{ "_metadata": { "source": "https://simbli.eboardsolutions.com/Policy/ViewPolicy.aspx?S=36030397&revid=ZiSKzreJplusXRRAQUHVRplusPzA==", "scrapedAt": "2026-05-24T20:11:49.868Z", "method": "Playwright + Simbli ViewPolicy API scraper" }, "code": "3523", "title": "Electronic Signatures", "type": "AR", "section": "3000", "lastRevised": "02/04/2026", "lastReviewed": "02/04/2026", "hasAttachment": false, "revid": "ZiSKzreJplusXRRAQUHVRplusPzA==", "contentHtml": "\n\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\n\n\n\nWhen authorized by law, electronic signatures may be used in the operation of district business and/or administration.
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\nIn any business transaction, an electronic signature shall only be used when each party has agreed to conduct the transaction by electronic means. In other district operations, the Superintendent or designee may require the use of an electronic signature.  (Civil Code 1633.5; 15 USC 7001)
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\nA digital signature is defined as an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature. (Government Code 16.5)
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\nAn electronic signature consists of an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record.  (Civil Code 1633.2)
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\nIn order for an electronic signature to be used, the electronic signature shall be:  (Government Code 16.5; 2 CCR 22002)\n
    \n\t
  1. Unique to the person using it
    \n\t 
    2. \n\t
  2. Capable of verification
    \n\t 
    3. \n\t
  3. Under the sole control of the person using it
    \n\t 
    4. \n\t
  4. Linked to data is such a manner that if the data are changed the electronic signature is invalidated
    \n\t 
    5. \n\t
  5. Conform to 2 CCR 22000-22005
    6. \n
\nPrior to accepting an electronic signature, the Superintendent or designee shall ensure the following:  (2 CCR 22005)\n\n
    \n\t
  1. That the signature is created by acceptable technology pursuant to 2 CCR 22003
    \n\t 
    2. \n\t
  2. That the level of security used to identify the signer of the document and to transmit the signature is sufficient for the transaction being conducted 
    \n\t 
    3. \n\t
  3. That, if a certificate is a required component of the electronic signature, the certificate format used by the signer is sufficient for the security and interoperability needs of the district.  
    4. \n
\nIf a notarized signature is required with respect to an electronic signature, the electronic signature of the notary public together with all of the other information required by law to be included in a notarization shall accompany the electronic signature.  (Civil Code 1633.11)
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\nIf a statement is required to be signed under penalty of perjury, the electronic signature shall include all of the information to which the declaration pertains together with a declaration under penalty of perjury by the person who submits the electronic signature that the information is true and correct.  (Civil Code 1633.11)\n\n", "contentText": "When authorized by law, electronic signatures may be used in the operation of district business and/or administration.\n\nIn any business transaction, an electronic signature shall only be used when each party has agreed to conduct the transaction by electronic means. In other district operations, the Superintendent or designee may require the use of an electronic signature. (Civil Code 1633.5; 15 USC 7001)\n\nA digital signature is defined as an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature. (Government Code 16.5)\n\nAn electronic signature consists of an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record. (Civil Code 1633.2)\n\nIn order for an electronic signature to be used, the electronic signature shall be: (Government Code 16.5; 2 CCR 22002)\n\n- Unique to the person using it\n\n- Capable of verification\n\n- Under the sole control of the person using it\n\n- Linked to data is such a manner that if the data are changed the electronic signature is invalidated\n\n- Conform to 2 CCR 22000-22005\n\nPrior to accepting an electronic signature, the Superintendent or designee shall ensure the following: (2 CCR 22005)\n\n- That the signature is created by acceptable technology pursuant to 2 CCR 22003\n\n- That the level of security used to identify the signer of the document and to transmit the signature is sufficient for the transaction being conducted \n\n- That, if a certificate is a required component of the electronic signature, the certificate format used by the signer is sufficient for the security and interoperability needs of the district. \n\nIf a notarized signature is required with respect to an electronic signature, the electronic signature of the notary public together with all of the other information required by law to be included in a notarization shall accompany the electronic signature. (Civil Code 1633.11)\n\nIf a statement is required to be signed under penalty of perjury, the electronic signature shall include all of the information to which the declaration pertains together with a declaration under penalty of perjury by the person who submits the electronic signature that the information is true and correct. (Civil Code 1633.11)", "footnotes": [ { "type": "State", "references": [ { "code": "2 CCR 22000-22005", "description": "Public entity use of electronic signatures", "url": "https://govt.westlaw.com/calregs/Browse/Home/California/CaliforniaCodeofRegulations?guid=I8C90B7B05A0A11EC8227000D3A7C4BC3&transitionType=Default&contextData=%28sc.Default%29#I8C9747605A0A11EC8227000D3A7C4BC3" }, { "code": "5 CCR 16020-16022", "description": "Records; general provisions", "url": "https://govt.westlaw.com/calregs/Browse/Home/California/CaliforniaCodeofRegulations?guid=I44508F104C6911EC93A8000D3A7C4BC3&transitionType=Default&contextData=%28sc.Default%29#I4452D9034C6911EC93A8000D3A7C4BC3" }, { "code": "5 CCR 16023-16027", "description": "District records; retention and destruction", "url": "https://govt.westlaw.com/calregs/Browse/Home/California/CaliforniaCodeofRegulations?guid=I445B3D704C6911EC93A8000D3A7C4BC3&transitionType=Default&contextData=%28sc.Default%29#I446109D44C6911EC93A8000D3A7C4BC3" }, { "code": "5 CCR 430", "description": "Individual student records; definition", "url": "https://govt.westlaw.com/calregs/Document/I2AFA33434C6911EC93A8000D3A7C4BC3?viewType=FullText&originationContext=documenttoc&transitionType=CategoryPageItem&contextData=(sc.Default)" }, { "code": "5 CCR 432", "description": "Student records", "url": "https://govt.westlaw.com/calregs/Document/I2B0900534C6911EC93A8000D3A7C4BC3?viewType=FullText&originationContext=documenttoc&transitionType=CategoryPageItem&contextData=(sc.Default)" }, { "code": "Civ. Code 1633.1-1633.17", "description": "Uniform Electronic Transactions Act", "url": "https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=CIV&division=3.&title=2.5.&part=2.&chapter=&article=" }, { "code": "Civ. Code 1798.29", "description": "District records; breach of security", "url": "http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=1798.29.&lawCode=CIV" }, { "code": "Ed. Code 35252-35255", "description": "Records and reports", "url": "https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=EDC&division=3.&title=2.&part=21.&chapter=2.&article=8." }, { "code": "Ed. Code 44031", "description": "Personnel file contents and inspection", "url": "https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=EDC§ionNum=44031." }, { "code": "Ed. Code 49060-49079.7", "description": "Student records", "url": "https://leginfo.legislature.ca.gov/faces/codes_displayexpandedbranch.xhtml?tocCode=EDC&division=4.&title=2.&part=27.&chapter=6.5.&article=" }, { "code": "Ed. Code 8234", "description": "Electronic signatures; child care and development programs", "url": "https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=EDC§ionNum=8234." }, { "code": "Gov. Code 16.5", "description": "Electronic signatures", "url": "https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=GOV§ionNum=16.5." }, { "code": "Gov. Code 7920.000-7930.215", "description": "California Public Records Act", "url": "https://leginfo.legislature.ca.gov/faces/codes_displayexpandedbranch.xhtml?tocCode=GOV&division=10.&title=1.&part=&chapter=&article=" }, { "code": "Gov. Code 811.2", "description": "Definition of public entity", "url": "https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=GOV§ionNum=810.2." } ] }, { "type": "Federal", "references": [ { "code": "15 USC 7001-7006", "description": "Electronic Records and Signatures in Commerce Act", "url": "https://uscode.house.gov/view.xhtml?path=/prelim@title15/chapter96&edition=prelim" }, { "code": "20 USC 1232g", "description": "Family Educational Rights and Privacy Act (FERPA) of 1974", "url": "https://uscode.house.gov/view.xhtml?req=(title:20%20section:1232g%20edition:prelim)%20OR%20(granuleid:USC-prelim-title20-section1232g)&f=treesort&edition=prelim&num=0&jumpTo=true" }, { "code": "20 USC 1400-1482", "description": "Individuals with Disabilities Education Act", "url": "https://uscode.house.gov/view.xhtml?path=/prelim@title20/chapter33&edition=prelim" }, { "code": "34 CFR 300-300.818", "description": "Assistance to states for the education of students with disabilities", "url": "" }, { "code": "34 CFR 99.1-99.8", "description": "Family Educational Rights and Privacy Act", "url": "https://www.ecfr.gov/current/title-34/subtitle-A/part-99/subpart-A" } ] }, { "type": "Management Resources", "references": [ { "code": "California Department of Education Publication", "description": "Management Bulletin 17-13, October 2017", "url": "https://www.cde.ca.gov/" }, { "code": "Website", "description": "CSBA District and County Office of Education Legal Services", "url": "https://legalservices.csba.org/" } ] } ], "crossRefs": [ { "code": "3510", "title": "Green School Operations", "type": "AR" }, { "code": "3580", "title": "District Records", "type": "AR" }, { "code": "3580", "title": "District Records", "type": "AR" }, { "code": "5148.3", "title": "Preschool/Early Childhood Education", "type": "AR" }, { "code": "5148.3", "title": "Preschool/Early Childhood Education", "type": "AR" } ], "attachments": [] }