{ "date": "2026-08-26", "mid": "75745", "scrapedAt": "2026-08-27T17:20:40.881Z", "zoom": "https://rcsdk8-net.zoom.us/s/86864104798", "items": [ { "order": 1, "title": "1. Call to Order - 1 min", "memo": { "Quick Summary / Abstract": "The Board will call the meeting to order and establish a quorum by roll call." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "12:31 PM" }, "attachments": [], "memoLinks": [] }, { "order": 2, "title": "1. Roll Call", "memo": {}, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "12:31 PM" }, "attachments": [], "memoLinks": [] }, { "order": 3, "title": "2. Public Comment on Closed Session Items Only", "memo": { "Quick Summary / Abstract": "The Board will limit comments to Closed Session items and will only be accepted in person.", "Rationale": "Speaker cards are available at the entrance and can be submitted to the secretary before the meeting begins. Alternatively, you may raise your hand prior to the start of the meeting to indicate your desire to speak.", "Financial Impact": "None.", "Speaker": "Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "10:54 AM" }, "attachments": [], "memoLinks": [] }, { "order": 4, "title": "3. Announcement of Closed Session Purpose - 1 min", "memo": { "Quick Summary / Abstract": "Pursuant to the Brown Act, the Board is required to publicly disclose the item(s) to be discussed prior to convening any closed session." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "10:54 AM" }, "attachments": [], "memoLinks": [] }, { "order": 5, "title": "4. Closed Session - 6:20 PM - 20 min", "memo": {}, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "11:57 AM" }, "attachments": [], "memoLinks": [] }, { "order": 6, "title": "1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code 54957; Title: Superintendent", "memo": {}, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "10:56 AM" }, "attachments": [], "memoLinks": [] }, { "order": 7, "title": "5. Reconvene to Open Session at approximately 7:00 PM - 1 min", "memo": { "Quick Summary / Abstract": "The Board will call the open session to order and establish a quorum by roll call." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "10:56 AM" }, "attachments": [], "memoLinks": [] }, { "order": 8, "title": "1. Roll Call", "memo": {}, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "12:31 PM" }, "attachments": [], "memoLinks": [] }, { "order": 9, "title": "2. Report Out on Closed Session from August 26, 2026", "memo": {}, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "11:03 AM" }, "attachments": [], "memoLinks": [] }, { "order": 10, "title": "6. Welcome - 1 min", "memo": { "Quick Summary / Abstract": "Welcome by the School Board President, David Weekly." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "12:31 PM" }, "attachments": [], "memoLinks": [] }, { "order": 11, "title": "1. Notification of Meeting Recording", "memo": { "Quick Summary / Abstract": "The Board will notify the audience that the Board meeting will be audio-taped, broadcast, and recorded for the District's Recording Channel." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "10:51 AM" }, "attachments": [], "memoLinks": [] }, { "order": 12, "title": "2. Pledge of Allegiance", "memo": {}, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "12:31 PM" }, "attachments": [], "memoLinks": [] }, { "order": 13, "title": "7. Changes to the Agenda - 1 min", "memo": { "Quick Summary / Abstract": "The School Board will review and discuss any requested additions, deletions, or modifications to the agenda prior to its adoption." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "12:31 PM" }, "attachments": [], "memoLinks": [] }, { "order": 14, "title": "8. Approval of the Agenda (Action Required) - 1 min", "memo": { "Quick Summary / Abstract": "Motion to approve the agenda as submitted or amended." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "12:31 PM" }, "attachments": [], "memoLinks": [] }, { "order": 15, "title": "9. Public Comment", "memo": { "Quick Summary / Abstract": "The public is invited to comment on agenda and non-agenda items.", "Rationale": "Zoom Attendees : If you have a public comment, please submit a speaker's card using the links available, prior to the Regular Board Meeting or immediately upon the meeting opening. Remote participants may also use the \"Raise Hand\" function in Zoom to indicate their desire to speak. Comment in English: https://forms.gle/DC6YrbZ6Lh9LMYYx9 Comentario en español: https://forms.gle/apMTTh1eoeG68uHN9 In-Person Speakers : Speaker cards are available at the entrance and can be submitted to the secretary.", "Financial Impact": "None.", "Speaker": "Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "02:20 PM" }, "attachments": [], "memoLinks": [ { "url": "https://forms.gle/DC6YrbZ6Lh9LMYYx9", "text": "", "kind": "form" }, { "url": "https://forms.gle/apMTTh1eoeG68uHN9", "text": "", "kind": "form" } ] }, { "order": 16, "title": "1. Labor Association Comments", "memo": { "Quick Summary / Abstract": "RCTA and CSEA labor association leaders/representatives are invited to speak to the School Board on agenda and non-agenda items. Comments are limited to 3 minutes per person per topic unless otherwise noted." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "12:31 PM" }, "attachments": [], "memoLinks": [] }, { "order": 17, "title": "10. Community Recognition - 20 min", "memo": {}, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "12:36 PM" }, "attachments": [], "memoLinks": [] }, { "order": 18, "title": "1. Recognition of Parent Leaders and Community Volunteers", "memo": { "Quick Summary / Abstract": "I am requesting an opportunity to recognize and thank the parent leaders, community volunteers, staff members, and all Redwood City School District (RCSD) advocates who dedicated their time, energy, and passion to supporting Measure C. While Measure C did not achieve the two-thirds voter approval required to pass, it received support from more than 15,600 voters, representing approximately 65% of ballots cast. This recognition is intended to acknowledge the extraordinary community effort undertaken on behalf of Redwood City School District students and schools.", "Rationale": "Throughout the Measure C campaign, parents, community members, staff, advocates, and volunteers devoted countless hours to educating voters, participating in community events, sharing information, and encouraging civic engagement. Their efforts reflected a deep commitment to public education and a shared belief in the importance of investing in our community's children. Although the measure did not pass, the election results demonstrate strong community support for Redwood City School District (RCSD) and the students we serve. More than 15,600 voters cast ballots in support of local schools, a clear indication that our community values public education and recognizes the important role our schools play in the lives of children and families. I would like to publicly express my gratitude to the many individuals who gave their time and talents in support of this effort. Their dedication, advocacy, and commitment to students exemplify the strong partnership between our schools and community and deserve recognition by the Board of Trustees.", "Financial Impact": "There is no financial impact associated with this recognition.", "Speaker": "Prepared by: Dr. Christian J. Rubalcaba, Superintendent Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "03:50 PM" }, "attachments": [], "memoLinks": [] }, { "order": 19, "title": "2. Recognition of Trustee David Li", "memo": { "Quick Summary / Abstract": "The Board will receive a special recognition from School Board Partners, a national nonprofit organization that supports and celebrates excellence in school board governance. During the presentation, School Board Partners will recognize Board Member David Li for his leadership and service to students, families, and the community.", "Rationale": "David Li has been nominated for being an outstanding school board member and community leader. In recognition of his commitment to public education and his service to the district. The presentation provides an opportunity to acknowledge his contributions and celebrate his leadership alongside fellow board members and the community.", "Financial Impact": "There is no financial impact to the District.", "Speaker": "Speaker: Ethan Ashley, Chief Executive Officer, School Board Partners Prepared by: David Weekly, School Board President Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "David Weekly", "modifiedOn": "09:55 AM" }, "attachments": [], "memoLinks": [] }, { "order": 20, "title": "11. Approval of the Bond Program Consent Items - 1 min", "memo": { "Quick Summary / Abstract": "Items listed under the Bond Program Consent Agenda are considered routine and are acted upon by the Board in one motion.", "Recommendation": "It is the Administration's recommendation that the School Board approve all items listed under the Bond Program Consent Agenda, as submitted.", "Rationale": "Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. There is no discussion of these items prior to the Board vote. Only members of the Board and the Superintendent may remove items from the Bond Program Consent Agenda. Members of the public may provide comments at the start of the regular meeting, which may convince a Board member or the Superintendent to remove an item for further discussion." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "09:34 AM" }, "attachments": [], "memoLinks": [] }, { "order": 21, "title": "1. Approval of Change Order No. 5 for Installation of Concrete Mow Curb Around Solar Array Perimeter Fencing at Henry Ford School – Holt Renewables", "memo": { "Quick Summary / Abstract": "The Bond Program Team requests approval of Change Order No. 5 with Holt Renewables, LLC in the amount of $27,825.00 for the Henry Ford Elementary School Solar Phase 2 Project. This work covers the installation of approximately 220 linear feet of reinforced concrete mow curb around the solar array perimeter fencing. Approval ensures long-term vegetation control, protects infrastructure, and reduces ongoing maintenance costs without impacting the project schedule.", "Recommendation": "It is the Bond Program Team's recommendation that the School Board approve Change Order No. 5 to the agreement with Holt Renewables, LLC for the Henry Ford Elementary School Solar Phase 2 Project in the amount of $27,825.00, increasing the total contract value from $1,033,346.42 to $1,061,171.42 with zero change to the schedule completion date.", "Rationale": "During construction of the Henry Ford Elementary School Solar Phase 2 Project, it was determined that installing a concrete mow curb around the permanent solar array fencing would improve long-term maintenance and reduce vegetation management along the fence line. During construction, site conditions and the final fencing configuration identified a need for a permanent mow curb around the solar array perimeter to facilitate vegetation management and protect the fencing and solar infrastructure. Without a mow curb, weeds and grass will continue to grow directly adjacent to the fence, requiring ongoing trimming and increasing maintenance costs over the life of the project. The proposed work includes installation of approximately 220 linear feet of 6-inch by 18-inch reinforced concrete mow curb, including trenching, spoil removal and disposal, forming, reinforcing steel installation, concrete placement, finishing, cleanup, and demobilization. Installing the mow curb during construction is the most cost-effective approach and will provide a durable, low-maintenance perimeter around the solar array, reducing future landscape maintenance and supporting the long-term operation of the District's renewable energy infrastructure.", "Financial Impact": "Change Order Cost : $27,825.00 (Subcontractor base work: $26,500.00; Contractor markup: $1,325.00 / 5%). Contract Adjustment : Increases original contract amount from $1,033,346.42 to $1,061,171.42. Funding Source : Fund 40 - Special Reserve Fund for Capital Projects. Schedule Impact : 0 days added to contract time.", "Speaker": "Prepared by: Will Robertson, Bond Program Director Reviewed by: Martín Cervantes, Bond Program Director; Rick Edson, Chief Business Official Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Olivia Acosta", "modifiedOn": "10:51 AM" }, "attachments": [ { "name": "260826 RCSD Henry Ford CO#5 for Mow Curb Installation", "aid": "1670569", "filename": "260826-RCSD-Henry-Ford-CO-5-for-Mow-Curb-Installation.pdf" } ], "memoLinks": [] }, { "order": 22, "title": "2. Approval of Landscape Restoration and Hydroseeding Services Proposal for Garfield Community School with Scapes, Inc.", "memo": { "Quick Summary / Abstract": "The Bond Program Team requests approval of a proposal with Scapes, Inc. to provide landscape restoration and hydroseeding services at Garfield Community School. The proposed work includes restoration of approximately 49,995 square feet of turf through site preparation and hydroseeding to restore landscape areas affected by recent campus improvements and complete the overall site restoration.", "Recommendation": "It is the Bond Program Team's recommendation that the School Board approve the landscape restoration and hydroseeding services proposal with Scapes, Inc. in the amount of $24,820 for the Garfield Community School site.", "Rationale": "As part of the recently completed campus improvements at Garfield Community School, portions of the existing turf areas were disturbed and now require restoration to provide a consistent, finished landscape throughout the campus. The proposed work will restore these areas, complement the newly installed sod, and complete the overall site improvements. The scope of work includes mowing and preparation of approximately 49,995 square feet of turf, removal of weeds and dead sod, edging, site cleanup, and hydroseeding using a 90/10 seed mix. Hydroseeding provides an efficient and cost-effective method for establishing healthy turf over large areas while reducing long-term maintenance requirements. Completion of this work will restore the campus landscape, improve the overall appearance of the school grounds, and provide a durable, healthy turf area for students, staff, and the surrounding community.", "Financial Impact": "The proposal amount is $24,820, consisting of $7,446 for mowing and site preparation services and $17,374 for hydroseeding services. Funding for this is provided through Budget Source: Fund 40 - Special Reserve Fund for Capital Projects.", "Speaker": "Prepared by: Will Robertson, Bond Program Manager Reviewed by: Martín Cervantes, Bond Program Director; Rick Edson, Chief Business Official Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "10:45 AM" }, "attachments": [ { "name": "260814 RCSD Garfield Community School Seed Proposal 2-Signed", "aid": "1669305", "filename": "260814-RCSD-Garfield-Community-School-Seed-Proposal-2-Signed.pdf" } ], "memoLinks": [] }, { "order": 23, "title": "3. Approval of Program Management Services and Construction Management Services Amendment #8 with Cumming Group", "memo": { "Quick Summary / Abstract": "The Bond Program Team recommends approval of Program Management Services and Construction Management Services Amendment #8 with Cumming Group. This amendment increases the contract by a not-to-exceed amount of $100,000, bringing the total program management services and construction management services fee to $2,534,990 for the term of July 1, 2022 through June 30, 2027. The additional funding will support continued program management services necessary for the successful implementation and oversight of the District's Measure T Bond Program.", "Recommendation": "It is the Bond Program Team's recommendation that the School Board approve the attached Program Management Services and Construction Management Services Amendment #8 with Cumming Group.", "Rationale": "In April 2026, the School Board approved an amendment to increase the program management services and construction management services agreement to support the continued implementation of the District's Measure T Bond Program. Since that time, several capital projects have experienced schedule extensions resulting from unforeseen site conditions, additional Division of the State Architect (DSA) review and coordination requirements, and other project-related challenges that have extended the duration of program management services and construction management services. Amendment #8 provides an additional not-to-exceed allowance of $100,000 to support the continued oversight, coordination, contract administration, scheduling, budget monitoring, consultant management, and project closeout activities required through the remainder of the agreement