{ "date": "2026-05-13", "mid": "51013", "scrapedAt": "2026-05-21T22:14:17.457Z", "zoom": "https://rcsdk8-net.zoom.us/s/88656026675", "items": [ { "order": 1, "title": "1. Call to Order - 1 min", "memo": { "Quick Summary / Abstract": "The Board will call the meeting to order and establish a quorum by roll call." }, "attachments": [], "memoLinks": [] }, { "order": 2, "title": "1. Roll Call", "memo": {}, "attachments": [], "memoLinks": [] }, { "order": 3, "title": "2. Welcome - 1 min", "memo": { "Quick Summary / Abstract": "Welcome by the School Board President, David Weekly." }, "attachments": [], "memoLinks": [] }, { "order": 4, "title": "1. Pledge of Allegiance", "memo": {}, "attachments": [], "memoLinks": [] }, { "order": 5, "title": "3. Changes to the Agenda - 1 min", "memo": { "Quick Summary / Abstract": "The School Board will review and discuss any requested additions, deletions, or modifications to the agenda prior to its adoption." }, "attachments": [], "memoLinks": [] }, { "order": 6, "title": "4. Approval of the Agenda (Action Required) - 1 min", "memo": { "Quick Summary / Abstract": "Motion to approve the agenda as submitted or amended." }, "attachments": [], "memoLinks": [] }, { "order": 7, "title": "5. Public Comment", "memo": { "Quick Summary / Abstract": "The public is invited to comment on agenda and non-agenda items.", "Rationale": "Zoom Attendees: If you have a public comment, please submit a speaker's card using the links available, prior to the Regular Board Meeting or immediately upon the meeting opening. Remote participants may also use the “Raise Hand” function in Zoom to indicate their desire to speak. Comment in English: https://forms.gle/94eW1zZ4WYm1KAcGA Comentario en Español: https://forms.gle/YUSmNb8jPJ7N1yiw6 In-Person Speakers: Speaker cards are available at the entrance and can be submitted to the secretary.", "Financial Impact": "None.", "Speaker": "Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent" }, "attachments": [], "memoLinks": [ { "url": "https://forms.gle/94eW1zZ4WYm1KAcGA", "text": "", "kind": "form" }, { "url": "https://forms.gle/YUSmNb8jPJ7N1yiw6", "text": "", "kind": "form" } ] }, { "order": 8, "title": "1. Labor Association Comments", "memo": { "Quick Summary / Abstract": "RCTA and CSEA labor association leaders/representatives are invited to speak to the School Board on agenda and non-agenda items. Comments are limited to 3 minutes per person per topic unless otherwise noted." }, "attachments": [], "memoLinks": [] }, { "order": 9, "title": "6. Approval of the Bond Program Consent Items - 1 min", "memo": { "Quick Summary / Abstract": "Items listed under the Bond Program Consent Agenda are considered routine and are acted upon by the Board in one motion.", "Recommendation": "It is the Administration's recommendation that the School Board approve all items listed under the Bond Program Consent Agenda, as submitted.", "Rationale": "Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. There is no discussion of these items prior to the Board vote. Only members of the Board and the Superintendent may remove items from the Bond Program Consent Agenda. Members of the public may provide comments at the start of the regular meeting, which may convince a Board member or the Superintendent to remove an item for further discussion." }, "attachments": [], "memoLinks": [] }, { "order": 10, "title": "1. Approval of Program and Construction Management Services Amendment #7 with Cumming Group", "memo": { "Quick Summary / Abstract": "The Bond Program Team recommends approval of Amendment #7 to the Agreement for Program Management Services between the Redwood City School District and Cumming Management Group, Inc., in support of the District's Measure T Bond Program. This amendment clarifies the scope of services to include both program management and construction management services and aligns associated terminology throughout this agreement.", "Recommendation": "It is the Bond Program Team's recommendation that the School Board approve the attached Program Management Services Amendment #7 with Cumming Group.", "Rationale": "Amendment # 7 provides clarification and alignment of the existing agreement by formally incorporating construction management services into the Program Manager's scope of work. The amendment updates defined terms, contract language, and relevant provisions to reflect this expanded role, ensuring consistency across the agreement.", "Financial Impact": "There is no change to the previously approved not-to-exceed amount or overall fee associated with this agreement. This amendment is administrative and does not result in additional cost to the District.", "Speaker": "Prepared by: Martín Cervantes, Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent" }, "attachments": [ { "name": "260513 RCSD Cumming Group Amendment 7 to Agreement for Program Management Svcs", "aid": "1509794", "filename": "260513-RCSD-Cumming-Group-Amendment-7-to-Agreement-for-Program-Management-Svcs.pdf", "cached": false } ], "memoLinks": [] }, { "order": 11, "title": "2. Approval of Measure T Bond Program Tracking List of Items Under $20k", "memo": { "Quick Summary / Abstract": "The Bond Program Team recommends approval of the Measure T Bond Program Tracking List of Items Under $20k. This list provides a summary of recently issued purchase orders that fall within the administrative approval threshold and are presented to the School Board for transparency.", "Recommendation": "It is the Bond Program Team's recommendation that the School Board approve the attached tracking list of items under $20k.", "Rationale": "This tracking sheet provides the School Board with all recent items $20k and under in a comprehensive list. This list will be sent to the School Board regularly as the POs are compiled.", "Financial Impact": "Total for Fiscal Year 2025-26: ($906.86) Budget Source: Fund 21 - Measure T", "Speaker": "Prepared by: Martín Cervantes, Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent" }, "attachments": [ { "name": "RCSD POs $20k and Under Tracking List FY 25-26 - May 13, 2026", "aid": "1510410", "filename": "RCSD-POs-20k-and-Under-Tracking-List-FY-25-26-May-13-2026.pdf", "cached": false } ], "memoLinks": [] }, { "order": 12, "title": "7. Bond Program Action Items - 20 min", "memo": {}, "attachments": [], "memoLinks": [] }, { "order": 13, "title": "1. Approval of Agreement between the Redwood City School District and PowerFlex for the Purchase of 8 EV Chargers for Hoover Community School and Roy Cloud School", "memo": { "Quick Summary / Abstract": "The Bond Program Team recommends approval of the Technology Purchase Agreement between PowerFlex and the Redwood City School District for the procurement and delivery of electric vehicle (EV) charging equipment and PowerFlex X software and support services to restore and support EV charging functionality at Hoover Community School and Roy Cloud School. This work is part of the District's Solar Phase II Project.", "Recommendation": "It is the Bond Program Team's recommendation that the School Board approve the Technology Purchase Agreement with PowerFlex to provide four (4) Level 2 EV chargers at Hoover Community School and four (4) Level 2 EV chargers at Roy Cloud School, along with three (3) years of PowerFlex X commercial software and support services.", "Rationale": "The District previously authorized the procurement of EV charging equipment and related services in accordance with Public Contract Code Section 20118.2. Following a competitive Request for Proposals (RFP) process, PowerFlex was selected as the best value provider based on qualifications, technical approach, and overall cost. The proposed agreement will restore and enhance EV charging infrastructure at Hoover Community School and Roy Cloud School through the installation of the new Level 2 chargers and deployment of the PowerFlex X platform as part of the Solar Phase II Project. This integrated solution provides centralized system monitoring, user access management, revenue collection capabilities, and adaptive load management to optimize energy use and system performance. In additional, the inclusion of ongoing software updates, remote support, and maintenance services ensures long-term reliability, operational efficiency, and scalability of the District's EV charging assets.", "Financial Impact": "Total: $33,166.00. Requested movement from Board Reserve to Project, as needed. Budget Source: Fund 21 - Measure T.", "Speaker": "Prepared by: Martín Cervantes, Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent" }, "attachments": [ { "name": "260513 RCSD Technology Purchase Agreement with Powerflex for Hoover and Roy Cloud", "aid": "1513541", "filename": "260513-RCSD-Technology-Purchase-Agreement-with-Powerflex-for-Hoover-and-Roy-Clou.pdf", "cached": false } ], "memoLinks": [] }, { "order": 14, "title": "8. Action Items (Action Required) - 2 hrs", "memo": {}, "attachments": [], "memoLinks": [] }, { "order": 15, "title": "1. North Star School Presentation and School Plan for Student Achievement (SPSA) Approval", "memo": { "Quick Summary / Abstract": "Each school site will present key student outcome data, including suspension rates, attendance and chronic absenteeism, English Learner progress, CAASPP performance, and i-Ready growth, to provide the Board with insight into how the school is addressing student needs and improving outcomes. The presentations will highlight efforts to strengthen Tier 1 instruction, monitor student progress, and provide targeted supports for identified student groups. The School Plan for Student Achievement (SPSA), required under California Education Code for schools receiving state and federal funds, is attached for Board review. The SPSA serves as a comprehensive site-level plan to improve student academic performance, with particular attention to English Learners, low-income students, and foster youth. Following each presentation and discussion, the Board will be asked to consider approval of the school’s SPSA. (15-min presentation; 15-min Board discussion)", "Recommendation": "It is the Administration’s recommendation that the Board of Trustees review the school presentation and the attached SPSA and approve the SPSA for North Star School.", "Rationale": "The purpose of the school presentations is to provide the Board of Trustees with an update on key student outcome indicators aligned with the district’s Local Control and Accountability Plan (LCAP). Data presented includes student suspension rates, attendance and chronic absenteeism, English Learner progress, CAASPP performance, and i-Ready growth. These updates highlight current progress and identify areas requiring continued focus, giving the Board insight into how each school is addressing student needs and working toward improved outcomes. School administrators regularly monitor indicators that reflect student engagement, access to instruction, and academic achievement.These indicators align with the California School Dashboard and the district’s strategic priorities to improve outcomes for all students, with particular attention to English Learners and other unduplicated pupil groups. Key Data Areas: Student Behavior and Suspension The district continues to implement Positive Behavioral Interventions and Supports (PBIS) and Multi-Tiered Systems of Support (MTSS) to address student behavior proactively and reduce exclusionary discipline practices. Current data includes: Suspension rates Disaggregated suspension data by student group Attendance and Chronic Absenteeism Regular attendance remains a critical factor in student academic success. School sites continue to implement strategies to improve attendance and chronic absenteeism. Current efforts include: Site-based attendance monitoring teams Collaboration with community school coordinators and family centers Targeted support for students experiencing barriers to attendance Family outreach and communication Home visits when necessary English Learner Progress Supporting English Learners remains a central priority for the district. The district continues to focus on both designated and integrated English Language Development (ELD) instruction with an emphasis on improving English Learner progress, increasing reclassification rates, as well as reducing Long Term English Learners (LTEL). Key areas of focus include: Monitoring English Learner Progress Indicator (ELPI) Implementation of designated ELD instructional blocks Continued use of Language Power supplemental curriculum Professional learning for teachers focused on integrated ELD strategies. Data presented includes English learner progress toward English language proficiency and reclassification outcomes. i-Ready Growth Data The district continues to monitor student progress through the i-Ready Diagnostic assessments administered throughout the school year. The district's goal is to increase, the percentage of students meeting annual growth targets by at least 4 percentage points on i-Ready. The i-Ready diagnostic provides educators with: Baseline and progress monitoring data Insight into specific skill development Opportunities for targeted instruction and intervention Data shows progress toward growth targets and helps identify areas where additional instructional focus may be required. Academic Achievement: CAASPP CAASPP data continues to serve as a key indicator of student achievement in English Language Arts and Mathematics. The district is analyzing performance trends with particular attention to English Learners and other student groups. District instructional priorities include: Strengthening Tier 1 instruction Increasing academic discourse and language development Implementation of adopted curricula with fidelity Ongoing professional learning aligned to reading comprehension and writing This analysis helps guide instructional planning and targeted support across school sites. The attached School Plans for Student Achievement (SPSAs) complement these presentations by outlining each school’s goals, actions, services, and expenditures aligned to the district’s Local Control and Accountability Plan (LCAP) priorities and student achievement data. School site leadership teams worked collaboratively with staff, families, and community members to review student performance data and identify priority areas for improvement. The SPSA development process included: Analysis of multiple data sources, including CAASPP, i-Ready diagnostics, English Learner progress, attendance, and suspension data Identification of instructional and student support priorities aligned with district LCAP goals Development of actions and services designed to improve student outcomes Alignment of site budgets to support identified priorities Each SPSA was reviewed and approved by the school’s School Site Council (SSC) prior to submission for Board approval. Next Steps: Based on current data trends, SPSA plans continue to focus on the following areas: Strengthening Tier 1 instruction and curriculum implementation across all classrooms Expanding targeted academic support for English Learners and increasing reclassification rates Improve reading, writing, and mathematics achievement Monitoring and improving attendance, reducing chronic absenteeism, and improving student engagement Support positive student behavior and school climate through continued implementation of PBIS and MTSS supports Providing professional development aligned with the district curriculum and instructional priorities Using ongoing assessment data to guide instruction and interventions Provide targeted academic interventions and expanded learning opportunities These strategies are designed to support continuous improvement and ensure that all students have access to high-quality instruction and appropriate support to achieve academic success.", "Financial Impact": "Funding for SPSA actions and services is supported through a combination of LCAP resources, Title I funds, and other applicable site-based funding sources. Expenditures outlined in each plan align with allowable uses of funds and support the district’s strategic priorities.", "Speaker": "Prepared by: Anna Herrera, Assistant Superintendent, Ed. Services Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "North Star 25-26 Data for Board presentation ", "aid": "1516017", "filename": "North-Star-25-26-Data-for-Board-presentation.pdf", "cached": true }, { "name": "North Star 2025-26_SPSA", "aid": "1516018", "filename": "North-Star-2025-26_SPSA.pdf", "cached": false } ], "memoLinks": [] }, { "order": 16, "title": "2. Henry Ford School Presentation and School Plan for Student Achievement (SPSA) Approval", "memo": { "Quick Summary / Abstract": "Each school site will present key student outcome data, including suspension rates, attendance and chronic absenteeism, English Learner progress, CAASPP performance, and i-Ready growth, to provide the Board with insight into how the school is addressing student needs and improving outcomes. The presentations will highlight efforts to strengthen Tier 1 instruction, monitor student progress, and provide targeted supports for identified student groups. The School Plan for Student Achievement (SPSA), required under California Education Code for schools receiving state and federal funds, is attached for Board review. The SPSA serves as a comprehensive site-level plan to improve student academic performance, with particular attention to English Learners, low-income students, and foster youth. Following each presentation and discussion, the Board will be asked to consider approval of the school’s SPSA. (15-min presentation; 15-min Board discussion)", "Recommendation": "It is the Administration’s recommendation that the Board of Trustees review the school presentation and the attached SPSA and approve the SPSA for Henry Ford School.", "Rationale": "The purpose of the school presentations is to provide the Board of Trustees with an update on key student outcome indicators aligned with the district’s Local Control and Accountability Plan (LCAP). Data presented includes student suspension rates, attendance and chronic absenteeism, English Learner progress, CAASPP performance, and i-Ready growth. These updates highlight current progress and identify areas requiring continued focus, giving the Board insight into how each school is addressing student needs and working toward improved outcomes. School administrators regularly monitor indicators that reflect student engagement, access to instruction, and academic achievement.These indicators align with the California School Dashboard and the district’s strategic priorities to improve outcomes for all students, with particular attention to English Learners and other unduplicated pupil groups. Key Data Areas: Student Behavior and Suspension The district continues to implement Positive Behavioral Interventions and Supports (PBIS) and Multi-Tiered Systems of Support (MTSS) to address student behavior proactively and reduce exclusionary discipline practices. Current data includes: Suspension rates Disaggregated suspension data by student group Attendance and Chronic Absenteeism Regular attendance remains a critical factor in student academic success. School sites continue to implement strategies to improve attendance and chronic absenteeism. Current efforts include: Site-based attendance monitoring teams Collaboration with community school coordinators and family centers Targeted support for students experiencing barriers to attendance Family outreach and communication Home visits when necessary English Learner Progress Supporting English Learners remains a central priority for the district. The district continues to focus on both designated and integrated English Language Development (ELD) instruction with an emphasis on improving English Learner progress, increasing reclassification rates, as well as reducing Long Term English Learners (LTEL). Key areas of focus include: Monitoring English Learner Progress Indicator (ELPI) Implementation of designated ELD instructional blocks Continued use of Language Power supplemental curriculum Professional learning for teachers focused on integrated ELD strategies. Data presented includes English learner progress toward English language proficiency and reclassification outcomes. i-Ready Growth Data The district continues to monitor student progress through the i-Ready Diagnostic assessments administered throughout the school year. The district's goal is to increase the percentage of students meeting annual growth targets by at least 4 percentage points on i-Ready. The i-Ready diagnostic provides educators with: Baseline and progress monitoring data Insight into specific skill development Opportunities for targeted instruction and intervention Data shows progress toward growth targets and helps identify areas where additional instructional focus may be required. Academic Achievement: CAASPP CAASPP data continues to serve as a key indicator of student achievement in English Language Arts and Mathematics. The district is analyzing performance trends with particular attention to English Learners and other student groups. District instructional priorities include: Strengthening Tier 1 instruction Increasing academic discourse and language development Implementation of adopted curricula with fidelity Ongoing professional learning aligned to reading comprehension and writing This analysis helps guide instructional planning and targeted support across school sites. The attached School Plans for Student Achievement (SPSAs) complement these presentations by outlining each school’s goals, actions, services, and expenditures aligned to the district’s Local Control and Accountability Plan (LCAP) priorities and student achievement data. School site leadership teams worked collaboratively with staff, families, and community members to review student performance data and identify priority areas for improvement. The SPSA development process included: Analysis of multiple data sources, including CAASPP, i-Ready diagnostics, English Learner progress, attendance, and suspension data Identification of instructional and student support priorities aligned with district LCAP goals Development of actions and services designed to improve student outcomes Alignment of site budgets to support identified priorities Each SPSA was reviewed and approved by the school’s School Site Council (SSC) prior to submission for Board approval. Next Steps: Based on current data trends, SPSA plans continue to focus on the following areas: Strengthening Tier 1 instruction and curriculum implementation across all classrooms Expanding targeted academic support for English Learners and increasing reclassification rates Improve reading, writing, and mathematics achievement Monitoring and improving attendance, reducing chronic absenteeism, and improving student engagement Support positive student behavior and school climate through continued implementation of PBIS and MTSS supports Providing professional development aligned with the district curriculum and instructional priorities Using ongoing assessment data to guide instruction and interventions Provide targeted academic interventions and expanded learning opportunities These strategies are designed to support continuous improvement and ensure that all students have access to high-quality instruction and appropriate support to achieve academic success.", "Financial Impact": "Funding for SPSA actions and services is supported through a combination of LCAP resources, Title I funds, and other applicable site-based funding sources. Expenditures outlined in each plan align with allowable uses of funds and support the district’s strategic priorities.", "Speaker": "Prepared by: Anna Herrera, Assistant Superintendent, Ed. Services Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "Henry Ford 2025-26 SPSA (Spring)", "aid": "1516072", "filename": "Henry-Ford-2025-26-SPSA-Spring.pdf", "cached": false }, { "name": "Henry Ford 25-26 Data for Board presentation ", "aid": "1516019", "filename": "Henry-Ford-25-26-Data-for-Board-presentation.pdf", "cached": true } ], "memoLinks": [] }, { "order": 17, "title": "3. Approval of Reclassification of Classified Employees", "memo": { "Quick Summary / Abstract": "It is the Administration's recommendation that the Governing Board approve the reclassification of the classified positions specified below.", "Recommendation": "Reclassification for classified staff working in the California State Preschool program from Administrative Secretary I, Grade 20.5 to Administrative Secretary II, Grade 22.0 Anthony John Domingo Herminia Baladad Jessica Williams-Medina", "Rationale": "Article 14 of the CSEA Master Contract allows for employees to submit requests for reclassification to the Human Resources department once per year by November 1st of each year. A joint reclassification committee consisting of two District representatives, two CSEA representatives and the Director of Human Resources met on February 19, 2026, to hear and review the reclassification request. The Committee compared the information presented at the February meeting against the requirements in the current job description of each of the applicants and recommended reclassification. After following the contractual process outlined in Article 14, a final report of the Committee was submitted to the Superintendent for consideration. The basic function of an Administrative Secretary I, is to support a District-level administrator at the level of Coordinator or Certificated Manager. The basic function of an Administrative Secretary II, is to support a District-level administrator at the level of Director with a major District-wide program. The basic function of an Administrative Secretary III, is to support a District-level Director of several large and diversified programs. Anthony John Domingo, Herminia Baladad and Jessica Williams-Medina work in the California State Preschool office. They support a district-level administrator at the level of Director of a major District-wide program, the California State Preschool. The current job description of Administrative Secretary II, Grade 22.0, reflects the duties and responsibilities assigned to their positions at this time. Therefore, we ask the Governing Board to approve this request for reclassification.", "Financial Impact": "Approx $25,000 Fund 12", "Speaker": "Prepared by: Patricia Perez, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent" }, "attachments": [], "memoLinks": [] }, { "order": 18, "title": "4. Adoption of Resolution No. 24, Final Notification Regarding Non-Reemployment of Classified Employees for the 2026–27 School Year", "memo": { "Quick Summary / Abstract": "The May 15th final board agenda item for classified employees pertains to the formal adoption of final layoff resolutions following the March 15th preliminary notices.", "Recommendation": "It is the Administration's recommendation that the Governing Board adopt Resolution No. 24 regarding the layoff of Classified employees for lack of work and/or lack of funds.", "Rationale": "On February 11, 2026, the Governing Board adopted Resolution No. 20 to decrease 14.15 FTE classified staff due to lack of work and/or lack of funds. Notices of bumping rights and non-reemployment were given to affected employees before March 15, 2026. All affected employees waived their right to a hearing. Funding is now secured for one 1.0 FTE for a LVN and one 1.0 FTE Student Services Coordinator. These positions are no longer identified for closure. The remaining positions, 12.15 FTE, listed in the attached Exhibit A, will be closed as of June 30, 2026.", "Financial Impact": "To be determined.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent" }, "attachments": [ { "name": "Resolution No. 24_ 2025-2026 - Final notification regarding Non-Reemployment of Classified Employees", "aid": "1513814", "filename": "Resolution-No.-24_-2025-2026-Final-notification-regarding-Non-Reemployment-of-Cl.pdf", "cached": false }, { "name": "Exhibit A_ Resolution No. 24_ 2025-2026 - Sheet1", "aid": "1511104", "filename": "Exhibit-A_-Resolution-No.-24_-2025-2026-Sheet1.pdf", "cached": false } ], "memoLinks": [] }, { "order": 19, "title": "5. Adoption of Resolution No. 25, Final Notification Regarding Non-Reemployment of Certification Employees for the 2026–27 School Year", "memo": { "Quick Summary / Abstract": "The May 15th final board agenda item for certificated employees pertains to the formal adoption of final layoff resolutions following the March 15th preliminary notices.", "Recommendation": "It is the Administration's recommendation that the Governing Board adopt Resolution No. 25 regarding non-reemployment of Certificated employees.", "Rationale": "On February 11, 2026, the Governing Board adopted Resolution No. 17 to decrease 28.40 FTE certificated staff due to a reduction or elimination of particular kinds of services. Notice of non-reemployment was given to affected employees before March 15, 2026. All affected employees waived their right to a hearing. Funding is now secured for 10.14 FTE of the positions listed on Resolution No. 17 and these positions are no longer identified for closure. The remaining positions, 18.26 FTE , will be closed as of June 30, 2026.", "Financial Impact": "To be determined.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "Resolution No. 25_ 2025-2026 - Final notification regarding Non-Reemployment of Certificated Employees", "aid": "1513859", "filename": "Resolution-No.-25_-2025-2026-Final-notification-regarding-Non-Reemployment-of-Ce.pdf", "cached": false }, { "name": "Exhibit A - Resolution 25_ 2025-2026", "aid": "1511097", "filename": "Exhibit-A-Resolution-25_-2025-2026.pdf", "cached": false } ], "memoLinks": [] }, { "order": 20, "title": "6. Adoption of Resolution No. 26, Approval of EV Charging Hardware and Software Contract Pursuant to Public Contract Code §20118.2.", "memo": { "Quick Summary / Abstract": "In April 2025, Shell Recharge discontinued nationwide support for EV charging infrastructure, impacting six Redwood City School District campuses. This item requests Board adoption of Resolution No. 26 to procure replacement EV charging hardware and standardized software through PowerFlex pursuant to Public Contract Code §20118.2.", "Recommendation": "It is the Administration’s recommendation that the School Board adopt Resolution No. 26, making the required findings for the basis of award, confirming compliance with Public Contract Code §20118.2, and approving a technology purchase agreement with PowerFlex for 64 EV charging units and software services for 76 chargers.", "Rationale": "On April 30, 2025, Shell Recharge, the provider supporting EV chargers at six District sites, discontinued its services nationwide. This resulted in the loss of functionality for a significant portion of the District’s EV charging infrastructure. In response, the District evaluated replacement options and identified PowerFlex as the most viable long-term solution to restore service and standardize operations across multiple charger types. On August 27, 2025, the Board approved: Resolution No. 4, authorizing PowerFlex as the District’s EVSE software provider; and Resolution No. 5, authorizing the use of a competitive negotiation process pursuant to Public Contract Code §20118.2. The District issued RFP S25-004.1 on December 8, 2025, with proposals due December 29, 2025. One proposal was received. District staff evaluated the proposal in accordance with the RFP criteria, including cost, functionality, compatibility, and service responsiveness. As outlined in Resolution No. 26, the District followed all requirements under Public Contract Code §20118.2 and determined that PowerFlex provides the best value to the District.", "Financial Impact": "EV Charger Hardware Replacement (3 sites, 64 ports): $112,000 EV Charger Software Services (6 sites, 76 ports, 3-year term): $65,740 Total Cost: $177,740 Funding Source: Facilities Budget", "Speaker": "Prepared by: Martin Cervantes, Director of Facilities Approved by: John Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "FINAL Redwood City School District Technology Purchase Agreement Powerflex Adelante (1)", "aid": "1513531", "filename": "FINAL-Redwood-City-School-District-Technology-Purchase-Agreement-Powerflex-Adela.pdf", "cached": false }, { "name": "RCSD- Resolution #26 Approving Technology Contract NV5 2026.1.13.docx", "aid": "1512913", "filename": "RCSD-Resolution-26-Approving-Technology-Contract-NV5-2026.1.13.docx.pdf", "cached": false }, { "name": "25-26 Resolution No. 4_Sole Sourcing", "aid": "1488097", "filename": "25-26-Resolution-No.-4_Sole-Sourcing.pdf", "cached": false }, { "name": "25-26 Resolution No. 5_Authorize Technology Procurement", "aid": "1488098", "filename": "25-26-Resolution-No.-5_Authorize-Technology-Procurement.pdf", "cached": false } ], "memoLinks": [] }, { "order": 21, "title": "7. Approval of the Agreement for Atlas Pellizzari Electric for the amount of $70,520 to Install the PowerFlex Electric Vehicle Chargers at Adelante Selby, Clifford, and Kennedy Schools", "memo": { "Quick Summary / Abstract": "RCSD is standardizing its EV charging software and hardware following the nationwide discontinuation of Shell Recharge services. PowerFlex has been designated as the District’s sole-source EV charging platform to maintain consistency, compatibility, and operational efficiency across sites. After receiving no proposals through the formal RFP process, the District obtained direct bids and recommends awarding the installation contract to Atlas Pellizzari Electric for $70,520.", "Recommendation": "It is the Administration's recommendation that the School Board approve the agreement for Atlas Pellizzari Electric for the amount of $70,520 to install the PowerFlex Electric Vehicle Chargers at Adelante Selby, Clifford, and Kennedy Schools.", "Rationale": "Redwood City School District (RCSD) has been a leader in the adoption of electric vehicles (EVs) and EV charging infrastructure. To date, the District has installed nearly 100 public-facing charging stations and operates seven (7) electric school buses with associated charging equipment. As an early adopter, RCSD is now navigating market changes as vendors shift their business models and, in some cases, exit the industry. On April 30, 2025, Shell Recharge, the software provider responsible for operating RCSD’s public-facing EV chargers at six (6) school sites, discontinued this service nationwide. In response, RCSD conducted a review in early 2025 to identify replacement software providers capable of supporting the two types of existing charger hardware currently installed across the District. The District’s goal is to establish a standardized software platform that is well-established in the industry, has demonstrated success with other school districts, and can support both public-facing chargers and electric bus charging infrastructure in the future. Through this evaluation process, RCSD identified PowerFlex as the most suitable solution. PowerFlex is being recommended for approval under a separate item on this agenda for the Roy Cloud School and Hoover School solar projects, which include new EV chargers. Approval of this Sole Source Resolution would help maintain a consistent EV charging platform across District sites and avoid the operational burden of managing multiple software and hardware systems, vendors, maintenance processes, updates, and repairs. Additionally, RCSD determined that only a limited number of software providers support the District’s existing EVBox hardware. Since these chargers are no longer available on the market, long-term maintenance and replacement parts may become increasingly difficult to obtain. Staff therefore recommend replacing these chargers to avoid future operational challenges and to allow full integration with the PowerFlex system at those sites. On August 27, 2025, the Board approved Resolution 4 authorizing a Sole Source designation to establish PowerFlex as the District’s standard software provider for EV charging systems and compatible hardware. Subsequently, on November 5, 2025, the District issued RFP S25-003 for the installation of PowerFlex EV chargers. Proposals were due on November 26, 2025; however, no submissions were received. In response, the District contacted three (3) qualified electrical contractors directly to solicit bids. The lowest responsive proposal was submitted by Atlas Pellizzari Electric in the amount of $70,520.", "Financial Impact": "Adelante Selby Spanish Immersion $16,250.00 Clifford School $26,820.00 Kennedy Middle School $27,450.00 Total: $70,520.00 The total will be paid out of the Facilities Fund.", "Speaker": "Prepared by: Nick Olsen, Program Manager Reviewed by: Martín Cervantes, Director of Facilities Approved by: John R. Baker, Ed.D., Superintendent" }, "attachments": [ { "name": "Atlas EV Charger Replacement_Agreement for Construction Services-Small Projects (SD) - rev Nov 2022(3968000.1).docx", "aid": "1513592", "filename": "Atlas-EV-Charger-Replacement_Agreement-for-Construction-Services-Small-Projects-.pdf", "cached": false } ], "memoLinks": [] }, { "order": 22, "title": "8. Approval of Contract with Looking Point to move Redwood City School District Servers to Microsoft Azure Cloud Services", "memo": { "Quick Summary / Abstract": "Since 2019, the Redwood City School District has used an on-premises Nutanix virtual server environment to support its critical technology services. With an upcoming licensing renewal in July 2026 and hardware reaching end-of-life in June 2027, the Technology Department has evaluated modernization options to ensure a more resilient, cost-effective core infrastructure. After a thorough assessment of on-premises versus cloud-hosted solutions and a competitive vetting of professional services, the District recommends transitioning to a cloud-based architecture.", "Recommendation": "It is the Administration's recommendation that the Board of Trustees approves the contract with Looking Point to migrate all District servers to Microsoft Azure Cloud Services.", "Rationale": "The Technology Department conducted a formal evaluation of professional services to guide this migration, focusing on technical expertise, implementation strategy, and long-term fiscal impact. Proposals were evaluated from two qualified professional services firms specializing in Microsoft Azure migrations: STEPFORD and LookingPoint. While both firms provided comprehensive proposals, LookingPoint was selected as the preferred partner. Their selection is based on: Proven Expertise: Demonstrated depth in Microsoft Azure architecture and successful migrations for public-sector clients, including the cities of Daly City and San Bruno. Value: A competitive pricing structure that ensures high-tier engineering support while maximizing cost savings over the initial three-year term. The District’s current Nutanix environment represents the highest projected long-term cost due to upcoming licensing renewals and required hardware upgrades. Projected costs to maintain the existing on-premises environment over the next three years range from approximately $159,000 to $219,000. In comparing an on-premises refresh against a cloud-hosted migration, the cloud-hosted solution was determined to be the most cost-effective and operationally reliable option, as it directly addresses four primary District objectives: Cost Savings: Eliminates the cycle of expensive hardware refreshes. The projected annual cost for Azure hosting is approximately $14,200, compared to approximately $53,000 annually for Nutanix licensing alone. Azure operating costs are usage-based but can be actively monitored and managed by the District. During the initial migration and stabilization period, the District will utilize a month-to-month Azure service model to allow for consolidation, optimization, and validation of actual server utilization and operational requirements. Following stabilization, the District anticipates transitioning to a longer-term three-year Azure commitment to secure more predictable budgeting, discounted pricing, and additional cost efficiencies. Estimated annual operating costs were incorporated into the comparative cost analysis reflected above. Modernization: Transitions the District to a contemporary, agile infrastructure. Disaster Recovery: Microsoft Azure provides enterprise-grade infrastructure with published service-level uptime commitments and geographically redundant failover capabilities that significantly exceed the reliability and redundancy of the District’s current on-premises environment. This significantly improves business continuity in the event of local power outages, hardware failures, or natural disasters impacting District facilities. Security Enhancements: Azure services used by the District comply with applicable education and data security standards, including FERPA-aligned protections and enterprise-grade identity/security controls. The District will retain full ownership and administrative control of all hosted systems and data. Implementation Plan The migration will be phased to minimize operational disruption. Critical systems will be transitioned during scheduled weekend maintenance windows, supported by robust rollback procedures and backup redundancies to ensure continuous service. Key Benefits Significant Cost Reduction: Estimated significant reduction in total cost of ownership compared to Nutanix, representing over $165,000 in savings over three years. Scalability: On-demand resource allocation supports growth without requiring additional physical hardware purchases. Reliability: Built-in redundancy and failover capabilities improve overall system availability and reduce the risk of service interruptions. Operational Efficiency: Reduces the administrative burden associated with maintaining aging physical infrastructure, allowing Technology staff to focus more directly on cybersecurity, user support, and instructional technology services while also reducing onsite power, cooling, and hardware maintenance requirements. Financial Sustainability: Shifts the District from a heavy capital expenditure (CapEx) model to a predictable, scalable operating expenditure (OpEx) mode.", "Financial Impact": "Total Year 1 Implementation: $38,104.72 (Includes a one-time professional services fee of $10,800 for LookingPoint). Estimated Annual Cloud Hosting Cost: Approximately $14,200 annually based on current server utilization and projected operational requirements. Ongoing costs will be actively monitored and managed by the District. Projected 3-Year Savings: $165,000+ compared to maintaining the current environment.", "Speaker": "Prepared by: Carlos Reyna, Director of Technology; Johnson Hang, Systems Manager. Reviewed by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "Board Presentation - Server Migration 051326", "aid": "1519935", "filename": "Board-Presentation-Server-Migration-051326.pdf", "cached": false }, { "name": "Presentation Overview One Slide--051326", "aid": "1519990", "filename": "Presentation-Overview-One-Slide-051326.pdf", "cached": false }, { "name": "Looking Point Monthly (Initial Implementation)- Quote", "aid": "1499559", "filename": "Looking-Point-Monthly-Initial-Implementation-Quote.pdf", "cached": false }, { "name": "Looking Point - RCSD_Azure- 3 Year Contract Pricing", "aid": "1519143", "filename": "Looking-Point-RCSD_Azure-3-Year-Contract-Pricing.pdf", "cached": false }, { "name": "Looking Point PRO SERVICES (Nutanix AHV to Azure Migration) - SoW v1.8 - 2026.04.10", "aid": "1519104", "filename": "Looking-Point-PRO-SERVICES-Nutanix-AHV-to-Azure-Migration-SoW-v1.8-2026.04.10.pdf", "cached": false }, { "name": "RCSD - Infrastructure Project Alternatives 051326", "aid": "1519200", "filename": "RCSD-Infrastructure-Project-Alternatives-051326.pdf", "cached": false } ], "memoLinks": [] }, { "order": 23, "title": "9. Discussion Items - 15 min", "memo": {}, "attachments": [], "memoLinks": [] }, { "order": 24, "title": "1. Discussion of Proposed Board Meeting Calendar for the 2026–27 School Year", "memo": { "Quick Summary / Abstract": "The Board of Trustees will engage in a 15-minute discussion regarding the proposed Board Meeting Calendar for the 2026–27 school year.", "Rationale": "In accordance with Board Bylaw 9320, the Board of Trustees annually adopts a calendar of regular Board meetings. Regular meetings are typically scheduled on the second and fourth Wednesdays of each month at 7:00 PM, unless otherwise specified. The draft calendar has been developed to align with key district dates, holidays, and operational needs. Dates have been reviewed for alignment with major events and observances to minimize scheduling conflicts. During this discussion, the Board will have the opportunity to review the proposed meeting schedule, provide feedback, and suggest any necessary revisions to ensure the calendar effectively supports governance and district operations. No formal action is required at this time. Attachments: Board Meeting Dates (Draft) Instructional Calendar (For reference) NEXT STEPS: Following tonight’s discussion and any recommended changes from the Board, a revised calendar will be brought forward at a future meeting for formal approval.", "Financial Impact": "None.", "Speaker": "Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent" }, "attachments": [ { "name": "2026–27 School Board Meetings Calendar ", "aid": "1487108", "filename": "2026-27-School-Board-Meetings-Calendar.pdf", "cached": false }, { "name": "2026-2027 TK-8 Instructional Calendar Proposed Board Dates", "aid": "1487107", "filename": "2026-2027-TK-8-Instructional-Calendar-Proposed-Board-Dates.pdf", "cached": false } ], "memoLinks": [] }, { "order": 25, "title": "10. Approval of Consent Items (Action Required) - 1 min", "memo": { "Quick Summary / Abstract": "Items listed under the Consent Agenda are considered routine and are acted upon by the Board in one motion.", "Recommendation": "It is the Administration's recommendation that the School Board approve all items on the Consent Agenda, as submitted.", "Rationale": "Documentation concerning these items has been provided to all Board members and the public in advance to ensure an extensive and thorough review. There is no discussion of these items prior to the Board vote. Only members of the Board and the Superintendent may remove items from the Consent Agenda. Members of the public may provide comments at the start of the regular meeting, which may convince a Board member or the Superintendent to remove an item for further discussion." }, "attachments": [], "memoLinks": [] }, { "order": 26, "title": "1. Acceptance of Donation", "memo": { "Quick Summary / Abstract": "During the year, the School District and schools receive donations from parents, staff, and community members to help improve student achievement throughout the School District.", "Recommendation": "It is the Administration's recommendation that the School Board accept a donation on behalf of Precision Builders, Beau Finato, Barry Cole, and Patty Peterson for Clifford School’s Art in Action Program.", "Rationale": "Clifford School’s Art in Action Program received a new kiln donation through a collaborative purchase of three families. (Personal contact information has been redacted for privacy. Full records are maintained at the District Office.)", "Financial Impact": "None.", "Speaker": "Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent" }, "attachments": [ { "name": "Kiln Donation Letter_ P. Peterson", "aid": "1498281", "filename": "Kiln-Donation-Letter_-P.-Peterson.pdf", "cached": false }, { "name": "Kiln Donation Letter_ B. Finato", "aid": "1498282", "filename": "Kiln-Donation-Letter_-B.-Finato.pdf", "cached": false }, { "name": "Kiln Donation Letter_ B. Cole", "aid": "1498283", "filename": "Kiln-Donation-Letter_-B.-Cole.pdf", "cached": false } ], "memoLinks": [] }, { "order": 27, "title": "2. Approval of the Agreement between Redwood City School District and Casa Circulo Cultural Inc. for Summer 2026", "memo": { "Quick Summary / Abstract": "This agreement is made between the Redwood City School District and Casa Circulo Cultural Inc. for Summer 2026 programming.", "Recommendation": "It is the Administration's recommendation that the School Board approve the agreement between the Redwood City School District and Casa Circulo Cultural Inc. for Summer 2026.", "Rationale": "This agreement is made between the Redwood City School District and Casa Circulo Cultural Inc. to provide summer programming to 100 RCSD unduplicated students at their offsite community center, 3090 Middlefield Road, Redwood City, CA 94062. The term for this agreement is from June 15, 2026, through July 24, 2026, to reflect and align with the Community Schools Department payment cycles.", "Financial Impact": "The contract is not to exceed $133,630.00. The funding will come directly from the Expanded Learning Opportunity Program Grant with no financial impact on RCSD general or concentrated funds. The school district is the fiscal agent for the grant.", "Speaker": "Prepared by: Elizabeth Calderon-Garcia, Director of Community Schools & Partnerships Approved by: John R. Baker, Ed.D., Superintendent" }, "attachments": [ { "name": "Casa Circulo Board 5.13.26", "aid": "1517821", "filename": "Casa-Circulo-Board-5.13.26.pdf", "cached": false } ], "memoLinks": [] }, { "order": 28, "title": "3. Approval of Agreement between Redwood City School District and TadHealth to Bill for Counseling Services for the 2026–2027 School Year", "memo": { "Quick Summary / Abstract": "TadHealth is looking to enter into a contract with Redwood City School District to become both the Electronic Health Record (EHR) and billing vendor for counseling services under the DHCS’s CYBHI initiative.", "Recommendation": "It is the Administration's recommendation that the School Board approve the contract between RCSD and TadHealth for the 2026–2027 school year.", "Rationale": "TadHealth will be serving as both an Electronic Health Record (EHR) and billing vendor between RCSD and the state's CYBHI initiative. Using this platform will allow counselors to request reimbursement from a student's health insurance provider for mental health services provided across all RCSD school sites starting in August 2026. There are two types of payments that will be made from RCSD to TadHealth. The first is a one-time payment of $72,000 to be paid as soon as RCSD receives a capacity grant from SMCOE that will cover this cost. The second is an ongoing 10% of gross reimbursements received from the state for services billed. The first year billable services and reimbursements will occur at sites with a district counselor, with the intention of expanding to contracted counselors across all 12 schools in August 2027.", "Financial Impact": "Financial Impact: $72,000 The fiscal agent for the grant is the SMCOE. There is no impact on RCSD concentrated funds.", "Speaker": "Prepared by: Ana Paula Garay, Lead Mental Health Counselor Approved by: John R. Baker, Ed.D., Superintendent" }, "attachments": [ { "name": "TadHealth MSA Form - board 5.13.26", "aid": "1510761", "filename": "TadHealth-MSA-Form-board-5.13.26.pdf", "cached": false } ], "memoLinks": [] }, { "order": 29, "title": "4. Approval of the Amendment No. 1 to the Agreement between the Redwood City School District and Redwood City PAL for the 2025-2026 School Year", "memo": { "Quick Summary / Abstract": "The agreement with Redwood City PAL requires an amendment to reflect the newly agreed-upon increase in the total contract amount.", "Recommendation": "It is the Administration's recommendation that the School Board approve Amendment No. 1 between the Redwood City School District and Redwood City PAL for the 2025-2026 School Year.", "Rationale": "Redwood City PAL will exceed its original contracted total due to increased enrollment in after-school programming. An additional $45,000 must be added to the agreement to align with the number of students enrolled for the 2025-2026 school year at Taft, Hoover and Clifford Schools.", "Financial Impact": "The previous contract was Board-approved on June 25, 2025, for a total of $1,083,500. The increased amount for this amendment is $45,000, which would bring the amended contract total amount to $1,128,500 upon School Board approval on May 13, 2026.", "Speaker": "Prepared by: Elizabeth Calderon-Garcia, Director of Community Schools & Partnerships Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "Redwood City PAL Original Agreement 2025.26", "aid": "1518910", "filename": "Redwood-City-PAL-Original-Agreement-2025.26.pdf", "cached": false }, { "name": "PAL Amendment 1 Board 5.13.26", "aid": "1517964", "filename": "PAL-Amendment-1-Board-5.13.26.pdf", "cached": false } ], "memoLinks": [] }, { "order": 30, "title": "5. Approval of the Amendment No. 1 between Redwood City School District and Rebekah Will Audiology, P.C. for Audiology Services for the 2025–2026 School Year", "memo": { "Quick Summary / Abstract": "The District is contracting with Rebekah Will Audiology, P. C. for Audiology Services to service students through assessments and direct audiology services. The agreement runs from 07/31/2025–06/30/2026. An amendment to the agreement is to increase the agreement's total amount to $73,750.00.", "Recommendation": "It is the Administration's recommendation that the School Board approve Amendment No. 1 of services between the Redwood City School District (\"RCSD\") and Dr. Rebekah Will (\"Contractor\") to service students with audiology needs for the 2025-2026 school year.", "Rationale": "Dr. Rebekah Will will provide training, assessments, and audiology services during the 2025-2026 school year to the RCSD students so they may access the core and expanded core curriculum. The terms of the agreement are from July 31, 2025, to June 30, 2026. The agreement's total amount is $55,000.00. The increased amount of this amendment No. 1 is $18,750.00, which will bring the amended agreement's total amount to $73,750.00 upon School Board Approval.", "Financial Impact": "The agreement's financial impact is $73,750.00, which will be funded by the Special Education fund.", "Speaker": "Prepared by: Maeve Mulholland, Director of Special Education Approved by: John R. Baker, Ed. D. Superintendent" }, "attachments": [ { "name": "Dr. Will Audiology, P.C.", "aid": "1511070", "filename": "Dr.-Will-Audiology-P.C..pdf", "cached": false }, { "name": "Dr. Rebekah Will 25_26 Amendment 1", "aid": "1510255", "filename": "Dr.-Rebekah-Will-25_26-Amendment-1.pdf", "cached": false } ], "memoLinks": [] }, { "order": 31, "title": "6. Approval of the increase of Daylight PO by $75,000", "memo": { "Quick Summary / Abstract": "Due to increased student participation, the initial $275,000 purchase order for Daylight Foods is projected to be fully utilized. An increase of $75,000 is requested to maintain product availability through June 30, 2026.", "Recommendation": "It is the Administration's recommendation that the Board of Trustees approves an increase of $75,000 to the Daylight Foods purchase order, for a total not-to-exceed amount of $325,000 for the 25–26 fiscal year.", "Rationale": "Increased participation in the Child Nutrition program has fully utilized the original $250,000 purchase order. Meal participation has increased approximately 10% year-over-year total, with an 18% increase in breakfast alone, driving higher demand for daily products. The request will ensure continuity of service throughout the end of the school year. Purchases will continue under existing pricing and vendor terms. Meal Participation Through April (year-over-year comparison) Meal Type 2024 -2025 2025 - 2026 Change % Change Breakfast 422,655 493,473 70,818 14.35% Lunch 560,901 573,920 13,019 2.27% Supper 156,713 168,916 12,203 7.22%", "Financial Impact": "$75,000 increase, fully offset by Child Nutrition program revenues. No impact to the General Fund. Expenditures remain within program revenue limits and comply with USDA Child Nutrition Program requirements.", "Speaker": "Prepared by: Richie Wilim, Director, CNS Approved by: John R. Baker, Ed.D, Superintendent" }, "attachments": [], "memoLinks": [] }, { "order": 32, "title": "7. Approval of Agreement with CP Mechanical to Replace the Kitchen Rooftop Unit (RTU) & the RTU #7 unit at McKinley", "memo": { "Quick Summary / Abstract": "CP Mechanical identified multiple HVAC system failures at McKinley School, including a failed rooftop unit serving the kitchen and additional component failures in RTU #7. This item requests Board approval to complete necessary repairs and replacement to restore system functionality and maintain a safe and operational environment.", "Recommendation": "It is the Administration’s recommendation that the School Board approve proposals from CP Mechanical in the total amount of $48,674 to complete HVAC repairs and replacement at McKinley School, including: Kitchen rooftop unit (RTU) replacement RTU #7 repair (TXV valve and fan belt replacement)", "Rationale": "As part of ongoing maintenance and response to system issues, CP Mechanical conducted diagnostic evaluations of HVAC equipment at McKinley School and identified multiple failures requiring immediate attention. The kitchen rooftop unit was determined to be non-operational and requires full replacement, including demolition of the existing unit, fabrication of new ducting, and installation of a new Trane unit with updated components to meet current standards. Additionally, RTU #7 was found to have a restricted thermostatic expansion valve (TXV) and worn fan belt, impacting system performance. Repairs include replacement of the TXV valve, liquid line drier, fan belt, and associated system testing and startup. The replacement rooftop unit is a non-stock item with an estimated lead time of approximately seven (7) weeks, making timely approval critical to avoid extended downtime. To minimize downtime and avoid delays, the District has authorized the procurement of necessary materials while awaiting Board approval. This approach helps ensure timely completion of repairs. These repairs and replacement are necessary to restore reliable HVAC operation, maintain proper ventilation and temperature control, and prevent further system deterioration. Delaying action could result in increased costs and disruption to school operations.", "Financial Impact": "Kitchen RTU Replacement: $40,900 RTU #7 Repair: $7,774 Total Cost: $48,674 The cost includes labor, materials, and equipment required to complete the work. Funding Source: Facilities Budget", "Speaker": "Prepared by: Martin Cervantes, Director of Facilities Approved by: John Baker, Ed, D., Superintendent" }, "attachments": [ { "name": "CP Mechanical Proposal - MIT", "aid": "1518498", "filename": "CP-Mechanical-Proposal-MIT.pdf", "cached": false }, { "name": "McKinely-RTU#7 - CP Mechanical", "aid": "1512337", "filename": "McKinely-RTU-7-CP-Mechanical.pdf", "cached": false } ], "memoLinks": [] }, { "order": 33, "title": "8. Approval of Agreement with CP Mechanical to Repair the AC #4 Compressor at the District Office", "memo": { "Quick Summary / Abstract": "During a recent diagnostic service visit, CP Mechanical identified a failed compressor in the HVAC unit serving the District Office. This item requests Board approval to complete the necessary repairs to restore system operation.", "Recommendation": "It is the Administration’s recommendation that the School Board approve the proposal from CP Mechanical in the amount of $16,149 to replace Compressor #1 and associated components for the District Office HVAC unit (AC#4).", "Rationale": "CP Mechanical conducted a diagnostic evaluation of the HVAC system serving the District Office and identified a failed compressor and worn electrical contactors. These components are critical to the system’s ability to provide cooling. The proposed scope of work includes replacement of the failed compressor, contactors, and associated components, along with system cleaning, pressure testing, refrigerant recharge, and full startup to ensure proper operation. To minimize downtime and avoid delays, the District has authorized the procurement of necessary materials while awaiting Board approval. This approach helps ensure timely completion of repairs. Timely repair is necessary to maintain a functional and comfortable working environment and to prevent further system damage. Delaying repairs could result in increased costs and potential disruption to District operations.", "Financial Impact": "Total Cost: $16,149 The cost includes labor, materials, and equipment required to complete the repair. Additional costs may apply for freight or refrigerant, if needed. Funding Source: Facilities Fund", "Speaker": "Prepared by: Martin Cervantes, Director of Facilities. Approved by: John Baker, Ed, D., Superintendent" }, "attachments": [ { "name": "District Office-AC#4-CP Mechanical", "aid": "1512638", "filename": "District-Office-AC-4-CP-Mechanical.pdf", "cached": false } ], "memoLinks": [] }, { "order": 34, "title": "9. Approval of Board Policy 0400: Comprehensive Plans", "memo": { "Quick Summary / Abstract": "Revisions resulted from changes from the California School Boards Association (CSBA) and suggestions from Redwood City School District (RCSD) staff.", "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 0400: Comprehensive Plans.", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "0400 Policy Comprehensive Plans - Marked.", "aid": "1503952", "filename": "0400-Policy-Comprehensive-Plans-Marked..pdf", "cached": false }, { "name": "0400 Policy Comprehensive Plans - Clean", "aid": "1503953", "filename": "0400-Policy-Comprehensive-Plans-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 35, "title": "10. Approval of Board Policy 0420: School Plans/Site Councils", "memo": { "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 0420: School Plans/Site Councils", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "0420 Policy School Plans_ Site Councils -Marked", "aid": "1503960", "filename": "0420-Policy-School-Plans_-Site-Councils-Marked.pdf", "cached": false }, { "name": "0420 Policy School Plans_ Site Councils - Clean", "aid": "1503961", "filename": "0420-Policy-School-Plans_-Site-Councils-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 36, "title": "11. Approval of Board Policy 0420.42: Charter School Renewal", "memo": { "Quick Summary / Abstract": "Revisions resulted from changes from the California School Boards Association (CSBA) and suggestions from Redwood City School District (RCSD) staff.", "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 0420.42: Charter School Renewal", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "0420.42 - BP - Charter School Renewal - Marked", "aid": "1504130", "filename": "0420.42-BP-Charter-School-Renewal-Marked.pdf", "cached": false }, { "name": "0420.42 - BP - Charter School Renewal - Clean", "aid": "1504131", "filename": "0420.42-BP-Charter-School-Renewal-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 37, "title": "12. Approval of Board Policy 4156.2: Awards And Recognition", "memo": { "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 4156.2: Awards And Recognition.", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "4156.2 - BP - Awards And Recognition - Clean", "aid": "1504222", "filename": "4156.2-BP-Awards-And-Recognition-Clean.pdf", "cached": false }, { "name": "4156.2 - BP - Awards And Recognition - Marked", "aid": "1504223", "filename": "4156.2-BP-Awards-And-Recognition-Marked.pdf", "cached": false } ], "memoLinks": [] }, { "order": 38, "title": "13. Approval of Board Policy 4256.2: Awards And Recognition", "memo": { "Quick Summary / Abstract": "Revisions resulted from changes from the California School Boards Association (CSBA) and suggestions from Redwood City School District (RCSD) staff.", "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 4256.2: Awards And Recognition.", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "Policy 4256.2_ Awards And Recognition - Marked", "aid": "1504487", "filename": "Policy-4256.2_-Awards-And-Recognition-Marked.pdf", "cached": false }, { "name": "Policy 4256.2_ Awards And Recognition - Clean", "aid": "1504488", "filename": "Policy-4256.2_-Awards-And-Recognition-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 39, "title": "14. Approval of Board Policy 4154: Health And Welfare Benefits", "memo": { "Quick Summary / Abstract": "Revisions resulted from changes from the California School Boards Association (CSBA) and suggestions from Redwood City School District (RCSD) staff.", "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 4154: Health And Welfare Benefits.", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "4154 - BP - Health And Welfare Benefits - Marked", "aid": "1504537", "filename": "4154-BP-Health-And-Welfare-Benefits-Marked.pdf", "cached": false }, { "name": "4154 - BP - Health And Welfare Benefits - Clean", "aid": "1504538", "filename": "4154-BP-Health-And-Welfare-Benefits-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 40, "title": "15. Approval of Board Policy 4254: Health And Welfare Benefits", "memo": { "Quick Summary / Abstract": "Revisions resulted from changes from the California School Boards Association (CSBA) and suggestions from Redwood City School District (RCSD) staff.", "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 4254: Health And Welfare Benefits", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "4254 - BP - Health And Welfare Benefits - Marked", "aid": "1504559", "filename": "4254-BP-Health-And-Welfare-Benefits-Marked.pdf", "cached": false }, { "name": "4254 - BP - Health And Welfare Benefits - Clean", "aid": "1504560", "filename": "4254-BP-Health-And-Welfare-Benefits-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 41, "title": "16. Approval of Board Policy 4354: Health And Welfare Benefits", "memo": { "Quick Summary / Abstract": "Revisions resulted from changes from the California School Boards Association (CSBA) and suggestions from Redwood City School District (RCSD) staff.", "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 4354: Health And Welfare Benefits.", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "4354 - BP - Health And Welfare Benefits - Marked", "aid": "1504635", "filename": "4354-BP-Health-And-Welfare-Benefits-Marked.pdf", "cached": false }, { "name": "4354 - BP - Health And Welfare Benefits - Clean", "aid": "1504636", "filename": "4354-BP-Health-And-Welfare-Benefits-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 42, "title": "17. Approval of Board Policy 4361: Leaves", "memo": { "Quick Summary / Abstract": "Revisions resulted from changes from the California School Boards Association (CSBA) and suggestions from Redwood City School District (RCSD) staff.", "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 4361: Leaves", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "Policy 4361_ Leaves - Marked", "aid": "1504683", "filename": "Policy-4361_-Leaves-Marked.pdf", "cached": false }, { "name": "Policy 4361_ Leaves - Clean", "aid": "1504684", "filename": "Policy-4361_-Leaves-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 43, "title": "18. Approval of Board Policy 5000: Concepts And Roles", "memo": { "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 5000: Concepts And Roles.", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "5000 Policy Concepts and Roles -Marked", "aid": "1504696", "filename": "5000-Policy-Concepts-and-Roles-Marked.pdf", "cached": false }, { "name": "5000 - BP - Concepts and Roles - Clean", "aid": "1504697", "filename": "5000-BP-Concepts-and-Roles-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 44, "title": "19. Approval of Board Policy 5020: Parent Rights And Responsibilities", "memo": { "Quick Summary / Abstract": "Revisions resulted from changes from the California School Boards Association (CSBA) and suggestions from Redwood City School District (RCSD) staff.", "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 5020: Parent Rights And Responsibilities", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "5020 Policy Parent Rights And Responsibilities - Marked", "aid": "1505890", "filename": "5020-Policy-Parent-Rights-And-Responsibilities-Marked.pdf", "cached": false }, { "name": "5020 - BP - Parent Rights And Responsibilities - Clean", "aid": "1505891", "filename": "5020-BP-Parent-Rights-And-Responsibilities-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 45, "title": "20. Approval of Board Policy 5111: Admission", "memo": { "Quick Summary / Abstract": "Revisions resulted from changes from the California School Boards Association (CSBA) and suggestions from Redwood City School District (RCSD) staff.", "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 5111: Admission", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "5111 Policy Admission - Marked", "aid": "1505949", "filename": "5111-Policy-Admission-Marked.pdf", "cached": false }, { "name": "5111 - BP - Admission - Clean", "aid": "1505950", "filename": "5111-BP-Admission-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 46, "title": "21. Approval of Board Policy 5112.3: Student Leave Of Absence", "memo": { "Quick Summary / Abstract": "Revisions resulted from changes from the California School Boards Association (CSBA) and suggestions from Redwood City School District (RCSD) staff.", "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 5112.3: Student Leave Of Absence", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "Policy 5112.3_ Student Leave Of Absence-Marked", "aid": "1505978", "filename": "Policy-5112.3_-Student-Leave-Of-Absence-Marked.pdf", "cached": false }, { "name": "Policy 5112.3_ Student Leave Of Absence - Clean", "aid": "1505979", "filename": "Policy-5112.3_-Student-Leave-Of-Absence-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 47, "title": "22. Approval of Board Policy 5112.5: Open/Closed Campus", "memo": { "Quick Summary / Abstract": "Revisions resulted from changes from the California School Boards Association (CSBA) and suggestions from Redwood City School District (RCSD) staff.", "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 5112.5: Open/Closed Campus", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "Policy 5112.5_ Open_Closed Campus - Marked", "aid": "1506011", "filename": "Policy-5112.5_-Open_Closed-Campus-Marked.pdf", "cached": false }, { "name": "Policy 5112.5_ Open_Closed Campus- Clean", "aid": "1506012", "filename": "Policy-5112.5_-Open_Closed-Campus-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 48, "title": "23. Approval of Board Policy 5113: Absences And Excuses", "memo": { "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 5113: Absences And Excuses", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "5113 Policy Absences And Excuses - Marked", "aid": "1506043", "filename": "5113-Policy-Absences-And-Excuses-Marked.pdf", "cached": false }, { "name": "5113 - BP - Absences And Excuses - Clean", "aid": "1506044", "filename": "5113-BP-Absences-And-Excuses-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 49, "title": "24. Approval of Board Policy 5116.2: Involuntary Student Transfers", "memo": { "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 5116.2: Involuntary Student Transfers", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "Policy 5116.2_ Involuntary Student Transfers- Marked", "aid": "1506133", "filename": "Policy-5116.2_-Involuntary-Student-Transfers-Marked.pdf", "cached": false }, { "name": "Policy 5116.2_ Involuntary Student Transfers- Clean", "aid": "1506134", "filename": "Policy-5116.2_-Involuntary-Student-Transfers-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 50, "title": "25. Approval of Board Policy 5117: Interdistrict Attendance", "memo": { "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 5117: Interdistrict Attendance", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "5117 - BP - Interdistrict Attendance - Marked", "aid": "1506168", "filename": "5117-BP-Interdistrict-Attendance-Marked.pdf", "cached": false }, { "name": "5117 - BP - Interdistrict Attendance - Clean", "aid": "1506169", "filename": "5117-BP-Interdistrict-Attendance-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 51, "title": "26. Approval of Board Policy 5119: Students Expelled From Other Districts", "memo": { "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 5119: Students Expelled From Other Districts", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "5119 - BP - Students Expelled From Other Districts - Marked", "aid": "1506195", "filename": "5119-BP-Students-Expelled-From-Other-Districts-Marked.pdf", "cached": false }, { "name": "5119 - BP - Students Expelled From Other Districts - Clean", "aid": "1506196", "filename": "5119-BP-Students-Expelled-From-Other-Districts-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 52, "title": "27. Approval of Board Policy 5125: Student Records", "memo": { "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 5125: Student Records", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "5125 - BP - Student Records - Marked", "aid": "1506921", "filename": "5125-BP-Student-Records-Marked.pdf", "cached": false }, { "name": "5125 - BP - Student Records - Clean", "aid": "1506922", "filename": "5125-BP-Student-Records-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 53, "title": "28. Approval of Board Policy 5125.1: Release Of Directory Information", "memo": { "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 5125.1: Release Of Directory Information", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "5125.1 Policy Release of Directory Information - Marked.", "aid": "1506952", "filename": "5125.1-Policy-Release-of-Directory-Information-Marked..pdf", "cached": false }, { "name": "5125.1 - BP - Release of Directory Information - Clean", "aid": "1506953", "filename": "5125.1-BP-Release-of-Directory-Information-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 54, "title": "29. Approval of Board Policy 5131.2: Bullying", "memo": { "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 5131.2: Bullying", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "5131.2 Policy Bullying - Marked", "aid": "1506970", "filename": "5131.2-Policy-Bullying-Marked.pdf", "cached": false }, { "name": "5131.2 - BP - Bullying - Clean", "aid": "1506971", "filename": "5131.2-BP-Bullying-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 55, "title": "30. Approval of Board Policy 5131.7: Weapons And Dangerous Instruments", "memo": { "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 5131.7: Weapons And Dangerous Instruments", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "5131.7 Policy Weapons And Dangerous Instruments - Marked.", "aid": "1506988", "filename": "5131.7-Policy-Weapons-And-Dangerous-Instruments-Marked..pdf", "cached": false }, { "name": "5131.7 - BP - Weapons And Dangerous Instruments - Clean", "aid": "1506989", "filename": "5131.7-BP-Weapons-And-Dangerous-Instruments-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 56, "title": "31. Approval of Board Policy 5136: Gangs", "memo": { "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 5136: Gangs", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "5136 Policy Gangs -Marked", "aid": "1509734", "filename": "5136-Policy-Gangs-Marked.pdf", "cached": false }, { "name": "5136 - BP - Gangs - