","text":"Some of them have knowledge of that, but we really wanted to hear their input of where we're at now. Right. You know, what's changed? You know, how do you view the needs? Not ten years ago. Right. But how do you view the needs as of today? And so that was really what the discussion was about. And you Know, some of the discussions were very lively, a lot of participation. You know, oh, we need this and we need this, and, you know, we need shade over here and we need, you know, new rooms here. You know, all the elements. We need bathrooms."},{"start":1938050,"end":1938450,"speaker":"B","text":"Right."},{"start":1938450,"end":1972760,"speaker":"D","text":"For TK and K. So that was all taken into account, too. And then the work that Hector and the QKA team are doing, they're looking at the needs assessment from 2015, determining what was done, what was partially done, what wasn't touched during that time period, and seeing if that's still relevant for the facility plan going forward. And that information will also be incorporated in the second meeting when we're talking to them. You know, oh, you guys did not mention that you needed a hot air balloon station. Right. But in 2015, it was there."},{"start":1973560,"end":1973800,"speaker":"I","text":"Right."},{"start":1974040,"end":1977160,"speaker":"D","text":"There still could be a need for that. So we're going to carry that forward. Right."},{"start":1977160,"end":1977640,"speaker":"A","text":"Okay, good."},{"start":1977640,"end":1980120,"speaker":"I","text":"Because I know, I mean, example should make sure that."},{"start":1981240,"end":1991640,"speaker":"A","text":"Yeah, you know, 10 years ago, it's. Everything has changed. There's new staff, new principals, new teachers, new families. I think the priorities might be different too. So"},{"start":1994280,"end":1998600,"speaker":"I","text":"can you just mention, like, who, who's on these site committees? Like what, what types of people?"},{"start":2000140,"end":2001340,"speaker":"D","text":"The best people in the district,"},{"start":2003580,"end":2003820,"speaker":"I","text":"you"},{"start":2003820,"end":2122640,"speaker":"D","text":"know, and I mean that they, they, you know, for the most part, we've had, you know, between six and 12 members. The school principal is always there. Most of the time there's a teacher or two, maybe three, depending on the site. Classified staff have been at many of the meetings, one or two, three depending on. And then it ranges from one or two parents to five or six parents to seven or eight parents. And it's different at every site. The makeup, unfortunately for. Was it two site sector. It was hard, really hard to get a site committee. So we chose just to meet with the school principal initially. And they're going, they're working on bringing people back to the second meeting so they can hear what was derived from. From that. But generally, I would say we're on average eight or nine people in these meetings giving various input, giving various, you know, you know, their perception of needs versus wants and wants versus needs, and really advocating for their school sites, which was the intent of this. I told all the principals at the start of the meeting or before the meeting. This is your chance to say whatever you want, basically. Right. To tell us, you know, tell us your needs, but also tell us your wants what would make the school site better. And it wasn't a guarantee that any of it would happen. But if we don't know about it, it can't be incorporated into a plan that's going to exceed the amount of funding we have through measure S. Right. There'll be other funding opportunities that come in during the time period of this facilities master plan where some of those projects that won't be originally scheduled for implementation do become scheduled for implementation. You know, at the end of major T, there's a lot of those projects that came in. Oh, now we have money for this from the board reserve that you talked about, Mike saying, oh yeah, now we can go and spend this $300,000 here or we can put an outdoor learning environment here. The same type of thing will happen with this. So it was really important to get the perspectives of everything, not just TK bathrooms or TK classrooms."},{"start":2124960,"end":2137790,"speaker":"I","text":"And then I'm assuming in the timeline, whatever plan comes out of the different schools, I mean the whole school site will get a chance to reflect upon it. Right. Okay. We did that last time as well, and that was helpful. Okay."},{"start":2138830,"end":2144110,"speaker":"A","text":"No, it's okay. No, that's fine. I was just wondering, I was going to ask if there's anything else on the board."},{"start":2145710,"end":2156510,"speaker":"H","text":"Is there anything cool that we get out of this, like other than okay, the lights, they were fluorescent. Now they are led like, do we get lighting in more places? Do we get tunable lighting?"},{"start":2156510,"end":2159710,"speaker":"G","text":"Let me have DEZ talk about all the crystal dance we're getting."},{"start":2161110,"end":2339640,"speaker":"E","text":"There will be a disco ball that comes down. Whenever you guys approve something, it'll start going off. So something really awesome about it. If you look at your light switch here, you have these. We must conserve, don't waste. It'll be kind of like an out of sight, out of mind. With the occupancy sensors, you have dimmable lighting. It'll be uniform throughout the entire district. So your facilities will really just be a shining beacon in the community, so to speak. And you can program them the way that you want them done. On top of that, something that our company likes to personally do is give back. So we like to do a lot of energy conservation chats with community students, staff, teachers. We like to do what we call an energy savers program where we put together little teams and have a competition between the district on who can save the most energy. And then we, at the end, they get bragging rights and something fun from our company towards the end. So it's really about teaching kids about what's being done in their districts and adding that sense of ownership and accountability. They see changes, new desks, new paint, new carpet, solar paint, buildings, torn down buildings, put up all the time, but they never hear the why behind it. So what we like to do is give a little spiel on what energy actually is, how lighting is actually going to help. You made a phenomenal reference to that's two teacher salaries, right? So what I used to like to do is tell kids, you know, is there a class that one of your friends has at a different district that you don't actually have here? They're like, yeah, well, curriculum costs money. And when we save money through things like lighting or energy conservation, numbers, measures, all that goes back into the district. And so it gives them. Then they love to rat on on the other teachers. Well, Mr. Velasquez always leaves his door open with the H vac and it just becomes like a fun thing. So I think they're cool. Thing is, you are, you know, building your general fund by implementing measures that are mandated but also necessary and good for the environment. But you also are kind of building the ideas that you're standing behind on your district with your kids. And we stand fully behind that as a company. We love the next generation of leaders, the next generation of workers. So we even have done, especially in the high school ages, where we bring in tradesmen, foremen from the different unions to chat with the juniors and seniors about what a career in a union job looks like. And we can make a field trip up to one of our fabrication shops so that it could see, you know, pipe fitting, sheet metal, plumbing, all of that fun stuff. I'm an engineer by trade, so it's just fun to talk about the different opportunities that there actually are in energy. It's not just engineers. There's, you know, workers on the ground. There's auditors, there's proposal writers, all of that fun stuff. So that's just another added thing that Southland loves to do."},{"start":2339640,"end":2351040,"speaker":"H","text":"So that sounds really neat. I'm curious with the lights themselves, though, if it's going to be LED lighting, then in theory you could play with the colors, Right. You could tune them."},{"start":2351840,"end":2363710,"speaker":"E","text":"So the LED lighting that we put in isn't kind of like what you go by in Home Depot that has the remote control and you can kind of change it, but we can't make them dimmable within standards that are put throughout the state of California."},{"start":2363710,"end":2365230,"speaker":"H","text":"And in terms of the color temperature."},{"start":2365310,"end":2368110,"speaker":"E","text":"Yes, and the color temperature and all of that fun stuff."},{"start":2369630,"end":2377230,"speaker":"A","text":"I actually think the dimmable is really important, especially in the classroom, to create the environment that the teacher needs for the best learning environment for the students."},{"start":2377310,"end":2410690,"speaker":"E","text":"And it gives the opportunity, if there's some really awesome daylight in there that they can utilize that or they can put it up or down. It just really depends. So it gives a customizable experience. We. There's studies done by different entities throughout the the world really on school facilities and the impact that lighting actually has on retention from. And student achievement from. You know, they might have a visibility problem or whatever it may be. And when there's better lighting in the schools, it's actually noticed either more they. You can catch on to a problem"},{"start":2410690,"end":2414680,"speaker":"D","text":"a little bit more quickly at full brightness."},{"start":2414760,"end":2417480,"speaker":"H","text":"Will there be a difference in total illumination?"},{"start":2418440,"end":2451390,"speaker":"E","text":"It'll. It'll be to the standard of whatever fixture it is that that ends up being selected on. So it will. It will be better, it won't be worse. So there is older equipment with the T8s that have been put in throughout the district. The newer ones, you'll notice that it just looks. Looks brighter. The output or the reach of the lighting. So as you can kind of see in the wall behind you where there's kind of the shadowed areas that typically goes away with the brighter and the LED lumens."