ending June 30, 2027. The amendment does not extend the term of the agreement. It provides additional funding to allow Cumming Group to continue supporting the District's active bond projects through the existing contract period.", "Financial Impact": "Amendment #8 is in the amount of $100,000, bringing the total program management services and construction management services fee to $2,534,990. Funding for this is provided through Budget Source: Fund 40 - Special Reserve Fund for Capital Projects.", "Speaker": "Prepared by: Will Robertson, Bond Program Manager Reviewed by: Martín Cervantes, Bond Program Director; Rick Edson, Chief Business Official Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Eliana Garcia", "modifiedOn": "11:01 AM" }, "attachments": [ { "name": "260826 RCSD Cumming Group Amendment 8 to Agreement for Program Management Svcs", "aid": "1672046", "filename": "260826-RCSD-Cumming-Group-Amendment-8-to-Agreement-for-Program-Management-Svcs.pdf" }, { "name": "260522 RCSD Cumming Group Amendment 7 to Agreement for Program Management Svcs-Fully Executed", "aid": "1671264", "filename": "260522-RCSD-Cumming-Group-Amendment-7-to-Agreement-for-Program-Management-Svcs-F.pdf" }, { "name": "260430 RCSD Cumming Group Amendment 6 to Agreement for Program Management Svcs - Fully Executed", "aid": "1671265", "filename": "260430-RCSD-Cumming-Group-Amendment-6-to-Agreement-for-Program-Management-Svcs-F.pdf" }, { "name": "250113 RCSD Cumming Group Amendment 5 to Agreement for Program Management Svcs - Fully Executed", "aid": "1671266", "filename": "250113-RCSD-Cumming-Group-Amendment-5-to-Agreement-for-Program-Management-Svcs-F.pdf" }, { "name": "240917 RCSD Cumming Group Amendment 4 to Agreement for Program Management Svcs - Fully Executed", "aid": "1671267", "filename": "240917-RCSD-Cumming-Group-Amendment-4-to-Agreement-for-Program-Management-Svcs-F.pdf" }, { "name": "230706 RCSD RGM Kramer Amendment 3 to Agreement for Program Management Svcs - Fully Executed", "aid": "1671268", "filename": "230706-RCSD-RGM-Kramer-Amendment-3-to-Agreement-for-Program-Management-Svcs-Full.pdf" }, { "name": "230510 RCSD RGM Kramer Amendment 2 to Agreement for Program Management Svcs - Fully Executed", "aid": "1671269", "filename": "230510-RCSD-RGM-Kramer-Amendment-2-to-Agreement-for-Program-Management-Svcs-Full.pdf" }, { "name": "230118 RCSD RGM Kramer Amendment 1 to Agreement for Program Management Svcs - Fully Executed", "aid": "1671270", "filename": "230118-RCSD-RGM-Kramer-Amendment-1-to-Agreement-for-Program-Management-Svcs-Full.pdf" }, { "name": "220701 RCSD RGM Kramer Agreement for Program Management Services - Fully Executed", "aid": "1671271", "filename": "220701-RCSD-RGM-Kramer-Agreement-for-Program-Management-Services-Fully-Executed.pdf" } ], "memoLinks": [] }, { "order": 24, "title": "12. Bond Program Action Items", "memo": {}, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "02:10 PM" }, "attachments": [], "memoLinks": [] }, { "order": 25, "title": "13. Public Hearing - 15 min", "memo": {}, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "08:45 AM" }, "attachments": [], "memoLinks": [] }, { "order": 26, "title": "1. Public Hearing of Sufficiency of Instructional Materials for the 2026-2027 School Year", "memo": { "Quick Summary / Abstract": "California Education Code Section 60119 requires the Board of Education to conduct an annual public hearing to certify the sufficiency of standards-aligned instructional materials for all students. Holding this hearing and adopting the required resolution ensures district compliance and maintains eligibility for state instructional funding. The public notice and complete 2026-2027 textbook inventory are attached for review.", "Recommendation": "Conduct a public hearing regarding the sufficiency of standards-aligned textbooks and instructional materials for the 2026-2027 school year, in accordance with California Education Code Section 60119 (as amended by Chapter 900, Statutes of 2004) and California Code of Regulations, Title 5, Section 9531(c). Note: This item is for the public hearing only. Formal board adoption of Resolution No. 6, certifying instructional materials sufficiency will occur under the Action section of tonight's agenda.", "Rationale": "To maintain full compliance with California Education Code Section 60119 and CCR Title 5, Section 9531(c), the governing board must hold a public hearing on or before the eighth week of the school year to determine whether each pupil in the district has sufficient textbooks or instructional materials. Pursuant to statute, \"sufficient textbooks or instructional materials\" signifies that each pupil-including English learners-has standards-aligned core materials adopted by the State Board of Education (SBE) to use in class and take home. Holding this public hearing satisfies all statutory prerequisites for the board's subsequent action tonight: Public Notice Compliance: Notice of tonight's public hearing was posted at least 10 days prior in three public locations across the district (Instructional Materials Center, District Office, and Redwood City Main Library) in accordance with Education Code Section 60119(a)(1)(B). Core Subject Verification: Staff audited inventory across all schools to ensure sufficient coverage in Reading/Language Arts, Mathematics, Science, and History-Social Science, as well as foreign language and health materials where applicable. Funding Eligibility: Compliance with this hearing process fulfills state statutory mandates required to protect ongoing district eligibility for state instructional materials funds and Local Control Funding Formula (LCFF) allocations tied to pupil sufficiency.", "Financial Impact": "Certification of instructional materials sufficiency ensures the Redwood City School District remains compliant with state requirements, protecting ongoing eligibility for state funding sources. There is no direct expenditure associated with this Public Hearing.", "Speaker": "Prepared By: Carla Malattia, IMC Project Administrator Approved By: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "12:46 PM" }, "attachments": [ { "name": "PUBLIC HEARING NOTICE 2026-2027", "aid": "1673582", "filename": "PUBLIC-HEARING-NOTICE-2026-2027.pdf" }, { "name": "2026-2027 Core Curriculum List RCSD RCSD TEXTBOOKS 26-27", "aid": "1672800", "filename": "2026-2027-Core-Curriculum-List-RCSD-RCSD-TEXTBOOKS-26-27.pdf" } ], "memoLinks": [] }, { "order": 27, "title": "14. Discussion Items", "memo": {}, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "12:31 PM" }, "attachments": [], "memoLinks": [] }, { "order": 28, "title": "15. Approval of Consent Items (Action Required) - 1 min", "memo": { "Quick Summary / Abstract": "Items listed under the Consent Agenda are considered routine and are acted upon by the Board in one motion.", "Recommendation": "It is the Administration's recommendation that the School Board approve all items on the Consent Agenda, as submitted.", "Rationale": "Documentation concerning these items has been provided to all Board members and the public in advance to ensure an extensive and thorough review. There is no discussion of these items prior to the Board vote. Only members of the Board and the Superintendent may remove items from the Consent Agenda. Members of the public may provide comments at the start of the regular meeting, which may convince a Board member or the Superintendent to remove an item for further discussion." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "12:31 PM" }, "attachments": [], "memoLinks": [] }, { "order": 29, "title": "1. Approval of McKinley’s Field Trip Request with the Marine Science Institute on September 16 and October 30, 2026", "memo": { "Quick Summary / Abstract": "Field trips enhance academics by connecting classroom learning to real-world experiences, deepening understanding and engagement. Students will be riding canoes in the Redwood City \"Sloughs.