{ "date": "2026-10-14", "mid": "77696", "scrapedAt": "2026-10-15T20:57:02.137Z", "zoom": "https://rcsdk8-net.zoom.us/s/89521908594", "items": [ { "order": 1, "title": "1. Call to Order - 1 min", "memo": { "Quick Summary / Abstract": "The Board will call the meeting to order and establish a quorum by roll call." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "09:07 AM" }, "attachments": [], "memoLinks": [] }, { "order": 2, "title": "1. Roll Call", "memo": {}, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "09:07 AM" }, "attachments": [], "memoLinks": [] }, { "order": 3, "title": "2. Welcome - 1 min", "memo": { "Quick Summary / Abstract": "Welcome by the School Board President, David Weekly." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "09:07 AM" }, "attachments": [], "memoLinks": [] }, { "order": 4, "title": "1. Notification of Meeting Recording", "memo": { "Quick Summary / Abstract": "The Board will notify the audience that the Board meeting will be audio-taped, broadcast, and recorded for the District's Recording Channel." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "03:55 PM" }, "attachments": [], "memoLinks": [] }, { "order": 5, "title": "2. Pledge of Allegiance", "memo": {}, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "09:07 AM" }, "attachments": [], "memoLinks": [] }, { "order": 6, "title": "3. Changes to the Agenda - 1 min", "memo": { "Quick Summary / Abstract": "The School Board will review and discuss any requested additions, deletions, or modifications to the agenda prior to its adoption." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "09:07 AM" }, "attachments": [], "memoLinks": [] }, { "order": 7, "title": "4. Approval of the Agenda (Action Required) - 1 min", "memo": { "Quick Summary / Abstract": "Motion to approve the agenda as submitted or amended." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "09:07 AM" }, "attachments": [], "memoLinks": [] }, { "order": 8, "title": "5. Public Comment", "memo": { "Speaker": "Evelyn Campos, Administrative Assistant to the Superintendent", "Quick Summary / Abstract": "The public is invited to comment on agenda and non-agenda items.", "Rationale": "Zoom Attendees : If you have a public comment, please submit a speaker's card using the links available, prior to the Regular Board Meeting or immediately upon the meeting opening. Remote participants may also use the \"Raise Hand\" function in Zoom to indicate their desire to speak. Comment in English: https://forms.gle/B9BdgGT52DeGbhJW6 Comentario en Español: https://forms.gle/gTuXPTq1ShvDJCT59 In-Person Speakers : Speaker cards are available at the entrance and can be submitted to the secretary.", "Financial Impact": "None." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "10:19 AM" }, "attachments": [], "memoLinks": [ { "url": "https://forms.gle/B9BdgGT52DeGbhJW6", "text": "", "kind": "form" }, { "url": "https://forms.gle/gTuXPTq1ShvDJCT59", "text": "", "kind": "form" } ] }, { "order": 9, "title": "1. Labor Association Comments", "memo": { "Quick Summary / Abstract": "RCTA and CSEA labor association leaders/representatives are invited to speak to the School Board on agenda and non-agenda items. Comments are limited to 3 minutes per person per topic unless otherwise noted." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "09:07 AM" }, "attachments": [], "memoLinks": [] }, { "order": 10, "title": "6. Approval of the Bond Program Consent Items - 1 min", "memo": { "Quick Summary / Abstract": "Items listed under the Bond Program Consent Agenda are considered routine and are acted upon by the Board in one motion.", "Recommendation": "It is the Administration's recommendation that the School Board approve all items listed under the Bond Program Consent Agenda, as submitted.", "Rationale": "Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. There is no discussion of these items prior to the Board vote. Only members of the Board and the Superintendent may remove items from the Bond Program Consent Agenda. Members of the public may provide comments at the start of the regular meeting, which may convince a Board member or the Superintendent to remove an item for further discussion." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "09:12 AM" }, "attachments": [], "memoLinks": [] }, { "order": 11, "title": "1. Approval of Change Order #3 for Additional Foundation Work, Groundwater Mitigation, and Backstop Removal for the McKinley Institute of Technology Solar Project Phase 2 with Holt Renewables, LLC", "memo": { "Speaker": "Martin Cervantes, Bond Program Director Will Robertson, Bond Program Manager, Cumming Group", "Quick Summary / Abstract": "The Bond Program Team requests approval of Change Order No. 3 with Holt Renewables, LLC for the McKinley Institute of Technology Solar Project. During construction of the solar array foundations, unforeseen subsurface conditions were encountered in both the Array B area and the former Maintenance and Operations (MOT) area, requiring additional dewatering, foundation stabilization, and remediation work beyond the original contract scope. The change order also includes removal of an existing backstop that conflicted with the solar installation.", "Recommendation": "It is the Bond Program Team's recommendation that the School Board approve Change Order #3 to the agreement with Holt Renewables, LLC. for the McKinley Institute of Technology Solar Project.", "Rationale": "During construction of the solar array foundations, the contractor encountered unforeseen subsurface conditions at multiple locations on the project site that could not be addressed through standard installation methods. Additional work was required to maintain project safety, comply with engineering requirements, and ensure the long-term performance of the solar foundation system. The change order consists of three primary components: removal of an existing backstop that conflicted with the array installation, groundwater dewatering work within Array B, and temporary casing and foundation remediation work associated with an unstable shaft encountered in the former MOT area. Within the Array B foundation area, groundwater infiltration