},{"start":2451790,"end":2457070,"speaker":"H","text":"Okay, but are there more lumens actually being emitted? You said it looks brighter, but is it brighter?"},{"start":2457550,"end":2466890,"speaker":"E","text":"Yes, with the new. With. Yes, with the newer. With the newer LED and the newer technology, you get more lumens with a different model that, that doesn't utilize as much energy."},{"start":2467530,"end":2474730,"speaker":"A","text":"Yeah. Thank you. This is discussion item. No action being taken to a brighter"},{"start":2474730,"end":2477770,"speaker":"H","text":"future for our district. Right there for that."},{"start":2480250,"end":2488570,"speaker":"A","text":"Okay, so that's moving to bond action. Item 7.1, Adoption of Resolution Number 8, Approval of the design build agreements."},{"start":2489770,"end":2493710,"speaker":"D","text":"And tonight we'd like to welcome Will Robertson to discuss 7.1 for us."},{"start":2496590,"end":2541430,"speaker":"J","text":"Dr. Baker, Board of trustees, staff, community. I know this is an exciting project for you guys. It's been on the measure T prioritized list for years and was actually the last project left on the measure T prioritized list. So we're excited that you guys are able to execute it now using the state funding reimbursements. First wanted to answer Trustee Wells questions. So first one, we are down to less than half a million dollars left in the board reserve. And so this project will be funded, supplemented with the state funding reimbursement to the Measure T program. So that's fund 35."},{"start":2541430,"end":2552750,"speaker":"F","text":"Just to clarify. Yeah. I had asked like, how is this getting funded when there's almost no money left in measure T. It's the Fund 35 and I couldn't remember. I think that's where the reimbursements went and will saying yeah, that's the state reimbursement."},{"start":2553150,"end":2641210,"speaker":"J","text":"And then your second question about the selection process. We also, we also utilized the 4217 energy code, released a competitive RFP, received seven proposals and selected on a best value basis using the criteria obviously the price, the dollar per kilowatt, then the K12 and DSA project experience was big and then the project schedule was also very important. Confidence in them meeting the PG and E NET Energy Metering 2.0 grandfathering deadline of April 2026. So we did initially engage with the lowest cost vendor later to uncover that they didn't have the DSA experience we were looking for. They were utilizing one of their subs for their DSA experience requirement. So we went with the NEXMOS qualified proposal Holt Renewables who had significant DSA experience and great confidence in meeting the NEM2 deadline. It's also a really exciting project because it will be offsetting $21 million to the general fund over the 25 year life of the project. So life of the solar system. Any other questions?"},{"start":2644330,"end":2703760,"speaker":"H","text":"I mean I had pinged in quite a few questions to Rick that he dutifully answered. I think my communications with Rick should be published on the website just because Rick does such a great job answering them in tremendous detail. But just in case others in the public were interested. Folks know that that I'm really passionate about battery storage and that that's not something that's being done as part of this overall proposal. But there was apparently some calculations that were done that showed that it was not going to be as ROI positive as I had hoped. I'm still awaiting seeing some of those calculations, but we should ideally build this in a way that anticipates the possibility of battery coming in. So we're oh what a surprise. We need to install batteries. And just so people are aware, solar without battery means that if grid power is lost, the school sites will lose power even though solar is being provided because of anti islanding."},{"start":2703760,"end":2712880,"speaker":"J","text":"That's correct, Yes, I believe so. I don't want to speak inaccurately. I'm not sure if there's some kind of controller that would allow that, but that does sound accurate."},{"start":2712960,"end":2735920,"speaker":"H","text":"Yeah. So we would need batteries in order to have the school site continue to operate in the face of a grid outage. And that is something that I continue to be interested in. That's not big getting encompassed here. So I had originally thought before I had gone and looked at the site plans that we'd be putting a bunch of These things on roofs. And now I see I, I sit corrected that these are going to be more shade structures and the like."},{"start":2736640,"end":2737440,"speaker":"D","text":"When we're."},{"start":2737520,"end":2750910,"speaker":"H","text":"When reviewing the site plans, I noticed at MIT the modules seem to be in a baseball field. And I would just worry that, like, baseballs are going to go and hit some of those. That's our biggest installation at 408 kilowatts. Right."},{"start":2753700,"end":2826230,"speaker":"J","text":"I, again, I don't want to speak inaccurately. I think McKinley Northstar combo with theot yard canopy structure over the EV buses, I think that's the biggest single site contract we. So when we submitted the PG interconnection applications to ensure that you guys were grandfathered in a few years ago, those Internet interconnection applications come along with certain, you know, low and high kilowatt production that you have to meet. Yeah. So we have to meet that production. And we were really struggling at MIT North Star to fit them. They didn't want to lose any of their basketball courts. So we were able to squeeze one big canopy in kind of between the basketball courts and the admin. We utilized the MOT yard, a big one over the EV buses and then are trying to squeeze one into the field so as not to. Not to kind of, you know, impact the baseball play. And I understand Martin's coordinated with the, you know, with the city and parks team, let them know and, you know, tried to get their buy in on that as well."},{"start":2826230,"end":2836000,"speaker":"H","text":"So my concern is mechanical in nature. Right. You've got these shatterable glass panels and you've got baseballs getting hit actually on them."},{"start":2836320,"end":2860070,"speaker":"J","text":"Those panels, the panels now are actually really strong. They actually have video displays of trucks, you know, driving over them and flexing. So there is a possibility that, you know, a baseball could hit it perfectly and crack a single panel. But they actually have demos that show, you know, baseballs and other things hitting them, not creating damage."},{"start":2860070,"end":2860390,"speaker":"I","text":"Yeah."},{"start":2860390,"end":2875550,"speaker":"H","text":"All right. I just want to make sure that when we build out and put a bunch of solar panels in a baseball field, that we don't find ourselves surprised that baseballs are hitting the solar panel and like having to regularly replace them, because that would. That would feel a little embarrassing."},{"start":2875629,"end":2876270,"speaker":"J","text":"Understood."},{"start":2876270,"end":2876750,"speaker":"H","text":"Yeah."},{"start":2877070,"end":2923990,"speaker":"D","text":"I'd like to add to this. Yeah, yeah. So here you loud and clear. Right. And so we've had several discussions and I just pulled up from the kids, and this is one of the ones where we've made many modifications to this site and we've even talked about moving the panel that you're referring to on the other side of the field. Right. Or putting it in another shade structure. Yeah. So once again, as I was explaining with the. The lighting, this is the start of the project, and we'll still be working with our contractors on final placement. You know, we got a lot of feedback. I think the first map for McKinley, the panels that are closest to the building were actually out over the basketball courts. And we moved those back closer to the building to create shade."},{"start":2924390,"end":2924870,"speaker":"H","text":"Yeah,"},{"start":2927110,"end":2968080,"speaker":"D","text":"for sure, for sure. And then we also talked about looking at the tree line, opposite side of where it is now, creating another potential lunch area, shade structure, sitting area. So some of these may not be the final, final, but we are taking into account that I can share. I'm not going to pull it up, but I believe it was Henry Ford where we had panels going right through the foul line on the baseball field. And we actually determined to move those panels back and create shade on the edge of the blacktop, not to interfere with the baseball field. So that is taken into account. And once the projects are finalized, the final maps will be shared as well. Yeah."},{"start":2968400,"end":3004550,"speaker":"H","text":"So I love that we're charging forward with this. We also have heard loud and clear from the community to get H Vac installed. And I'm wondering the degree to which we have to anticipate a parallel effort, that this work might be happening at the same time as our H Vac installation work and like, how that's going to get coordinated. Because I've heard a lot of enthusiasm for solar. I've heard a lot of enthusiasm for air conditioning. Both involve doing a lot of funky things with the electrical system at each of these sites. So just what's our plan for coordinating the work between those two projects?"},{"start":3005990,"end":3051480,"speaker":"J","text":"So we are not good managing the H Vac installation, but we are going to coordinate it. So, I mean, there's going to be two. Two completely separate systems. But it's going to be great that you guys are installing solar at the same time as the electric H Vac. Electric H Vac is going to increase your electrical usage. Yeah, these will help offset it. And we are absolutely trying to maximize the solar production to help offset H Vac as the H Vac increased electrical load as much as possible. The LED project that they just mentioned is also going to help, you know, take the energy usage in the opposite direction. So try to drive up production, do as many energy efficiency measures to take you in the opposite direction to get you guys as close to, you know, a zero net energy as possible."