\" The program allows students to experience and participate in paddling through local wetland sloughs, take water samples, and study local plants, birds, and marine ecology.", "Recommendation": "It is the Administration's recommendation that the School Board approve McKinley's field trip request with the Marine Science Institute for the 6th-grade students on September 16 and October 30, 2026.", "Rationale": "Sixth-grade science students will participate in canoe and slough trips with the Marine Science Institute. The Marine Science Institute (MSI) cultivates an understanding of natural science through interdisciplinary educational activities that put students in direct physical contact with local marine life. Lessons focus on aquatic life and the ecosystem that supports them during a 5-hour program exploring Redwood Creek and the salt marshes. Students will be instructed in proper paddling techniques and safety rules before heading out on the water. Students make observations about local wildlife and discuss human impact on this important habitat. They will explore mud/invertebrate animals; do plant identification, trash pickup, and analysis and water quality testing while out on the water. We have scheduled two dates to accommodate all of 6th grade.", "Financial Impact": "Measure U Funds will fund this activity.", "Speaker": "Prepared by: Nick Fanourgiakis, Principal Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "11:25 AM" }, "attachments": [ { "name": "26-27 MIT.MSI", "aid": "1668876", "filename": "26-27-MIT.MSI.pdf" } ], "memoLinks": [] }, { "order": 30, "title": "2. Approval of Roosevelt’s Field Trip to the Marine Science Institute – October 16, 2026", "memo": { "Quick Summary / Abstract": "Field trips enhance academics by connecting classroom learning to real-world experiences, deepening understanding and engagement.", "Recommendation": "It is the Administration's recommendation that the School Board approve the proposed field trip to Marine Science Institute on October 16, 2026, for two 2nd-grade classes and one 2nd/3rd combo class from Roosevelt.", "Rationale": "This field trip provides a valuable educational experience that aligns with the science curriculum and supports student development in understanding life cycles. Students will have the opportunity to participate in a 5-station \"shoreside\" program.", "Financial Impact": "The trip will be funded out of: - Site funds - PTA/PTO contributions - Parent donations - Grant funding (e.g., Title I, Title IV, etc.) - Scholarships available for students in need", "Speaker": "Prepared by: Shanna Laney, Principal Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "08:23 AM" }, "attachments": [ { "name": "26-27 Roosevelt. MSI", "aid": "1681647", "filename": "26-27-Roosevelt.-MSI.pdf" } ], "memoLinks": [] }, { "order": 31, "title": "3. Approval of Service Agreement for the Provision of Election Services between the San Mateo County Superintendent of Schools (Relating to the Redwood City School District) and the San Mateo County Chief Elections Officer & Assessor - County Clerk - Recorder", "memo": { "Quick Summary / Abstract": "This agreement is made between the Redwood City School District and the San Mateo County Chief Elections Officer to provide the performance of certain election-related duties and to conduct an election o n November 3, 2026.", "Recommendation": "It is the Administration's recommendation that the School Board approve the service agreement for the provision of elections services between the San Mateo County Chief Elections Officer and Assessor - County Clerk - Recorder and the Redwood City School District.", "Rationale": "The Redwood City School District will hold an election on November 3, 2026, for two seats on the Governing Board. To conduct the election, the District must enter into an Election Services Agreement with the San Mateo County Chief Elections Officer & Assessor-County Clerk-Recorder, who is responsible for administering elections within San Mateo County. The San Mateo County Superintendent of Schools coordinates with school districts and the County Elections Office to facilitate governing board elections. Approval of the Election Services Agreement authorizes the County to provide the necessary election services for the November 3, 2026, election.", "Financial Impact": "The District will be responsible for all costs associated with conducting the election. Costs are determined by the County Elections Office and may vary.", "Speaker": "Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Olivia Acosta", "modifiedOn": "04:46 PM" }, "attachments": [ { "name": "2026.11 November Elections Service Agreement", "aid": "1674365", "filename": "2026.11-November-Elections-Service-Agreement.pdf" } ], "memoLinks": [] }, { "order": 32, "title": "4. Approval of Amendment to the Solution Tree Agreement for Professional Learning Community Support Services for 2026-2027 School Year", "memo": { "Quick Summary / Abstract": "Redwood City School District is seeking approval to amend its agreement with Solution Tree for additional site-based Professional Learning Community (PLC) coaching during the 2026-2027 school year. This amendment increases the contract by $24,975, bringing the total cost from $93,085 to $118,060.", "Recommendation": "The administration recommends that the Board of Trustees approve the amendment to the agreement with Solution Tree in the amount of $24,975, increasing the new total agreement to $118,060, for additional PLC coaching and support services during the 2026-2027 school year.", "Rationale": "Redwood City School District continues to prioritize the development and implementation of high-functioning Professional Learning Communities as a key strategy for improving student achievement and ensuring equitable outcomes for all students. PLCs provide a structured process through which educators collaborate, analyze student learning data, establish measurable goals, and identify instructional strategies that respond to students' academic needs. The original agreement with Solution Tree provides individualized PLC coaching and support for school site teams. The proposed amendment expands these services by assigning a Solution Tree instructional coach to provide targeted coaching to administrators at Henry Ford, Kennedy, Garfield, Orion, and Adelante. This site-based administrative coaching will strengthen leaders' capacity to guide and sustain effective PLC practices. The additional support will focus on: Coaching administrators in leading effective, site-based PLCs Strengthening collaborative team structures and practices Analyzing student achievement and assessment data Developing and monitoring SMART goals aligned with school and district priorities Identifying evidence-based instructional practices and interventions Monitoring student progress and adjusting instruction based on data Developing targeted action plans in response to identified student needs Building site leadership capacity to sustain continuous improvement efforts The individualized coaching provided through this amendment will help administrators lead PLCs more effectively and support instructional teams in making informed, data-driven decisions. This work is intended to improve outcomes for all students, including English Learners, students with disabilities, low-income students, foster youth, and students experiencing homelessness. The additional professional learning and coaching services directly support the district's LCAP goals by: Improving academic outcomes in English Language Arts and Mathematics Strengthening high-quality Tier 1 instruction and intervention systems Supporting data-driven instructional decision-making Increasing collaboration among administrators and educators Strengthening site leadership and administrator capacity Enhancing the effectiveness and sustainability of PLCs across school sites Promoting equitable learning outcomes for all student groups", "Financial Impact": "The amendment adds $24,975 to the original Solution Tree agreement, bringing the total contract amount to $118,060, and is being paid from the Student Support & PD Discretionary Block Grant fund.", "Speaker": "Prepared by: Anna Herrera, Assistant Superintendent Ed. Services Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "10:59 AM" }, "attachments": [ { "name": "2026-2027 Solution Tree Amendment 1", "aid": "1674353", "filename": "2026-2027-Solution-Tree-Amendment-1.pdf" }, { "name": "2026-2027 Solution Tree Original Agreement", "aid": "1673847", "filename": "2026-2027-Solution-Tree-Original-Agreement.pdf" } ], "memoLinks": [] }, { "order": 33, "title": "5. Approval of the Agreement between Redwood City School District and Arizona State University for a Nursing Student for the School Year 2026-2027", "memo": { "Quick Summary / Abstract": "Approval of agreement between Redwood City School District and Arizona State University