entered several drilled shafts during construction activities. Water accumulation and unstable excavation conditions prevented reinforcing steel cages and concrete foundations from being installed using normal procedures. To complete the work, the contractor was required to perform additional shaft dewatering operations, utilize vacuum truck services, remove accumulated water and sediment, and stabilize foundations prior to placement of reinforcing steel and concrete. These measures were necessary to allow the foundation system to be constructed as designed. Holt Renewables absorbed a portion of the costs associated with the groundwater mitigation work, and the requested change order reflects only those additional costs associated with site conditions encountered during construction. A separate condition was encountered within the former Maintenance and Operations (MOT) area during construction of Foundation Column No. 4, near the location of a previously removed fuel tank. During drilling operations, the foundation shaft experienced caving and instability that prevented the excavation from maintaining its required dimensions and structural integrity. To safely complete the installation, the contractor was required to install temporary casing, utilize slurry stabilization methods, perform additional excavation and dewatering activities, and complete associated foundation remediation work. These measures were necessary to stabilize the excavation and allow the foundation to be installed in accordance with project requirements. The change order also includes the removal of an existing backstop that conflicted with the solar array layout and foundation installation activities. Removal of the obstruction was necessary to facilitate construction of the planned improvements and complete installation of the solar array foundations.", "Financial Impact": "Change Order Cost: $81,760.42 (Subcontractor work: $72,228.97; Holt Renewables project management, supervision, and markup: $9,531.45). Contract Adjustment: Increases the current contract amount from $2,291,592.62 to $2,373,353.04. Funding Source: Fund 40 - Special Reserve Fund for Capital Projects. Schedule Impact: Two (2) calendar days added to contract time." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Olivia Acosta", "modifiedOn": "04:12 PM" }, "attachments": [ { "name": "261014 RCSD McKinley CO#3 - Additional Teichert Scope REVISED Board 10.14.26", "aid": "1757265", "filename": "261014-RCSD-McKinley-CO-3-Additional-Teichert-Scope-REVISED-Board-10.14.26.pdf" } ], "memoLinks": [] }, { "order": 12, "title": "2. Approval of Measure T Bond Program Tracking List of Items Under $20k", "memo": { "Speaker": "Martin Cervantes, Bond Program Director Will Robertson, Bond Program Manager, Cumming Group", "Quick Summary / Abstract": "The Bond Program Team recommends approval of the Measure T Bond Program Tracking List of Items Under $20k. This list provides a summary of recently issued purchase orders that fall within the administrative approval threshold and are presented to the School Board for transparency and oversight.", "Recommendation": "It is the Bond Program Team's recommendation that the School Board approve the attached tracking list of items under $20k.", "Rationale": "This tracking sheet provides the School Board with all recent items $20k and under in a comprehensive list. This list will be sent to the School Board regularly as the POs are compiled.", "Financial Impact": "Total: $8,514.00 Funding for this is provided through Budget Source: Fund 40 - Special Reserve Fund for Capital Projects." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Olivia Acosta", "modifiedOn": "02:11 PM" }, "attachments": [ { "name": "RCSD POs $20k and Under Tracking List FY 26-27 - October 14, 2026", "aid": "1744823", "filename": "RCSD-POs-20k-and-Under-Tracking-List-FY-26-27-October-14-2026.pdf" } ], "memoLinks": [] }, { "order": 13, "title": "7. Bond Program Action Items", "memo": {}, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "04:02 PM" }, "attachments": [], "memoLinks": [] }, { "order": 14, "title": "8. Public Hearing - 30 min", "memo": {}, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "09:18 AM" }, "attachments": [], "memoLinks": [] }, { "order": 15, "title": "1. Public Hearing: KIPP Excelencia Charter Renewal Petition 2027-2032", "memo": { "Speaker": "Liz Coughenour, School Leader KIPP Excelencia Community Prep Iliana Álvarez, School Leader KIPP Excelencia Community Prep Rick Edson, Chief Business Official", "Quick Summary / Abstract": "The Board of Trustees will conduct a public hearing regarding the charter renewal petition submitted by KIPP Excelencia Community Prep for the period July 1, 2027, through June 30, 2032. The public hearing is for informational purposes only, with Board action anticipated on December 9, 2026.", "Rationale": "KIPP Excelencia Community Prep (\"KIPP Excelencia\") is a charter school authorized by the Redwood City School District. Its current charter term expires on June 30, 2027. On September 21, 2026, KIPP Excelencia submitted a petition to the District seeking renewal of its charter for an additional five-year term, from July 1, 2027, through June 30, 2032. As part of the charter renewal process, the California Education Code requires the Board of Trustees to conduct a public hearing to consider the level of support for the renewal petition from teachers, other District employees, and parents. The hearing provides an opportunity for KIPP Excelencia to present its renewal petition and for interested parties to provide comments for the Board's consideration. District staff will review the renewal petition in accordance with applicable statutory requirements. No Board action will be taken at this meeting, and the renewal petition is anticipated to be presented for Board consideration and action at the December 9, 2026, Board meeting.", "Financial Impact": "There is no immediate fiscal impact associated with conducting the public hearing. Any potential fiscal implications of the charter renewal will be evaluated as part of the District's review process and presented to the Board when the renewal petition is considered for action." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Rick Edson", "modifiedOn": "09:23 AM" }, "attachments": [ { "name": "KIPP Excelencia Community Prep_ Public Hearing 26.10.14 (updated)", "aid": "1758844", "filename": "KIPP-Excelencia-Community-Prep_-Public-Hearing-26.10.14-updated.pdf" }, { "name": "KIPP Excelencia Charter Renewal Packet", "aid": "1759818", "filename": "KIPP-Excelencia-Charter-Renewal-Packet.pdf" } ], "memoLinks": [] }, { "order": 16, "title": "9. School/Community Reports - 35 min", "memo": {}, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "09:19 AM" }, "attachments": [], "memoLinks": [] }, { "order": 17, "title": "1. Update on the Redwood City School District Health and Wellness Department", "memo": { "Speaker": "Patrinia Redd, Director of Health and Wellness Lisa Cox, District Lead Nurse Phoebe Reid-Chambers, District Lead Nurse", "Quick Summary / Abstract": "The Health and Wellness Department will present an update to the Board regarding partnerships funded by the Sequoia Healthcare District. The presentation will also highlight updates from community agencies and the Health and Wellness Committee, as well as review services provided by the department. These programs support the delivery of Whole School, Whole Community, Whole Child (WSCC) policies and initiatives. Additionally, an overview of the annual board policies review will be discussed. (15-min report; 20-min Board discussion)", "Rationale": "The Health and Wellness Department centers its work on state compliance, equity for students with chronic conditions or disabilities, proactive health screenings, reducing chronic absenteeism, emergency preparedness, family/provider partnerships, and data-driven decision-making. Key services include annual vision, hearing, and $0-cost preventive dental screenings (providing fluoride, cleanings, and cavity treatments. Health and wellness services are sustained through a blend of local partnerships and multi-stream district funding, led by a $1,488,605 Sequoia Healthcare District (SHD) MOU for 2026/2027 that directly supports wellness directors, RNs, school counseling, physical education (PE+), and parent education. Additionally, LCAP unduplicated funding, site-level Title I funds, Measure U, PTA, and donations support Social-Emotional Learning (SEL) programs, counseling, and Board Certified Behavior Analysts (BCBAs) and Behavior Technicians (BTs) who manage classroom dynamics and individual student needs. The district maintains strict compliance with state mandates and California Education Code through annual parent health notifications, mandatory child abuse reporter training completed by October 1st, and annual suicide prevention policy reviews. To directly address student mental health needs, RCSD provides Vector Solutions staff training, posts 988 lifeline information across classrooms and student IDs, and partners with the San Mateo County Office of Education (SMCOE) for crisis response and postvention protocols. To advance the district's health and wellness objectives, RCSD will finalize all mandatory fall compliance training sessions. Simultaneously, the district will publish caregiver mental health resources in parent newsletters, partner with dental providers to expand care for students identified with tooth decay, and send site crisis teams from Kennedy and MIT to the SMCOE Crisis Response training on October 23.", "Financial Impact": "No financial impact on the School District at this time." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "09:09 AM" }, "attachments": [ { "name": "26.10.14 Health and Wellness Board Report", "aid": "1755583", "filename": "26.10.14-Health-and-Wellness-Board-Report.pdf" } ], "memoLinks": [] }, { "order": 18, "title": "10. Discussion Items", "memo": {}, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "09:07 AM" }, "attachments": [], "memoLinks": [] }, { "order": 19, "title": "11. Approval of Consent Items (Action Required) - 1 min", "memo": { "Quick Summary / Abstract": "Items listed under the Consent Agenda are considered routine and are acted upon by the Board in one motion.", "Recommendation": "It is the Administration's recommendation that the School Board approve all items on the Consent Agenda, as submitted.", "Rationale": "Documentation concerning these items has been provided to all Board members and the public in advance to ensure an extensive and thorough review. There is no discussion of these items prior to the Board vote. Only members of the Board and the Superintendent may remove items from the Consent Agenda. Members of the public may provide comments at the start of the regular meeting, which may convince a Board member or the Superintendent to remove an item for further discussion." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "09:07 AM" }, "attachments": [], "memoLinks": [] }, { "order": 20, "title": "1. Approval of the September 30 Board Meeting Minutes", "memo": { "Speaker": "Evelyn Campos, Administrative Assistant to the Superintendent", "Recommendation": "It is the Administration's recommendation that the School Board approve the September 30 Minutes for the Board Study Session, as submitted.", "Rationale": "The board meeting minutes have been reviewed by the Clerk, Superintendent, and the Administration.", "Financial Impact": "No financial impact." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "08:34 AM" }, "attachments": [ { "name": "2026.09.30 Minutes DRAFT", "aid": "1757553", "filename": "2026.09.30-Minutes-DRAFT.pdf" } ], "memoLinks": [] }, { "order": 21, "title": "2. Approval of Roosevelt Field Trip to Jones Gulch YMCA/Outdoor Education Camp on March 29–April 2, 2027", "memo": { "Speaker": "Shanna Laney, Principal", "Quick Summary / Abstract": "The Outdoor Education field trip enhances academics by connecting classroom learning to real-world experiences, deepening understanding and engagement.", "Recommendation": "It is the Administration's recommendation that the School Board approve the proposed field trip to Jones Gulch YMCA/Outdoor Education Camp from March 29 to April 2, 2027.", "Rationale": "This field trip provides a valuable educational experience that aligns with the curriculum in science and supports student development in scientific inquiry. Students will have the opportunity to participate in activities that align with the NGSS 5th-grade science standards, such as exploring the habitats of creatures in the tide pools, marshlands, and redwood forest.", "Financial Impact": "This activity will be funded by: Site funds PTA/PTO contributions Parent donations Grant funding (e.g., Title I, Title IV, etc.) Scholarships available for students in need" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "04:16 PM" }, "attachments": [ { "name": "26-27 Roosevelt. OutdoorED", "aid": "1737744", "filename": "26-27-Roosevelt.-OutdoorED.pdf" } ], "memoLinks": [] }, { "order": 22, "title": "3. Approval of Hoover Community School's Field Trip to Francis Beach, Half Moon Bay, on December 9, 2026", "memo": { "Speaker": "Sandra Ochoa, Office Manager", "Quick Summary / Abstract": "This field trip gives 3rd grade students an opportunity to connect classroom science learning with a real-world coastal environment. Students will explore how local animals are adapted to survive in ocean and beach habitats through hands-on activities, games, and observation of real and model animal artifacts. This directly aligns with our Animal Adaptations science unit.", "Recommendation": "It is the Administration's recommendation that the School Board approve Hoover Community School's proposed field trip to Francis Beach, Half Moon Bay, on 12/9/26 for 3rd-grade-level students.", "Rationale": "This field trip provides a valuable hands-on science experience aligned with the 3rd grade curriculum, particularly the study of life science and how living organisms are adapted to their environments. Students will engage in scientific observation and inquiry as they explore local ocean and beach habitats, investigate animal adaptations, participate in educational games and activities, and examine real and model animal artifacts. The experience will help students make meaningful connections between classroom concepts and the natural world around them.", "Financial Impact": "This activity will be funded by: Grant funding (e.g., Title I, Title IV, etc.) Scholarships available for students in need" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "09:41 AM" }, "attachments": [ { "name": "26-27 Hoover. Francis Beach", "aid": "1755531", "filename": "26-27-Hoover.-Francis-Beach.pdf" } ], "memoLinks": [] }, { "order": 23, "title": "4. Approval of Kennedy Middle School Field Trips to Marine Science Institute, Stulsaft Park, and Pillar Point Tidepools - October 2026 through March 2027", "memo": { "Speaker": "Adriana Ruiz, Mckaila Lewis, and Maryam Fazel, Sixth-Grade Science Teachers", "Quick Summary / Abstract": "Kennedy Middle School requests approval for sixth-grade science students to participate in a series of watershed and marine science field trips during the 2026-2027 school year. The experiences connect classroom science instruction to hands-on investigations of local aquatic ecosystems.", "Recommendation": "It is the Administration's recommendation that the School Board approve the proposed sixth-grade field trips from Kennedy Middle School to the Marine Science Institute in Redwood City, Stulsaft Park in Redwood City, and Pillar Point in Half Moon Bay.", "Rationale": "These field trips provide educational experiences aligned with the sixth-grade science curriculum and support scientific inquiry, environmental literacy, and stewardship. Through canoeing, water-quality testing, habitat observations, plant and invertebrate identification, and tide pool exploration, students will examine aquatic life, ecosystem relationships, and human impacts on local habitats. The activities give students direct experience collecting observations and analyzing water quality while learning safe and responsible practices in outdoor and marine environments. Dates of Field Trips Canoeing and Water Quality Testing at Marine Science Institute Water Quality Testing at Stulsaft Park Tidepools Location: Marine Science Institute: 500 Discovery Parkway, Redwood City, CA 94063 Location: Stulsaft Park: 3737 Farm Hill Blvd, Redwood City, CA 94062 Location: Pillar Point: West Point Avenue Half Moon Bay, CA 94019 Dates: Wednesday, October 7th Tuesday, October 13th Wednesday, October 14th Monday, October 19th Tuesday, October 20th Wednesday, October 21st Friday, October 23rd Thursday, October 29th Dates: Monday, November 16th Wednesday, November 18th Friday, November 20th Dates: Wednesday, March 3rd, 2027 Monday, March 15th, 2027 Tuesday, March 16th, 2027 Wednesday, March 17th, 2027" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "09:34 AM" }, "attachments": [ { "name": "26-27 Kennedy. MSI.Stulsaft Park.Tidepools", "aid": "1755644", "filename": "26-27-Kennedy.-MSI.Stulsaft-Park.Tidepools.pdf" } ], "memoLinks": [] }, { "order": 24, "title": "5. Approval of Garfield Community School Field Trip to Outdoor Ed– December 7–11, 2026", "memo": { "Speaker": "Jennifer Knopf, Principal Carly Colavecchi, 5th Grade General Education Teacher", "Quick Summary / Abstract": "During the week of December 7-11, 5th-Grade students at Garfield will attend the San Mateo Outdoor Education Program.", "Recommendation": "It is the Administration's recommendation that the School Board approve the proposed field trip to San Mateo Outdoor Education on December 7-11 for 5th-Grade students from Garfield.", "Rationale": "This learning experience is invaluable both academically and socially for our students as they engage in hands-on learning experiences and develop life-long skills. It is a part of the Redwood City School District 5th-Grade Science curriculum. Students will have the opportunity to engage in hands-on science investigations, deepen their understanding of the natural environment, and apply concepts learned in the classroom to real-world experiences. They will also develop important lifelong skills such as teamwork, communication, problem-solving, independence, and responsibility while building positive relationships with their peers and teachers.", "Financial Impact": "This activity will be funded by: Measure U RCEF Grant Scholarships Fundraising" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "03:22 PM" }, "attachments": [ { "name": "26-27 Garfield. Outdoor Ed ", "aid": "1759046", "filename": "26-27-Garfield.