},{"start":3051640,"end":3054680,"speaker":"H","text":"Fantastic. It's mainly just like wanting to avoid rework."},{"start":3055160,"end":3055720,"speaker":"J","text":"Absolutely."},{"start":3055720,"end":3071610,"speaker":"H","text":"Right. And Stepping on each other's toes. So like we're going to need to keep that tightly coordinated. I, I added up the kilowatt of production at each of the sites and I don't know if my math is correct here, but it's about 1832 kilowatts altogether across those sites."},{"start":3073520,"end":3074880,"speaker":"J","text":"I don't have that metric on me."},{"start":3074880,"end":3083120,"speaker":"H","text":"Okay. Yeah. And the total install cost was a 14.692 million towards the dollar per kilowatt."},{"start":3083920,"end":3084360,"speaker":"G","text":"Yeah."},{"start":3084360,"end":3086480,"speaker":"H","text":"You anticipated just a little higher."},{"start":3087760,"end":3088400,"speaker":"J","text":"Five dollars?"},{"start":3088400,"end":3088680,"speaker":"E","text":"Yeah."},{"start":3088680,"end":3095120,"speaker":"H","text":"Five dollars. Okay. It was eight dollars and two cents per per watt installed."},{"start":3095200,"end":3095760,"speaker":"D","text":"Okay."},{"start":3096000,"end":3102180,"speaker":"J","text":"Yeah. I believe Holt Renewables was like, like just under $6 with all, all inclusive."},{"start":3102180,"end":3102500,"speaker":"D","text":"So."},{"start":3103060,"end":3126460,"speaker":"H","text":"Okay, got it. So I'm just, I'm just trying to again use a yardstick of like, how does this measure up against other large scale solar installs? My read of the literature was like in California they expect like about 2 to 3 bucks installed per watt. So this is just a little bit on the, the high end for that if it does end up being six. Because like I screwed up my math. I missed some sites. That feels a lot closer to there."},{"start":3126460,"end":3133170,"speaker":"J","text":"There might, I think we, there are other things that we're were taken into account as part of the project, like the EV chargers, you know, everything else."},{"start":3133490,"end":3133890,"speaker":"D","text":"So"},{"start":3135810,"end":3186450,"speaker":"J","text":"yeah, I mean we're happy to share that, but we also, you know, got seven competitive proposals and the next lowest, the vendor that I mentioned, we engaged with and you know, learned they didn't have any DSA experience. The actual design build contract, prime contractor that was trying to win the bid. They were trying to break into the K12 market and we didn't want to be a test project for them, but they were just under at like, you know, five, like around five and a half. Five and a half dollars if I remember correctly. And then Holt was just, you know, barely above them in terms of dollar per kilowatt, but had a much stronger DSA experience. DSA and K12, you know, project experience backlog. And then they were much more confident in meeting the Nem2 Nem2 deadline."},{"start":3186450,"end":3188930,"speaker":"H","text":"So that's the absolute most important thing."},{"start":3189010,"end":3200130,"speaker":"I","text":"Was your research with school districts or just with any business generically? Yeah, so that's what we have to be careful about because the DSA and all other requirements that school districts have just add to the project."},{"start":3200210,"end":3201570,"speaker":"J","text":"So it'd be one wage."},{"start":3202850,"end":3211880,"speaker":"I","text":"And I remember like I was shocked. Project after project and then I'd have to be reminded, well, you know, it's all the DSA approvals and so anyway, just. Just get used to it."},{"start":3212120,"end":3215160,"speaker":"J","text":"That's like the question on taxpayering me is."},{"start":3215480,"end":3222440,"speaker":"I","text":"Right, right. Well, you know, it's one of those things where. Yeah. I mean it is what it is, but there's safety reasons around it."},{"start":3222760,"end":3235320,"speaker":"J","text":"It's like the conversation about a lunch shelter. You could buy a lunch shelter for 8, $10,000 and install it at a house to get one through DSA and you know, get one installed at a school district. 100, 150,000."},{"start":3236670,"end":3236910,"speaker":"C","text":"Yeah."},{"start":3236910,"end":3237230,"speaker":"I","text":"What about."},{"start":3237230,"end":3238750,"speaker":"A","text":"That's the same as the backpack."},{"start":3239470,"end":3240190,"speaker":"J","text":"Oh yeah."},{"start":3240750,"end":3241470,"speaker":"D","text":"Remember that?"},{"start":3243230,"end":3250070,"speaker":"I","text":"And, and, and I will say one of the things I've done with csba, I mean CSBA has tried to advocate around all of this stuff, but."},{"start":3250070,"end":3250430,"speaker":"E","text":"Yeah."},{"start":3250430,"end":3259830,"speaker":"I","text":"You know, and some of it really is safety and there's good reasons for it, but it does seem like some of it has gone sort of beyond. So anyway, that's an opportunity for advocacy, Dave."},{"start":3259830,"end":3281940,"speaker":"H","text":"Yeah, we need to definitely some advocacy at the state level. There's. There. Some of the sites have a lot more panels than others. Right. So the MIT Northstar site's got 408 kilowatts. The 3150 Grangers got 62. Did the scale out in terms of panel size at that site match the amount of electricity we're consuming at these sites?"},{"start":3282340,"end":3283060,"speaker":"J","text":"That is correct."},{"start":3283060,"end":3283300,"speaker":"D","text":"Yeah."},{"start":3283300,"end":3286820,"speaker":"J","text":"We were going for as close to a full offset at each site as possible."},{"start":3287460,"end":3289440,"speaker":"H","text":"Beautiful. Those are the words I was looking for. Thank you."},{"start":3289590,"end":3289710,"speaker":"E","text":"It."},{"start":3289710,"end":3290310,"speaker":"H","text":"There you go."},{"start":3291830,"end":3292710,"speaker":"A","text":"Anybody else?"},{"start":3295430,"end":3309670,"speaker":"F","text":"Actually, I did actually, I will say that because time is so critical for this one to be able to keep that grandfathering. It was good to see that that baked right into the contract with. There's not a penalty. I know that from looking at it. Some damages, right."},{"start":3309670,"end":3309910,"speaker":"D","text":"Yeah."},{"start":3309910,"end":3310550,"speaker":"J","text":"There is a penalty."},{"start":3310550,"end":3314550,"speaker":"F","text":"Liquidated damage contract said is not a penalty. But. But it is."},{"start":3314550,"end":3314790,"speaker":"H","text":"Yeah."},{"start":3314790,"end":3315430,"speaker":"J","text":"I understand where."},{"start":3316490,"end":3316810,"speaker":"H","text":"Yeah."},{"start":3316810,"end":3317210,"speaker":"D","text":"They."},{"start":3317610,"end":3323130,"speaker":"J","text":"Yeah. If they do not meet the NEM2 deadline there. Yeah. There is a cost incurred to the contract."},{"start":3323130,"end":3323850,"speaker":"I","text":"Yeah, yeah, yeah."},{"start":3323850,"end":3324290,"speaker":"J","text":"So that."},{"start":3324290,"end":3325090,"speaker":"F","text":"That was good to see."},{"start":3325090,"end":3325450,"speaker":"J","text":"Yeah."},{"start":3325450,"end":3327450,"speaker":"F","text":"I mean that's enough fire under their butts."},{"start":3328570,"end":3344390,"speaker":"J","text":"It's already happened. I mean that, that's why we're going with this vendor was because of their firm confidence in being able to meet the schedule. We've been jumping through hoops to provide them with anything and everything that we can in advance so that they can, you know, have everything teed up and start their due diligence."},{"start":3344390,"end":3344670,"speaker":"G","text":"Yeah."},{"start":3344670,"end":3360070,"speaker":"F","text":"And this would have probably been one of the quick start projects or, you know, something that we would want to do now with the rest of the measure T money and the state funding that came back anyway. But the. That expiration, that opportunity for even additional savings really does make it even more obvious that this is a good choice to do."},{"start":3360070,"end":3360350,"speaker":"D","text":"Now."},{"start":3360590,"end":3396730,"speaker":"I","text":"Can I just say that I was talking to somebody yesterday and, you know, there's a lot of school districts that do not have what we have. And so thank goodness for you, Will, and the team, the bond team, you know, in our school district and then having measure S like we Measure T we got in the pipeline because there's a lot of school district. And actually that's one of the things that I think the state legislature passed something, but then Gavin Newsom vetoed it. So it'll be coming back. But there's a lot of school districts who want what we're getting, and they're not going to get it, so at least not now. So anyway, I just want to say thank you and that was good foresight from the bond team and from our school district."},{"start":3397250,"end":3429030,"speaker":"J","text":"Yeah, I mean, we engaged early on. So we. We submitted to, you know, CDE and OPSC to keep all modernization and new construction projects eligible for state funding early on. Right. When we got DSA approval, got got the projects into the, you know, the hopper and sure enough, you know, years later, the money is actually available even before the, you know, prop to $10 billion bond passed and has been flowing back into Fund 35. So very excited for you guys."},{"start":3429590,"end":3429990,"speaker":"E","text":"Thanks."},{"start":3429990,"end":3432870,"speaker":"A","text":"Will. Do we have a motion to approve?"},{"start":3433590,"end":3435830,"speaker":"I","text":"May I make a motion to approve this?"},{"start":3435910,"end":3438550,"speaker":"H","text":"I'd like to second our sunny days ahead."},{"start":3439269,"end":3440230,"speaker":"A","text":"All those in favor?"},{"start":3441510,"end":3442350,"speaker":"J","text":"Thank you, guys."},{"start":3442350,"end":3443310,"speaker":"I","text":"All right, good job."},{"start":3443310,"end":3443670,"speaker":"G","text":"Thanks."