{"date":"2021-03-10","type":"Board Meeting","videoId":"08x22IQb514","audioDuration":12786,"speakers":{"A":{"name":"Alisa MacAvoy","role":"Vice President (acting as President/presiding officer)"},"B":{"name":"Multiple speakers","role":"Various — staff, trustees, and public speakers (see per-item detail)"},"C":{"name":"Multiple speakers","role":"Various — staff and trustees (see per-item detail)"}},"utterances":[{"start":80,"end":4800,"speaker":"A","text":"great we're all here well welcome everyone let's see we'll start with the roll call"},{"start":6640,"end":15200,"speaker":"B","text":"trustee wells here trustee lawson here trustee marquez marquez here vice president diya"},{"start":15200,"end":72990,"speaker":"A","text":"silco here president nakavoy present all right so report out in closed session we heard from staff and we accepted the recommendation and let's see the next thing is welcome everyone we're so happy to have you all here tonight on our virtual meeting bien viendo si necesita interpretacion espanol por favor llame al nueve siete ocho nueve nuevicero cinco uno tres siete e prescione ocho tres siete cerro cuatro uno pound para la contrasenier and gracias bien viendos to our spanish speaking friends welcome all right so thanks everyone for being here let's see also put it in the chat one more time let"},{"start":72990,"end":75470,"speaker":"B","text":"me just do that real quick so"},{"start":75470,"end":211900,"speaker":"A","text":"we're all good okay all right thanks everyone for being here we appreciate all the participation at our board meetings and we continue to get lots of emails with all sorts of ideas and resources and all of that so thank you we will get there working together we realize this is a complicated time for all of us in our own personal lives as well as education and getting us all back to where we want to be so let's see onto the business i have posted in the links how you can speak to the board so there is a google speaking form so fill that out and we'll call on you when the agenda item comes up if the agenda is if your topic is not on the agenda i will call you under oral communication and it looks like so far with the number of speakers you'll have three minutes and if you need translation you'll have more time as a reminder this is a board meeting meant for board business with COVID we certainly have opened it up and we are adding regular communication around COVID nineteen and reopening all of that so we certainly welcome your attendance tonight and as i said before if you have questions board you can always put them in the google doc we do have the chat feature feature open and that will come to the panelists but we do ask that you try to keep the conversation to a minimum because it is distracting as we're trying to do the board business but certainly if there's a clarifying question or something quick put it in the chat and we do try to get back to those either during the meeting or after the meeting so i think as a reminder because this is virtual we'll take all votes via roll call and janet anything i forgot not on the welcome no you did good okay great thank you i appreciate that okay so let's see welcome did the report out okay changes to the agenda i'll propose that"},{"start":211900,"end":219020,"speaker":"C","text":"we move the two second readings of the board policies as fourteen point two and fourteen point three to consent all"},{"start":219020,"end":235900,"speaker":"A","text":"right and i was wondering about fourteen point eight that's the national urban alliance i don't know were there any specifics that we needed to talk about with that i know we're adding on to their contract and i know we're going to be talking about equity i think at our next board meeting right i"},{"start":235900,"end":237510,"speaker":"C","text":"only talked about talk to moments about"},{"start":237510,"end":244550,"speaker":"A","text":"that okay all right so i'd like to propose moving fourteen point eight to consent as well is that all right"},{"start":244870,"end":245910,"speaker":"C","text":"say that one more time i didn't"},{"start":245910,"end":262390,"speaker":"A","text":"hear it moving fourteen point eight that's the contracts for nua to consent okay we just have a big agenda so anything else any other changes all right do i have a motion to approve"},{"start":262840,"end":264760,"speaker":"B","text":"the agenda so moved"},{"start":266840,"end":274840,"speaker":"A","text":"maria i'll second janet seconds all those in favor oh actually roll call vote please trustee walls"},{"start":275320,"end":285720,"speaker":"B","text":"aye trustee lawson aye trustee marquez aye vice president giosilocum aye president mcevoy aye"},{"start":286920,"end":304470,"speaker":"A","text":"all right well we're on to oral communication and i believe we do have one speaker that's anna salario kyle do you see her in the chat yes okay so anna will bring you over now to speak you'll be able to"},{"start":304630,"end":308550,"speaker":"C","text":"the wrong version of zoom so i need to promote her to panelists okay"},{"start":308550,"end":320450,"speaker":"B","text":"that's fine okay hello everybody thank you thank you kyle"},{"start":322770,"end":324810,"speaker":"A","text":"all right welcome thank"},{"start":324810,"end":368260,"speaker":"B","text":"you first of all thank you so much for the opportunity and the time that you gave me to speak with you mainly i wanted to meet with you today i emailed you my letter before ahead of time because i know the time that we received to speak is very short mainly is to ask your support for all our classified members i think many of them are here and we need your support as the board to main is to receive a compensation some kind of compensation"},{"start":370100,"end":370820,"speaker":"C","text":"for all"},{"start":370820,"end":523620,"speaker":"B","text":"the classified members that are working right now because we know and we appreciate that we have wonderful teachers and they deserve the extra compensation they're receiving but also we want to be also we want to receive and be treated the same because our jobs also had increment a lot the same like the teachers and even though we request this to the district office i was denied so my letter explained more about it how our jobs have implemented and mainly i'm here together with my other class five members to request your support the support of the board i don't know if you guys had the opportunity to read my letter if not but mainly that's why i'm here so in my letter i explained how jobs had increased in responsibilities and most important part of my letter is just to tell you that we are here we do care about our students our community and our jobs and responsibilities but also since big corporations are recognizing the job of their employees giving them a compensation to be their supporting and putting their health at risk even though they followed all the procedures to protect the employees i think our jobs will be recognized it will receive some kind of compensation and not only the district just to close and say no jobs are the same and we are not going to give you any extra compensation that's why i'm here asking for the support of the board so we can receive the same compensation that all the teachers are receiving thank you"},{"start":526820,"end":584560,"speaker":"A","text":"all right thank you ana for your comment and we did receive your letter i think i saw the board members shaking their heads yes that they received the letter so thank you for speaking tonight and as you know this is a collective bargaining issue so certainly this will be taken back to negotiations okay and so actually the three minutes are up i'm sorry yeah thank you okay thank you very much for speaking tonight okay let's see so on i don't think we had any other oral communication i think they're all on reopening but if anybody thinks differently raise your hand and the participants i think they're all reopening comments yeah so sue jorgensen i didn't see a comment card from you did that just come in"},{"start":588970,"end":589410,"speaker":"C","text":"yes it"},{"start":589410,"end":594250,"speaker":"A","text":"did president okay okay just came in all right okay go ahead you can"},{"start":594570,"end":600850,"speaker":"C","text":"go ahead and move it's on the classified mou yeah that's fine that's not"},{"start":600850,"end":602250,"speaker":"A","text":"on the agenda tonight so"},{"start":608810,"end":609290,"speaker":"B","text":"am i"},{"start":609290,"end":613370,"speaker":"A","text":"unmuted yeah go ahead sue welcome yes"},{"start":614190,"end":615630,"speaker":"B","text":"thank you i'm glad that i'm following"},{"start":616510,"end":620590,"speaker":"A","text":"anna she spoke so well about the"},{"start":620590,"end":626110,"speaker":"B","text":"issue with the mou i know it's a collective bargaining issue and there can"},{"start":626110,"end":630350,"speaker":"A","text":"be a lot of discussion about it but i'd like to add just a"},{"start":630350,"end":631310,"speaker":"B","text":"little bit more information"},{"start":633310,"end":634190,"speaker":"A","text":"mainly from the"},{"start":634190,"end":641070,"speaker":"B","text":"equity issue i have been very fortunate to sit on the equity committee and i've sat with some board members on"},{"start":641070,"end":645650,"speaker":"A","text":"that and i see this as such"},{"start":645650,"end":655810,"speaker":"B","text":"a prime example where we're looking at two different units and we can delve deeper into what those units are comprised"},{"start":655810,"end":658650,"speaker":"A","text":"of mostly and when i see something"},{"start":658650,"end":669720,"speaker":"B","text":"like this where the classified are being given zero financial incentive and i think the teachers have like three different types of stipends that they're available we have"},{"start":669720,"end":672880,"speaker":"A","text":"been back on work at on sites"},{"start":672880,"end":752960,"speaker":"B","text":"since august we weren't given a choice many of us we just had to show up and when i see a classified instructional assistant in the classroom with a teacher and they're both working hard when we see nurses doing the COVID test they're both working hard and they're getting different payments our maintenance and custodial got those schools ready to go they worked hard to do that and there is there is just a huge discrepancy and i don't see how we can be publicly talking about equity when we look within our staff and see such a huge discrepancy and i not even really speaking for myself my job hasn't changed all that much other than needing to haul books across campus but i look at my colleagues and i see them exposed and when we are offered two weeks of paid leave if we have to quarantine i have to wonder what would we do if we didn't tell you that we traveled or we weren't exposed it's not adding up i felt the need also to point that out thank you"},{"start":759680,"end":768240,"speaker":"A","text":"all right thank you sue for speaking again this is a collective bargaining issue i don't know doctor baker if you wanted to say anything"},{"start":768800,"end":776080,"speaker":"C","text":"i think miss kelly has been working with csea and collective bargaining so i'll let her respond this time"},{"start":778410,"end":874100,"speaker":"B","text":"yes thank you very much sue and anna for speaking tonight on behalf of classified members this is a touchy subject because it is part of negotiations and so although i would love to respond in full detail would be inappropriate to some degree because we are still having ongoing negotiations however i do want to point out that the work of classified and the work of teachers are different in the sense that classified in their contract are noted to be hourly employees and teachers are considered to be salaried employees and the reason why that is significant in the contract is because there is an element in which classified members can put in for extra a timesheet extra pay whenever there is extra work that is being asked of them to do so there is that provision in there and i'm hoping that all csea members are reminded of that through their leadership teams to talk to their supervisor about that situation should that be the case because i know there are specific classifications in which perhaps work duties have decreased in some areas for example not as many families on campus or the students physically there however other elements may have changed such as increase of testing and food distributions like we've done in a different way so different type of work so there is that element that i hope all classified members do take advantage of it is there for this specific reason but in regards to negotiations i can't speak to those topics tonight certainly thank you"},{"start":878900,"end":934900,"speaker":"A","text":"all right thank you very much i appreciate that extra information and i'll just mention also on this topic we have gotten some emails about whether the stipends are for hazard pay or not and just to be clear the stipends for teachers are not for hazard pay because i think that's a misunderstanding that's out in the community so i just want to make sure that that's clear as well all right and this is not an agenda item so we should move on because really it's meant to be kind of quick comments to the board and if it's a factual sort of thing we can respond but since it's not agendized we really can't have a conversation okay so we're on to the next but again anna and sue i just want to say thank you very much for contacting us and letting us know your thoughts and please do work through your union representation for the"},{"start":934980,"end":936020,"speaker":"C","text":"collective bargaining"},{"start":937860,"end":960240,"speaker":"A","text":"all right so our next agenda item is number nine school and community reports we are going to hear from clifford school tonight miss toretto sorry who's here to talk about seventh and eighth grade and the wonderful projects they've been doing so welcome so much i'll let you go ahead and introduce what we're going to see tonight"},{"start":962080,"end":963840,"speaker":"B","text":"hi can you guys hear me am i good"},{"start":964160,"end":966200,"speaker":"A","text":"yes you're good thank you welcome so"},{"start":966200,"end":1323890,"speaker":"B","text":"much thank you good evening president mcavoy board members doctor baker and kelly community of redwood city my name is michelle torito and i am a seventh and eighth grade science teacher at clifford school the first presentation that you are going to be seeing is of my seventh grade students who have been studying ecology and ecosystems for the past four to six weeks and we had the opportunity to enter the scholastic bloom science contest which we are still waiting to hear from to see if we have one you are seeing our entries of about fifty percent of my seventh grade students and the contest was that they had to create a hybrid plant that solved a community problem such as pollution water conservation ozone destruction or anything that they chose and these are the entries that you see great fabulous so the next thing that we will be showing is we're going to be highlighting our eighth grade students the eighth grade students have been working on many standards some of the standards that we worked on this year were force in motion energy transfer simple machines and so their final project was to take all of those concepts and mesh it into a rube goldberg machine and so here are about eight of our students who created from home rube goldberg machines sa i would like to give one hundred percent credit to maya strathy for creating that amazing video she is my eighth grade student at clifford and she one hundred percent put together that entire video and i'm proud of every student that i have in clifford middle school so congratulations to everybody who's watching"},{"start":1325730,"end":1341050,"speaker":"A","text":"so what the audience and miss torrido you cannot see is all the panelists so the board members and all the district staff everybody was clapping and just in awe as we were watching this amazing presentation just imagine i"},{"start":1341050,"end":1343690,"speaker":"B","text":"saw forty six of those so that"},{"start":1343690,"end":1344890,"speaker":"A","text":"was just eight of them i had"},{"start":1344890,"end":1351220,"speaker":"B","text":"forty six of those videos and they learned so much i'm so proud of what they've done and all from home"},{"start":1351700,"end":1370100,"speaker":"A","text":"all from home future engineer and scientist of america right there you know truly well thank you very much to all the seventh and eighth graders i know some of you were on the zoom tonight you and your parents so welcome and really amazing projects thank you thank"},{"start":1370100,"end":1371860,"speaker":"B","text":"you so much thank you"},{"start":1375070,"end":1402710,"speaker":"A","text":"all right there's more clapping that's great all right well thank you so much and just as a reminder to the audience we are showcasing student work at the beginning of every meeting and so if you have any other ideas please send me an email or send doctor baker an email and we will put you on the agenda for the year all right thank you okay we are on to the bond update mister diaz welcome"},{"start":1405430,"end":1405750,"speaker":"C","text":"how"},{"start":1405750,"end":1408990,"speaker":"A","text":"you guys doing oh and mister robertson"},{"start":1408990,"end":1504790,"speaker":"C","text":"welcome hello hello hello okay i'm gonna start my screen share are you guys able to see my screen yeah okay great so this is our bond program project progress tracking matrix and as you can see we're getting near the end of our bond program everything that's grayed out has been completed everything with an x is in progress and so i'm going to go through the projects that have not received dsa certification yet clifford construction start or construction will be completed soon early quarter two of twenty twenty one fair oaks closeout is in process garfield estimated construction end quarter one of twenty twenty two orion alternative formerly john gill estimated construction end quarter four by the end of twenty twenty one we received dsa certification letters for haas and for henry ford hoover gym and modernization project will be completed quite quarter two of twenty twenty one"},{"start":1507030,"end":1507910,"speaker":"A","text":"so we're coming"},{"start":1507910,"end":1575480,"speaker":"C","text":"up on completion of that project we'll have some good photos for that one here in a second the kennedy modernization closeouts in process roosevelt will be completed this month quarter one twenty twenty one roy cloud as well and adelante selby and then taft will be completed by the end of the year quarter four of twenty twenty one anyone have any questions on the high level status of each project okay i'm going to jump into our bom program construction progress photo update so this was the last photo we showed you of the clifford outdoor learning area completed photo we're still seeing"},{"start":1575480,"end":1578360,"speaker":"A","text":"the spreadsheet right oh okay give me"},{"start":1578360,"end":1607610,"speaker":"C","text":"just one second there we go are you guys seeing the bond program construction progress photo update now yes okay great this was the photo of the clifford outdoor learning court that we showed you at our last update these are the completed photos"},{"start":1615150,"end":1616830,"speaker":"A","text":"we showed this show this"},{"start":1616910,"end":1683090,"speaker":"C","text":"photo update as well this is the new ornamental fencing in front of clifford school and here's the new ada compliant path of travel with new railing and the ornamental decorative fencing with the laser cut panels this was the last photo that we showed you of the front of the garfield school the new cd new parking lot expansion and cdc area progress photos and completion this is a photo kind of from the other side of the cdc you can see the new cdc play structure and then an overhead shot that captures it all"},{"start":1693180,"end":1693300,"speaker":"B","text":"this"},{"start":1693300,"end":1865990,"speaker":"C","text":"is the backside of garfield school where the where we're prepping for the new classroom building dawn pointed out that we uncovered i believe nine unknown septic tanks right here from nineteen twenty six that was pretty interesting it's capped off the old building this was the last photo of the hoover new gym that we showed in the interior this is current nearing completion really exciting and the interior now and don sent me a photo today of the first basketball hoop that was recently put up we're getting there some path of travel upgrades at hoover school bringing bringing us into ada compliance additional path of travel orion alternative school these are the last photos that we showed you see some progress photos significant amount of concrete pour recently and you can see that we're now going vertical with steel also very exciting and this is an overhead drone shot you can see the two story classroom building foundations kind of coming together and you can envision the new administration building and classroom buildings now moving on to roosevelt this is the landscape restoration where we had interim housing portables the new completed lunch shelter with tables and the new reconfigured entryway to the roosevelt administration building"},{"start":1868720,"end":1868920,"speaker":"A","text":"we'll"},{"start":1868920,"end":1982030,"speaker":"C","text":"show some final shots of the newly configured administration building interior at the during the next update