to host a Master of Science (MS) Nursing student for a 45-hour precepted clinical practicum during the 2026-2027 school year.", "Recommendation": "It is the Administration's recommendation that the School Board approve the agreement with Arizona State University for a nursing student placement for the 2026-2027 school year.", "Rationale": "MS Nursing students in Arizona State University's NUR 509 course participate in a precepted clinical practicum focused on clinical prevention and population health within community settings. Under the supervision of a qualified District Credentialed School Nurse, students complete approximately 45 clinical hours engaging in direct student care and population-focused activities, including implementing evidence-based, culturally and linguistically appropriate prevention interventions and health promotion strategies. Students collaborate with interprofessional teams, use health information technologies, and apply epidemiological data and concepts, such as the social determinants of health, to support individuals, families, and populations. This partnership benefits the District by providing additional support for student health services, evaluating community health needs, and implementing evidence-based interventions for our students-all at zero cost to the District. Although the contract reflects an August 12, 2026, start date, services have not commenced and will not begin until the agreement is approved by the Board and fully executed.", "Financial Impact": "There is no financial impact on the School District.", "Speaker": "Prepared by: Patrinia Redd, Director of Health and Wellness Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "09:07 AM" }, "attachments": [ { "name": "Arizona State University Agreement 2026.27", "aid": "1674620", "filename": "Arizona-State-University-Agreement-2026.27.pdf" } ], "memoLinks": [] }, { "order": 34, "title": "6. Approval of the Cisco Meraki License for the 2026-2027 School Year", "memo": { "Quick Summary / Abstract": "Approval of the Cisco Meraki license renewal for 576 wireless access points and 199 network switches for the 2026-2027 school year, at a total cost of $101,834.", "Recommendation": "The Administration recommends that the Board of Education approve the Cisco Meraki license renewal for the 2026-2027 school year at a total cost of $101,834.", "Rationale": "The District utilizes Cisco Meraki's co-termination (co-term) licensing model, which manages licensing for the District's Meraki network infrastructure on an organization-wide basis with a single expiration date. Under this model, licenses for the District's Meraki devices are managed collectively rather than expiring independently, allowing the District to maintain a coordinated licensing and renewal cycle for its network infrastructure. This renewal provides one-year licensing for 576 Cisco Meraki MR Series wireless access points and 199 Cisco Meraki MS Series network switches throughout the District. Maintaining active Meraki licensing is necessary for the continued operation and cloud-based management of the District's Meraki network infrastructure. Renewal of these licenses will allow the District to maintain its existing network environment and ensure continuity of critical network services.", "Financial Impact": "The total cost of the Cisco Meraki license renewal is $101,834, as provided in CDW-G Quote No. PXQC496. The purchase is being made through Sourcewell Contract 121923 CDWG-Software and will be funded through the General Fund within the District's Technology budget.", "Speaker": "Prepared by: Carlos Reyna, Director of Technology Reviewed by: Rick Edson, Chief Business Official Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Rick Edson", "modifiedOn": "09:30 AM" }, "attachments": [ { "name": "CDW-G Quote PXQC496", "aid": "1670975", "filename": "CDW-G-Quote-PXQC496.pdf" } ], "memoLinks": [] }, { "order": 35, "title": "7. Approval of Personnel Report", "memo": { "Quick Summary / Abstract": "The attached personnel report summarized personnel actions taken between 5/20/2026-8/18/2026.", "Recommendation": "It is the Administration's recommendation that the Governing Board approve the attached personnel report.", "Rationale": "The attached personnel report includes personnel recommended for hire, personnel requesting a leave of absence, and personnel leaving employment.", "Financial Impact": "All positions are approved in the 2025-2026 budget.", "Speaker": "Prepared by: Patricia Perez, Director of Human Resources Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "11:57 AM" }, "attachments": [ { "name": "Personnel Report - 8.26.26", "aid": "1682386", "filename": "Personnel-Report-8.26.26.pdf" } ], "memoLinks": [] }, { "order": 36, "title": "8. Approval of the Agreement between Caminar and the Redwood City School District for the School Year 2026-27", "memo": { "Quick Summary / Abstract": "Board approval is requested for the greement with Caminar in the amount of $68,395.59 for the 2026-2027 school year. Caminar will provide 30 hours per week of dedicated school-based mental health counseling and clinical supervision at Kennedy Middle School. This agreement expands bilingual mental health support to address student social-emotional needs in alignment with the District's LCAP goals.", "Recommendation": "It is the Administration's recommendation that the School Board approve the agreement with Caminar to provide school-based mental health counseling services at Kennedy Middle School for the 2026 through 2027 school year, for a total cost not to exceed $68,395.59.", "Rationale": "Partnering with Caminar strengthens Redwood City School District's commitment to nurturing the holistic well-being and academic success of every student. Through this agreement, Kennedy Middle School will host a dedicated, bilingual counselor (30 hours/week) and a Clinical Program Manager (6 hours/week) to provide proactive individual and group counseling, parent engagement, and collaborative support for school staff. This partnership directly advances the District's Local Control and Accountability Plan (LCAP) goals by building positive school climate, expanding multi-tiered mental health resources, and ensuring students have the emotional support needed to thrive academically and socially throughout the 2026-2027 school year. Although the contract reflects an August 11, 2026, start date, services have not commenced and will not begin until the agreement is approved by the Board and fully executed.", "Financial Impact": "Expenses will be funded through the following accounts: Title I (IASA-Title I Basic): $49,030.41 Site Supplemental / Unrestricted: $19,365.18 The total contract cost shall not exceed $68,395.59 for FY 2026-27.", "Speaker": "Prepared by: Patrinia Redd, Director of Health and Wellness Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Olivia Acosta", "modifiedBy": "Evelyn Campos", "modifiedOn": "01:10 PM" }, "attachments": [ { "name": "Caminar Agreement 2026.27", "aid": "1680883", "filename": "Caminar-Agreement-2026.27.pdf" } ], "memoLinks": [] }, { "order": 37, "title": "9. Approval of the Agreement between Peninsula Community Center and the Redwood City School District for the School Year 2026-27", "memo": { "Quick Summary / Abstract": "Approval of the agreement with Peninsula Community Center (PCC) to deliver the PE+ Physical Education Program for the 2026-27 school year. The program provides standards-aligned instruction twice weekly for TK-8 students across 10 district school sites, alongside recess and climate support.", "Recommendation": "It is the Administration's recommendation that the School Board approve the agreement with Peninsula Community Center for Physical Education for the 2026-2027 school year.", "Rationale": "The PE+ program delivers required California physical education standards-aligned instruction twice weekly for TK-8 students. In addition to structured physical education, PCC staff provide active supervision, structured play, and positive climate support during lunch and recess periods across 10 RCSD school sites (Adelante Selby, Clifford, Garfield, Henry Ford, Hoover, North Star, Orion, Roosevelt, Roy Cloud, and Taft). This partnership ensures consistent PE delivery, supports social-emotional learning, and assists sites in meeting state physical education minute requirements.", "Financial Impact": "Total contract cost is $657,433.31 (calculated at $55.00 per enrolled student). Funding is blended across multiple sources: Measure U Funds $167,274.00 Site Supplemental / LCAP Funds $21,562.00 PTO / Parent Group Contributions $91,126.00 General Fund $377,471.31 Total contract cost: $657,433.31", "Speaker": "Prepared by: Patrinia Redd, Director of Health and Wellness Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Olivia Acosta", "modifiedBy": "Evelyn Campos", "modifiedOn": "01:04 PM" }, "attachments": [ { "name": "Peninsula Community Center PE+ Agreement 2026.27", "aid": "1680881", "filename": "Peninsula-Community-Center-PE-Agreement-2026.27.pdf" } ], "memoLinks": [] }, { "order": 38, "title": "10. Approval of Agreement between Tasty Indian Pizza Inc. and Redwood City School District for Par Bake Pizza Products", "memo": { "Quick Summary / Abstract": "Approve a one-year contract extension with Tasty Indian Pizza (formerly Healthy Kids Pizza) for the continued supply and delivery of par-baked pizza products from July 1, 2026, through June 30, 2027.", "Recommendation": "It is the Administration's recommendation that the School Board approve the agreement with Tasty Indian Pizza, Inc. for par-baked pizza products for the 2026-2027 fiscal year.", "Rationale": "Tasty Indian Pizza, Inc. has demonstrated consistent performance in meeting delivery timelines, temperature compliance, and product quality standards across District sites. Pursuant to RFP# PPP-2024, the District selected Tasty Indian Pizza Inc. to provide compliant meal options for the Child Nutrition Services program during the 2026-2027 fiscal year. Compensation is unit-price based per Exhibit B, with total expenditures capped at $350,000.00 based on anticipated student participation. Board approval is requested to extend the existing agreement for an additional one-year term, from July 1, 2026, through June 30, 2027, to continue supplying and delivering par-baked pizza products.", "Financial Impact": "Not to exceed $350,000 for the 2026-2027 school year, paid from the Child Nutrition Fund. Unit pricing is unchanged for 2026-27 school year.", "Speaker": "Prepared by: Richie Wilim, Director of Child Nutrition Services Reviewed by: Rick Edson, Chief Business Official Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "04:17 PM" }, "attachments": [ { "name": "RFP#PPP-2024 renewal_revised 8.24.26", "aid": "1683106", "filename": "RFP-PPP-2024-renewal_revised-8.24.26.pdf" }, { "name": "Tasty Indian Pizza Agreement (CNS) 26.27", "aid": "1680880", "filename": "Tasty-Indian-Pizza-Agreement-CNS-26.27.pdf" } ], "memoLinks": [] }, { "order": 39, "title": "11. Approval of First Amendment to Lease Agreement with Creative Learning Center, NPS, Inc. (815 Allerton Street Property)", "memo": { "Quick Summary / Abstract": "Approval of the First Amendment to the Lease Agreement with Creative Learning Center, NPS, Inc. (CLC) for the District-owned facility located at 815 Allerton Street (former Orion Alternative Elementary School). This amendment extends the lease term for five (5) years, effective September 1, 2026, through August 31, 2031, and updates the monthly rental rates.", "Recommendation": "It is the Administration's recommendation that the Board of Trustees approve the First Amendment to the Lease Agreement with Creative Learning Center, NPS, Inc. for the District property at 815 Allerton Street, extending the lease term through August 31, 2031, with structured annual rent increases.", "Rationale": "Redwood City School District and Creative Learning Center, NPS, Inc. originally entered into a lease agreement on October 17, 2019, for the 17,932-square-foot facility at 815 Allerton Street. The original lease term expires on August 31, 2026. Approving this First Amendment provides the District with predictable General Fund rental revenue for the next five years while continuing the productive use of District-owned property.All original terms and conditions of the October 17, 2019, lease remain in full effect, except for the extended duration and updated rent schedule. No real estate brokers were utilized in this amendment.", "Financial Impact": "This lease amendment generates positive revenue for the District General Fund, totalizing $4,572,660.00 over the 5-year extension (Year 8 through Year 12 of the total lease term): Year 8 (Sep 1, 2026 - Aug 31, 2027): $3.75/sq. ft./month ($67,245.00/month | $806,940.00/year) Year 9 (Sep 1, 2027 - Aug 31, 2028): $4.00/sq. ft./month ($71,728.00/month | $860,736.00/year) Year 10 (Sep 1, 2028 - Aug 31, 2029): $4.25/sq. ft./month ($76,211.00/month | $914,532.00/year) Year 11 (Sep 1, 2029 - Aug 31, 2030): $4.50/sq. ft./month ($80,694.00/month | $968,328.00/year) Year 12 (Sep 1, 2030 - Aug 31, 2031): $4.75/sq. ft./month ($85,177.00/month | $1,022,124.00/year) Payments are due on or before the first day of each month. The amendment results in no new expenditure impact to the District. The existing lease remains a triple-net lease, with the Tenant responsible for applicable operating costs as provided in the Lease.", "Speaker": "Prepared by: Rick Edson, Chief Business Official Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Olivia Acosta", "modifiedBy": "Rick Edson", "modifiedOn": "09:25 AM" }, "attachments": [ { "name": "Creative Learning Center First Amendment to Lease Agreement (4639255.1)", "aid": "1674978", "filename": "Creative-Learning-Center-First-Amendment-to-Lease-Agreement-4639255.1.pdf" }, { "name": "Creative Learning Center Original Lease Agreement", "aid": "1674938", "filename": "Creative-Learning-Center-Original-Lease-Agreement.pdf" } ], "memoLinks": [] }, { "order": 40, "title": "16. Action Items (Action Required) - 40 min", "memo": {}, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "03:03 PM" }, "attachments": [], "memoLinks": [] }, { "order": 41, "title": "1. Adoption of Resolution No. 5, Approval of Education Code Options for Teaching Assignments 2026-2027 School Year", "memo": { "Quick Summary / Abstract": "The teachers attached have met the requirements for subject matter competence and possesses the required skills and preparation to teach the proposed assignment.", "Recommendation": "It is the Administration's recommendation that the School Board adopt Resolution No. 5, Education Code Options, for the following teaching assignments for the 2026-2027 school year. This item must be approved as an Action Item.", "Rationale": "Education Codes (EC) and Title 5 Regulations (T5) provide local educational agencies (LEAs) with educator assignment options that can be used when an LEA is unable to assign a certificated employee with the appropriate credential. These options, known as Local Assignment Options (LAOs), allow flexibility at the local level and are used solely at the discretion of the LEA. LAOs require the teacher serving on the LAO to give their consent for the assignment and LAOs pertaining to teachers are for general education assignments only and cannot be used for special programs such as Special Education, Career Technical Education, or English Learner Assignments. For LAOs that require governing board authorization, the placement should be approved by the governing board prior to the start of the assignment. This is because educators placed in classrooms without board approval have not begun serving based on the LAO, and are in fact \"misassigned\". These educators will remain \"misassigned\" until board approval is in place. Misassignments should be corrected within 30 Calendar days. As well, governing board approval is required annually. This is intended to guarantee transparency in assignments, as board agendas are public and accessible to parents and stakeholder groups. The teachers attached have met the requirement(s) for subject matter competence and possess the required skills and preparation to teach the proposed assignment. Their flexibility to work outside their credential authorization allows the district to staff middle schools appropriately as the number of students at a given site fluctuates each year, changing the annual site-based credential requirements necessary to deliver appropriate services to students. Because the middle school master's schedule needs to accommodate student needs and enrollment numbers, the need for occasional Ed Code waivers applies. This is a yearly approval process and most of the teachers listed have taught these subjects for many years. Additional requests may be presented to the Board for approval at later dates to accommodate changes in scheduling, elective classes, or new hires who may need an Ed Code Waiver. The Assistant Superintendent is satisfied that each of the teachers on the attached list has adequate knowledge of each subject to be taught. EC 44256(b) expands the authorization for the holder of a Multiple Subject or a Standard Elementary Teaching Credential to teach in a departmentalized setting below grade 9. T5 80020.4 allows the holder of a California teaching credential based on a baccalaureate degree and a teacher preparation program, including student teaching or the equivalent, to serve as a school site, school district, and or county staff developer in grades twelve and below, including preschool, and in classes organized primarily for adults.