In order to provide for the proper control and conservation of district property, the Superintendent or designee shall maintain an inventory of equipment in accordance with law for the following:
\n\nThe Superintendent or designee shall maintain an inventory of all property. The following information must be recorded: (Education Code 35168)
\n\nThe following information must also be recorded for items acquired with federal funds: (34 CFR 80.32)
\n\nAt least once every two years, a physical inventory shall be conducted and the results reconciled with the property records. (34 CFR 80.32)
\n\nEach school shall maintain a copy of its inventory and provide a copy of this inventory to the district office. Copies of all district inventories shall be kept at the district office.
\n\n\n", "contentText": "In order to provide for the proper control and conservation of district property, the Superintendent or designee shall maintain an inventory of equipment in accordance with law for the following:\n\n- All items currently valued in excess of $500 (Education Code 35168)\n\n- All items purchased with federal funds that have a useful life of more than one year with an acquisition cost per unit of $5,000 or more (34 CFR 80.3)\n\nThe Superintendent or designee shall maintain an inventory of all property. The following information must be recorded: (Education Code 35168)\n\n- Name and description of the property\n\n- Name of titleholder\n\n- Serial number or other identification number\n\n- Cost of the property (a reasonable estimate may be used if original cost is unknown)\n\n- Acquisition date\n\n- Location of use\n\n- Any ultimate disposition data including the date and method of disposal and sale price\n\nThe following information must also be recorded for items acquired with federal funds: (34 CFR 80.32)\n\n- Source of the property (funding source)\n\n- Use and condition of property\n\n- Percentage of federal participation in the cost of the property\n\nAt least once every two years, a physical inventory shall be conducted and the results reconciled with the property records. (34 CFR 80.32)\n\nEach school shall maintain a copy of its inventory and provide a copy of this inventory to the district office. Copies of all district inventories shall be kept at the district office.", "footnotes": [ { "type": "State", "references": [ { "code": "5 CCR 16022-16023", "description": "Classification of records", "url": "" }, { "code": "5 CCR 16035", "description": "Historical inventory of equipment", "url": "https://govt.westlaw.com/calregs/Document/I447491D34C6911EC93A8000D3A7C4BC3?viewType=FullText&originationContext=documenttoc&transitionType=CategoryPageItem&contextData=(sc.Default)" }, { "code": "5 CCR 3946", "description": "Control, safeguards, disposal of equipment purchased with consolidated application funds", "url": "https://govt.westlaw.com/calregs/Document/I337A1A834C6911EC93A8000D3A7C4BC3?viewType=FullText&originationContext=documenttoc&transitionType=CategoryPageItem&contextData=(sc.Default)" }, { "code": "Ed. Code 35168", "description": "Inventory of equipment", "url": "https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=EDC§ionNum=35168." } ] }, { "type": "Federal", "references": [ { "code": "2 CFR 200.0-200.521", "description": "Federal uniform grant guidance", "url": "https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200?toc=1" }, { "code": "20 USC 2301-2414", "description": "Strengthening Career and Technical Education for the 21st Century Act", "url": "https://uscode.house.gov/view.xhtml?req=20+USC+2301&f=treesort&fq=true&num=72&hl=true&edition=prelim&granuleId=USC-prelim-title20-section2301" } ] }, { "type": "Management Resources", "references": [ { "code": "California Department of Education Publication", "description": "California School Accounting Manual", "url": "https://www.cde.ca.gov/fg/ac/sa/" }, { "code": "Website", "description": "CSBA District and County Office of Education Legal Services", "url": "https://legalservices.csba.org/" }, { "code": "Website", "description": "California Association of School Business Officials", "url": "http://www.casbo.org" }, { "code": "Website", "description": "California Department of Education", "url": "http://www.cde.ca.gov" }, { "code": "Website", "description": "Office of Management and Budget", "url": "https://www.whitehouse.gov/omb" } ] } ], "crossRefs": [ { "code": "3000", "title": "Concepts And Roles", "type": "AR" }, { "code": "3230", "title": "Federal Grant Funds", "type": "AR" }, { "code": "3230", "title": "Federal Grant Funds", "type": "AR" }, { "code": "3270", "title": "Sale And Disposal Of Books, Equipment And Supplies", "type": "AR" }, { "code": "3270", "title": "Sale And Disposal Of Books, Equipment And Supplies", "type": "AR" }, { "code": "3290", "title": "Gifts, Grants And Bequests", "type": "AR" }, { "code": "3300", "title": "Expenditures And Purchases", "type": "AR" }, { "code": "3400", "title": "Management Of District Assets/Accounts", "type": "AR" }, { "code": "3400", "title": "Management Of District Assets/Accounts", "type": "AR" }, { "code": "3512", "title": "Equipment", "type": "AR" }, { "code": "3515", "title": "Campus Security", "type": "AR" }, { "code": "3515", "title": "Campus Security", "type": "AR" }, { "code": "3530", "title": "Risk Management/Insurance", "type": "AR" }, { "code": "3530", "title": "Risk Management/Insurance", "type": "AR" }, { "code": "3580", "title": "District Records", "type": "AR" }, { "code": "3580", "title": "District Records", "type": "AR" } ], "attachments": [] }