In order to facilitate minor purchases, the Superintendent or designee may establish a petty cash fund at each school. The petty cash fund shall be used for unforeseen, small school expenses, such as postage or individual purchases of supplies.
\n\nThe amount of the petty cash fund shall not exceed $500. The principal or designee shall be responsible for all expenditures from the fund and shall create a system for tracking fund expenditures. Each expenditure shall be supported by appropriate documentation.
\n\nExpenditures shall be reconciled and accounted for whenever the principal requests that the fund be replenished, at the end of the fiscal year, or at the request of the Superintendent or designee.
\n\nThe principal or designee shall ensure that the petty cash fund is kept in a safe and secure location.
\n\n\n", "contentText": "In order to facilitate minor purchases, the Superintendent or designee may establish a petty cash fund at each school. The petty cash fund shall be used for unforeseen, small school expenses, such as postage or individual purchases of supplies.\n\nThe amount of the petty cash fund shall not exceed $500. The principal or designee shall be responsible for all expenditures from the fund and shall create a system for tracking fund expenditures. Each expenditure shall be supported by appropriate documentation.\n\nExpenditures shall be reconciled and accounted for whenever the principal requests that the fund be replenished, at the end of the fiscal year, or at the request of the Superintendent or designee.\n\nThe principal or designee shall ensure that the petty cash fund is kept in a safe and secure location.", "footnotes": [ { "type": "State", "references": [ { "code": "Ed. Code 35160", "description": "Authority of governing boards", "url": "https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=EDC§ionNum=35160." }, { "code": "Ed. Code 35250", "description": "Duty to keep certain records", "url": "https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=EDC§ionNum=35250." }, { "code": "Ed. Code 41020", "description": "Requirement for annual audit", "url": "https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=EDC§ionNum=41020." }, { "code": "Ed. Code 42800-42810", "description": "Revolving funds", "url": "https://leginfo.legislature.ca.gov/faces/codes_displayexpandedbranch.xhtml?tocCode=EDC&division=3.&title=2.&part=24.&chapter=10.&article=" } ] }, { "type": "Management Resources", "references": [ { "code": "Website", "description": "CSBA District and County Office of Education Legal Services", "url": "https://legalservices.csba.org/" }, { "code": "Website", "description": "California Association of School Business Officials", "url": "http://www.casbo.org" } ] } ], "crossRefs": [ { "code": "3314.2", "title": "Revolving Funds", "type": "AR" }, { "code": "3400", "title": "Management Of District Assets/Accounts", "type": "AR" }, { "code": "3400", "title": "Management Of District Assets/Accounts", "type": "AR" }, { "code": "3460", "title": "Financial Reports And Accountability", "type": "AR" }, { "code": "3460", "title": "Financial Reports And Accountability", "type": "AR" } ], "attachments": [] }