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Assistant Superintendent of Human Resources Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "12:43 PM" }, "attachments": [ { "name": "Resolution No. 5 - Title 5 for 2026_2027 School Year", "aid": "1684209", "filename": "Resolution-No.-5-Title-5-for-2026_2027-School-Year.pdf" }, { "name": "Exhibit A_ Employee Names - Education Code and Title 5 for 2026_2027 School Year - August 26, 2026", "aid": "1674283", "filename": "Exhibit-A_-Employee-Names-Education-Code-and-Title-5-for-2026_2027-School-Year-A.pdf" } ], "memoLinks": [] }, { "order": 42, "title": "2. Adoption of Resolution No. 6, Sufficiency of Instructional Materials for the 2026-27 School Year", "memo": { "Quick Summary / Abstract": "To comply with Education Code Section 60119, the Redwood City School District conducted an annual public hearing on August 26, 2026, to evaluate instructional material sufficiency. The evaluation confirmed that every student, including English learners, has standards-aligned textbooks and learning materials in core subjects for class use and home study. Adoption of Resolution No. 6 formally certifies this compliance for the 2026-2027 fiscal year.", "Recommendation": "It is the Administration's recommendation that the School Board adopt adopt Resolution No. 6, certifying the sufficiency of standards-aligned instructional materials for the 2026-2027 school year in compliance with Education Code Section 60119.", "Rationale": "Statutory Requirement: Education Code Section 60119 and CCR Title 5, Section 9531(c) mandate an annual public hearing and board resolution certifying that all pupils have sufficient textbooks and instructional materials in core subject areas. Sufficiency Standard: \"Sufficient\" means every student-including English language learners-has standards-aligned materials in reading/language arts, mathematics, science, and history-social science to use in class and take home. District Findings: Following public notice and hearing, RCSD confirms that all students across all schools have been provided required textbooks and materials from consistent adoption cycles for the 2026-2027 school year.", "Financial Impact": "Adopting Resolution No. 6 incurs no direct cost to the General Fund. Certification maintains district compliance with Education Code Section 60422, preserving ongoing eligibility for State Instructional Materials Funding Realignment Program (IMFRP) funds and allowing 100% of remaining allocations to be flexibly used for approved educational purposes.", "Speaker": "Prepared by: Carla Malattia, IMC Project Administrator Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "11:33 AM" }, "attachments": [ { "name": "26-27 Resolution No. 6, Sufficiency of Instructional Materials", "aid": "1675180", "filename": "26-27-Resolution-No.-6-Sufficiency-of-Instructional-Materials.pdf" } ], "memoLinks": [] }, { "order": 43, "title": "3. Adoption of Resolution No. 7, Preschool Teachers Gaining Permanent Status", "memo": { "Quick Summary / Abstract": "The preschool teachers on the attached list have met the requirements to become tenured teachers.", "Recommendation": "It is the Administration's recommendation that the Governing Board adopt Resolution No. 7 which outlines the basis for granting permanent status to preschool teachers on the attached list who meet established requirements.", "Rationale": "The teachers on the attached list have met the requirements to become tenured teachers.", "Financial Impact": "None.", "Speaker": "Prepared by: Wendy Kelly, Assistant Superintendent Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "11:06 AM" }, "attachments": [ { "name": "Certificated Tenure (8.26.26 Agenda)", "aid": "1672467", "filename": "Certificated-Tenure-8.26.26-Agenda.pdf" }, { "name": "Resolution No 7_ Teachers gaining permanent status 2026", "aid": "1672468", "filename": "Resolution-No-7_-Teachers-gaining-permanent-status-2026.pdf" } ], "memoLinks": [] }, { "order": 44, "title": "4. Adoption of Resolution No. 8, The Education Protection Account for Fiscal Year 2026-27", "memo": { "Quick Summary / Abstract": "Adoption of Resolution No. 8 authorizes the use of Education Protection Account (EPA) funds for Fiscal Year 2026-27 in accordance with Proposition 30/Proposition 55 requirements, including governing board approval at a public meeting and public disclosure of EPA revenues and expenditures.", "Recommendation": "It is the Administration's recommendation that the School Board adopt Resolution No. 8 authorizing the spending plan for the 2026-27 Education Protection Account.", "Rationale": "Proposition 30 (and subsequent extension Proposition 55) established the Education Protection Account (EPA) to receive temporary tax revenues. In accordance with Article XIII, Section 36 of the California Constitution, local educational agencies must determine how EPA funds are utilized subject to the following conditions: The governing board must approve the spending plan in an open session of a public meeting. EPA funds cannot be used for administrative salaries, administrative benefits, or any administrative operational costs. The district must annually publish an accounting of EPA revenues received and spent on its website. The Redwood City School District will allocate 100% of its 2026-27 EPA funds to instructional expenditures.", "Financial Impact": "The estimated Education Protection Account allocation for Fiscal Year 2026-27 is $1,192,530. EPA funding is general purpose state aid and is accounted for as a component of the District's LCFF funding calculation. The District's spending plan allocates the full amount to instruction, resulting in no unallocated EPA balance.", "Speaker": "Prepared by: Rick Edson, Chief Business Official Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Olivia Acosta", "modifiedBy": "Evelyn Campos", "modifiedOn": "11:51 AM" }, "attachments": [ { "name": "Resolution 8 Education Protection Account", "aid": "1682376", "filename": "Resolution-8-Education-Protection-Account.pdf" }, { "name": "Education Protection Account 26.27", "aid": "1634795", "filename": "Education-Protection-Account-26.27.pdf" } ], "memoLinks": [] }, { "order": 45, "title": "5. Adoption of Resolution No. 9, San Mateo County Office of Education Authorized Signatures", "memo": { "Quick Summary / Abstract": "Resolution No. 9 updates the authorized signatories for orders drawn on District funds with the San Mateo County Office of Education, effective August 27, 2026, following the appointment of Prisciliano Martinez as Accounting Manager.", "Recommendation": "It is the Administration's recommendation that the School Board adopt Resolution No. 9 authorizing signatures for orders drawn on District funds with the San Mateo County Office of Education, effective August 27, 2026.", "Rationale": "Updated signature authorization is required to conduct official District financial business with the San Mateo County Office of Education. Adoption of Resolution No. 9 ensures continuity of these transactions following the appointment of Prisciliano Martinez as Accounting Manager.", "Financial Impact": "None.", "Speaker": "Prepared by: Rick Edson, Chief Business Official Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Olivia Acosta", "modifiedBy": "Evelyn Campos", "modifiedOn": "11:56 AM" }, "attachments": [ { "name": "Resolution 9- Authorized Signatures SMCOE 26.27", "aid": "1673730", "filename": "Resolution-9-Authorized-Signatures-SMCOE-26.27.pdf" } ], "memoLinks": [] }, { "order": 46, "title": "6. Denial of Classified General Leave Request", "memo": { "Quick Summary / Abstract": "Employee #534, a carpenter in the Facilities Department, has exhausted all available paid and unpaid leave on June 10, 2026. This includes entitlement to available sick leave, 100 days of extended sick leave and vacation leave. This employee is placed on the 39-month rehire list effective June 11, 2026. Employee #534 has requested unpaid general leave under Article 11.9 of the CSEA bargaining agreement, beginning June 11, 2026, and ending August 23, 2026. Per the CSEA Master Contract, Article 11.9- \"When no other leaves are available, other paid or unpaid requested leaves may be granted at the option of the Governing Board. The application for such leaves shall be given by a reasonable date and notification submitted to the human resources officer of his/her intention to return.\"", "Recommendation": "It is the Administration's recommendation that the Governing Board not approve the attached Classified General Leave request.", "Rationale": "In accordance with the benefit provision of Education Code 45195, once all available paid and unpaid leave of absences have been exhausted, an employee is placed on the 39-month rehire list. If, and when, an employee is medically able to return to work, a written statement from a physician confirming release to return to work and necessary medical restrictions is required. If an employee on 39-month rehire is medically able to resume duties during their period of reemployment eligibility (39 months), they have the right to be reemployed in a vacant position under the provisions of Article 12 of the CSEA Master Contract. The District is also not able to use short-term employees (Education Code 45103(d) (2)) to perform bargaining unit work (Article 12.5.1).", "Financial Impact": "None.", "Speaker": "Prepared by: Wendy Kelly, Assistant Superintendent Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Patricia Perez", "modifiedOn": "03:18 PM" }, "attachments": [ { "name": "Human Resources Classified General Leave Request - 8.26.26", "aid": "1674127", "filename": "Human-Resources-Classified-General-Leave-Request-8.26.26.pdf" } ], "memoLinks": [] }, { "order": 47, "title": "17. Information", "memo": {}, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "09:21 AM" }, "attachments": [], "memoLinks": [] }, { "order": 48, "title": "1. Information on San Mateo County Investment Fund - July 2026", "memo": { "Quick Summary / Abstract": "I n compliance with Education Code requirements, all district funds are deposited into the County Treasury and pooled with other public agencies in the County Investment Pool. The County Treasurer manages investment decisions, and earnings or losses are distributed proportionally to participants, a standard practice among San Mateo County school districts.", "Rationale": "Pursuant to Education Code Sections 41001 and 41002, all funds received by or apportioned to a school district must be deposited into the county treasury and credited to the appropriate district fund. In accordance with Education Code Section 41015, a school district may invest all or a portion of the funds held in a Special Reserve Fund, as well as any surplus monies not immediately needed for operational purposes, in authorized investments outlined in Government Code Sections 16430 and 53601. Historically, school districts in San Mateo County, including this District, have deposited all funds with the County Treasury. The County Treasurer has managed investment decisions on behalf of the districts, a practice that is common throughout California. These district funds are pooled with those of other public agencies in the County Investment Pool, with earnings and losses distributed proportionally based on each participant's investment share.", "Financial Impact": "Gross pool earnings for Month ending July 31, 2026: 4.46% The current average maturity of the portfolio is 2.73 years, and the average duration is 2.44 years. The portfolio continues to hold no derivative products.", "Speaker": "Prepared by: Rick Edson, Chief Business Official Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Olivia Acosta", "modifiedBy": "Olivia Acosta", "modifiedOn": "03:45 PM" }, "attachments": [ { "name": "Investment Report - July", "href": "https://www.smcgov.org/media/160665/download?inline=" }, { "name": "Compliance Report - July", "href": "https://www.smcgov.org/media/160607/download?inline=" } ], "memoLinks": [] }, { "order": 49, "title": "18. Board and Superintendent Reports - 10 min", "memo": { "Quick Summary / Abstract": "The School Board and Superintendent Rubalcaba will report out on meetings, attended events, upcoming events, school site visits, etc. Reports are limited to one-way informational updates only. Trustees shall refrain from engaging in dialogue with other trustees or responding to reports beyond brief clarification as necessary.", "Financial Impact": "None.", "Speaker": "Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "03:02 PM" }, "attachments": [], "memoLinks": [] }, { "order": 50, "title": "19. Correspondence - 1 min", "memo": { "Quick Summary / Abstract": "The Board of Trustees regularly receives written correspondence from members of the community, staff, or partner agencies. This agenda item is provided to formally acknowledge receipt of these communications and, when appropriate, to make them part of the official record." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "12:31 PM" }, "attachments": [], "memoLinks": [] }, { "order": 51, "title": "20. Other Business/Suggested Items for Future Agenda - 1 min", "memo": { "Quick Summary / Abstract": "The attached Schedule of Agenda Items for the 2026-27 School Board meetings and the Parking Lot of future items are provided as a planning tool and will be reviewed and updated regularly to ensure alignment with district priorities and timelines. Trustees may request items for a future agenda by briefly naming the topic and timing. Trustees shall refrain from expressing opinions or engaging in discussion regarding suggested items.", "Financial Impact": "None.", "Speaker": "Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "10:22 AM" }, "attachments": [ { "name": "Parking Lot of Ideas - Redwood City School Distict, 2026-2027 ONGOING", "aid": "1670893", "filename": "Parking-Lot-of-Ideas-Redwood-City-School-Distict-2026-2027-ONGOING.pdf" }, { "name": "26-27 Schedule of Board Agenda Items", "aid": "1670894", "filename": "26-27-Schedule-of-Board-Agenda-Items.pdf" } ], "memoLinks": [] }, { "order": 52, "title": "21. Board of Trustees Meeting Reflection - 10 min", "memo": { "Rationale": "As part of the Board's commitment to continuous improvement, this item provides an opportunity to reflect on the board meeting and consider ways to enhance effectiveness moving forward. This opportunity for reflection supports ongoing improvement in how the Board conducts its work and serves the community.", "Financial Impact": "None.", "Speaker": "Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "10:22 AM" }, "attachments": [], "memoLinks": [] }, { "order": 53, "title": "22. Board of Trustees Meeting Calendar - 1 min", "memo": { "Quick Summary / Abstract": "The 2026-2027 Board Meeting Calendar is attached. Changes to the calendar: A closed session was added for Wednesday, August 26, at 6:20 PM. A study session was added for Wednesday, September 30, at 6:00 PM. Upcoming Board Meetings: Date | Time Meeting Type Wednesday, September 9 | 7:00 PM Regular Wednesday, September 23 | 7:00 PM Regular Wednesday, September 30 | 6:00 PM Study Session", "Rationale": "This calendar outlines the scheduled regular meetings of the Board for the 26-27 school year and serves as a planning tool for trustees, staff, and the public. Please note that the calendar may be updated periodically as needed to reflect changes in scheduling or district priorities.", "Speaker": "Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: Dr. Christian J. Rubalcaba, Superintendent" }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "12:41 PM" }, "attachments": [ { "name": "2026-27 Board Meeting Calendar", "aid": "1673573", "filename": "2026-27-Board-Meeting-Calendar.pdf" } ], "memoLinks": [] }, { "order": 54, "title": "23. Adjournment (Action Required)", "memo": { "Quick Summary / Abstract": "Motion to adjourn the meeting." }, "provenance": { "createdBy": "Evelyn Campos", "modifiedBy": "Evelyn Campos", "modifiedOn": "12:31 PM" }, "attachments": [], "memoLinks": [] } ] }