-Outdoor-Ed.pdf" } ], "memoLinks": [] }, { "order": 25, "title": "6. Approval of Agreement with After School Music Academy LLC for Extended Learning Musical Enrichment Programming (SY 2026–2027)", "memo": { "Speaker": "Elizabeth Calderon-Garcia, Director of Community Schools", "Quick Summary / Abstract": "This item requests Board approval of an independent consultant agreement with After School Music Academy LLC to deliver structured musical and cultural enrichment for the 2026-2027 school year. Programming will serve elementary and middle school students participating in the District's expanded learning programs, including REACH, PAL, Casa Circulo Cultural, Boys & Girls Clubs of the Peninsula (BGCP), and Siena Youth Center. The contract provides 24 weeks of specialized instruction in Banda, West African Drumming, Folklórico, and Hip Hop across participating program sites.", "Recommendation": "It is the Administration's recommendation that the Board of Education approve the Agreement with After School Music Academy LLC for the term of October 14, 2026, through June 30, 2027, in an amount not to exceed $218,880.", "Rationale": "The Community Schools Department seeks to provide high-quality, culturally responsive enrichment activities for students enrolled in extended learning programs. After School Music Academy LLC will deliver 24 weeks of hands-on instructional programming tailored to site-specific needs across five partner organization sites (REACH, PAL, Casa Circulo Cultural, BGCP, and Siena Youth Center): REACH: 1-hour weekly music instruction across 4 school sites. PAL: 2-hour weekly classes at Taft and Hoover; 2 days per week at Clifford. Casa Circulo Cultural: 3-hour sessions, 2 days per week. BGCP: 1-hour weekly classes across 3 sites (Garfield, Kennedy, Hoover). Siena Youth Center: 1-hour sessions, 2 days per week. Discipline offerings include Banda, West African Drumming, Folklórico, and Hip Hop instruction. The term runs from October 14, 2026, through June 30, 2027, aligning with the department's grant funding timeline and academic calendar.", "Financial Impact": "The contract amount is not to exceed $218,880. The funding will come directly from the Extended Learning Opportunity Program Grant with no financial impact on RCSD general or concentrated funds. The school district is the fiscal agent for the grant(s)." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Olivia Acosta", "modifiedOn": "12:38 PM" }, "attachments": [ { "name": "After School Music Academy Agreement 2026.27", "aid": "1760443", "filename": "After-School-Music-Academy-Agreement-2026.27.pdf" } ], "memoLinks": [] }, { "order": 26, "title": "7. Approval and Ratification of Agreement with BMR Health Services, Inc. for Temporary Speech and Language Pathologist (2026–2027)", "memo": { "Speaker": "Tina Mercer, Executive Director of Special Education", "Quick Summary / Abstract": "The District is contracting with BMR Health Services, Inc. to provide a temporary Speech and Language Pathologist (Natalia Gordillo Degelon) to cover an employee's leave. The contractor will deliver assessments, IEP participation, and direct therapy services from October 5, 2026, through February 12, 2027. This agreement is submitted for retroactive ratification due to administrative processing delays.", "Recommendation": "It is the Administration's recommendation that the Board of Trustees approve and ratify the Independent Consultant Agreement with BMR Health Services, Inc. for temporary Speech and Language Pathologist services for the 2026-2027 school year in an amount not to exceed $82,160.", "Rationale": "To provide temporary coverage for a Special Education Speech and Language Pathologist during an employee's leave, the Redwood City School District is contracting with BMR Health Services, Inc. The contractor will provide assessments, attend IEP meetings, and provide direct speech therapy services to Redwood City School District students during the 2026-2027 school year. The terms of the agreement are from October 5, 2026, through February 12, 2027. The agreement is being presented to the Board after the start date due to delays in completing the required paperwork.", "Financial Impact": "The total financial impact is not to exceed $82,160, billed at an hourly rate of $130/hour. This expenditure is fully budgeted and funded through the Special Education Fund." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Olivia Acosta", "modifiedOn": "06:12 PM" }, "attachments": [ { "name": "BMR_SLP 2026.27 Board 10.14.26", "aid": "1759457", "filename": "BMR_SLP-2026.27-Board-10.14.26.pdf" } ], "memoLinks": [] }, { "order": 27, "title": "8. Approval of the Memorandum of Understanding Between San Mateo County Office of Education and Redwood City School District for Positive Behavioral Interventions and Supports (PBIS) Professional Learning for the 2026–2027 School Year", "memo": { "Speaker": "Patrinia Redd, Director of Health and Wellness", "Quick Summary / Abstract": "This request seeks approval for a Memorandum of Understanding (MOU) with the San Mateo County Office of Education (SMCOE) to deliver Tier 1 Positive Behavioral Interventions and Supports (PBIS) professional learning, technical assistance, and site implementation assessments for the 2026-2027 school year. Participating cohort sites include Adelante Selby, Clifford, Garfield, Hoover, and Orion schools. Additionally, SMCOE will provide a Tiered Fidelity Inventory (TFI 3.0) overview session for non-cohort district schools.", "Recommendation": "It is the Administration's recommendation that the Board of Education approve the Memorandum of Understanding with the San Mateo County Office of Education for Positive Behavioral Interventions and Supports (PBIS) Tier 1 training and technical assistance for the 2026-2027 school year in an amount not to exceed $10,000.", "Rationale": "Redwood City School District utilizes Positive Behavioral Interventions and Supports (PBIS), an evidence-based framework designed to enhance school climate, improve student behavior, and support positive academic, social, and emotional outcomes. Under this agreement, SMCOE will provide Tier 1 PBIS professional development, coaching, and technical assistance across two school cohorts (Adelante Selby, Clifford, Garfield, Hoover, and Orion). Key scope deliverables include: Facilitation of three half-day Tier 1 implementation sessions per cohort. Conducting Tiered Fidelity Inventory (TFI 3.0) assessments and site walkthroughs at all five participating schools during Spring 2027. Delivering a TFI 3.0 overview session for district schools outside the cohort. Assisting participating sites with readiness to apply for California PBIS Coalition Recognition. Through these efforts, participating sites will strengthen core, equity-focused PBIS systems, refine schoolwide expectations, and use disaggregated behavioral data to drive continuous improvements in school climate.", "Financial Impact": "The total fiscal obligation under this agreement shall not exceed $10,000 for the 2026-2027 school year. The designated funding source is the General Fund (LCAP Budget)." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Olivia Acosta", "modifiedOn": "12:15 PM" }, "attachments": [ { "name": "SMCOE PBIS Agreement 26.27 board 10.14.26", "aid": "1756374", "filename": "SMCOE-PBIS-Agreement-26.27-board-10.14.26.pdf" } ], "memoLinks": [] }, { "order": 28, "title": "9. Approval of the MOU Between the Marin County Superintendent of Schools, the Marin County Office of Education, and the Redwood City School District for the 2026–2027 School Year", "memo": { "Speaker": "Patrinia Redd, Director of Health and Wellness", "Quick Summary / Abstract": "This board memo seeks approval of the Memorandum of Understanding (MOU) between the Marin County Superintendent of Schools, the Marin County Office of Education (acting on behalf of the California Collaborative for Educational Excellence), and the Redwood City School District for the 2026-2027 school year. Approval allows Kennedy Middle School to participate in Cohort VII of the Community Engagement Initiative (CEI) Peer Leading and Learning Network (PLLN). The multidisciplinary team will collaborate statewide to implement targeted community engagement strategies focused on improving student outcomes.", "Recommendation": "It is the Administration's recommendation that the Board of Education approve the MOU with the Marin County Superintendent of Schools and the Marin County Office of Education for participation in the Community Engagement Initiative for the 2026-2027 school year.", "Rationale": "Kennedy Middle School was selected as a Cohort VII participant for the Community Engagement Initiative. The participating team brings together District-Level Administrators, Site Administrators, Teachers, a Community Schools Coordinator, a School Site Parent, a Student, a Community Partner (Redwood City Together), and a San Mateo County Office of Education Representative. This team will collaborate to create and implement a problem of practice focused on meeting the specific needs of the Kennedy Middle School focus group. CEI key goals include: Identifying effective community engagement models along with metrics to evaluate them. Building capacity within communities and school districts to lead conversations centered on student outcomes. Establishing strong peer-to-peer partnerships between school districts and county offices of education (COEs) to enhance community involvement. Expanding successful community engagement models across the state. Supporting school district community engagement goals through facilitation, resource connection, and relationship building. Participation provides Kennedy Middle School direct access to statewide resources, peer networks, and structured frameworks to elevate local pupil outcomes.", "Financial Impact": "Under the terms of the agreement, the Redwood City School District will receive a performance-based stipend of up to $70,000 for the 2026-2027 fiscal year. Funds will be deposited into the General Fund / Health and Wellness Department budget to offset costs associated with participation, team compensation, meeting logistics, and community engagement activities." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "03:08 PM" }, "attachments": [ { "name": "26-27 Marin County Office of Education MOU", "aid": "1760159", "filename": "26-27-Marin-County-Office-of-Education-MOU.pdf" } ], "memoLinks": [] }, { "order": 29, "title": "10. Approval of the Agreement with LunchAssist, Inc. for Child Nutrition Compliance and Training Services", "memo": { "Speaker": "Richie Wilim, Director, Child Nutrition Services", "Quick Summary / Abstract": "Approval is requested for a one-year agreement from October 15, 2026, through October 15, 2027, with LunchAssist, Inc. to provide specialized audit preparation, regulatory compliance assistance, staff training, and software access for the Child Nutrition Services Department in an amount not to exceed $25,845.", "Recommendation": "It is the Administration's recommendation that the Board of Trustees approves the one-year agreement with LunchAssist, Inc. for professional consulting, regulatory audit preparation, and department-wide training support.", "Rationale": "To maintain program integrity and meet rigorous California Department of Education (CDE) and USDA child nutrition mandates, the Child Nutrition Services Department requires specialized technical compliance support. LunchAssist, Inc. provides tailored consulting, professional standards tracking, and targeted mock-audit preparation for upcoming state Administrative Reviews without adding permanent administrative staff. The agreement includes district-wide access to the LunchAssist PRO learning portal, onboarding support, and hands-on consulting services.", "Financial Impact": "The total cost for the one-year agreement shall not exceed $25,845. This contract is fully funded through the state-restricted Kitchen Infrastructure and Training (KIT) grant funds. There is zero impact on the Cafeteria Special Revenue Fund (Fund 13) operational budget or the District General Fund (Fund 01)." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "09:15 AM" }, "attachments": [ { "name": "LunchAssist Agreement 2026.27_Board 10.14.26", "aid": "1758568", "filename": "LunchAssist-Agreement-2026.27_Board-10.14.26.pdf" }, { "name": "LunchAssist Quote 2026.27", "aid": "1759689", "filename": "LunchAssist-Quote-2026.27.pdf" } ], "memoLinks": [] }, { "order": 30, "title": "11. Ratification of Warrant Register, September 1, 2026 – September 30, 2026", "memo": { "Speaker": "Rick Edson, Chief Business Official", "Quick Summary / Abstract": "The attached report lists district expenditures totaling $8,006,731.54 for the period from September 1, 2026, to September 30, 2026, in accordance with Education Code Section 42631.", "Recommendation": "It is the Administration's recommendation that the Board of Education ratify the attached warrant register as submitted.", "Rationale": "Pursuant to Education Code Section 42631, all disbursements of district funds must be approved or ratified by written order of the Governing Board. The attached warrant register reflects all commercial check disbursements drawn on the San Mateo County Treasury for September 2026.", "Financial Impact": "The total net disbursement from the San Mateo County Treasurer's Office was $8,006,731.54 across all district funds, summarized as follows: Fund 01 (General Fund): $4,947,314.22 Fund 12 (Child Development Fund): 13,750.76 Fund 13 (Cafeteria Fund): 446,564.84 Fund 14 (Deferred Maintenance Fund): 2,155.74 Fund 21 (Building Fund - Measure T): 1,934,594.88 Fund 25 (Capital Facilities Fund): 72,717.06 Fund 40 (Special Reserve Fund for Capital Outlay): 590,256.02 Gross Expensed Amount: 8,007,353.52 Less Unpaid Tax Liability Adjustments: -621.98 Total Net Disbursement: $8,006,731.54" }, "provenance": { "createdBy": "Olivia Acosta", "modifiedBy": "Olivia Acosta", "modifiedOn": "02:07 PM" }, "attachments": [ { "name": "Warrant Register September 2026", "aid": "1754784", "filename": "Warrant-Register-September-2026.pdf" } ], "memoLinks": [] }, { "order": 31, "title": "12. Action Items (Action Required) - 5 min", "memo": {}, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "03:43 PM" }, "attachments": [], "memoLinks": [] }, { "order": 32, "title": "1. Approval of Personnel Changes for the 2026-2027 School Year", "memo": { "Speaker": "Wendy Kelly, Assistant Superintendent of Human Resources", "Quick Summary / Abstract": "Due to changes in staffing needs, the following new positions are requested. Campus Supervisor: 7 hours per day - Kennedy Middle School Licensed Vocational Nurse: 6 hours per day - Clifford Elementary Director IV: 8 hours per day - District Office, Business Department", "Recommendation": "It is the Administration's recommendation that the Governing Board approve the updated job description for the Director of Fiscal Services and the following changes in the number of staff positions needed for the 2026-2027 school year.", "Rationale": "Due to changes in staffing needs and student population demands at Kennedy Middle School, one (1) additional seven (7) hour Campus Supervisor position is requested for 2026-2027. The Campus Supervisor assists in maintaining order on and around campus grounds and facilities. They also coordinate yard supervision activities of lunchtime supervisors and assist in improving attendance and the general well-being of students. Due to changes in staffing needs at Clifford Elementary, one (1) additional six (6) hour Licensed Vocational Nurse (LVN) is requested for 2026-2027. A new student is enrolled who requires 1:1 services for an LVN for six (6) hours per day while in school. The 1:1 service assignment is legally required to accommodate the health needs outlined in the student's individualized Education Program. Due to changes in Business Services staffing, including the retirement of the current Director II, the District is establishing one (1) Director IV position to reflect the expanded scope, leadership, and strategic responsibilities of Fiscal Services. The Director II position will remain in place through January 31 to allow for an orderly transition of duties and responsibilities to the new Director IV position. The Director II position will remain vacant and be scheduled for closure at the end of the fiscal year during the standard layoff procedures.", "Financial Impact": "The following information is provided as an estimated cost which includes salary and benefits: Campus Supervisor: $65,394.00 - Fund 01: General Fund LVN: $99,541.00 - Fund 01: Special Education Director IV: $30,325 - Fund 01: General Fund (Maximum exposure)" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Patricia Perez", "modifiedOn": "04:47 PM" }, "attachments": [ { "name": "RCSD_Director_of_Fiscal_Services_JD_2026.docx", "aid": "1749397", "filename": "RCSD_Director_of_Fiscal_Services_JD_2026.docx.pdf" } ], "memoLinks": [] }, { "order": 33, "title": "2. Approval of Resolution No. 11, Approval of Education Code Option for Teaching Assignments 2026–2027 School Year", "memo": { "Speaker": "Wendy Kelly, Assistant Superintendent of Human Resources", "Quick Summary / Abstract": "The teacher attached has met the requirements for subject matter competence and possesses the required skills and preparation to teach the proposed assignment.", "Recommendation": "It is the Administration's recommendation that the School Board adopt Resolution No. 11, Education Code Options, for the following teaching assignments for the 2026-2027 school year.", "Rationale": "Education Codes (EC) and Title 5 Regulations (T5) provide local educational agencies (LEAs) with educator assignment options that can be used when an LEA is unable to assign a certificated employee with the appropriate credential. These options, known as Local Assignment Options (LAOs), allow flexibility at the local level and are used solely at the discretion of the LEA. LAOs require the teacher serving on the LAO to give their consent for the assignment and LAOs pertaining to teachers are for general education assignments only and cannot be used for special programs such as Special Education, Career Technical Education, or English Learner Assignments. For LAOs that require governing board authorization, the placement should be approved by the governing board prior to the start of the assignment. This is because educators placed in classrooms without board approval have not begun serving based on the LAO, and are in fact \"misassigned\". These educators will remain \"misassigned\" until board approval is in place. Misassignments should be corrected within 30 Calendar days. As well, governing board approval is required annually. This is intended to guarantee transparency in assignments, as board agendas are public and accessible to parents and stakeholder groups. The teacher attached has met the requirement(s) for subject matter competence and possesses the required skills and preparation to teach the proposed assignment. Their flexibility to work outside their credential authorization allows the district to staff middle schools appropriately as the number of students at a given site fluctuates each year, changing the annual site-based credential requirements necessary to deliver appropriate services to students. Because the middle school master's schedule needs to accommodate student needs and enrollment numbers, the need for occasional Ed Code waivers applies. The Assistant Superintendent is satisfied that the teacher on the attached list has adequate knowledge of each subject to be taught. EC 44256(b) expands the authorization for the holder of a Multiple Subject or a Standard Elementary Teaching Credential to teach in a departmentalized setting below grade 9.", "Financial Impact": "No financial impact on the District at this time." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "09:45 AM" }, "attachments": [ { "name": "Resolution No. 11 - Title 5 for 2026_2027 School Year.docx", "aid": "1755189", "filename": "Resolution-No.-11-Title-5-for-2026_2027-School-Year.docx.pdf" }, { "name": "Murphy, Kathleen Teacher Consent Form Kennedy", "aid": "1764801", "filename": "Murphy-Kathleen-Teacher-Consent-Form-Kennedy.pdf" } ], "memoLinks": [] }, { "order": 34, "title": "13. Board and Superintendent Reports - 10 min", "memo": { "Speaker": "Evelyn Campos, Administrative Assistant to the Superintendent", "Quick Summary / Abstract": "The School Board and Superintendent Rubalcaba will report out on meetings, attended events, upcoming events, school site visits, etc. Reports are limited to one-way informational updates only. Trustees shall refrain from engaging in dialogue with other trustees or responding to reports beyond brief clarification as necessary.", "Financial Impact": "None." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "02:13 PM" }, "attachments": [], "memoLinks": [] }, { "order": 35, "title": "14. Information", "memo": {}, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "09:07 AM" }, "attachments": [], "memoLinks": [] }, { "order": 36, "title": "15. Correspondence - 1 min", "memo": { "Quick Summary / Abstract": "The Board of Trustees regularly receives written correspondence from members of the community, staff, or partner agencies. This agenda item is provided to formally acknowledge receipt of these communications and, when appropriate, to make them part of the official record." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "09:07 AM" }, "attachments": [], "memoLinks": [] }, { "order": 37, "title": "16. Other Business/Suggested Items for Future Agenda - 1 min", "memo": { "Speaker": "Dr. Christian J. Rubalcaba, Superintendent", "Quick Summary / Abstract": "The attached Schedule of Agenda Items for the 2026-27 School Board meetings and the Parking Lot of future items are provided as a planning tool and will be reviewed and updated regularly to ensure alignment with district priorities and timelines. Trustees may request items for a future agenda by briefly naming the topic and timing. Trustees shall refrain from expressing opinions or engaging in discussion regarding suggested items.", "Financial Impact": "None." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "09:45 AM" }, "attachments": [ { "name": "Parking Lot of Ideas - Redwood City School Distict, 2026-2027 ONGOING", "aid": "1755740", "filename": "Parking-Lot-of-Ideas-Redwood-City-School-Distict-2026-2027-ONGOING.pdf" }, { "name": "26-27 Schedule of Board Agenda Items", "aid": "1755741", "filename": "26-27-Schedule-of-Board-Agenda-Items.pdf" } ], "memoLinks": [] }, { "order": 38, "title": "17. Board of Trustees Meeting Reflection - 10 min", "memo": { "Speaker": "Dr. Christian J. Rubalcaba, Superintendent", "Rationale": "As part of the Board's commitment to continuous improvement, this item provides an opportunity to reflect on the board meeting and consider ways to enhance effectiveness moving forward. This opportunity for reflection supports ongoing improvement in how the Board conducts its work and serves the community.", "Financial Impact": "None." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "02:16 PM" }, "attachments": [], "memoLinks": [] }, { "order": 39, "title": "18. Board of Trustees Meeting Calendar - 1 min", "memo": { "Speaker": "Evelyn Campos, Administrative Assistant to the Superintendent", "Quick Summary / Abstract": "The 2026-2027 Board Meeting Calendar is attached. Changes to the calendar: None. Upcoming Board Meetings: Date/ Time Meeting Type Wednesday, October 28 | 7:00 PM Regular Wednesday, November 4 | 7:00 PM Regular Wednesday, November 18 | 7:00 PM Regular", "Rationale": "This calendar outlines the scheduled regular meetings of the Board for the 26-27 school year and serves as a planning tool for trustees, staff, and the public. Please note that the calendar may be updated periodically as needed to reflect changes in scheduling or district priorities." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "02:19 PM" }, "attachments": [ { "name": "2026-27 Board Meeting Calendar", "aid": "1756817", "filename": "2026-27-Board-Meeting-Calendar.pdf" } ], "memoLinks": [] }, { "order": 40, "title": "19. Adjournment (Action Required)", "memo": { "Quick Summary / Abstract": "Motion to adjourn the meeting." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "09:07 AM" }, "attachments": [], "memoLinks": [] } ] }