},{"start":3443670,"end":3444550,"speaker":"I","text":"Nice to see you, Will."},{"start":3446550,"end":3450740,"speaker":"A","text":"That brings us to 7.3 approval of contracts with QKA Architects. Thanks."},{"start":3452820,"end":3474740,"speaker":"D","text":"Tonight, Jen Gibbe again from BPCS will be leading the discussion to approve the contracts with QKA Architects for the design of H Vac upgrades to start immediately on the design for four school sites for construction in the summer of 2025."},{"start":3477550,"end":3478030,"speaker":"I","text":"I'm back."},{"start":3478270,"end":3597290,"speaker":"G","text":"Thank you so much. Thank you so much for having me. Tonight we'd like to bring forth a contract for QKA to start the design services for the four schools that we have here. Our project, total project budget that we're estimating for the construction and the design with contingencies is around 25 million. The contract tonight for QKA is 10% of the construction costs for each of those. So each site is around the 400,000 and we have one that's around 500,000 because there's a little bit More work that will need to be done and it's accounted for in the design for the structural and seismic safety of those units. We would like to start our schedule immediately on the design. That's why it's quick start project that we could get these projects up and going this summer completed in summer of 2025. As part of the procurement process for this project, we will be coming back if the board so chooses to approve this project tonight and we'll be coming back in the future with the owner furnished contractor installed opportunity to purchase our H Vac units. So and we'd like the district to purchase those directly so that we can get those coming and be procured ready to go this summer. It allows us to do that with doing owner furnished contractor installed and then we'll continue with our temporary measures which are the blinds, window tenting and then the mobile AC units, bringing those forth as opportunities for you to approve as we move forward on mitigating district wide reduction in temperatures in our classroom. So with that I also have QK here if we have any questions you"},{"start":3598010,"end":3604010,"speaker":"A","text":"you have for the community. Can you explain how these four schools were chosen?"},{"start":3605050,"end":3618760,"speaker":"G","text":"Absolutely. These four actor. Do you want to come up as part of our analysis? I'm going to hand it over to Ector and with QK to talk about a little bit of the assessment that's worked on already. Thank you."},{"start":3618920,"end":3619720,"speaker":"D","text":"Thanks Jen."},{"start":3620360,"end":3623680,"speaker":"F","text":"Great question. So essentially what we did is we"},{"start":3623680,"end":3625880,"speaker":"D","text":"surveyed all the sites throughout your district"},{"start":3626120,"end":3633799,"speaker":"F","text":"and through a process of accumulating information and documenting became obvious that certain sites"},{"start":3633880,"end":3640360,"speaker":"J","text":"needed less electrical and structural and other infrastructure upgrades to allow the H Vac to happen."},{"start":3640760,"end":3655940,"speaker":"F","text":"So knowing that these projects, we wanted to have a quick start timeline and allow them provide the facility of actually having them happen quick. That was the standard that we used. So these four sites came to the top."},{"start":3659460,"end":3667700,"speaker":"A","text":"And is there an additional impact on the grid of the neighboring like homes and stuff when we upgrade these."},{"start":3668420,"end":3669140,"speaker":"H","text":"Great question."},{"start":3669540,"end":3684080,"speaker":"F","text":"So luckily the impact to the electroelectrification or the H Vac would be site based and all be dependent upon the bandwidth or the amperage that's per site."},{"start":3689120,"end":3704000,"speaker":"I","text":"Yeah, so I think this was touched on in the last one. But so with the increased electricity costs for the H Vac and then we'll have a decrease which will be less, I would think, in the lighting"},{"start":3705760,"end":3706080,"speaker":"E","text":"that's"},{"start":3706080,"end":3712720,"speaker":"I","text":"being accounted for with our solar. Okay, I, I think that's what we heard. Yeah, yeah, right."},{"start":3713680,"end":3722960,"speaker":"G","text":"Yes, correct. We're going to be working in coordination with every project that you're doing. We're not working in Silas, we're communicating."},{"start":3722960,"end":3724480,"speaker":"I","text":"Sorry, we just have to ask the question."},{"start":3725120,"end":3726200,"speaker":"G","text":"Absolutely, we're coming."},{"start":3726200,"end":3727360,"speaker":"I","text":"You know, like that's obvious."},{"start":3728320,"end":3746860,"speaker":"G","text":"And so we're taking into consideration and that work has already started with actually even the placement of the solar. There was coordinate cross coordination with measure T and measure us and the master planning process. So we're taking into all consideration of the Quick Start projects and your existing projects or now approved projects with measure T with your solar."},{"start":3750140,"end":3787440,"speaker":"I","text":"And I guess I think it's just important then for the community. I think this is what you were getting at, Janet, because one of you know all the school sites of course want full on H Vac right away and the issues that we've talked about at other meetings and what you're saying is that these are the four sites that we could move quickly on for this summer. The other ones require additional electrical upgrades or other sorts of things with the classroom that are just not possible to do or not possible to do in an economical way. Maybe both, but I think more just physically not possible to do that quickly to do this summer. Right, Correct."},{"start":3787600,"end":3812780,"speaker":"G","text":"Our goal is to have successful projects in summer 2025. So these sites were selected to ensure that we're able to complete them and then of course continuing the process of prioritizing and completing all district wide H Vac replacement. And we'll be bringing that forth that schedule and prioritization in the master planning process."},{"start":3813740,"end":3835750,"speaker":"I","text":"And then just my last thing would be so the temporary measures in the blinds, window tinting, mobile AC unit that you'll be looking at district wide and will that also happen in the summer then or. Yes. Okay, so. So, so most or all of our classrooms will be getting some cooling methods or at least the ones that we know are super hot."},{"start":3836070,"end":3836550,"speaker":"D","text":"Yeah."},{"start":3836550,"end":3838310,"speaker":"I","text":"So can you just speak to that a little bit?"},{"start":3838550,"end":3846030,"speaker":"D","text":"For sure. So like with anything, this is a start of something. Right. And we're kicking this off."},{"start":3846180,"end":3846420,"speaker":"B","text":"Off."},{"start":3846900,"end":3853460,"speaker":"D","text":"And these sites were selected based on the assessments that were done. But also we're kind of late in the game for next summer already."},{"start":3853540,"end":3853940,"speaker":"H","text":"Right."},{"start":3854020,"end":4010370,"speaker":"D","text":"So as Jen mentioned, you know, we'll be purchasing equipment as we're bidding this out, so we'll have equipment on hand so contractors can come in and do the work immediately. Probably. Well, it's not going to stop. But as QK is finishing up the design work for this, the other sites for the following summer will come forward. Right. So that we can be much earlier on the scale. Right. Kind of like the budget cycle that we do. Right. So that we can get everything done, the design docs done and ready to bid earlier. Right. Because it's going to be a matter of lining up contractors. The longer we wait, the longer we get past March, April and May, the harder it is to get a contractor, especially in K12 to do the one work. Right. So there's, there's the high probability that we won't have an issue with these sites getting the equipment or getting this installed in the summer. We're still looking at the temporary measures that we've talked about with the board. Those will be going in for the spring. Right. So you know, this spring all of our classrooms will be hot. And I'll give you an example. We're looking at on here mobile AC units or temporary AC units that we know is not going to cool a 90 degree room down to 70 degrees, but it may take it down to 80 degrees or something like that. And we're looking at this as a quick long term solution for rooms that don't have ac. And so and we're looking at over a period of time. Right. So we're looking at six weeks maybe in the spring and four to six weeks in the fall. Right. During those two hot windows and after the summer this is totally made up number but an estimate, you know, we need 300 of these units after summer we'll only need 210 for the fall and then after next summer we'll only need 130 units in order to provide some additional cooling. We're still looking at the other measures. Blinds in some rooms. Window tinting we heard about. Excuse me, window tinting wasn't viable in all locations because of the type of windows that we're using. Right. Aren't all glass and then this would not adhere to. Right. So there will be measures put in place. VPCs along with QKA have been looking at the data that Martin was able to provide up until that point in time when we were still having hot days and determining what will be the best method for those classrooms. In addition to potentially even having the portable AC units with that they're working on quotes for that that we'll bring back to the board as well for consideration."},{"start":4012040,"end":4074770,"speaker":"H","text":"I think what would be really satisfying would be a grand master plan where you've got a timeline with each of the sites being a horizontal row. Right. And showing kind of present day. And now we've got these four schools that are over the summer going to get sounds like basically H Vac for every classroom. And so in the fall of the 2526 year. Those, those four lines, as I'm visualizing them, kind of turn green and we can say like, we're going to have full coverage for AC in those classrooms and then make those expected lines have an expected game plan for the other sites. So if somebody shows up from some parents, some teacher shows up from one of the other sites, we can point to them on the map and say, we get it. We're going to end up having AC in every. In every classroom. We have a plan to get there. It's going to take longer than you'd like, but we have this plan and we have these temporary measures that are going in in the spring."},{"start":4076450,"end":4078530,"speaker":"D","text":"And that'll be part of the facilities master plan as well."},{"start":4078530,"end":4085090,"speaker":"G","text":"Correct. That we'll be providing that schedule. But I love the visual of the green."},{"start":4085170,"end":4089250,"speaker":"H","text":"Yeah. The red and then yellow when the temporary measures go in and then the green."},{"start":4089330,"end":4092470,"speaker":"G","text":"Absolutely. We can definitely work that in as a vision visual."},{"start":4093990,"end":4096630,"speaker":"H","text":"Oh, there. There you go. Should be in graphic design."},{"start":4099750,"end":4116110,"speaker":"F","text":"Oh, yeah, sorry. So what would it take to actually do five sites this summer? I mean, is that, is that even on the table? Because the way I think Elisa asked the question was that these were the only four that were possible to do because of the electricity. But it sounds like that's not the case because there's more coming the following summer."},{"start":4116110,"end":4159660,"speaker":"G","text":"So we need more time. So it's just not feasible right now with the design. We're in a really tight schedule. As Rick mentioned and actor mentioned, getting these designed, DSA approved is just. There's not enough time to do more right now. So. But being active and thoughtful planners, we know that we're moving forward, getting those, the next sites up and ready for design in the spring, approved over the summer, you know, and starting that process with the. The red, yellow, green. We'll be able to get those projects ready for the following summer and forward. So we're going to do our best to get."},{"start":4159900,"end":4164460,"speaker":"H","text":"It sounds like we're bandwidth limited based on the availability of planners at your firm."},{"start":4166460,"end":4167380,"speaker":"G","text":"Not necessarily."},{"start":4167380,"end":4168660,"speaker":"H","text":"It's not just the question of the"},{"start":4168660,"end":4170380,"speaker":"J","text":"planners, but it's also about the available,"},{"start":4171660,"end":4180850,"speaker":"F","text":"the contractors that are in the market, the ability to acquire the materials and H VAC units. So it's the whole process and the"},{"start":4180850,"end":4184290,"speaker":"J","text":"whole spectrum of how to start a"},{"start":4184290,"end":4186890,"speaker":"D","text":"project and complete a project in a timely manner."},{"start":4188170,"end":4212320,"speaker":"E","text":"And you can take up to a year to get a transformer if I order it today. So if there's electrical upgrades that need to happen, it could take a year just to get the electrical part we're looking at anywhere depending on units from some as quick as six weeks, some as long as 48 weeks on types of units depending on what your district needs. So that's probably a methodology"},{"start":4214320,"end":4214880,"speaker":"D","text":"so that,"},{"start":4215120,"end":4256480,"speaker":"H","text":"that's helpful for the delivery of these systems can be pretty constrained in the supply chain, which actually suggests front loading even more of it to the design so that we can have a confident, you know, three, four, five year full site deployment plan of what will be needed when we can put in those orders as soon as possible. So I'm just wondering like, if we could wave a magic wand and have detailed plans available for every site in the district so we would know what work would be needed to be done and we'd know what equipment we would need to be ordering on what timelines that would help us get the AC installed faster. We'd be done sooner, right?"},{"start":4257200,"end":4291200,"speaker":"G","text":"Correct. And I believe that's something that we're utilizing through the master planning process is identifying those units. You know, the board has directed us to identify those units, identify the electrical upgrades, the structural upgrades that may be needed. And so we will be bringing that forth as part of the work of the master plan with that timeline. And then once the understanding of all those sites. Sites and the prioritization of that, we can move as quickly as we possibly can to procure and secure contractors to do that work."},{"start":4291920,"end":4307280,"speaker":"H","text":"Because it's just like maybe it's the case that the market will only support us doing four school sites over this summer, but that feels like a separate discussion. Then couldn't, couldn't we do the architectural work, the design work for all of the sites in the district?"},{"start":4307440,"end":4405430,"speaker":"G","text":"Now we do want to be thoughtful about that and nectar, I will let you speak on that. Not in regards to not having. So we can absolutely have. You have a architectural pool, you can have multiple architects doing that, getting everything. Let's say we got every single site ready today. Those plans are good for only so much. They have a shelf life and we don't want to not be able to do them within the code cycle. So we want to be thoughtful about what the bandwidth, our community, our contractors, our suppliers, everything that we've been say, all the pieces together, put together how we can best roll that out and then have the continuity and the, the reliability of those plans being approved and still working. So you have about four years on a lifespan of a plan from when it's stamped, and then there's code cycle changes. So right now we're in the 2023 code cycle that will within Your Measure S bond program, we will go through another code cycle change. So these are just things that we do in the planning process. Again, we understand that H Vac is of one of the highest priorities of this board and the Measure Us Bond. And so we're working to bring forth that schedule and timeline for you. But I don't, I can't wiggle my nose like which I want to. I want to. But right now we're going to bring you the best plan that we possibly can with realistic timeline. We don't want to over promise, miss and underd deliver. That's not a good thing to do. Especially I know you're successful in measure T. Let's keep it successful with measure S. So we'll bring that forth to"},{"start":4405430,"end":4454070,"speaker":"D","text":"the board, I think too. And, and they, they touched on. But I think we need to say it too is it's hard to get contractors at times for H Vac and there's competing factions for those contractors and being like, right, right now, right, we don't have the designs done, we don't have the, the equipment. I, I actually think for as being very optimistic, right. I think we can get it done, but I think that's on the verge of, you know, at the most we could do. Right. Based on previous experience of doing H Vac projects and being at different points of a cycle. The lead time that she spoke about, you know, we had sites that were waiting 55 to 65 weeks for equipment and then we had problems being contractors."},{"start":4454630,"end":4461110,"speaker":"H","text":"So the edgy question is like, fine, four next summer. Fine, I believe you. Eight next summer. The one after that."},{"start":4461190,"end":4461590,"speaker":"F","text":"Right."},{"start":4461910,"end":4469430,"speaker":"H","text":"Can we can if, if we, if we're not late in the game for the summer of 2026, presumably we also."},{"start":4469510,"end":4470950,"speaker":"G","text":"Sorry, Rick. Oh, go ahead."},{"start":4471190,"end":4471830,"speaker":"D","text":"I'll finish."},{"start":4471910,"end":4472280,"speaker":"G","text":"Okay."},{"start":4472670,"end":4546890,"speaker":"D","text":"But we also have other competing interests. Right. When, when that site goes under construction, that site is down for the summer. So if we do eight, so if we do eight sites in the summer, we're going to have limited other sites that can house summer school. So we have to take that into account and we're looking at very short windows. Right. And to get. I, I think it would be hard pressed to get eight separate contractors with enough manpower to work in one district. You would, you guys would know better than I from the more projects that you've done. But we had problems with even one contractor doing two sites in a school district. Right. Let alone getting enough to do three or four. And we were doing bigger schools. Right. So there is economy of scale in terms of what's available in the area with other competing projects. There's other school districts where there's K12 focused construction companies that are bidding out on those as well. And they will pick the one that's most advantageous to them and the ones that they think they can do and they will, they will pass. And one thing that we want to make sure that we don't do is have subpar contractors doing the work. So I hear you for sure, and if we can accelerate, we will, but we have to be cognizant of some of the just constraints of even getting air conditioning parts as well as contractors."},{"start":4547050,"end":4547410,"speaker":"C","text":"Yeah."},{"start":4547410,"end":4609530,"speaker":"G","text":"And one thing we're, we're very excited about, you know, yesterday was the election. This morning, wake up, there's so many local bonds have passed. We're or most likely passed, not confirmed. But there's a lot of construction money out there now. So you are ahead of it because you have your money now. And we're going to do that design and get going. But as Rick said, there's going to be a lot out there. So we're going to do our best to bring in the bid coverage and get the best contractors, but we don't want things lowballed. We don't want to have contractors that aren't qualified. We want the work done right and we want it done right the first time. So we're going to be working on that for you and we'll bring that back in the master planning process and we'll do as many as we can every summer. But the thing that I was going to say, it puts a lot of strain on your school site, H vac. We do have to take the whole site down. So we have to just be thoughtful and work with student services for our summer programs and understand is there an opportunity to do other do the project in that timeline."},{"start":4609530,"end":4622690,"speaker":"D","text":"So I don't have a question. But Anna, you know, summer school, these are the sites we're going to be. I don't know, we'll talk about it later. But I don't want to get into the busing. I don't want to get in there."},{"start":4622930,"end":4645390,"speaker":"I","text":"And what's interesting is it just brings up the point with measure T, you know, we had to really stage different projects thinking about summer school, just the academic year where we could put portable. I mean, so there's a lot that goes into it and we have to be really mindful because academics at the end of the day is what we need to kind of work around. Right."},{"start":4645870,"end":4647230,"speaker":"D","text":"Preschools are here"},{"start":4649150,"end":4678170,"speaker":"F","text":"and I'LL just wrap it up. Since I kicked off the question. Thank you, but no thanks. I really just kind of wanted to understand what the constraints were that kind of led us down to the number of four. And there are a lot. And I think the, the one that I really hadn't been thinking about was the, the use of the facilities and you know, what, what it means to take a third of the schools offline during the summer. Summer program, it sounds like, I think that have been the only."},{"start":4679449,"end":4690720,"speaker":"D","text":"The money, all that money we got for extended learning programs. So Michelle doesn't even know this. I know we'll have to talk. We're gonna have to plan this out. Out."},{"start":4691440,"end":4718310,"speaker":"G","text":"But we'll work. There are things. Dr. Baker, don't worry. We will work. And Student services do not worry. We will work with everyone on a logistics plan and timing of that site. So if there is an opportunity or need to have a portion of that site operable, and then we swap it, you know, we. That's the beauty of this. And we're going to work quickly on this one. But that's the thoughtful planning that we're going to be doing for 2027. Six summer."},{"start":4718310,"end":4718550,"speaker":"I","text":"Right."},{"start":4718550,"end":4721590,"speaker":"G","text":"We're going to. We know this is really important. We pick these sites."},{"start":4721590,"end":4721950,"speaker":"E","text":"Yep."},{"start":4721950,"end":4735990,"speaker":"G","text":"We're going to come in strong in 2026, and we're absolutely going to be able to make 2025 happen. So we're going to be working on that with the design team, our bid coverage, and we'll work through those challenges together."},{"start":4736150,"end":4738710,"speaker":"H","text":"Let's turn those red stripes blue. All right."},{"start":4739830,"end":4740150,"speaker":"D","text":"Yeah."},{"start":4740150,"end":4777450,"speaker":"F","text":"And thanks for including the temporary mitigations in the presentation, because that's the other thing. Like, for the sites that aren't getting there, you know, we obviously want it done everywhere. But for the students that are there, like, right now, like, it's hard to understand, you know, hey, I'm going to be, say, at a middle school for just three years, and you're telling me. I entered it in sixth grade and it. I'm not saying that the middle school is going to be like that, but it might be, you know, might be a while before H Vac comes in. They may never. The students that are there right now may never benefit from the H Vac. And, you know, they're the ones that are feeling the heat right now, along with the staff. So whatever we can do to help, not solve it, but mitigate it as a good."},{"start":4779930,"end":4780490,"speaker":"B","text":"All right."},{"start":4780810,"end":4783930,"speaker":"A","text":"If there's no other questions, do we have a motion to approve?"},{"start":4785610,"end":4786490,"speaker":"I","text":"So moved."},{"start":4787050,"end":4788730,"speaker":"H","text":"I second this. Cool. Plan."},{"start":4789690,"end":4790730,"speaker":"A","text":"Those in favor?"},{"start":4790810,"end":4791370,"speaker":"H","text":"Aye."},{"start":4791850,"end":4801210,"speaker":"A","text":"Thank you very much. I appreciate your time. Yeah, we're on consent now, so we have a motion."},{"start":4801610,"end":4803280,"speaker":"F","text":"I'll move to approve the consent agenda."},{"start":4804790,"end":4805030,"speaker":"H","text":"Second."},{"start":4805350,"end":4812790,"speaker":"A","text":"All those in favor? 9.1 approval of retirement notification incentive."},{"start":4813270,"end":4815030,"speaker":"D","text":"Yeah, that's Kelly."},{"start":4816230,"end":4853090,"speaker":"B","text":"Good evening. So annually we bring to you, and this is a little bit earlier this year, but in anticipation of actually next year's hiring season, the opportunity for employees to do some reflection over winter break and determine if this is a time in their career that they're choosing to retire. And so, upon approval, we would advertise an opportunity for employees to notify us prior to February 15th whether they are choosing to retire in June. And that comes with an incentive. Any questions regarding this?"},{"start":4853650,"end":4862060,"speaker":"A","text":"I'll just say I think we started doing this a number of years ago, and I feel like it's been helpful for or hr."},{"start":4862460,"end":4881500,"speaker":"B","text":"Very helpful. Because when there's an anticipated layoff, for example, it's great to be able to understand which positions would naturally be leaving us so that we can manage the affected people that will be staying. And it might result sometimes in not having to notify individuals. So thank you."},{"start":4881660,"end":4893190,"speaker":"I","text":"And then also for key positions, you know, you can start hiring, you know, sooner, and we get in the pipeline sooner so we get more qualified candidates. We'll just have a larger pool of them, right?"},{"start":4893270,"end":4893670,"speaker":"B","text":"Yes."},{"start":4893670,"end":4897990,"speaker":"I","text":"Because when we wait, when we find out a retirement's happening in June, July, August."},{"start":4898550,"end":4898990,"speaker":"A","text":"Yes."},{"start":4898990,"end":4899670,"speaker":"I","text":"We're toast."},{"start":4899670,"end":4900070,"speaker":"H","text":"Yeah."},{"start":4900070,"end":4903030,"speaker":"B","text":"It's most beneficial if everyone could notify me by March 1st."},{"start":4903190,"end":4903590,"speaker":"A","text":"Yes."},{"start":4903590,"end":4918420,"speaker":"B","text":"If they want to leave us altogether, which I hope they don't. But when it comes to their time. Right, that's great, because you're right. The hiring season is really starts for certificate employees in February and then classified throughout the year. So we can plan accordingly."},{"start":4922660,"end":4929700,"speaker":"A","text":"Any. Any questions? Oh, these are action items. So we do need a motion to approve."},{"start":4934020,"end":4935380,"speaker":"B","text":"I'll make a motion to approve."},{"start":4935380,"end":4936100,"speaker":"D","text":"9.1."},{"start":4937700,"end":4938340,"speaker":"F","text":"I'll second."},{"start":4938740,"end":4939620,"speaker":"A","text":"Those in favor."},{"start":4939700,"end":4940100,"speaker":"D","text":"I."},{"start":4941870,"end":4944910,"speaker":"A","text":"A 9.2 approval of reclassification of classified employees."},{"start":4947150,"end":5011060,"speaker":"B","text":"This is coming to you tonight after quite some time where there have been multiple negotiations with csea. And I'm pleased to bring this to you tonight. The reclassification process through CSEA is an opportunity for employees to work with their supervisor and work with human resources and with CSEA to analyze positions, job descriptions, comparable rates and wages throughout the area for specific positions. So this would look in the form of an employee filling out a form saying, I'd like to be considered for these reasons. And it's brought to a committee made up of administrators and CSEA members. And there's a presentation, and then the analysis begins. And then once the committee makes a recommendation, it goes to Dr. Baker for consideration and eventually the board. Board. So this is the summary of. Of that opportunity that occurred about a year and a half ago. So we're pleased to have this brought to the board tonight."},{"start":5012820,"end":5013300,"speaker":"A","text":"Yeah."},{"start":5015780,"end":5018740,"speaker":"F","text":"And sounds like it goes through a good process. I'll make a motion to approve."},{"start":5020660,"end":5021060,"speaker":"D","text":"Second."},{"start":5021780,"end":5022820,"speaker":"B","text":"All in favor?"},{"start":5023700,"end":5024300,"speaker":"A","text":"Thank you."},{"start":5024300,"end":5024900,"speaker":"B","text":"Thank you."},{"start":5027230,"end":5030350,"speaker":"A","text":"9.3. Adoption of TK curriculum."},{"start":5031630,"end":5077300,"speaker":"B","text":"Hi. This is. We are. This is something that's new coming down from the states that we have to have adopted curriculum. But before we begin, I do want to give a great big shout out to Anne, who's here tonight, who is our coach TK And. And she has done an amazing job. I couldn't do this without her. She is wonderful, and we are very proud to have her. Her on our pocket and continue to work with our TKs. It's because of her due diligence, really, that we have the curriculum that we have. She is really sought out, looking to really increase not only the academics, but really the social, emotional realm of our students in the TK I could tell she's very proud."},{"start":5077300,"end":5077780,"speaker":"D","text":"Mama."},{"start":5078020,"end":5178290,"speaker":"B","text":"Every time we talk about what TK and what, you know, we. How the students are really thriving in the TK program and being prepared for kindergarten. So this is the curriculum that we currently have. Hegarty. It, you know, is very much in line with what we're doing in TK and the K5. I mean, K3, K2. And then we have writing. This is really new learning without tears. We've just adopted this. It's really teaching the kids to fine motor. In fact, we were having a conversation. She's like, could we do this in preschool as well? Well, because one of the studies show that when children learn to get their grip on pencils, once they learn, they get a bad grip. When they're getting it, you can't undo it. So one of the trainings that the teachers just went through was how to teach that during the formation of letters for fine motor skills. So we've also been using the math TK units from San Francisco as our math. And then through the big lift, we started adopting adopted seeds. And so Seeds really is a coaching model as well. We've been very fortunate to have a contract with somebody that used to work with seeds but continues working also with the preschool and Redwood City through Slice, who continues this coaching model as well. We're Truly trying to build not only Anne's coaching, but the teachers coaching within themselves, the staff. And then this year we're also piloting the social emotional commotion. So hopefully we can see how that goes. We know that is very popular for some of the school sites in K2 already. So we're hoping to be able to bring something to the TK as well. So we're bringing this forth for you to adopt this curriculum for our tk."},{"start":5180450,"end":5185810,"speaker":"A","text":"Thank you very much. Thank you, Ann, for all your work on this too. Appreciate it. Are there any comments or questions?"},{"start":5186850,"end":5253900,"speaker":"H","text":"I had a pretty long meeting with the teachers Association. Got a bunch of, of, you know, feedback from them. Hagerty gets thumbs up across the board. So like that. That's pretty awesome. They were also opining that they needed more writing curriculum. Sounds like learning without tears may be able to deliver that. In part. I. I feel a little less grounded in being able to support the math side of things. I just don't know that I have a lot of data. I know that some of the teachers were complaining that in Pre K, in particular, the math instructional coaches were trying to give them like algebraic techniques that were not really age appropriate. And so there's been some history of bumpiness there. So I just want to make sure that the math curriculum here is going to make sense for our TKers. I don't know if there's. 2000 online. That's a Twitter, right? Yeah. So button on the right, turn the mic button on the right. There you go."},{"start":5253900,"end":5298360,"speaker":"C","text":"There we go. So excellent question. I've been asking myself that question for the last three years since I've been doing this position. We went with the San Francisco Unified. For now we're actually waiting for Illustrative Math to come out with a TK curriculum. They don't have one currently. Their suggestion was to take the kindergarten and adapt it. And we weren't really interested in that because we know that the SF Unified have been vetted and so far we've been using for three years and they've been excellent. I. I'm not sure what the preschool teachers are talking about with the coaching is that I do remember we, we"},{"start":5298360,"end":5305280,"speaker":"H","text":"can take that off. Okay, great. Yeah, it just, it did give me a little bit of a lack of confidence in the math curriculum, but."},{"start":5305440,"end":5305880,"speaker":"B","text":"Okay."},{"start":5305880,"end":5324040,"speaker":"C","text":"Because I think Pre K is using it as well for pre. But I'm not sure. You'd have to talk to Edna about that. But we found it very successful in the classroom and we've adapted it to. Most of our teachers have been kindergarten teachers, so they're adapting it as needed in the classroom."},{"start":5324920,"end":5326360,"speaker":"B","text":"Yeah. Thank you."},{"start":5327800,"end":5329400,"speaker":"C","text":"Okay. Any other questions?"},{"start":5330520,"end":5334280,"speaker":"F","text":"Yeah, I took a look at the site, and it looked like it was shapes and counting, so."},{"start":5335400,"end":5336840,"speaker":"C","text":"Oh, there's so much more to math."},{"start":5336840,"end":5338030,"speaker":"I","text":"I'm not totally sure."},{"start":5338180,"end":5342420,"speaker":"F","text":"Yeah, I mean, I'm not totally sure that what's age appropriate for that, but that seemed like it would be the right thing."},{"start":5343220,"end":5353540,"speaker":"C","text":"Yeah. I mean, the big thing we're focusing on is number sense, and, of course, you know, shapes and colors and those kind of things, but number sense is the big thing for the little guys."},{"start":5354820,"end":5357100,"speaker":"F","text":"And all of this is. Is being used right now."},{"start":5357100,"end":5357380,"speaker":"D","text":"Right."},{"start":5357380,"end":5357820,"speaker":"F","text":"This is."},{"start":5357820,"end":5358260,"speaker":"D","text":"We're not."},{"start":5358260,"end":5360620,"speaker":"C","text":"This is. Yeah, like I said, we're kind of."},{"start":5360620,"end":5363950,"speaker":"F","text":"Yeah, we're just doing that. We're just approving what's already in them."},{"start":5364510,"end":5367390,"speaker":"D","text":"And State has no curriculum, right?"},{"start":5367870,"end":5394790,"speaker":"C","text":"No, there's some. I'm getting lots of samples of things from different people. And so we're going through it. There's a team of teachers and I who are going through and trying to vet things, and so far, we haven't found anything. That's amazing. I mean, what they're already doing in the classroom with our integrated units and these other curriculums that Ana mentioned are great, and I feel like we have a really strong program."},{"start":5396390,"end":5397190,"speaker":"H","text":"Alyssa?"},{"start":5397190,"end":5397630,"speaker":"A","text":"Yes."},{"start":5397630,"end":5401430,"speaker":"H","text":"What are CSBA's recommendations for TK curriculum?"},{"start":5402230,"end":5460200,"speaker":"I","text":"I do not know that exact question, but what I will say is that I very much. I had. I talked with Ann yesterday about this, and, you know, what were you saying? You've been teaching for 35 years, and a lot of that has been the little people. Right, Right. And that the good news is we have a real expert, like, so the reason, like, I don't know that I need to answer that question, because I'd actually. Because CSBA actually doesn't necessarily get into curriculum and stuff like that. A better. So we. We might advocate for money for curriculum or advocate for positions for, you know, that sort of thing. So. So. So that's not something. But what I do trust is I do trust our leadership, both from the coaching, of course, we have Ms. Herrera, and just our teachers. And from all accounts, our TK program is right now. And you were so excited about the different curriculums that you're using that are better than things that you used, like the. The."},{"start":5460440,"end":5461680,"speaker":"C","text":"Well, the learning without tears."},{"start":5461680,"end":5462760,"speaker":"I","text":"Learning without tears."},{"start":5463400,"end":5506875,"speaker":"C","text":"After. Yeah. 33 years of teaching, it's like, oh, my gosh, I learned some things, you know, which. Which was really exciting. But I also. I. I'm on. On a bunch of different forums for TK and. And we are in a very good place in our district as far as alignment. I know a lot of other districts, I don't want to mention names, but aren't. The TKs are just doing. They're all doing their own thing at each site, whereas our team meets at least twice a month in a plc and they're not lockstep because I don't think that's appropriate. But they all have a very similar timeline and they adjust it and adapt it as needed."},{"start":5506875,"end":5506970,"speaker":"B","text":"But."},{"start":5507120,"end":5509360,"speaker":"C","text":"But they're all basically on the same page."},{"start":5510800,"end":5521520,"speaker":"B","text":"And just to add to that, Ann's really good at. We now have TK standards as well. And so we are really catering to what those are. That just came out too."},{"start":5521600,"end":5523280,"speaker":"C","text":"That was just recent. This summer."},{"start":5523280,"end":5530400,"speaker":"B","text":"This summer. So she's been great. Really well versed in making sure that we're meeting all of those TK standard foundations as well."},{"start":5530400,"end":5530880,"speaker":"A","text":"Yeah."},{"start":5530960,"end":5534840,"speaker":"C","text":"And at some point I'd love to show you the data. We're just getting our second."},{"start":5534840,"end":5535680,"speaker":"G","text":"I know, right?"},{"start":5537720,"end":5537920,"speaker":"I","text":"Yeah."},{"start":5537920,"end":5559320,"speaker":"C","text":"It's really exciting to see. Now we have a beginning of the year letters and sounds and numbers and those kind of things. And now we're just getting the second. Second set of data. And it's very exciting to see the reds going to greens. Yeah, yeah, yeah. So I'm very happy. So at some point I'll. I want to come and do pictures and show you guys the amazing things."},{"start":5559720,"end":5561000,"speaker":"H","text":"Let's get that agenda."},{"start":5561080,"end":5561480,"speaker":"B","text":"Okay."},{"start":5561480,"end":5561840,"speaker":"A","text":"I know, right?"},{"start":5561840,"end":5574210,"speaker":"C","text":"It's a half happy place for sure. I mean, we do have a few issues that, you know, at some point I'll. I'll bring up and John gets an earful every once in a while and on it. Anyway, any other questions?"},{"start":5574210,"end":5585050,"speaker":"F","text":"It's going to be really neat to see the long. The longitudinal impact of tk. You know, I mean, obviously it's going to take a few years for us to see it go through the school, but how that having this universal TK is gonna."},{"start":5585050,"end":5585330,"speaker":"D","text":"Yeah."},{"start":5585330,"end":5586690,"speaker":"F","text":"Should really make a big difference."},{"start":5586690,"end":5636090,"speaker":"C","text":"Well, the teachers are already saying, seeing it. Kindergarten teachers and even the. We now have first graders who had tk. You know, of course next year it's going to be even more. Because we have 16 TKs in the district, including the two SLC. But every year the teachers, the kindergarten teachers are like, oh my goodness. You know, this is amazing to have them coming in, knowing how to sit down for more than two minutes, you know, and, and letters and sounds, you know, know. I mean, we're finding this year kids are. Some of them are coming in with their letters and sounds already but they don't have the self regulation. So we implement a minimum 25 minute self regulation time where they actually lay down on a mat and learn how to just be with themselves and not have to have a device or a chachki or whatever to keep them entertained. So it's part of the curriculum."},{"start":5640110,"end":5640630,"speaker":"A","text":"That's exciting."},{"start":5640630,"end":5640910,"speaker":"E","text":"Great."},{"start":5640910,"end":5641950,"speaker":"A","text":"Thank you so much."},{"start":5642110,"end":5642750,"speaker":"I","text":"Thank you."},{"start":5643070,"end":5644270,"speaker":"A","text":"Do we have a motion to."},{"start":5645310,"end":5646750,"speaker":"I","text":"I'll make a motion to approve."},{"start":5648750,"end":5649150,"speaker":"C","text":"Second."},{"start":5649390,"end":5650350,"speaker":"A","text":"Those in favor?"},{"start":5650510,"end":5650910,"speaker":"I","text":"I."},{"start":5651470,"end":5652550,"speaker":"A","text":"Great. Thank you."},{"start":5652550,"end":5653070,"speaker":"B","text":"Good job."},{"start":5653230,"end":5666360,"speaker":"A","text":"Thanks. 10.1 Report from board members and superintendent. Somebody want to start? Nothing for Cecilia."},{"start":5668200,"end":5669640,"speaker":"D","text":"Did we report at the studies?"},{"start":5669640,"end":5682680,"speaker":"F","text":"I can't remember. At the study session I went to the Henry Ford's school site Council. It was about the budget proposal and sort of hearing what their. The budget renewal initiative and hearing their feedback."},{"start":5684120,"end":5688040,"speaker":"I","text":"Mike, thanks for going to it. You've gone to a number of those now. I really appreciate it."},{"start":5689240,"end":5693140,"speaker":"F","text":"Don't be yet because I misinformated to those videos. I was trying to."},{"start":5693140,"end":5695140,"speaker":"I","text":"I think you've gone to at least three, maybe four."},{"start":5696260,"end":5696820,"speaker":"A","text":"Okay."},{"start":5696820,"end":5700980,"speaker":"I","text":"All right. All right. I'll still give you credit for going to two. That's great."},{"start":5701140,"end":5701740,"speaker":"C","text":"Let's see."},{"start":5701740,"end":5778300,"speaker":"I","text":"So I. I had the pleasure of coordinating a visit from the CSBA president, Albert Gonzalez. He came to Region 5. He didn't come to our district, but he did go to the San Mateo County Office of Ed and then also out to Cabrillo School District. He was interested in learning more about some of the sustainability and Green Academy work. Green Academy work. And both the San Mateo County Office of Ed and Cabrillo have gotten very high awards in the Green Ribbon School awards. So I learned a lot. And what's interesting is I think we're doing a lot of stuff. So I actually do think. I know I've been mentioned this to you before. At some point we should look at the application process because we're actually doing a lot of it. It would be a nice. Nice but. But I think actually with it we. There's probably still a few more things we might want to do. But then we would also be able to have the Green Ribbon School. But one of the things I want to just mention is there's an incredible agricultural program over in Cabrillo. And if you haven't seen it, I just recommend to set up a tour sometime and go see it. I was so impressed and it was kind of neat to see in San Mateo county that we do have an AG program. So anyway, helped make that happen. That was last week, week or maybe the week before. And then we did have a board policy committee meeting."},{"start":5778540,"end":5779220,"speaker":"A","text":"Last one."},{"start":5779220,"end":5784060,"speaker":"I","text":"Our last one. I know sadness, but I think more policies are coming."},{"start":5784060,"end":5784500,"speaker":"B","text":"Yeah."},{"start":5784500,"end":5785980,"speaker":"I","text":"Right. At the next meeting."},{"start":5786140,"end":5786540,"speaker":"E","text":"So."},{"start":5787020,"end":5789900,"speaker":"I","text":"And then we had a workforce housing committee meeting."},{"start":5790059,"end":5794620,"speaker":"A","text":"Janet and I. Dr. Baker, that was a, that was a brief one to."},{"start":5794780,"end":5795180,"speaker":"I","text":"Yeah."},{"start":5795180,"end":5803700,"speaker":"A","text":"Kind of discuss whether or not we would have closed session. But we ended up. Well, our next, next meeting we'll have a presentation at our board meeting in,"},{"start":5803700,"end":5806260,"speaker":"I","text":"in the public setting so everybody can get a full update."},{"start":5806500,"end":5806980,"speaker":"A","text":"Yeah."},{"start":5811860,"end":5900900,"speaker":"H","text":"So I had been working for a couple months to set up a meeting with RCTA to go and meet with their membership and that finally landed and that was really exciting. They basically set aside almost an entire meeting. So it was just me and probably about 25 teachers or so. And they had a lot of questions. We had a lot of like, really good dialogue. First thing they asked me was like, what's. What's up with the air conditioning? And I was like, it's, it's on the agenda. I'm talking with Rick. We're, we're. It's going to take a little while. It's going to cost a lot of money, but we're going to do it anyhow. And they seemed pretty happy to hear that. So just. It's clear that that is a community that could use regular updates from us as well about, about these kinds of topics because definitely teachers care a lot about their classrooms being at an appropriate temperature. Just going down through my notes here, they were pretty happy with Hagerty, which I mentioned briefly earlier. They used to use a curriculum called Step up to Writing that they seemed to really enjoy that got phased out in favor of benchmark. They don't love benchmark, it seems. So they're looking for a little bit more supports in the way of writing curriculum. Curriculum they were really trying to nudge us towards using in district folks versus using instructional leads or coaches from outside and in particular from Stanford. So Stanford Alma mater is a little sad about that."},{"start":5903300,"end":5906740,"speaker":"D","text":"Yeah, we don't have coaches from Stanford"},{"start":5907860,"end":6024110,"speaker":"H","text":"just trying to funnel back. I don't have the full context on each of these things. Era. What is that about? I don't know. There were a couple of kind of like district terms like unduplicated people or priority school that were not familiar to them. They were grateful for an explanation about what those things were. Just I know some of the language that the, the state kind of enforces use of around districts is, is A little alien to members of the public and that includes teachers as well. So sometimes it's just, it's good for us to remember when and communicating with people who are not part of the board just to explain those terms and the like. They were interested to learn about partial taxes and the restrictions around bond money, what the impact would be of like selling a school site. And it's not usually the bonanza that people think it's going to be. So they, they appreciated hearing, hearing that some of the teachers at Northstar made a case for believing that they should have a separate campus, that it's too crowded and it's too hard to have a shared school site with mit. There were, there was one teacher who made a pretty passionate case for effectively busing to just try and like distribute kids evenly across the district across different socioeconomic levels. People missed some of the new newcomer supports that were taken away. There was persistent and somewhat predictable requests for smaller classroom sizes and number of IEPs and the like. There was a hunger for good workbooks. Apparently a bunch of the teachers are having to piece together their own workbooks with printed lessons, pulling together material from benchmarks."},{"start":6024260,"end":6024500,"speaker":"B","text":"Mark."},{"start":6026100,"end":6072090,"speaker":"H","text":"And yeah, there were some other discussions too. But just like those were some high level findings from the input. But they were really glad that somebody from the board would come sit down, listen to them, hear what kind of trainings that they were interested in receiving, hear what was working, what wasn't. I wrote the notes, sent it back to Aaron just to make sure that I had taken and appropriate and accurate notes and then also sent Those onward to Dr. Baker. And so yeah, it was great. They really appreciate the engagement. They also spy on me. They somewhat tissed me for not coming out to the sites more often to go and physically see what was going on and see the instruction that was happening. So."},{"start":6076100,"end":6077060,"speaker":"A","text":"Mine weren't covered."},{"start":6077060,"end":6078340,"speaker":"B","text":"Dr. Baker, do you have any."},{"start":6078340,"end":6109730,"speaker":"A","text":"Okay, thank you. 11.1 contract update information and credit card summary. Any questions? Correspondence? I don't think so. Other business suggest items for future agenda. So we heard possibly a TK presentation. I'm going to pass that on to the future president to figure that out."},{"start":6110210,"end":6111730,"speaker":"F","text":"You're still talking to gender."},{"start":6113570,"end":6117650,"speaker":"A","text":"We, we'll make a note that that's pretty full, right?"},{"start":6117890,"end":6118370,"speaker":"E","text":"Yeah."},{"start":6121090,"end":6123170,"speaker":"A","text":"Is there anything else to add to that? No."},{"start":6124450,"end":6125010,"speaker":"C","text":"Okay."},{"start":6125410,"end":6131300,"speaker":"A","text":"No changes to the board meeting calendar. And that brings us to adjournment. 8:42."}]}