we'll also have our professional final photos of the interior of the selby administration roy cloud school you can see the new paint the new ornamental fencing the new entry one of the new entryways to the school this is the backside of roy cloud new ornamental fencing and the safer path of travel for the students that are walking and the touchless flush valves and faucets moving on to taft this was the last photo that we showed you guys come a long way at taft these are some progress shots or in the concrete foundation going vertical and this is our most recent overhead drone shot the amphitheater and the new classroom building new administration are all really coming together also very exciting that's all we have for you guys today any questions"},{"start":1986110,"end":2000070,"speaker":"A","text":"all right any questions well i just i have one question i wanted to ask you are showing the touchless faucet and toilet at wright cloud i want to confirm those are going in at other sites"},{"start":2000070,"end":2011930,"speaker":"C","text":"also is that correct absolutely yeah most sites are complete there are a couple that are just waiting on you know select specialty type flush valves or faucets"},{"start":2011930,"end":2031560,"speaker":"A","text":"in certain locations okay thank you it's exciting to see how far these projects have come i can't believe seeing that spreadsheet totally almost completely grayed out is incredible it's come a long way and it's really exciting to see all these photos so i did i had one other comment but i want to see if other board members had any questions"},{"start":2031560,"end":2031880,"speaker":"B","text":"first"},{"start":2042760,"end":2065510,"speaker":"A","text":"okay if none i was thinking this might be a good time to talk about the fencing because there's been a lot of questions in the community about that why we have the fencing going in and how we got to that point why we chose the fencing we did and whether or not the public has access to the campuses on evenings and weekends so doctor baker i don't know if you wanted to address it or if you wanted me to"},{"start":2065510,"end":2073070,"speaker":"C","text":"or you can go ahead and start then i can address the public having access during after school hours and weekends"},{"start":2077230,"end":2079870,"speaker":"A","text":"so sorry i didn't catch everything you"},{"start":2079870,"end":2084790,"speaker":"C","text":"said go ahead and start and then i can talk about the public having"},{"start":2084790,"end":2162920,"speaker":"A","text":"access okay sure so the goal of the fencing was to funnel all of the everybody coming onto campus goes through the office and that is to keep our staff and our students safe i think everybody understands that we're safer if everybody checks into the office and can't just walk onto campus from you know anywhere there are a lot of open spots on a lot of our campuses several offices that were in the center of the campus when i was a new board member and i was visiting kennedy i walked around on campus for ten minutes trying to find office and i could have been anybody you know anybody just walk on looking for anything so with the measure t bond that was passed in twenty fifteen there had been a facilities master plan process back in was it twenty eleven yes okay and that was extensive community input and outreach and everybody said the number one concern is safety so we added the fencing dawn what else we've done security cameras cameras correct and the fencing was chosen specifically dawn do you know the parameters that were looked at we also"},{"start":2162920,"end":2166040,"speaker":"C","text":"also the door locks as well door"},{"start":2166040,"end":2192570,"speaker":"A","text":"locks because teachers had to go outside to lock their door and you know in the the age of school shootings we want our teachers to be able to just close the door and have it locked but the parameters i believe were what six to eight feet fencing based on what the architects recommended that went to the bond committee they chose i think they looked at three and then made a recommendation to the board i believe correct that happened so long"},{"start":2192570,"end":2213490,"speaker":"C","text":"ago correct there were three there were three panels that were brought to the to the bond committee and then onto the board and then we chose the panels that you see there at either six or eight feet depending on what the architect felt was needed at any particular site"},{"start":2215190,"end":2231950,"speaker":"A","text":"i've also heard concerns that we're locking people onto campus and there's no way off if there's an emergency and i want to assure the community that that is not true there are push bars that people can they can exit the campus at any time it's just that anybody coming on has to"},{"start":2231950,"end":2254430,"speaker":"C","text":"come in through the office correct we're actually safer now than we were because before there used to be a chain and a padlock and they would have to take the time to undo the padlock to get out so now all they have to do is hit the panic bar on their out on every gate except the vehicle gates correct and"},{"start":2254430,"end":2293570,"speaker":"A","text":"then finally you know we have had the campuses closed due to covid and that came at the recommendation of the san mateo county health department i believe now that we've moved into the red tier they are open again on evenings and weekends the public still has access to them and always will that's always been important to the district and to the board so we still have you know the the baseball and soccer from the city we have you know the joint use agreement with the city also is there anything else doctor baker no"},{"start":2293570,"end":2318770,"speaker":"C","text":"the only thing that we were waiting on was for the new signage that we were going to get from the county health department they still want you to make sure about the six feet distancing about wearing a mask but making sure if you're using any of the like the play equipment that you know you take sanitizer and wash your hands right after using it so i need to check with martin to make sure and see if we receive that signage yet from him"},{"start":2323740,"end":2361670,"speaker":"A","text":"i think that was it elisa if there was anything else that i missed thank you yeah i'm glad that you talked about the fencing we had seen a lot of chatter about it on nextdoor so i think it's important to address so people know sort of how we got to where we are and all of that so anyway i do see in the chat somebody's asking about at garfield for the preschool school maybe some concerns that children could escape campus i don't know how hard it is to push that panic bar i don't know doctor d i mean mister diaz if you want to say something about that i mean if"},{"start":2361670,"end":2388910,"speaker":"C","text":"they have runners i mean it is a possibility we do talk to all the teachers because that is a new situation that we have and a requirement there's no way around is an egress issue required by the state of california so we just have to get used to that type of situation and i really personally don't think that it's going to happen very often if at all"},{"start":2392670,"end":2397710,"speaker":"A","text":"then one other question was is there fencing up behind the clifford playground at the rear of the school"},{"start":2400990,"end":2407950,"speaker":"C","text":"the total perimeter of clifford including the back hillside is completed"},{"start":2410430,"end":2457630,"speaker":"A","text":"all right thank you well thank you very much for the bond update it's so exciting as janet said just to see all the completion i know when we started you know it was one big blank sheet and now it's getting all filled in i'm wondering can you send that to us just a sheet i don't mean it i don't think we need the photos but if you could send us the sheet absolutely yeah all right great any other questions or comments okay thank you so much appreciate it all right so do i have a motion to approve the bond program consent items so moved maria and cecilia roll call vote please christy"},{"start":2457630,"end":2469830,"speaker":"B","text":"wells aye trustee lawson aye christy marquez aye vice president diaz locum aye president"},{"start":2469830,"end":2492080,"speaker":"A","text":"mcavoy aye all right and there's no pro bond program action items so thank you very much to our bond folks appreciate having you here lots of clapping again all right we're on to number twelve discussion items COVID nineteen and reopening update doctor baker and team yes thank"},{"start":2492080,"end":2538600,"speaker":"C","text":"you so much before we begin let me ask who has the slide deck kyle has it oh kyle has it thank you thank you would you would you start i think we're going to start with clifford school if i'm not mistaken and i hope i think jude is here so jude can if jude can start let's go on to the next slide all right and jude i'm going to jude noyes the principal from clifford i'd like to introduce him and if we can unmute zoot if we can if we could unmute him it would be great"},{"start":2541400,"end":2542120,"speaker":"B","text":"hi can you hear"},{"start":2542120,"end":2544760,"speaker":"C","text":"me you're on jude i am i'm"},{"start":2544760,"end":2550120,"speaker":"B","text":"here thank you i'm really honored to have this opportunity to speak about clifford"},{"start":2550120,"end":2551680,"speaker":"C","text":"today and i'd like to say good"},{"start":2551680,"end":2561340,"speaker":"B","text":"evening to school board members doctor baker and the community and president mcboy i'm honored to speak about clifford and we"},{"start":2561340,"end":2562980,"speaker":"A","text":"have some really exciting things going on"},{"start":2563380,"end":2567740,"speaker":"B","text":"and i will share a little bit about what we're doing so you know"},{"start":2567740,"end":2569740,"speaker":"C","text":"everyone's really excited about students returning to"},{"start":2569740,"end":2579140,"speaker":"B","text":"campus teachers and families and administration and all staff are really excited about seeing kids very soon and we're busy making"},{"start":2579460,"end":2581380,"speaker":"C","text":"our schedules that will be sent to"},{"start":2581380,"end":2587910,"speaker":"B","text":"families we're just gathering data from our surveys and i would like to thank clifford parents and families for completing the"},{"start":2587910,"end":2590470,"speaker":"C","text":"survey for us and being patient with"},{"start":2590470,"end":2591790,"speaker":"B","text":"us on all the surveys that you've"},{"start":2591790,"end":2593950,"speaker":"C","text":"been getting but it really helps us"},{"start":2594990,"end":2599790,"speaker":"B","text":"you know make plans to serve us to serve our students and community so"},{"start":2599790,"end":2601390,"speaker":"C","text":"we're working really hard our teachers are"},{"start":2601390,"end":2608030,"speaker":"B","text":"busy you know planning together and as soon as we have schedules out then"},{"start":2608030,"end":2610030,"speaker":"C","text":"we will share them with the community"},{"start":2612030,"end":2619030,"speaker":"B","text":"and next i'd like to go to the next slide kyle so i'd like to talk a little bit about the"},{"start":2619030,"end":2620630,"speaker":"C","text":"students that are on our campus right"},{"start":2620630,"end":2652390,"speaker":"B","text":"now and have been some of them since november we have our pilot classrooms here pictured and there's just a that we have some special day classes we have our kindergarten through second grade classroom and mister chunhoon he simultaneously streams teaching while teaching students on campus and then we have a fourth grade teacher miss cody who's also simultaneously teaching students live and online and she's been here since november as well and we have our"},{"start":2652390,"end":2658030,"speaker":"C","text":"third through fifth grade sdc teacher miss reisler's class who's been here since january"},{"start":2658830,"end":2668580,"speaker":"B","text":"and she is teaching her students on campus and another picture of miss cody's class lined up on the lines that have been painted on the on the"},{"start":2668580,"end":2670500,"speaker":"C","text":"ground where students stand six feet apart"},{"start":2670980,"end":2675900,"speaker":"B","text":"and then we have our sixth through eighth grade sdc classroom mister candelaria whose"},{"start":2675900,"end":2679300,"speaker":"C","text":"students are also streaming and in person"},{"start":2680420,"end":2683940,"speaker":"B","text":"so what we have here is a"},{"start":2684020,"end":2686820,"speaker":"C","text":"fantastic set of educators as well as"},{"start":2686820,"end":2707370,"speaker":"B","text":"teachers teaching online who have come into the school early and are working with students in person and every protocol is followed the students are safe teachers really get the kids trained to follow all the safety protocols students are happy they're working hard it's just a lot of"},{"start":2707370,"end":2710290,"speaker":"C","text":"joyful learning and engagement and we're just"},{"start":2710290,"end":2714850,"speaker":"B","text":"so proud to be able to offer these programs to our students okay kyle"},{"start":2714850,"end":2721020,"speaker":"C","text":"next slide and here's our hub classrooms"},{"start":2721020,"end":2785800,"speaker":"B","text":"and we have two different kind of hubs we have a hub that's funded by our district for the fifth through eighth grade hub it's a district hired hub leader is what we call them and then we also have our own hub that we've funded through site funds and our fabulous pto also supports in financially supporting this hub with our k two students and they are working working with pe plus coaches it is just a joy to see little kindergarteners coming to class and when they did start in january it kind of took me back to say these kiddos have never been on campus they are kindergarteners they're little and it was their first day and so that really touched my heart to be able to see them come back but with the support of our district and facilities and and the efforts of everyone in the district leadership to make all this happen is just remarkable the support the leadership the organization everything that you see in these pictures happening"},{"start":2785800,"end":2789040,"speaker":"C","text":"the spacing the staff all of that"},{"start":2789040,"end":2816170,"speaker":"B","text":"is with the support of our families and our district and we've really seen increased engagement higher you know students getting better grades in middle school because they're participating in completing assignments the social emotional opportunities that they're getting by connecting to adults that they trust having connections with other peers has been a phenomenal opportunity and i want to say thank you to district leadership for supporting us in"},{"start":2816170,"end":2819370,"speaker":"C","text":"this effort kyle next slide please"},{"start":2822090,"end":2829470,"speaker":"B","text":"so we'd like to share a parent who who's a lovely parent in our community"},{"start":2829550,"end":2831510,"speaker":"C","text":"who has a student in every model"},{"start":2831510,"end":2844390,"speaker":"B","text":"on our site she is actually a student in sdc pilot she has a student in the general ed fourth grade pilot and then she also has a student in our district hub and so"},{"start":2844390,"end":2846110,"speaker":"C","text":"i thought who would be better person"},{"start":2846350,"end":2860820,"speaker":"B","text":"than someone who has all of her children in all the classrooms so i'd like to have her speak and then also a student's experience being in the k two hub go ahead kyle i"},{"start":2860820,"end":2865460,"speaker":"A","text":"like about that we get to play outside is that we get to do"},{"start":2865540,"end":2872220,"speaker":"B","text":"our homework here that's great and then we get to take an unboxing less"},{"start":2872220,"end":2877260,"speaker":"A","text":"kids i like it more why do you like it more because i get"},{"start":2877260,"end":2882350,"speaker":"B","text":"to go at school i get to come to school misses wilkerson's class right"},{"start":2882350,"end":2886390,"speaker":"A","text":"next to me and she's right down there huh that's great buddy thank you"},{"start":2886390,"end":2903950,"speaker":"B","text":"hudson hello my name is tracey pitter and we have three elementary age children at clifford elementary school we have a"},{"start":2903950,"end":2906190,"speaker":"A","text":"fifth grader who is in a hub"},{"start":2906840,"end":3065180,"speaker":"B","text":"we have a fourth grader in a pilot hub and we also have a second grader in a special day class we thought long and hard before allowing our children to attend in person learning because we were concerned about the COVID pandemic and the effects it could have on particularly our youngest who has no immunity and is registered disabled and our family as a whole we decided that the in person learning would have a greater positive experience for our children than them staying at home battling online since we made that decision and they've been back in school it's been amazing their determination to keep on working at school their enthusiasm to get up and be able to go to school their excitement to be amongst other children has been phenomenal the biggest thing that we are really grateful for is clifford has gone far and beyond to make our children safe and healthy although there has been areas where the pandemic has been in the school so people have tested positive not once has any of my children come home and had covid the social distancing the protocols that are in place with testing every two weeks with the children being six feet apart my children wear a mask and sanitise i am fully confident and safe that my children can be in person learning staying safe playing socially distanced and having the education that we all signed up for i just want to personally thank miss tiffany parish and jude noyes for making it happen and for keeping our children safe and well thank you so before we move on to the next slide i just i just would like to say thank you to john doctor baker wendy liz linda erin everyone at the district really shepherding us through the most difficult times i think in our careers mine particularly personally but i'd like to say that the district has worked so strategically and so supportively with administration with staff"},{"start":3065820,"end":3067660,"speaker":"C","text":"through all of this and without without"},{"start":3067740,"end":3070180,"speaker":"B","text":"the efforts of our leadership at the"},{"start":3070180,"end":3073020,"speaker":"C","text":"district level and around the sites and"},{"start":3073020,"end":3084860,"speaker":"B","text":"in our schools we wouldn't be able to be as successful as we are and in a place where we're at right now so i just like to thank the board the district leadership for their support"},{"start":3086870,"end":3087510,"speaker":"C","text":"next slide"},{"start":3096630,"end":3113270,"speaker":"B","text":"so i'd also like to talk a little bit about our nua practices that we're working on at clifford and i think throughout our district as well but particularly to focus on some shining practices that we we have at clifford even through you know"},{"start":3113270,"end":3115590,"speaker":"C","text":"distance learning and all the challenges that"},{"start":3115590,"end":3122630,"speaker":"B","text":"our teachers are having to face with you know adjusting to a different instructional model we have a set of teachers"},{"start":3122630,"end":3126110,"speaker":"C","text":"at clifford who've decided to join in"},{"start":3126110,"end":3139770,"speaker":"B","text":"the nua and really have taken a leadership role in engaging in equitable educational practices and have really just gone above and beyond in working with nua and we're just so proud to continue being"},{"start":3139770,"end":3141370,"speaker":"C","text":"able to working to be able to"},{"start":3141370,"end":3150690,"speaker":"B","text":"work with nua and i'd like to thank doctor baker and linda montez and the board and for allowing us to continue this great work so i'd like i'd asked a teacher if she would"},{"start":3150690,"end":3152650,"speaker":"C","text":"be willing to share a little bit"},{"start":3152650,"end":3156650,"speaker":"B","text":"about her practices and how it's impacting"},{"start":3156650,"end":3159450,"speaker":"C","text":"students in a positive way and she's"},{"start":3159450,"end":3160810,"speaker":"A","text":"here tonight stephanie eaton"},{"start":3165220,"end":3167540,"speaker":"C","text":"great kyle will need to unmute her"},{"start":3172100,"end":3176860,"speaker":"B","text":"hello there she is good okay thank you so i"},{"start":3176860,"end":3178660,"speaker":"A","text":"just i actually want to give credit"},{"start":3178660,"end":3185380,"speaker":"B","text":"to these two pictures belong to miss cody's pilot class and i'll kind of"},{"start":3185380,"end":3186820,"speaker":"A","text":"be talking about those a little bit"},{"start":3187540,"end":3246440,"speaker":"B","text":"good evening doctor baker cabinet and board i'm stephanie eaton and my four five teammates christana capel curtis katrina zach shannon cody and i would like to thank our site coach katie mcclure our site administrators jude and tiffany doctor montez and all of you for allowing us to continue to work with robert price on developing our understanding and implementation of the nua philosophies and strategies we see so much value in the strategies and find them to be very effective in helping students process and comprehend information both in the online and in person learning models we are using the strategies across many subjects reading writing science social studies and look forward to learning more about how to implement them in math we like that we're able to use the strategies with the current curriculum to help students better understand text and concepts i find"},{"start":3246440,"end":3249440,"speaker":"A","text":"nua exciting because we are able to"},{"start":3249440,"end":3283840,"speaker":"B","text":"guide the journey i believe in the foundational beliefs that intelligence is modifiable as a teacher making the connections with your students and getting to know them helps with this mediation two all students benefit from focus on high intellectual performances honestly in the beginning i had the opinion that this was more for middle school students and boy was i three culture cognition language they all play together culture is not always relevant to race it"},{"start":3283840,"end":3286120,"speaker":"A","text":"is what is meaningful and relevant to"},{"start":3286120,"end":3314130,"speaker":"B","text":"each of us in addition to appreciating the strategies we appreciate the philosophy in helping all students see the value in their learning and themselves as learners it's fun to learn more about ways to engage students in developing their own metacognitive skills and appreciate their own learning strengths we're very grateful to have this opportunity to work with robert price he is actually our new teammate in the nua"},{"start":3315490,"end":3317290,"speaker":"A","text":"as a team we are getting a"},{"start":3317290,"end":3329200,"speaker":"B","text":"lot out of watching him model lessons and we can't thank you enough ford working with him on the processing and implementing in our classes he is a"},{"start":3329200,"end":3333000,"speaker":"A","text":"fantastic teacher we are grateful for your"},{"start":3333000,"end":3334840,"speaker":"B","text":"support in allowing us to develop our"},{"start":3334840,"end":3336600,"speaker":"A","text":"own practices in a way that is"},{"start":3336600,"end":3363630,"speaker":"B","text":"meaningful to us and fits our schedules in this trying year so again these two pictures i just want to talk about a little bit some of the thinking maps we are pretty we we're in love with the the thinking maps and this the circle maps and the bridging maps and we're getting into the moving from the processing and the retaining"},{"start":3363950,"end":3368310,"speaker":"A","text":"the information and so that's where robert is really guiding us and today we"},{"start":3368310,"end":3383500,"speaker":"B","text":"had a meeting our meeting with him today we really enjoy speaking with him and please cut me off when my time is up also i just to two quick things i asked misses zach"},{"start":3383500,"end":3390900,"speaker":"A","text":"and miss curtis to give me a little bit of input about why they're excited about nua and misses zach said"},{"start":3390900,"end":3411580,"speaker":"B","text":"there are two things i find exciting about nua the first is allowing the students to lead the lesson whereby they do more of the talking and i am able to guide them additionally i'm able to see concrete representations of how they are learning thinking and organizing the material concept we are studying the second part i find exciting as well is"},{"start":3411580,"end":3416700,"speaker":"A","text":"watching and listening to my colleagues along with robert utilizing the strategies with the"},{"start":3416700,"end":3453710,"speaker":"B","text":"students each one is able to personalize it to their teaching style and adapt the lesson to the level of their particular students i always learn so much observing my colleagues it gives me great appreciation and gratitude for the talent that we are surrounded by at clifford and i just really appreciate you allowing us the time to discuss how much we love being a part of this program thank you stephanie i appreciate that that was lovely and i really enjoyed watching"},{"start":3454110,"end":3455950,"speaker":"C","text":"you grow as an instructor as a"},{"start":3455950,"end":3458230,"speaker":"B","text":"teacher and as a teacher leader through"},{"start":3458230,"end":3460390,"speaker":"C","text":"this practice all of you it's just"},{"start":3460390,"end":3477900,"speaker":"B","text":"been inspiring and admirable especially during such a difficult year to adjust to so i appreciate that and i'm thankful that you're committed to this work for our students kyle if you could go back and just do a quick scan through"},{"start":3477900,"end":3481140,"speaker":"C","text":"some of the pictures that stephanie shared"},{"start":3481140,"end":3483580,"speaker":"A","text":"with me to share with you all and we'll be done"},{"start":3485500,"end":3506120,"speaker":"B","text":"it's a link right under the nua strategies there you go so fourth and fifth grade just wanted to share some of the strategies that they're using in their classrooms let's quickly go through those so some some"},{"start":3506120,"end":3507200,"speaker":"A","text":"of the more of the thinking maps"},{"start":3507200,"end":3512640,"speaker":"B","text":"the bridge map this is just an example of how students are using these"},{"start":3512640,"end":3514970,"speaker":"C","text":"strategies we could just go through these"},{"start":3515130,"end":3542880,"speaker":"B","text":"i just wanted to show you different examples another bridge map frame of frame frame of reference for nonfiction text this is the different way they process information and then a circle map with fiction text more for processing and then circle map and building schema we saw a picture of this already and then there's"},{"start":3542880,"end":3546440,"speaker":"C","text":"one more set it okay so thank"},{"start":3546440,"end":3549280,"speaker":"B","text":"you very much to everyone and to"},{"start":3549280,"end":3552200,"speaker":"C","text":"my teachers who are just amazing and"},{"start":3552360,"end":3560520,"speaker":"B","text":"surprise me and impress me every day and really they make clifford great and so forth i feel blessed in this"},{"start":3560520,"end":3562280,"speaker":"C","text":"position to be able to lead such"},{"start":3562280,"end":3564400,"speaker":"B","text":"great teachers and be able to work"},{"start":3564400,"end":3569430,"speaker":"C","text":"with such brilliant and supportive district staff"},{"start":3569750,"end":3570310,"speaker":"B","text":"thank you"},{"start":3573670,"end":3661650,"speaker":"A","text":"thank you so much for the presentation and i think tonight we're just hearing from clifford school and for those in the audience who don't attend every board meeting like some of us do we've heard from a number of the schools now on some of the programs that they're working on this year as well as kind of thinking about moving into more reopening for some students and i did want to say on the national urban alliance work that's what that stands for nua i believe we're going to be discussing we've discussed it at past board meetings but we'll also be discussing it i think next week right from six to seven is that correct doctor baker is it next week we or not next week i mean two weeks sorry before our march twenty fourth board meeting right right right so if anybody wants to learn more please join us from six to ten seven pm for us kind of a study discussion item on equity and our national urban alliance work and all of that and thank you so much miss eaton and mister actually jude noyes mister noyes right i really appreciate hearing from you did any of the board members have questions about clifford or comments before we move on to i know we have more on reopening all right i saw a lot of smiles and nods and i know we're very appreciative of all the work going on definitely definitely thank"},{"start":3661650,"end":3672690,"speaker":"C","text":"you jude and thank your staff you've done an amazing job this year during this pandemic and this manner of instruction that is going on so thank you and your team at clifford school outstanding"},{"start":3673170,"end":3703500,"speaker":"B","text":"thank you board doctor baker can i just say i also would like to thank the pta group for funding the hubs and making sure that the students are there on site making that possible and you know of course to the teachers and everyone that made it possible for the students to be there on site learning i am really happy to see that thank you"},{"start":3708140,"end":3727500,"speaker":"A","text":"yeah i think you know that's an important point on the learning hubs we have heard from a number of parents and students that those have been lifesavers for them really important part of their children getting education and then being able to go to work and all of that so really thanks for all the learning hubs they've been such a great addition to our program this year"},{"start":3731910,"end":3910740,"speaker":"C","text":"okay so let's start with updates about reopening it's amazing that a year ago almost a year ago we went into shelter in place and to what was called at that time you know distance learning but it was like emergency you know getting home and then our teachers trying to definitely learn the different platforms that we were frantically getting into place so and a year later we're going to open up more classrooms so let's begin and kyle the next slide please so a bit on the employee vaccine at this point in time you know that we had in san mateo county when the twenty three superintendents in the district school districts in the county developed a plan and a listing for prioritizing our educators and our assistants and classified employees to become vaccinated there were three groups actually four groups that were created a group one a a one b a group two and a group three as of march fourth all of the employees that have been offered have been offered access to a vaccine through san mateo county either at the event center kaiser also opened up appointments and then there were appointments that were opened up through the fema event that is happening at the oakland coliseum where each of the counties of office of education were given codes for our teachers to go there also to get not only teachers but our classified employees and our district office staff to get their vaccine their first vaccine and some now have had their second vaccine so that's where we are with the vaccine at this point in time at yesterday's superintendent's meeting superintendent mcgee said any new staff coming on board to any of our school districts we just need to make sure that we update our list and they will make sure that they get on a priority at one of the locations to get the vaccine so that's where we are with vaccines at this point in time so we've come quite a ways from about three weeks ago when we started this process so i'm very grateful and thankful to the county office of education and to the san mateo county public health department as we all are next slide please and"},{"start":3910740,"end":3923860,"speaker":"A","text":"doctor becker just real quick on the vaccines we also were able to help our after school providers and partners right they were the boys and girls club and the reach and everybody yeah yeah"},{"start":3923860,"end":3927140,"speaker":"C","text":"they were all placed on the list everybody was placed on the list yes"},{"start":3927140,"end":3929340,"speaker":"A","text":"okay good thank you"},{"start":3931740,"end":3965450,"speaker":"C","text":"so we're planning to reopen and expand for the twenty one twenty two school years so let's get started with this i know there has been a lot of conversation at school sites there have been several school sites that have held parent information meetings there have been school site councils and pto's and pta's involved so with that being said let's start with the next slide so wendy if you would like"},{"start":3965450,"end":4058880,"speaker":"B","text":"to start please yes so at the last board meeting on february twenty fourth the board gave us me a charge to go and work with our unions to firm the new mou memorandum of understanding certainly with our teachers union we are in consistent communication and negotiations with csca our classified union group so actually we got started that week on friday after the board meeting and continued forth until it was signed on march fourth which was of course just last week so i appreciate the efforts of rcta there were three meetings involved in coming to consensus and signing the mou late into the evening on thursday night but it does address of course health and safety which is the main priority and has been a priority for the district as we've discussed and was in our previous mous all throughout the year the cleanliness factors and how our district will be managing that the cleaning schedules and so forth and moving into this spring time period that administrators would be creating schedules to meet the needs of our enrollment demands and so as doctor baker will be speaking about these surveys are continuing so that we can have these schedules created for families and for teachers and staff to know what our next step is so within that mou you know there was a lot of discussion"},{"start":4058880,"end":4060680,"speaker":"A","text":"but i'm pleased that we were able"},{"start":4060680,"end":4073570,"speaker":"B","text":"to have that completed by our deadline the board gave of this board so that was nice so that we could plan forward and then of course in the meantime we had governor newsom's announcements as well so it was very timely"},{"start":4074770,"end":4408090,"speaker":"C","text":"thank you john definitely was thank you so we have been meeting with the principals on a regular basis especially as the mou was being created and rcta was meeting with district staff to create the mou and during those meetings each of the school site administrators along with the assistant principals that many of them do have started working on a survey that they wanted to send out to their community to determine who definitely would be coming back and who definitely still wanted distance learning there deadline was to get these out at the end of the workday on friday it was difficult at times because some of the site administrators wanted to have informational meetings with their communities and then others were still working on a q and a that they would have ready on saturday so it was the timing was either on march fifth or the sixth and they all went out needless to say i have received comments from parents in regard to the surveys that they should have been tweaked in a fashion or so in regard to ampm and just so that the community knows these surveys the information and the schedules that are worked on regarding the surveys are going to be shared with myself and liz wolf and we're going to meet with each administrator to look at those schedules and to determine you know the needs that they may still have for example i know there are still a lot of questions out there in regard to child care in regard to you know before school after school especially when you're having a model that comes into a model in the morning and then a model in the afternoon so those are the things that i will work very closely with some of our partners to see how they can further assist us with the needs that parents may have regarding this for example we have at clifford and i believe at cloud we have neighborhood kids corner if i'm not mistaken and then we also have pcc that works with some of our schools we have the boys and girls club we have the rec department and then we also have the y so i want to see how we can you know work together to make this work especially for our parents who are working are going to work and then maybe their child is in a of piece pm session and then what happens in the am session if there's care for them at that time so i really need to look at the schedules from each school and then determine what partners each school is working with i know i will be contacting pcc and i'll meet with victor and anthony to see how much more support that they can give us during this time so the schedules we are working on then the week of march fifteenth but let me tell you we've already started liz and i have appointments starting tomorrow at eight o' clock we work on starting friday we have all schools thursday and friday with the exception of one on monday so they're back to back and so that i can get this information so that i can also if i need to work with one at these outside partners regarding childcare i can bring them in to the loop and then the week of march twenty second through april sixth we're going to have initial modified schedules where definitely we want to have our preschool through eighth grade students back in person based on the parent surveys but also it's not coming back to do as i heard from one parent about we're just going to come back and we're going to start assessing the kids right away to see where they are and then start moving forward no that's not going to happen we want to make sure that they have not been in school almost a year now for those who have not returned we want to make sure that they get better acquainted with coming back enjoying coming back to school sharing with their peers meeting their peers having recess with their peers all of that it's not just going to be you know any type of instruction instruction instruction we want some social emotional learning taking place so for those parents who are concerned about that that's not what this is about to come in and get your child assessed so that they can move forward we definitely want to take time for the kids to get to know one another to know their teachers to know the campus and especially when you know the rules now the rules of wearing your mask all the time the rules of taking there's going to be timeouts for you to go out and take off your mask and have a rest period without it and the rules of where you have to line up now according to the distancing and and then the play areas and all of that so that's what we want to do during this time and then on april eighth"},{"start":4409850,"end":4410130,"speaker":"A","text":"our"},{"start":4410130,"end":4962760,"speaker":"C","text":"full schedules are in place so that we can start seeing our students back in i'm not going to say a normal classroom because it's not get them back into the classroom for instruction beginning on the eighth next question next slide please so the health and safety on campus we still need to definitely follow these four pillars regarding health and hygiene face covering physical distancing and limiting gatherings that means with the limiting gatherings also at the superintendent's meeting yesterday one of the questions that i posed was definitely about the physical distancing i would like it to be reduced the research that you read the information coming from pediatricians what the science is saying you do not need the six feet there are some countries that it is like one foot or there's no social distancing it's just like it was originally so in our conversations with all the sups yesterday the twenty three of us including superintendent mcgee from the county office of ed told us she understands what we're saying what the california department of public health guidelines say but what san mateo county health guidelines say for us are six feet so that's what we need to adhere to until that is changed and i know elisa you are going to be going to a meeting i think maybe tomorrow i think with all the county elected people and i know this is going to probably be brought up because we as superintendents myself being one was very concerned about this because i would like to have it lessened so that i can bring more kids back but at this point in time we're still at six there is a daily student wellness survey that needs to be completed there is a student health contract addendum to be signed and we're hoping that parents will take this opportunity to allow us every other worry every other week to do the curative test that will give us information you know if there has been you know if there has been has been a contact of becoming positive with COVID but also it's one of our safety protocols and it's an item that the governor is very much in tune to and really wants schools to abide by and to do i am hoping that as we progress and get more students back into the schools that i can and i know wendy and her staff and antonio perez who is director of student services i would like to move in the direction of the antigen test where we get the results within ten fifteen minutes right now we're doing that pilot at two sites but in talking with the chan zuckerberg initiative today they are willing to see if they can't get that for us for other sites in the school district so the testing and the tracking and the tracing system will be in place as it has been since we started with students and teachers and classified staff back on our campuses next slide please so again here is a graphic of the health checks the checks of the temperature the wellness surveys a waiting area if we deem that a child is sick and then the regular scheduled testing for our employees and also for our students who parents allow us to test and then of course the ppe i was at a we had the superintendent's advisory council on monday and i had two board members that attended with myself there and one of our kindergarten teachers i have got the ppe so much ppe i know what to do if i need it i have so much but just to reinforce we have everything we need at our school sites if it is not there the office staff staff will let maintenance and operations know right away and it will get delivered but we have everything in place next slide facilities and again here's a six feet piece and i don't want to dwell on it anymore as i did previously i'm hoping that it will be reduced but that's not within my authority to do or the board's authority either but we do have the h vac upgraded to merv thirteen filtration and what i want to let you know is that all of our h vac systems have been upgraded to those merv thirteen s which improve indoor air quality and then i want you also to know that there is a air purifier in each of the classrooms all of our bathrooms have exhaust fans all populated classrooms including pre k classrooms and all offices have the new purification systems an air purifier removes contaminants from the air in a room to improve the air quality i can set that all in place we are manually operating the dc v controls demand controlled ventilation that's what it stands for which is controlled by the energy management system overriding it opens the dampers to allow more fresh outside air and we are running the h vac system at a max before and after school hours this allows more outside air into the classroom by opening up the h vac damper at one hundred percent and classrooms are cleaned at the end of the day restrooms are checked three times during the day and clean in the evenings by the night custodians a checklist is in classrooms and restrooms help staff keep track of the different tasks so facilities has done a great job of being on top of this and making sure that we are protecting not only our students our teachers our staff next slide counseling supports the spring so counseling has been available to all redwood city schools we've been fortunate that it's always been available in the last year for any student at all of our twelve schools there's always been a system in place anyone can request counseling for a student school based counselors are to return the students and currently we're planning the logistics of what that will look like i want to thank sequoia healthcare district andrea garon who is our wellness director that in a couple weeks we're going to be rolling out what is called counseling outside of school also available it's called care solis it's kind of a concierge service i've been told it's a new service for all students their families and staff again it's sponsored by sakura healthcare district you call the service and they will guide you to services to meet your needs and we're hoping to roll this out within the next couple weeks and andrea garrard will do an in service for our principals who in turn can definitely do more communication with our parents and also with our teachers and our staff so we'll put something out in written form so this is definitely something that we're looking forward to on top of the counseling by star vista on top of the counseling by one life and then there are individual counselors that are at some of our school sites next slide kyle so this is something that we need to remind people of so i know wendy is putting something out to our employees and i would like her to"},{"start":4963560,"end":5062760,"speaker":"B","text":"review this please yes thank you john so as it stands right now i know spring break is around the corner and some people may be very anxious to travel and have a different type of scenery than we've had in the past year or so however at this moment in time and things change a lot but at this moment in time the san mateo county guidelines does still have a travel advisory in effect and so this graphic here on the left does remind folks about what really needs to what you really need to pay attention to so the critical piece is that there is still no non essential travel so a fun trip anywhere outside one hundred and twenty miles of your home really the bay area will require self quarantining in certain situations and so it's a reminder to our staff we did put information out in our newsletter today to staff and we'll watch this closely if we get an update and there's a change then we'll make sure and update our staff certainly and make sure that it is out in the newsletter as well to families but at this point in time this is really critical because as you all know from this presentation we are excited to see our students back in late march and april and we don't want the quarantining to get in the way of that great opportunity to be back with teachers so please keep that in mind when you're thinking ahead over spring break which is the week of march twenty ninth and we are excited to see people back in april"},{"start":5066850,"end":5069170,"speaker":"C","text":"all right great thank you wendy"},{"start":5076450,"end":5106640,"speaker":"A","text":"can i ask just since this slide is up because we do have a comment in the chat about this and it's probably important for the audience to know so basically it says if families travel outside of one hundred twenty miles area are they unable to come back after sp spring break are we going to be asking families about that and should they then keep their student home for two weeks if they plan on traveling outside of one hundred twenty miles i'm just wondering what our"},{"start":5106640,"end":5158360,"speaker":"C","text":"rules are that's a very good question and we are going to put information out to the community in a communique that if they so desire we've been hearing that some families even some staff may be traveling and so if that wellness survey that you know it needs to be completed and we should check to make sure especially with this first one coming back if you have traveled you know during this time period outside of one hundred twenty miles in bay area you should check it yes and then you should keep your child at home yes you should it's not that they're going to lose their place of what they've already decided to do but they should keep them home for that ten days ten days two weeks two"},{"start":5158360,"end":5187140,"speaker":"A","text":"school weeks all right so we can put out clarifying information as it gets closer and as we've learned every day guidelines can change so that's the guidelines today however it could change before spring break okay well you can put that in your superintendent weekly letter or whatever goes out from the school site right just so it's clear because i know there will be a lot of questions from staff and from families we'll do perfect okay thank you"},{"start":5190500,"end":5429280,"speaker":"C","text":"all right and i believe then we start our discussion next i believe that's next slide oh there's one more looking that's right we're looking at august and this is going to be next slide kyle before i start so looking ahead to august as of right now and elisa just said it guidelines change every day but as of right now we are planning to return you know in in the next few weeks but we're also planning at the same time to start ramping up for the twenty one twenty two school year right now because and i'm speaking just right now because of the guideline of the state six feet distancing if we still remain with that and it doesn't change but i'm very hopeful that it will we would have to have definitely are you returning to instruction in person in august or is it going to are you going to enroll in a redwood city school district district wide english only virtual academy in august so that means if we have to have if we cannot have all our bodies in one classroom and we still have to have two sessions a morning and a pm okay we can do that but at the same time we're not going to be doing both in person and then in the morning and then in the afternoon do distance learning no we're going to have a virtual academy we know some parents do not want to send their kids back for whatever reason it depends on the number that are not sending them back if we have this virtual academy that starts in the fall twenty twenty one so this survey and i'm hoping that i know we want to send it out at this point in time but i'm thinking that maybe a little later because maybe the guidelines will change for us about the feet and maybe by that time we will know how many parents will definitely come back in person you know even if we can get more children in a classroom with the less social distancing that we need to do so this is great information for us to plan because within planning we have to determine what teachers we have to hire what classified staff we have to hire and that all depends on our enrollment that coming through the door so i know we put april tenth on here but i think that i will be talking to wendy and liz about that date and depending on what elisa you find out tomorrow if there is anything different on that social distancing would be very interesting i don't think according to what we heard at the superintendent's meeting that i'm going to know by april twenty i think i may know by the end of april first part of may but i'm not thinking this date but if you could kind of pinpoint superintendent mcgee on a time frame would be great coming from a board member as opposed to me from superintendent that'd be wonderful because this information is very crucial for us for planning and hiring new staff"},{"start":5431370,"end":5464470,"speaker":"A","text":"yeah and we have been talking to her and i did send her another email and so we'll get some clarification tomorrow and hopefully some information on timing at least so thank you and i do know there were some parents and i think some of them are in the audience who wanted to start sending advocacy letters around this so let's wait i mean you're obviously welcome to send an advocacy letter if you'd like on the social distance but i think they know that we're interested and i know they're looking at the guidelines and trying to figure out how they can help us so hopefully we'll have"},{"start":5464470,"end":5612110,"speaker":"C","text":"some good news on this all right kyle next slide and i think the next slide is the discussion no it's not i keep forgetting i don't have my deck up so i can see it so this is bob twenty one twenty two school year the instructional program the in person model is definitely the bilingual program those are some that program exists at some of our school sites the english only instruction the mandarin and spanish immersion is all in person if we have to go in this direction next year the full distance learning virtual academy is an english only instruction district wide program it's just to make it very clear now the next slide now's the discussion so go ahead no you go ahead go ahead the one of the informational pieces i know that you're missing at this point in time is the schedules for each school and the reason why we don't have that right now is because as the mou was created and officially signed off on thursday each that led us to friday to start working on the surveys at the individual school sites and to get responses back this week we will start working as i said previously on those schedules so that we can get them back out to the community so the community can see them so i know the principals are also at this point in time working with their teachers on the schedules so that we can have a really good sense of the numbers that are coming in to in person learning the hybrid model that the school will have and then we can get that out to the community right away to get some get some input back and so there is nothing to show you tonight as far as the schedule for any school right now"},{"start":5618760,"end":5626600,"speaker":"A","text":"and doctor baker was this that schedule are you talking about for what's happening the next couple of weeks or for next year okay"},{"start":5626840,"end":5632800,"speaker":"C","text":"i'm not worried about i know i have to worry about here sooner than later you just talked about for the"},{"start":5632800,"end":5659570,"speaker":"A","text":"next couple weeks yeah all right so let's see there are a few chat questions in the chat box and then also i do have some comment cards should we take the comment cards first or do board members have any clarifying questions or comments do you have a preference"},{"start":5663580,"end":5664620,"speaker":"C","text":"looks like they have a preference"},{"start":5666060,"end":5723180,"speaker":"A","text":"okay i think i saw some nodding of heads to go ahead and take the comment cards and then maybe some of those comments might be reflective of what's in the chat as well and then we can take a look at the chat and then we can also have board make comments or have any questions that we have all right so let's see i've got and just so you know because i do get some questions like what order do you take the comments i take them in the order of the timestamp when they arrive so that's how we go and so i was wondering i was a little confused on the google spreadsheet it doesn't always populate perfectly heidi wallace did you want to speak again or is this from last meeting i think it might be from last meeting but it popped up in this particular google spreadsheet so heidi if you're here and you'd like to speak please raise your hand"},{"start":5725340,"end":5727900,"speaker":"C","text":"i muted her already okay"},{"start":5730060,"end":5735300,"speaker":"A","text":"heidi did you want to speak tonight or was this a leftover from last week or two"},{"start":5735300,"end":5737860,"speaker":"C","text":"weeks ago that was the speaker card"},{"start":5737860,"end":5746380,"speaker":"A","text":"from last time but thank you okay thank you so much all right so we'll go on to the next speaker who is pam barash"},{"start":5753920,"end":5754600,"speaker":"B","text":"hi all can"},{"start":5754600,"end":5757120,"speaker":"A","text":"you hear me we can thank you"},{"start":5757120,"end":5920920,"speaker":"B","text":"and welcome good evening everyone thank you yet again for giving me the opportunity to speak for those of you in the audience who do not know me my name is pam barish misses b and i am a kindergarten teacher at henry ford for the past thirty years i have taught nothing but kindergarten it is my passion and my superpower this past year has challenged me way beyond my wildest expectations but i have fought hard to conquer the difficulties and learned a lot along the way happy kids happy parents happy misses b it's the trifecta of kindergarten success happily we are coming to the end of the tunnel i for one hate time tunnels and cannot go through them without all the windows open and the radio blaring unless i am the passenger in which case my eyes are firmly shut but i think we can all say that vaccines are here we are returning to school soon and there's even a bit of normal a new normal in the world where we are living i like everyone else i'm dying to get away and have a change of scenery my husband and i made plans to manage an escape and do just that safely over spring break before i knew of the return to school i had an in depth conversation with human resources on monday and understand that unless cal osha changes their expectations to match federal guidelines and neighboring counties travel advisories i will have to quarantine for ten days upon my return even though i will have had both of my vaccines as of tomorrow at four pm my question to all of you is will the same expectations of quarantine be required for our students and their families upon return from spring break travel i cannot be the only one in san mateo county trying to get away over spring break i am being asked to protect those around me if i when i return and can only hope that families who travel will be asked to do the same as we are now returning to school in person only three days after spring break was this considered to keep us safe as we are trying to do for them while no children in rcsd have contracted covid at school in person learning has been disrupted throughout the winter months due to covid i personally am going to be really aggravated to finally be coming back and there be a possibility that due to spring break travel i might find myself in distance again before i even get going and and i am being asked to quarantine just a thought to ponder or to reassure me if it has been pondered already thank you for your time and i realize that wendy kind of took the thunder out of my statement because she answered some of the questions but it does bring up some concerns"},{"start":5925240,"end":5973700,"speaker":"A","text":"all right thank you pam and we can also as school board members we meet with the county health and so we'll try to get some clarity on all of this as well if there's any additional clarity we can get but thank you for your comments and i'm struggling with sharing my screen and the timer so sorry about that i haven't quite figured out how to just share the timer and not my whole screen okay so we are getting a anyway we'll have to get some clarity on staff because there is some comments in the chat about all of this so we'll definitely circle back with everybody before spring break okay let's see our next speaker is indra hernandez"},{"start":5976580,"end":6178100,"speaker":"B","text":"oh hi alicia hi everybody in the board hi mister baker and everybody thank you so much for the opportunity you are giving me to speak up tonight speaking on behalf of the cdc the preschool we are have some confusion on some instructions that we've been getting this morning we got an instruction of having an overlook back to school meeting with all the parents at the same time and we've been said that mister baker wanted that way we have a concern for that because i just heard him saying that the six distance apart and no gatherings so if we have all the families together at the same time doesn't make sense we want to be clear on that i have another thing is with all the wellness survey is that apply for the state all the staff because i have heard that some of the staff members have been doing the wellness survey every day they thought that it was just like signing in to get paid but that's not the case it's a wellness survey and i want to be sure that all the protocols for the COVID are the same for everybody because i hear some pieces and not pieces and some are called some are not cold so i want to be sure that everything everybody is doing the same so as when we say that wednesdays are not to be in the classrooms and then some people are there in the classrooms because the administration let them be there so i want to be sure that everything applies for everybody you know we are halfway of the vaccine so we're not going to be able to have the second part of the vaccine when we want to come back i don't know if we can wait a little bit more so everybody we are all with the vaccine full so we are protected i want to be sure that the children are i don't know if they're going to be tested before they come into our preschool classrooms because especially in my class i have had four families that they have had the COVID i want to be sure that for the good of all of us for them to be tested before they come into the classroom we have been doing the best to teach them in a whole year it's been a whole year totally different from other years of teaching this experience has been on and off we have learned a lot the children have learned if it's the time for them to come back in the classroom we want to do the best but we want to be safe as well thank you so much for everything we want to reassure the parents that we have been doing our best virtual or in person as we have always been doing thank you so much all right thank"},{"start":6178100,"end":6191420,"speaker":"A","text":"you so much for all that you do first of all and then thanks for your comment i don't know if there's any comments to say doctor baker or your follow up wendy works very"},{"start":6191420,"end":6208450,"speaker":"C","text":"closely with the mou in regard to the wednesday wendy works very closely again with the wellness survey because it's part of human resources so do you want to follow up with those concerns and questions that indra have"},{"start":6211970,"end":6224320,"speaker":"B","text":"i think it probably be best if i spoke with indra and because sometimes it becomes very specific in terms of the questions but yes i'd be more than happy to help us through this process process for"},{"start":6224320,"end":6231080,"speaker":"A","text":"sure great thank you all right our next speaker is stephanie chen"},{"start":6243480,"end":6247800,"speaker":"C","text":"president mcavoy i have to refer to panelists okay"},{"start":6247800,"end":6266010,"speaker":"A","text":"that's fine hi stephanie welcome hi i just wanted to ask a question i'm so thankful for the plans for the fall that's awesome i'm so glad that there's going to be an option for"},{"start":6266010,"end":6268050,"speaker":"B","text":"us to go back fully in person"},{"start":6268130,"end":6287290,"speaker":"A","text":"really happy to hear about that my question is that there seems to be a lot of discrepancy and disparate plans on each school and i was wondering if we could just have like you know all k to five schools will go back like this and all k to eight schools will go back you know in the similar format because i think that you know for equity concerns"},{"start":6288250,"end":6289690,"speaker":"B","text":"you know we should all be going"},{"start":6289690,"end":6291610,"speaker":"A","text":"back at this like in a similar"},{"start":6291850,"end":6292410,"speaker":"B","text":"manner"},{"start":6294330,"end":6340270,"speaker":"C","text":"you're talking about the fall well for equity concerns they're different at each in each community so as we're coming back right now and when you're speaking about equity there are some of our families that no matter how we are they feel for their needs to be met they have to stay at home and that's an equity piece right there and as i was reminded of on monday evening from one of our parents she has an immune system and she went on to this long conversation about why she hesitant about sending her child back i can't say because you're at this grade level you're going to come back so you're speaking of the fall"},{"start":6341310,"end":6349150,"speaker":"A","text":"i'm speaking about now actually i mean i think for the fall we'll leave that like you know hopefully we'll be all back five days a week and then i love the idea of the"},{"start":6349150,"end":6350710,"speaker":"B","text":"virtual academy so that you know the"},{"start":6350710,"end":6356480,"speaker":"A","text":"people who want to take that option you know can choose that but for right now i feel like you know"},{"start":6356480,"end":6359000,"speaker":"B","text":"we should have some kind of you"},{"start":6359000,"end":6367760,"speaker":"A","text":"know similar formats for everybody to go back at you know some schools are going to go back this way some schools are going to go back that way you know can we not have"},{"start":6367760,"end":6370880,"speaker":"B","text":"some uniformity around that we are a"},{"start":6370880,"end":6398980,"speaker":"C","text":"district of choice and it's been that way oh for many years for many years and so each community is a bit different so that's why we are doing it at this point in the manner we are so for next year we have this in place of how we want to move forward right now we are going in direction and looking at"},{"start":6402100,"end":6406650,"speaker":"A","text":"okay so this isn't really meant to be a back and forth i'm going to need to sorry i'm gonna"},{"start":6406650,"end":6407610,"speaker":"B","text":"need to close it down but i"},{"start":6407610,"end":6408930,"speaker":"C","text":"think i think we get i think"},{"start":6408930,"end":6536610,"speaker":"A","text":"the question is i appreciate the question that what about uniformity so so why don't kyle why don't you go ahead and have stuff there's a lot to respond to it yeah there's a lot to be left to the all right sorry if we start doing back and forth with every person i've seen this happen so so that's we we don't really do that but i i we we certainly want to hear the common the question so i think the question is around uniformity and i will say that you know there's a variety of ways to do this and what we have heard all along from so many parents and teachers and principals and staff is that they've asked us to actually leave it in part to the school to refine it for the school setting because as we've already heard tonight some schools have after school care on campus some don't each school is a little bit different with that said in the fall i mean not in the fall for the spring you know we are basically accommodating people's choice so they're either in person coming back or they're distant learning and so that actually is a whole big puzzle piece as you can imagine because the other thing that we've heard is that people want to stay with their teacher so all of that is being looked at refined site by site so really i actually i mean i think there is a lot of uniformity in terms of what's going to be happening in the next few weeks in terms of people getting their choice to come back or do different learning at every grade level and in fact some districts are not doing their middle school or high school so we are doing every grade level but there will be some nuances for school site whether it might be an am pm or an all day a couple of days a week i mean that's what you're basically working on the next few days right doctor baker with the principals really trying to listen to the school community as to what's best for them and that to me is equity right that's really about equity so i don't know if you want to say any more doctor baker about that you are right"},{"start":6537380,"end":6568940,"speaker":"C","text":"we talk about the equity piece and that's why we're working with each school community to determine what's going to make best for them we just had a conversation earlier about a two day and what that would look like for a middle school grade at one of our school sites and fine let's look at it let's look at the schedule let's see how we can make that work if that's going to work for parents for the teachers and that's one thing that liz wolf and i will start working with each school starting tomorrow"},{"start":6572380,"end":6578460,"speaker":"A","text":"all right so we have one more comment and that's from shawna hackworth"},{"start":6591670,"end":6652850,"speaker":"B","text":"there we go thanks for taking my question this will be really brief but i appreciate that you guys are already thinking about what's happening in the fall and that in the fall for twenty one twenty two school year we'll have an in person and a virtual academy option as of now i understand that it could change tomorrow and that parents will be getting a survey in april sometime for them to make their selection but i'm just wondering for those students who have a current school of choice placement whether that's a roosevelt student whose school of choice into clifford or cloud or an orion student or an mi student or anybody that's moved from their home school into a school of choice program will that student lose their spot for the following twenty two twenty three school year if they choose to put their student in a virtual academy and if that is the case will we know the answer to that before we have to make our selection in the survey"},{"start":6656050,"end":6684130,"speaker":"C","text":"i've had conversations with board members it's going to be my recommendation for that one school year if they choose to do that they do not lose their spot so okay wonderful we would need to make sure that the administrator at that school schools of choice holds a spot in that grade level okay that makes sense thank you now remember shana that's the recommendation i'm going to make and then they're going to have to vote on it so that's the recommendation i'm"},{"start":6684130,"end":6696850,"speaker":"B","text":"making right i understand as long as it's clear in the survey whichever way you guys have decided so that parents are informed and not left the following year to have to scramble for their"},{"start":6696850,"end":6701010,"speaker":"C","text":"placement correct perfect yeah and this is"},{"start":6701010,"end":6748040,"speaker":"A","text":"a discussion item and i think that what you can't see is that the board panelists were kind of shaking our heads when doctor baker was speaking so that recommendation will come formally but i don't know just by a show of hands if the board members are supportive of that idea just so we can let folks know that they get to keep their spot yes obviously this pandemic we're not trying to penalize anybody this has been a crazy crazy time so we'll have a more formal recommendation but i think for the audience here tonight know that that's it's all bias informally right we haven't just the poll that i saw okay all righty so that's all of our commenters yes all right so board members i'll open it up"},{"start":6748040,"end":6748440,"speaker":"B","text":"to you"},{"start":6755170,"end":6756610,"speaker":"A","text":"go ahead mike okay sure"},{"start":6757090,"end":7200700,"speaker":"C","text":"i just i have one minor question and then there's so much information there's a lot to talk about but the one one clarifying question was around the care solace is the is the service that they're providing routing to other services and that's what's free of charge or is it the actual counseling that's free of charge as well it's the routing and finding okay concierge okay that makes a lot of sense okay thanks lots covered here i'm going to go back to mister noyes quote that started this whole section here about the students on campus that are safe and happy and they're experiencing joyful learning and engagement and so just it's great to hear about the progress that's going on both at that school and what's about to happen happen as we get through there great to hear about the vaccine update doctor baker again i just wanted to acknowledge and really appreciate your leadership of gathering the other superintendents and really pushing the county forward for that that progress has been incredible the whole county is better off for that work but we certainly are here and i realize that it's across the state so really thanks for getting that done deputy superintendent kelly and rcta i'm really glad to see the mou thank you so much for the work that you did i know that there was a tight turnaround time there but seeing that accomplished it's remarkable and the plans that are coming in that's great i just want to acknowledge everybody that was part of that negotiation team or what made this happen i think it really helps that we have such wonderful teaching staff that almost eighty percent want to come back after vaccination and i'm sure that helps and so that's really good to see there doctor baker six feet clarification thank you for clarifying that that had been confusing me about whether it was six feet or four feet yeah i know and i'm glad to hear that you're really where you're really pushing for it and what you want it to be and i understand the constraints that are there but hearing about that six feet and i think if as you asked of elisa if we can be figuring out from the county level to help change that to bring more back but that was great clarification i appreciated that the other thing i really like hearing is that the personal involvement that you and assistant superintendent wolf like how you're going to go and review every plan at every single site and really make sure that it works matches with the community that's another i just want to know that's a lot of work right like having to go through that but but that's that gives us a lot of confidence i mean we don't see the schedules here today but knowing that you're spending that time reviewing everyone and working it out and looking to see that it fits the community at that site and sort of fits in with the guidelines through the district you know that's great i'm sure that when we hear the update at our next board meeting we'll we'll hear happy schedules that are doing the best that they can for the you know the constraints that were put into but i wanted to acknowledge that and say thanks the oh talking about the additional care that you know the additional supervised time that the students need i think one of the concerns about you know bringing the kids back onto campus is that it's if it is this hybrid schedule because of the constraints of time sometimes they'll need additional supervised time i was really glad to hear doctor baker that you're also taking the lead on that to say hey we're going to go work with the partners and make sure whatever we can do i understand we might not be able to solve all the problems or get it in there but i'm also happy to hear you take that on as your personal objective to get that put in so that was really nice to hear and also for acknowledging the when the kids do come back in april the focus on social emotional health we see that in the principal letters again assistant superintendent wolf included as the leadoff for the teacher's letter last week when we did the equity committee a couple of weeks ago the california state board of education president doctor darling hammond came and visited and doctor montas played the quote from from that section of it at the board meeting but i wrote down the quote she says what we most need to have happen when kids come back in person is for them to feel excited engaged loved trusted and hear that here that that's really gonna be the priority when they come back is super reassuring it goes back to mister noyes students that are safe and happy and experiencing joyful learning and engagement again another one that's just really good to hear as you can tell i'm quite positive tonight thank you so much for all of this i think those are the big points that i had in there i did have one question that a lot of this has been we've been for so long prioritizing students sort of with an equity lens and looking at that and i know that we're getting the certain back and we're putting together the schedules i'm just wondering if there's anything that we're going to do as a district to make sure that those that were experiencing the most educational interruption the ones that we prioritize the most if they're choosing not to come back are we going to do an additional outreach to discover you know is it i mean there's a lot of reasons why students wouldn't want to come back but if there's something structural that maybe we can address in the way what we're offering here at the school or something like that i just wasn't sure if there would be an additional follow up kind of on that equity prioritization again to make sure that the students that we want to be reaching the most the ones that we think have had the most interruption they're able to take advantage of this i think mike you know what was expressed at the principals meeting this afternoon and especially our schools where we have our students who are english language learners the free and reduces lunch kids our foster youth principals are doing extra outreach to those families i can tell you that ana herrera has done calls to each one to make sure are you sure this is you don't want to do this and why even though the boys and girls club is there as their partner that can help them make a make it a whole day for them there's just this hesitant to come back due to their own personal feelings it was similar to what elisa and cecilia heard on maybe you weren't were you there when the parent was talking about her own immune system and she really wants to send her child back he's an eighth grader and he says i want to go back this is going to probably be the last time i see my friends because we're all going to high school and we're all not going to school same high school it's different schools so i know that principal has been reaching out to her a lot about the safeties that are put in place and to ease her fears but i don't know if we're going to get there with some families so there is reaching out believe me there is reaching out by the site administrator"},{"start":7202550,"end":7202670,"speaker":"A","text":"and"},{"start":7202670,"end":7210550,"speaker":"C","text":"the community school coordinators also those that have the coordinators great thanks that's it for me"},{"start":7213990,"end":7324470,"speaker":"A","text":"all right any other comments questions i don't think i have much in addition to what mike has said i know that the district and staff have been working really really hard to bring our students back and i personally have one child that is in person in learning since january i have one that's in a hub on campus and i have one that's in distance learning from home so i have some experience with this and i'm really happy to see more and more students coming back on campus and i hope that our families feel safe and know that we have taken all the safety precautions so that everybody does feel safe coming on campus we did have a lot of questions in the chat concerns about spring break and the need to quarantine and i wanted to see if the district can clarify because the recommendations from the san mateo county health department recommend quarantining if your activities while traveling put you at a higher risk of getting COVID nineteen and that includes spending time with people outside of your normal household or traveling on planes buses trains public transportation or shared vehicles so i think there needs to be some clarification that if we have families that are visiting with fully vaccinated grandparents or traveling outside the bay area but staying in an airbnb just their family i don't want families quarantining unnecessarily when their students can be on campus and it sounds like that's the situation so maybe we can get more clarification on that and send that out with information doctor baker that you"},{"start":7324470,"end":7335320,"speaker":"C","text":"send out so we can check with county health department we'll do that and then we'll also check with the county office of education thank you"},{"start":7337560,"end":7588799,"speaker":"B","text":"i would like to follow up on that i think nancy should have something that is the same for all school districts because it is confusing and i you know i see the children that are on the sites now so happy and you know just learning and having fun and i would hate for those that do decide to travel let's say to visit the grandparents that are vaccinated and are not really taking those risks to have to miss out for the quarantine time so i would appreciate if we can get something from nancy because i think it's going to be her the health department is you know a little bit broader statement but i think when it comes to education nancy should be able to put something out that we can share with the parents i also would like to thank everybody at the school district because i know that you guys have worked really hard to make sure that all the safety protocols are in place that all the supplies are there and i know because i'm always sending you stuff and you've already thought about it you've already checked it off and you know to me safety is very important and not that it's the only thing but especially during this time so i want to make sure that we have everything and we do everything possible to make sure that everybody on campus is safe from the student to the staff to the visitor so i know that you guys have done gone above and beyond i think in many areas so i want to say thank you very much for that and i do plan to visit once we go back and not that i don't trust you but i would like to check it out for myself and to be totally honest i really want to see the students i think i really would like to see those faces again i see them now from you know a little farther away in the fence but i would like to get up six feet away following all the protocols and as mike said said you guys have been working really really hard working on all the different schedules and all the different deadlines so i really appreciate all of you for everything that you're doing and you know from the site administration to the district administration to the campus person that you know the custodian everybody that won the distributes the food you've all come together and done an amazing job and i just want to say how appreciative i am for all that you're doing thank you so as for me i think i just want to say that i think redwood city school district has come a long way it may seem for some people that we were moving very slowly but sure surely and i think together we are at a place where those parents choose to bring their kids back to the campus bring them back and like we've heard a lot of again i do want to thank all the staff classified eliana and kyle for always being present at our meetings doctor baker and the assistant superintendents again thank you everyone because again together we are one amazing school district so thank you everyone"},{"start":7592880,"end":7752240,"speaker":"A","text":"all right and i'd like to echo the comments that my colleagues have made and just you know thank you very much just to everybody at the staff level who have really been working hard to get to where we are and actually it's exciting you know we have been working towards this point really all year you know our goal has always been to provide good distant on learning learning learning while we needed to you know that was really where we started and as we've moved from the purple tier to the red tier and hopefully see to the orange tier maybe the yellow tier eventually wouldn't that be nice and you know teachers and staff getting vaccinated and i think parents getting more comfortable with the idea of coming back and us having our own research showing that we're not seeing transmissions on the school sites with our own pilot programs really just sort of refining everything with our with our slow kind of coming back which is what the recommendation was is you really want to make sure you build success with what you're doing and everybody's comfortable with it so i think we're really at the at this really amazing place where you know what you guys are working on the next couple of days and i know that there's some frustration in the community that you know people are sort of wondering what's going on and am i going to get my choice and all that but i think you know at this point what we're doing is we're providing choice of either coming back in person or staying distant learning depending upon what's best for you you the student and their family and that you know i hope that our audience can appreciate that given the mix of in person and distant learning that's what and the six feet distancing that's what creates these hybrid models and so you know that's what we'll have this year but then hopefully next year if we can shorten this social distance and like you said we'll create a virtual academy and have people come it can be more normal so that's certainly our goal so anyway i just want to say thank you very much i don't think i had really any questions i've been asking you questions all week doctor baker so thank you for answering them okay and then i did want to just say that we will be meeting with nancy mcghee tomorrow our county superintendent so i have the couple of questions that i'll follow up with her again on maria you had a good one about the spring break rules kind of getting clarification and hopefully we can get that as well as the social distance the six feet seeing if we can get"},{"start":7752240,"end":7784490,"speaker":"C","text":"some movement on that lisa just to so our community knows if a parent doesn't turn in a survey it's not automatically distance learning we have staff that are calling each parent parent that doesn't turn in a survey and we have our spanish speaking staff calling those that need the information in spanish so it doesn't just go in the direction of distance learning as some people are thinking we have staff that are calling each and every parent that do not respond"},{"start":7786730,"end":7816540,"speaker":"A","text":"yeah thank you all right any other comments before we move on all right so it is nine ten so i think we'll take a five minute break and that way we can then come back and finish the rest of our agenda all right thanks i know we'll lose some of our participants but thanks for being here you're welcome to come back in five minutes if you'd like to stay with us all right"},{"start":7818620,"end":7818940,"speaker":"B","text":"oh"},{"start":7818940,"end":7822060,"speaker":"A","text":"the next agenda item is our interim budget report"},{"start":7829740,"end":8870540,"speaker":"B","text":"hello good evening everyone can you hear me clearly yes sounds good thanks so i am going to present to you a powerpoint of our second entry i just wanted to expand this a little bit so good evening board president mcavoy board of trustees superintendent baker and members of the community of redwood city so this evening i'm going to present to you the second interim financial report for the redwood city school district and i have few slides for you but i just wanted to let you know that for this year for the twenty twenty one year there are no significant changes but i will discuss to you later that the projection for the next two years will show material changes from the first interim so for those that are seeing this report for the first time the second interim is a financial reflects the financial and budgetary status of the district as of january thirty first so the last presentation we made was for first interim and the cutoff is october thirty first so for this time the cutoff is january thirty first so we are required to submit our certification to the county office of education on or before march fifteenth and the governing board is required to certify whether we are positive qualified or negative and that depends on the district's ability to meet their financial obligations for the current the next two years so for this report we're certifying positive for the school district so the reports that will be submitted also include the multi year projections this slide is the same as what i've showed you at first interim so there's no change because this one is based on october twenty twenty calpads so we have a total of six thousand seven hundred seventy one students students and fifty nine percent of that are our unduplicated pupils which includes the english language learners our foster youth and students that qualify for the free and reduced price meals so this is the same information also it's just always good to look back for the past ten years what happened so we continue to decline so the projection for the next two years still a continuing decline in student enrollment with just a slight increase in the twenty one twenty two fiscal year so this two is the same we have our seven district funds but the focus of our discussion for today is more in the general fund which is our main operating fund and it also shows our fiscal position for the projection years we are also going i'm going to also show you the revenues and expenditures in each fund in a few of the slides so we'll start with a general fund so this one this slide shows what are the changes from first to second interim so like i mentioned there's not significant change so the increase in the general fund balance is about five hundred sixty six thousand and the details of that are shown here so the net increase in the unrestricted general fund revenues is only twenty five thousand the increase are offset by some adjustment in revenues so the increases at second interim is the interest earnings for our account with the san mateo county treasurer's office where we deposit our cash and then we have also some adjustment in local grants and in our mo programs the medical administrative services we don't usually put anything on the budget until we actually receive money so as of second interim we got ninety one thousand in ma so but then there are decreases as you see here on leases and rentals because of COVID the budget the budgeted amount that we anticipated were going to come from you know that daily rentals or facilities is removed from the budget and then we also have a one year tenant that did not renew the contract this year so that's the adjustment there of one hundred fifteen thousand and so the net impact on the revenues is twenty five on the expenditure side there's some savings because at the beginning of the year and through first interim our budget includes vacancies that we thought it would be filled during the year so we know that some of those positions are not going to be filled so we reduced the budget for that amount so there's a three hundred eighty four thousand savings for certificated a small amount in class and then some adjustment in the benefits so the books and supplies there's an increase in the budget of one hundred four thousand and that's because there's some carryovers that we have to include in our budget so the net effect on the total expenditures is reduction in the budget of three hundred sixty three and then also we look at the restricted programs so this is is the one that i'm showing you is for unrestricted but the restricted programs are also reviewed and there were some adjustments in both revenues and expenditures so at second interim the contribution from unrestricted general fund has been reduced by one hundred seventy eight so these three items resulted to an increase in unrestricted general fund of five hundred sixty six thousand so the next slide is showing our total general fund revenues so we have one hundred eleven point six million big part of that of course is our basic aid lcff property taxes and then we get some money from the state and our supplemental concentration grant which is generated from our unduplicated pupils so this slide shows the details of the amounts so as i mentioned seventy percent is from lcff revenues and then we get special ed taxes from the self allocation and then these federal revenues of eleven point five million include about seven million in the cares act money so the rest are pretty the same with local revenues and parcel taxes so this next slide shows the general fund expenditures is one hundred four point three million so this compared to revenues of one hundred eleven shows deficit spending by about three million so the next slide shows also again the details of that expenditure so about seventy five percent are salaries and benefits for certificated and classified and then here in the books and supplies and services this is where we have that seven million in cares act money so this are included in here these are one time and so in the projections for next year these are eliminated so basically the one time cares act managed showed in the revenue and it all showed in the expenditure so it's just nothing on the ending balance so i'm going to the multi year projection unless you have any questions on the general fund only and i can't see the chat if there's any questions so just let me know so i'm going with the multi year projection i just want to show you what are the assumptions made when we develop our projections for the twenty one twenty two and twenty two twenty three fiscal year so if you recall on the first interim the projection for secured property taxes was a zero percent so for second interim after we had a meeting with the county assessor's office representative and understanding what their process is in determining the assessed valuations we feel comfort comfortable putting in a two percent increase instead of a zero percent so whether that is conservative or aggressive you know there's a lot of things unknown as i'm going to show you in the next few slides so for student enrollment as i mentioned there will be a slight increase based on our consultants projection for twenty one twenty two and then continuing decline in the future years for the non lcff revenues in the unrestricted general fund we are projecting flat funding so there's no growth for the next two years and then of course our negotiations with the bargaining units are still pending there's no compensation increase in this multi year projection except for step and column adjustment of one point five percent and on the benefit side we project a five percent increase in health and welfare cost cost and the sdrs and first contributions are what's in the budget proposal our workers comp rate is still the same at four point three two and we will know more about it once we have the final numbers from smc and i think that would be released sometime in may in our myp we are showing a potential reduction in fte because of our projection of a decline in student enrollment however as we know more about opening schools next year this may not be true with social distancing and smaller class size and all of that so our projection might change when we develop our next year's budget so as i mentioned negotiation spending this is just an information that for us based on the second interim numbers i'm sorry this is not very clear but the cost of one percent in compensation increase for us is about seven hundred seven thousand and this would be across the board for all bargaining units so depending on what will be later on agreed upon this is just a snapshot of what it will cost the district so this is the multi year projection so i'm sorry the numbers are very small but it's really important that we see the big picture for three years because that's a requirement by law by cde and the county office of education we have to submit and present our projections for three years current and subsequent year so as i mentioned the increase here is very minimal from an unrestricted general fund and that's because first and second interim is really a short period of time we have only three months so there's really not much change from then but you would notice in the in the projection for the next two years this growth here in lcff revenues that's where the two percent is there are of course several components of this lcff sources it's a combination of property taxes state aid that we're getting and all others it's locked here as an lcff revenues but note that this is this includes two percent in the secured taxes so the federal state and other local on the unrestricted portion are flats from twenty one twenty two and twenty two three year so the one that i wanted to show you which is also a change from from the first interim is the leases so wanted to point my cursor but if you look at the line where it says projected revenues from leasing closed sites that's all of the leases and revenues that we have in the first interim we have included the revenue for our adelante property which we thought would be leased out in twenty one twenty two but because we are now reopening that we have an rfp that's revenues delayed so we remove it in the twenty one twenty two year and just have it added to the twenty two twenty three so you'll see that jump in leases and rentals for twenty one twenty two one point five then it becomes two point eight and then in terms of the expenditures so as i mentioned there's no compensation increase in this projection it's just the one point five percent step on column but in twenty one twenty two there is about six hundred thousand increase in both certificated and classified and that's because in the first interim i mean yes in the first interim in twenty twenty one we have made an adjustment on the substitute and the noon aids budget that we didn't utilize for twenty twenty one year but we know that we needed that back when we reopen school so that's an increase in the twenty one twenty two projection the other material change that we have in our projection is the interfund transfers out i wish i could oh here so my cursor here so you'll see this one point three million so in twenty one twenty two that's our contribution the projected contribution to the cafeteria program as i mentioned during the first interim presentation that we have operating deficit in that program because of a really really decline in the meal programs so we are working on that but for now we are projecting a contribution from the unrestricted general fund so as you can see we are deficit spending here and then i'm just looking at unrestricted and then it grows because other than what i've mentioned all the operating expenditures here are also adjusted for inflation costs and the inflation cost is just calculated based on the consumer price index which is one point five seven percent next year and one point eight two percent in the twenty two twenty three"},{"start":8870540,"end":8870900,"speaker":"C","text":"year"},{"start":8872740,"end":8955500,"speaker":"B","text":"so with that the operating deficit in the unrestricted general fund is increased is projected to increase but almost five million and then you'll see like a drop here but that's not it's not because we've eliminated operating deficit we just have to pull money from other funds from our rda funds for us to be able to meet the three percent reserve and that's the state required minimum so as you can see here on the reserve balance for the current year if we close the twenty twenty one the current year we will have six percent reserve six percent of our total expenditures but because of the projected operating deficit next year it's down to four point five five percent in twenty one twenty two and then we could not meet that three percent in twenty two twenty three without transferring funds from rda so that's how our second interim projection looks like with all the assumptions that we have made so are there any questions on this one so moving forward to the next slide hold on priscilla"},{"start":8955500,"end":8975650,"speaker":"A","text":"i'm sorry i had a quick question yeah you can go back to that slide i just want to make sure i understand what you said so did you say that the deficit spending from the cafeteria fund in the shoot sorry i have to move something in the twenty one twenty two is going to be one point three nine five million"},{"start":8976690,"end":8979810,"speaker":"B","text":"one point three million yes okay so"},{"start":8979810,"end":9004000,"speaker":"A","text":"clearly we need to circle back to that we've had some conversations in previous meetings but we need to get a handle on that we cannot afford that level of deficit spending so i just want to clearly state that and i'm assuming my board colleagues are feeling the same way so we'll have to come up with a strategy to figure out how do we get control over our cafeteria fund yes"},{"start":9006720,"end":9075790,"speaker":"B","text":"thank you for your comment and we are really looking at this too but i'm hoping that this is not going to happen with us with our plan to reopen and hopefully all of the students are back and so we will be back to normal but for now we are putting that as a conservative way of projecting where we are but we are hopeful that things would change there is a positive indication with our february count which is significantly higher than the previous months so we're hoping that this will not happen but for now we're putting it in we're also looking at what change we should do with a program so that we can eliminate deficit spending but because of the pandemic and because of the many things that we have to do we were just projecting status quo for the program for the next year because of you know very short time frame plus there's still so much uncertainty okay"},{"start":9075790,"end":9132410,"speaker":"A","text":"well doctor baker and priscilla and i know working with ana lagou and others and then i've also had some conversations with wendy kelly you know maybe figure out how best the board can support whatever actions we want to we need to take so whether that be through the food service committee or the budget committee or you know whatever forum you feel like we can be helpful i know that all of us want to do that because obviously we care about our food program we know it's important to many of our students and families and it's always been a highlight of our district and so and we've always had reserves so it's concerning to sort of see the direction we've taken and it is a pandemic year so that's sort of understandable so anyway just kind of keep us informed and let us know how we can best support either coming up with additional recommendations or actions or whatever"},{"start":9134170,"end":9693810,"speaker":"B","text":"thank you and i just wanted to mention these that it's nothing about mismanagement or anything it's just that for the current year and there were restrictions on layoffs so although we have very very low meal count you know we kept all of our employees their salaries and benefits remain the same because of the state restriction so may i ask a yeah go ahead so you mentioned something about the february counts are you referring to perhaps more families picking up meals in february yes and then some students also coming back to school great thank you okay are there any other questions on the multi year projection thank you so this one is just a reminder about our basic aid status as i mentioned way back when the first time you know this is the second year that we're basic aid and so there's while there's an upside you know advantages of being basic aid like our excess property taxes and the minimum state aid that we continue to receive even if we're basic aid there is these uncertainties and forecasting difficulty and there are of the things here that are listed like property tax collections vary year to year few of these items listed are happening now so like local economic conditions not really local but worldwide economic conditions with a pandemic so there's that concern about property tax collections and this is also something that the assessor's office has indicated with cpos when we had a meeting with them and as a consequence to what's happening with the businesses in our area that they're anticipating reassessment request for reassessment down of property values especially for those that are hardly hit so for example we have hotels and businesses in the area that have very low if not zero revenues at this time they're heavily impacted so they're anticipating that there could be be requests for reassessment of the property values and there's also still pending tax appeals that are undergoing litigation such as the genentech and all of the other ones that are that both are publicized in their website so you can see how many pending litigations are there right now and so this is something that we have to consider in our projections like i said is two percent conservative or is it too or is it aggressive so i wanted to show you here also what happened during the great recession so as you can see that the growth is really high this is redwood city's assessment rule so the growth has been high for many years but if you recall we had the great recession which started here in zero seven zero eight december two thousand eight but it did not really affect the property values until two years after so and this is kind of consistent with what the assessor's office had mentioned to us that it would take about eighteen months before you see the impact so during the great recession property value the growth went down to just one point seven one percent and there was a year when it's really negative and then zero point one five and then two point seven three and then it went back up so this is our picture change because we've always expecting you know in my previous budget assumptions i have always projected five percent growth and then be surprised it was more than five percent but this time we did two percent so there's a lot unknown whether the great recession would be worse than what we're having or is the COVID nineteen pandemic worse than that so we still don't know and we are constantly communicating with the assessors office and the county to give us anything new that they see happening with property values and we have requested regular meeting with them for them to share any new information so that we can anticipate what would be the impact to us especially for the basic aid districts so this is what we have right now hopefully you know that it's not that it will be more than the two percent projection that we have but still we don't know i'm hoping that the next property tax report will be in april or may so we're hoping that we have some news by then and we can make our adjustment in our projection when we develop next year's budget so for basic aid districts and actually for all school districts it's important that we maintain fiscal stability to avoid significant disruption in student programs so what is stable reserve so for the government finance officers association they recommend seventeen percent or at least two months of operating expenditures so our monthly operating expenditure for redwood city school district which i will show you when we get to the cash flow section is about seven to eight or nine million per month so with that you know we have to at this point think about how much reserve should be key for the redwood city school district knowing how volatile our property taxes and how you know how difficult it is to project what would be our property tax revenues in the coming years so a few items that we should maybe consider and if i you know get direction from the board and the superintendent you know then we can better prepare for developing next year's budget so right now we have a three percent board mandated reserve but what is happening right now is sometimes we fully fund the three percent sometimes we don't it depends on what we have in our projection if we can afford if it's fully funded and it's not it's not so but we can intentionally and purposefully say we'll fully fund the three percent board mandate also right now we still have seventeen million in the rda we can also commit by a board resolution to keep structuring certain amount in the rda for future uncertainties for anything unforeseen events and so if we do for example seven percent or six percent actually this should be six percent the seven point five would be about six percent so we can also do that so at least you know when something happens in the future with uncertainties in funding that you know there's something that we can we can use in the future so those are the things that we can think of now and say you know make a decision what how much reserve do we fund so if we fully fund the three percent for example and still maintain the three the state required three percent then that same and then if we have rda money then we are about close to the recommended seventeen percent so that's something to consider for us in the future so is there any question on the multi year projection before i go to"},{"start":9693810,"end":9711050,"speaker":"C","text":"the cash flow priscilla i have a question with the rpa dollars there has been some discussion at the legislature level that those rda dollars may disappear that's"},{"start":9711050,"end":9780500,"speaker":"B","text":"correct so the last study that was conducted by the san mateo county that was i think three or four years ago the projection is that we will continue to receive that approximately two point four million for the next ten years so that's the study that was done but i know that the county is again thinking of doing another study for that because since then there's a lot of change on the rda the reason why they're continuing to set aside money on the rda is for the long term debts that were incurred by those redevelopment agencies in the past that they have to honor but some of those long term debts were paid off and so they wanted to conduct another study i don't know if that has already started so the concern will be would that shorten that ten years or would that lengthen it so that's something that we have to also consider for future"},{"start":9782980,"end":9793540,"speaker":"A","text":"and so just to follow up on that that would be for the future annual monies we receive right they wouldn't come back and take the rda money that we have in the okay good"},{"start":9793700,"end":11007750,"speaker":"B","text":"yes yeah so what we've received we have it and it will just determine what we're going to use it for yeah so when for example they're not funding the rda let's assume that they shorten it's not funded all of the ones that put into that pot of money will be distributed back as a regular property taxes but the impact is not going to be dollar for dollar anymore because it will be spread out based on on your ab eight factor so we still don't know what that would be is it higher is it lower if it comes back to us a property taxes so now i just wanted to show you the state deferral that we have right now this year and the next so we required to also prepare cash flow projection for two years minimum that is included in the interim reports so for the deferrals it doesn't affect basic aid districts much because we're primarily funded by property taxes so for property taxes we are getting forty five percent in december april forty five then we get one hundred percent within the year but we are as a basic aid district we're still getting state aid so for us that's about twelve point eight million in state aid so that's the one that's subject to deferral so normally if there are no deferrals this is the way that the state apportions state aid so we get we call that five hundred fifty nine because it's five percent five percent then nine percent each month through january and because these are advanced apportionment meaning they're just based on your last year's funding they threw it up in february so in february that recalculate what is due to a district and so whatever is left remaining after the five five nine nine percent allocation you get twenty percent each month of that remaining balance until june and they're supposed to get one hundred percent within the year but that's not happening this year so that twenty percent that we're supposed to get in february fifty three percent of that is the first of november then the march allocation eighty two percent of that is going you know we'll receive it in october same thing here for april and then may and then one hundred percent of the june allocation will not get it until july so that's twenty twenty one for next year with the governor newsom's budget proposal this deferral will be eliminated so next year this february to may is eliminated but one hundred percent of june will still be deferred in twenty one twenty two so with this this is how redwood city's cash flow projections for the current year so we begin the fiscal year with nine point eight million in cash with our county comptroller's office and we're ending the year with eight point two so this month of july because the cut off for the second interim is january so this july through january numbers are true numbers this is what we actually received in cash and what we paid for payables and expenditures so so february through june are just projections based on the standard that we have in funding and based on our performance or our trend from last year for the other expenditures but next year this is where we are just making projection based on the standard again so here on property taxes we're getting december april and then it's trued up in june whatever the remaining balance so we're still projecting one hundred percent in property taxes although for our principal apportionment with next year only the june month is deferred so we are getting zero and we're going to get it july the following month so you'll see see if we just follow standard and then of course the ones that don't have standards that calculate our spreadsheet or our cash flow projection just looks at what happened last year and just mirror it for our projection so as you can see for twenty one twenty two we are anticipating negative balances here until we get our money our property taxes in december so that's very typical of basic aid districts because you know while waiting for our property tax allocation to come we're having negative balance here so the good thing for san mateo county is that they allow these to happen you're just going to be earning negative interest for this month you don't have to actually borrow money from somewhere and fill the negative amount here they allow you to carry to have a negative balance for as long as by the end of the year you're positive they'll never allow you to have negative balance in june so based on this we don't anticipate doing borrowings from outside for this year and nets and also if we have to we still have a little bit of money from our other funds that we can do on temporary inter fund transfers if we have to but we don't anticipate doing borrowings this year and next for cash so any question on the cash flow so i'm going to show you all the other district funds so child development this is there's nothing significant change from our first interim so this is where i mentioned to you about cafeteria fund that is deficit spending this year and next year i put one point three because of inflation costs and potential negotiation settlements and then deferred maintenance these are just normal and this is our building fund for our bond and construction projects for this year their budget to spend ninety nine point two million this is our developed fees funds and there's a special reserve so this overall we have projected ending balance of seventy seventy two million for all our funds so this slide is showing you what is the money left by the end of this fiscal year for our bond construction and modernization projects so as shown in the past there were three funding sources one one is all fully used up our country california clean energy jobs act so this is about two million at the beginning and then we have impact fees so the district has contributed about ten point eight million from developer fees to the bond construction and project and five point seven is left of that ten point eight million and it will be fully spent this year year so the proceeds of the go bonds from measure t at the beginning of the year we have one hundred thirty five million they plan to for this year it will be ninety nine point two million will be spent so by the end of the year we have thirty eight million and all the other funding sources will be used up here is also the details of the fund twenty five capital facilities funds for other districts there are districts that don't have rda so normally fund twenty five is just for developer fees but in our case we have the rda here so we are at the beginning we have fourteen point four the two point four million ongoing allocation is in here we're not using it on the general fund and so it's so by the end of the year we're projecting seventeen million here for rda and then our developer fees we continue to receive money and we're partnering with the sequoia union high school district here and so for the developer fees we project one point one million in total ending balance and that portion that's allocated to the bond projects will be used up so in total rda and developer fees we're projecting eighteen point two million in fund twenty five so i think this is a repeat i'm so sorry this is the same so i'm going to show you now our cares act funds for this year and what we anticipate to receive next year so for this year we have a total of six point nine million in funding for the district so we have two types one is the esser elementary and secondary school emergency relief we have one point one and then the learning loss mitigation which has three components we have the governance emergency education relief or coronavirus relief crf and then the general fund from the state so we have about seven million in total these two first two items have a longer spending timeline so it has to be fully spent by september thirtieth twenty twenty two the learning the crf funds should have been fully spent by december thirty first but it was extended through it should have been spent last year december thirtieth but it was extended to december thirty first twenty twenty one by the federal government however the california shortened that deadline and for california the deadline to fully spend is may thirty first and we have to certify by the end of the month that we are indeed fully spending this money the reason why the state of california shorten it is because anything that the district did not spend they will sweep it and so they're giving themselves timeline to pen what they sweep from districts through december thirty first so these column here shows what we have used these funds for today so that are actually spent or obligated so for the esser funds we have utilized about half a million to replace the teacher's macbook which they need for distance learning and supporting the students so that was all already delivered i believe and received goods are received and then for the crf funds which have very so we thought it was december thirtieth so we've identified what needs to be spent so we've already reported three times this day what we planned cycle one first cycle of reporting we've reported six hundred thirty five cycle to one point five cycle two is the three hundred and eighteen and the two point one so in total we've already reported four point six million of the of this amount so only twenty seven thousand is left but that's we can identify some expenditures that need when we have two on this one so the next one that is closing the deadline is the general fund part of the learning loss this has to be fully spent by june thirtieth so we here are the planned expenditures for the remaining balance so for the esther fund esther and the gear fund we have to do equitable services to the private schools in our area so we have mount carmel and saint paul is here but comparing their number of students to the redwood city school district eligible students their portion is really small you know it's over twelve million on the esser funds and about i mean twelve million twelve thousand and then about six thousand on the year fund so for the after this expenditure we have a budgeted about half half a million for this summer school to be utilized for the summer school and then we have about one hundred forty one thousand remaining but we still have september thirtieth twenty twenty two to fully spend that money and for the gear fund we have on the budget stipends based on the rct mou for teachers coming back in january so that that would cost about six hundred thirty six thousand in payroll so with this estimate this is not enough so we have one hundred eight thousand there that's uncovered with gear so we will use that money from there here in the general fund so with all of these plans we will have remaining balance of two hundred seventeen thousand for the current year cares money so for so this is the current year and these are the allowable uses of the esser fund and then the learning loss mitigation fund so this is our guidelines in determining are those allowable or not because we know these are federal resources that are heavily audited and we want to make sure that we're spending it the right way so that you know several years after they're we're not going to be held liable when they consider anything unauthorized so for next year what we know now and these are available this esser two is what we expect this is the amount we're expecting to get this amount is already posted on the cde website so esser two funding for next year the spending timeline is september thirtieth twenty twenty three this is allocated based on the twenty twenty one title one eligibility and your percentage statewide and so this is the estimate for redwood city school district the allowable expenditures for esser two are the same plus it's expanded to facilities related expenses like ventilators for the classrooms and other items so there are the added allowable expenditures for this funding source so the in person instruction and extended learning this is the six point six billion deal that the government had with the legislator that's already been approved so if we qualify by having our in person instruction by april first the district's estimated funding would be two point two so there's our lcff share statewide is zero point one one zero six so that's the basis of that calculation and then for the so this is part of the six point six billion remember how much is for the in person i think two billion of the six point six is for in person and then four point six is for expanded learning so for expanded learning we get a little funding for our homeless student population and then it was also calculated based on our lcff share so for the expanded learning opportunity grant we get four point eight so with this that we know now it's about it's over eleven million but again these have a strict spending requirement and so when we i don't have these yet in our second it will be included in our projection when we adopt our budget for next year but again revenues would just be equal identified spending plans we are also expected to receive a gear two funding but the narratives and you know expenditures some information is already on the cde website but they don't have the dollar calculation yet at this time so that's it's no longer cares act it's called crrsa so for the next step so that's what we have for second interim for next step we will be developing our twenty one twenty two budget and multi year projection soon we're waiting for the may revised numbers and so what we have in our assumptions might change again when we develop our twenty one twenty two budget and we are going to start with our new three year lcap and this time the budget overview for parents if you recall was presented with the first interim this time it will be presented with the adopted budget and then we are as i mentioned hoping to get more information in april about the property taxes and hoping for settlement for our collective bargaining negotiations and then with that we're also preparing to close the books for twenty twenty one i think that this is all that i have for you today i would be happy to answer any questions"},{"start":11010940,"end":11076230,"speaker":"A","text":"all right before we do that janet reminded me of our board policy that we recently updated that has to do with our meetings and we're supposed to actually adjourn by ten pm or make an intentional decision about extending so i didn't want to interrupt priscilla's presentation but before we move on to questions and we do have some additional agenda items would someone like to make a motion to extend the meeting to a certain time and while you make that decision we have the ability to extend it twice so would someone like to make a motion to extend i'll make a motion to extend i'm looking at the agenda i don't know how much more time we need if i say to ten forty five that sounds good to me how about we have a second i'll second okay janet and mike on the ten forty five roll call vote trustee wells aye trustee"},{"start":11076230,"end":11088750,"speaker":"B","text":"lawson aye trustee marquez vice president diaz loco aye president mcavoy aye i know"},{"start":11088750,"end":11100240,"speaker":"A","text":"cecilia sometimes has difficulty with her internet so she may have popped off okay all right so thank you priscilla for your presentation any questions or comments from the board members"},{"start":11103600,"end":11139180,"speaker":"C","text":"yeah thanks for the presentation i know it was a lot of work to get it in in time and that the budget office is probably probably feeling a little overwhelmed also i realize there's so many uncertainties in sort of making these multi year projects predictions particularly this year and so i just wanted to make sure that kind of getting the big takeaways from it based upon the assumptions that we have here it looks like we're talking like a five to eight million dollars structural deficit year over year that is being funded by drawing down the board reserve in that fund twenty five is that the right takeaway from"},{"start":11143510,"end":11152630,"speaker":"B","text":"so our annual deficit would be we started with three and it's growing by four and five or possibly six on the third year"},{"start":11153190,"end":11175900,"speaker":"C","text":"okay and then of course right tax rolls can change that revenue can change that and that sort of thing is it fair to assume that when we put those federal dollars back into the budget next year and the year after that that's going to be a much rosier picture or are those federal dollars really allocated for different spending"},{"start":11181660,"end":11218940,"speaker":"B","text":"for the federal dollars the good thing about it that there's no supplement or supplement requirement for those meaning that if there are expenditures that are already incurred by the districts you cannot use it if there's supplement or supplement requirement but there's none however because it you have to relate it to the purpose of the funding so if it's learning loss mitigation there's only a few things that you can use but perhaps there's something that we've already been paying that are allowable as an expenditure so perhaps it could help a little bit with our general fund"},{"start":11218940,"end":11223540,"speaker":"C","text":"spending but probably won't fix it no"},{"start":11223700,"end":11225180,"speaker":"B","text":"no it won't thanks"},{"start":11228460,"end":11231580,"speaker":"C","text":"okay that's that's thanks"},{"start":11239820,"end":11405610,"speaker":"B","text":"i don't have any questions but cecilia and i did meet with priscilla and john to go over the budget and one of the things that we need to remember is that the rental fees didn't come in so that was a big big issue for us the other thing as you heard is that we're not meeting revenue with the food the cafeteria so we're hoping that that will change again once our students are back on campus and things would get better with that we are working as priscilla said on trying to figure out ways to increase the participation and bring down that deficit the other thing is that i'm sure you all heard that schools are getting lots of money and as you saw in priscilla's presentation those monies have to be used for certain things we can't just use it for you know salary increases or any of those things that have to be spent on specific items so although we did get extra money we have spend it on those items like replacing the teachers laptops getting students new chromebooks and hotspots and things of that nature and you know i also want to say thank you to priscilla and her staff because on top of everything else they've had to take on the additional work that comes in with all these extra dollars that we got to buy the equipment and get our students ready to learn from home so i don't have any questions just a lot of gratitude for all the wonderful work that priscilla and her team do to make sure that we're on target at a future time i would like us to discuss increasing the reserves for the reasons that priscilla has said also we need to make sure that we have enough money in the bank to pay our employees and at the moment we're not quite there yet and you know having lived through some years where we had to go out and borrow money i really don't think that's the best way to proceed in the future if we can help it so that's a conversation that i would like to have in one of our future agendas"},{"start":11411120,"end":11436970,"speaker":"A","text":"no questions from me but thank you priscilla and thank your team for all the work that you guys do to keep us moving along and also maria and cecilia thanks for your work on the budget committee too and working through all this with priscilla cecilia any comments questions"},{"start":11439690,"end":11510470,"speaker":"B","text":"no i don't have any i froze for a second but yeah no same thing thank you priscilla i just wanted to say again thank you to priscilla her staff for working on the budget and again like maria mentioned we are working on the food on the on the fund for the cafeteria fund and hopefully things will get better for redwood city and let's see and i know like for the developer fees that's always the extra money that we get from the developers redwood city gets a sixty percent when sequoia gets forty percent so that's that's great now that it is a one time fund and it seems like we do get a lot of money but unfortunately it goes to help with the student learning so that's my only comment so"},{"start":11510470,"end":11631550,"speaker":"A","text":"thank you very much priscilla for the report and i do agree with maria i think the different things you said we need to come back and take a look at and i think you know we have been deficit spending for years now and kind of patchworking and putting together i don't think we're i mean i know there's lots of districts who are doing that we're not the only one because of course not fully fund schools the way they need to and we've had a lot of extra expenses the last year but i do have concerns i think similar to what mike brought up is we're sort of starting to look at a cliff so we are going to really have to think you know a couple of years ago we went through that painful process of realizing that we needed to close and merge schools to save money and also lease those out and so we do need to lease those out but even with that i think we still have some structural deficits that we need to think about and and then we know that we want to continue to provide for our teachers and our classified and our managers and our staff in terms of salary increases so how do we balance we know we're deficit spending we know we want to do some additional salary increases what that means to me is we're going to have to look structurally are there some additional things we can do to change what we're doing that's either bringing in more money through parcel tax or through i don't know what else you know private foundation money or you know we have limited ways to bring in extra money right and or looking at what else can we do right and of course that means cuts we already feel like we're bare boned but we're going to have to do something so i know we're sort of busy with you know right now we just through this emergency and we have the funds to be able to pay because fortunately we have done a good job in reserving right through this rda and being able to use it but i don't know when that work should start you know and you can think about that doctor baker that we want sort of take that on but i do think at some point"},{"start":11631550,"end":11635030,"speaker":"C","text":"we need to right yeah"},{"start":11638150,"end":11638510,"speaker":"B","text":"all of"},{"start":11638510,"end":11782430,"speaker":"C","text":"you are that we're going to need to start the about this and it's going to have to start before priscilla presents the budget in june let us get the school opens and moving in that direction and then we need to come back to this and then it was really good that it was brought to our attention by maria that we're getting substantial dollars from the state and the feds but that's one time monies it's one time monies and it's specifically laid out how you can spend it so that's not going to be ongoing so once we get the schools reopened then i think what we need to do is most likely have a study session you know maybe on an off board meeting wednesday to really look at this and then to come up with a determination of what are we going to do for the next three years priscilla did give us a suggestion of where we should be with the reserves and definitely to hold us in a situation where if something were to happen like that recession that we just previously had where we were borrowing money and i asked priscilla what's the cost when we do borrow she goes it's about two percent was it a trans we were doing a trans if i'm not mistaken is that correct priscilla and she said it's about two percent so we don't want to go there so we really need to tighten up and look at this and at the same time still understand that as you said elisa we want to make sure that we're able to give our employees an increase in salary too so i would suggest in the near future let's get let's get the schools running again and then let's probably have a study session on this and move forward thank you priscilla and on all that work on these numbers i know every time i want to spend something i always call her is it the right thing to do do we have the money can i you know do it out of this pot and not out of that no it's too bad we have to nickel and dime everything it just it's crazy"},{"start":11784030,"end":11796480,"speaker":"A","text":"well and thank goodness that the state and the federal government are coming up with extra money we actually really do need it right right all right well do i have a motion to approve the second interim budget report court"},{"start":11800320,"end":11802640,"speaker":"B","text":"so moved maria"},{"start":11805520,"end":11808760,"speaker":"A","text":"second mike seconds it roll"},{"start":11808760,"end":11825690,"speaker":"B","text":"call vote please trustee well aye trustee lawson aye trustee marquez vice president of the cilcom vice president aye president mcavoy"},{"start":11825850,"end":11839009,"speaker":"A","text":"aye all right and we already approved fourteen two and fourteen point three so fourteen point four is the cbest waiver for substitute teachers yes thank you we"},{"start":11839009,"end":11874700,"speaker":"B","text":"are bringing this to you tonight in order to look ahead for twenty one twenty two and some you know the cbest test is given every so often so this helps bridge to time between tests for candidates but certainly the cbest waiver is the only waiver that's part of this process and our substitutes do eventually do take it and pass it but there is this waiver from the state that we can utilize in a pinch we're looking for approval do i"},{"start":11874700,"end":11891990,"speaker":"A","text":"have a motion to approve any questions i should ask this is pretty standard all right do i have a motion to approve pass janet second mike seconds it roll call vote please trustee wells"},{"start":11892150,"end":11901910,"speaker":"B","text":"aye trustee lawson aye trustee marquez aye vice president dias locum aye president mcavoy"},{"start":11902150,"end":11914600,"speaker":"A","text":"aye all right fourteen point five is approval of release and reassignment of certificated administrative personnel yes so the board was given the list earlier as to the"},{"start":11915160,"end":11922440,"speaker":"B","text":"two employees in which this affects there will be a release of certificated administrative personnel are there any questions"},{"start":11926360,"end":11926920,"speaker":"A","text":"got the"},{"start":11926920,"end":11935450,"speaker":"B","text":"motion to approve so moved second okay"},{"start":11935450,"end":11937490,"speaker":"A","text":"maria and janet roll call vote please"},{"start":11937970,"end":11948170,"speaker":"B","text":"trustee wells aye trustee lawson aye trustee marquez aye vice president dsilcom aye president"},{"start":11948170,"end":11966540,"speaker":"A","text":"mcavoy aye all right fourteen point six adoption of resolution sixteen determination of order of employment of certificated employees for elimination of or reductions in particular kinds of services and it continues yes thank you"},{"start":11966540,"end":12001590,"speaker":"B","text":"you can read it for yourself so this resolution is coming to you tonight so that in the event in which we need to address the seniority list as it relates to layoffs or potential layoffs that we have seen set the determination of priority for those on the seniority list temporary teachers are not listed on the seniority list the seniority date is your first date in paid probationary status with a properly registered non intern or non emergency credential"},{"start":12006150,"end":12038590,"speaker":"A","text":"okay and i think i think in all my years on the board we've only had to actually use this once but we did use it you know so it is important and that gives the employees an opportunity to look at all of this and comment to us if they see something wrong and all of that so yes i don't you know hopefully we won't have to go there but if we do this is this is what we have good all right democracy in action right okay do i have a motion to approve"},{"start":12040670,"end":12041470,"speaker":"C","text":"so moved"},{"start":12044750,"end":12047070,"speaker":"B","text":"second let's"},{"start":12047070,"end":12053590,"speaker":"A","text":"see cecilia second mike and cecilia roll call vote please trustee wells aye trustee"},{"start":12053590,"end":12062710,"speaker":"B","text":"lawson aye trustee marquez aye vice president dsokum aye president mcavoy aye"},{"start":12064950,"end":12076910,"speaker":"A","text":"okay fourteen point seven adoption of resolution seventeen and eighteen reduction or elimination of certificated services fiscal year twenty twenty one yes thank"},{"start":12076910,"end":12163980,"speaker":"B","text":"you so we're looking ahead for next year so this will affect positions moving into the twenty one twenty two school year on the resolution resolution seventeen we have the district gate teacher at sixty percent and assistant superintendent liz wolf has another idea of how gifted students can be addressed in our district so she'll be discussing that with the board the director of COVID nineteen employee and student response this seems like an unusual situation at this time of year however given now that we have had a few months in into this position we recognize that actually is more clerical in nature and so we will be pulling we'll be reevaluating looking at the needs for clerical support as it relates to communication for COVID nineteen so this will move into a different position for twenty one twenty two and then a reading intervention teacher at orion at fifty percent at this time the principal at orion has noted that this program will discontinue at fifty percent out of sight funds and the counselor and the steam tosa at roy cloud the pto has funded this position in the past and has not yet made a determination about these two programs so this could very well be a timely issue but i'm awaiting from i'm awaiting for the decision roy cloud on these two particular positions"},{"start":12167490,"end":12176770,"speaker":"A","text":"all right any questions okay do i have a motion to approve excuse me elisa oh oh i'm sorry that was just seventeen"},{"start":12177250,"end":12180210,"speaker":"B","text":"yes speak about eighteen for a moment"},{"start":12180210,"end":12182130,"speaker":"A","text":"you're right you're right they're both together"},{"start":12182130,"end":12215370,"speaker":"B","text":"sorry about that no that's okay so in regards to resolution eighteen this particular position assistant superintendent of education equity is still important work very important work in our district however doctor montes will be retiring and we are going to be analyzing this position and all of the tasks associated and other directors will be taking on these tasks in other areas so that update will happen later this spring as well congratulations linda"},{"start":12218240,"end":12231680,"speaker":"A","text":"okay thank you elisa oh sure so do i have a motion to approve seventeen and eighteen so moved second janet maria roll call vote please"},{"start":12234560,"end":12241620,"speaker":"B","text":"aye trustee lawson aye trustee medicals aye vice president dina silcom"},{"start":12242090,"end":12250890,"speaker":"A","text":"ivoy aye okay so we're on to board and superintendents reports who would like to go first"},{"start":12254410,"end":12262650,"speaker":"B","text":"i will go we just had the budget committee with priscilla john and cecilia that's all i got"},{"start":12264970,"end":12267770,"speaker":"A","text":"thank you for serving on that you're going to have some work ahead"},{"start":12270730,"end":12270890,"speaker":"B","text":"yeah"},{"start":12270890,"end":12290090,"speaker":"C","text":"i did the bond committee and then there was cta along with a couple other groups sponsored a new school board member training for the changes in regulations around charter authorization and so i just want to thank mister cagle and mix washburn for sending me that information i took that a week or two ago"},{"start":12295700,"end":12314900,"speaker":"A","text":"so i also attended the bond committee meeting and i attended the redwood city chamber education committee meeting elisa and doctor baker and i had a workforce housing committee meeting with our consultant to prepare for next week's meeting with sibrato and then elisa and i also had a policy committee meeting with wendy kelly"},{"start":12318180,"end":12324880,"speaker":"B","text":"and for me of course the budget committee and then i also attended that hoover cafecito and that was it for me"},{"start":12328000,"end":12344680,"speaker":"A","text":"i'm glad you could go to that i got that message too late and wasn't able to go so that's nice that you were there let's see i've had in addition to what folks have already talked about we did have a superintendent advisory committee i think cecilia were"},{"start":12344680,"end":12346330,"speaker":"B","text":"you at that with me i think"},{"start":12346330,"end":12435160,"speaker":"A","text":"so yes actually that was the night you were going in and out on your internet but you were mostly there okay so superintendent advisory committee and those are also always really useful to hear from parents and teachers so thank you for doing those doctor baker and jorge i should say because i know he's good backup i did have a conversation with jason gal statis of rcef and at some point he would like to come to our board and give an update because as we know there's been a lot of changes over there and updates so doctor baker and i'll look at the agenda and try to figure out when is best to bring them because i know we have full agendas and then let's see csba i've had a bunch of committee meetings there with climate action finance and board development and actually have a board meeting this saturday with them so fully csba and i'll report back if there's anything of interest there and i will say in all of those committee meetings one of the things is board members up and down the state are dealing with the same things we're dealing with and it's been really hard because so many parents and teachers and staff want different things given where we're at and so i think there's been a lot of commiseration around not being able to make everybody happy and you know i think we're all experiencing that so i don't know if that's good or bad but i guess you know we're all in this together it's it's very similar to what i'm hearing up and down the state"},{"start":12437000,"end":12437400,"speaker":"B","text":"and"},{"start":12437640,"end":12454120,"speaker":"A","text":"then we also had another equity meeting and i know we've put together some draft vision and mission work and i think we're going to do that at the next board meeting from six to seven is that right so i wanted"},{"start":12454120,"end":12460440,"speaker":"C","text":"to make sure we asked board members and did we get a yes from each board member they could do come"},{"start":12460440,"end":12472880,"speaker":"A","text":"in at six i think so on march twenty fourth yeah anyway we'll get to the calendar in a minute but i just wanted to say that i know we had another equity meeting okay go ahead doctor baker"},{"start":12474640,"end":12475160,"speaker":"C","text":"well we had"},{"start":12475160,"end":12477440,"speaker":"A","text":"a policy meeting too unless wendy already"},{"start":12477440,"end":12519550,"speaker":"C","text":"mentioned that yeah you had a policy no everything you said i just want to for the superintendent's advisory council really great to have the parents there because they give you another viewpoint and the discussion so i really look forward to those so i appreciate it just need to make sure that we make sure that our parents get their sentiment extra an extra reminder i know it does we sent several but we used to make sure that we get them there no that's it and that's it for me but i've been to the other items except i could not make the chamber meeting so janet did that piece for me the update or whatever we normally have to do"},{"start":12526910,"end":12568790,"speaker":"A","text":"unmute myself okay so information any correspondence other than all the emails we're getting go ahead jan i got some emails about the fencing which is why the fencing around the campuses that's one of the reasons i brought it up today i think that's it lots on reopening all sorts of ideas of what people want okay other business suggested items for future agenda i did mention the rcf so we'll try to figure out when we can have that anything else we want to be adding to our agenda just to make"},{"start":12568790,"end":12571270,"speaker":"C","text":"sure about the twenty fourth now it's six o' clock"},{"start":12573510,"end":12600850,"speaker":"A","text":"yeah so what we were hoping to do is have a study session around equity and relooking at the vision and mission so there's been a small group that's put together a draft but we want everybody to take a look at it so we're hoping that march twenty fourth six to seven for equity and then i was thinking let's make sure we advertise that because i know we have a lot of our committee members and community members who might like to listen in and comment"},{"start":12601250,"end":12613530,"speaker":"C","text":"it would be great to get a list of the community members and those that participated so we could send them an email maybe they can put it on their calendar so they also give"},{"start":12613530,"end":12666260,"speaker":"A","text":"it a and i don't know if there's a way eliana when we highlight the agenda on the website because i think it often just shows seven o' clock start time and then if there's a closed session you have to go into the agenda to see it so particularly with the equity and then actually two weeks following we're hoping to have the workforce housing from six to seven we're mostly just doing that because we need more time if we start at seven it's just gonna make for a really long night so if there's a way because they're not closed sessions they're actually open sessions but we're starting at seven six instead of seven so i don't know let's just think about how we do that to make sure that it's clear to the community you know maybe there's even a i don't know if you can call it a special meeting before like six to seven so it's highlighted you know what i mean"},{"start":12666580,"end":12675860,"speaker":"C","text":"i think allie was going to ellie we had talked about it i think she said something regarding the it's a study session so it could be like two agendas is that what i heard"},{"start":12675860,"end":12686260,"speaker":"A","text":"you say ali right that would be great thank you because i just think let's highlight those so people know when they look at the website okay and"},{"start":12686260,"end":12693380,"speaker":"B","text":"one more thing we might possibly have a closed session for the twenty fourth so would we have closed session at"},{"start":12693380,"end":12701500,"speaker":"C","text":"five o' clock it depends wendy would need to determine that would be five or we do it at five thirty"},{"start":12703750,"end":12705270,"speaker":"B","text":"at this point it could be five thirty"},{"start":12709590,"end":12717190,"speaker":"C","text":"five thirty is better if i get a vote on that one i'll just share that yeah that would be okay"},{"start":12719030,"end":12723230,"speaker":"A","text":"and you know worst case we can always if we need more time we can always finish it at the"},{"start":12723230,"end":12724630,"speaker":"C","text":"end of the meeting correct"},{"start":12727430,"end":12739410,"speaker":"A","text":"remember when we used to do closed sessions starting at eleven or midnight sometimes mike you missed those were the good old days you're so tired at that point"},{"start":12743810,"end":12744050,"speaker":"B","text":"all"},{"start":12744050,"end":12785340,"speaker":"A","text":"right well a new board policy should help with that we're still within our ten forty five okay let's see calendar i think we just covered that so i guess yeah i guess we're about done unless there's anything else i missed okay all right well good work everybody oh and i guess i needed an adjournment motion all right cecilia and then janet is a second and i think we can all do a thumbs up great okay thanks thanks to the audience who stuck with us the whole night"}]}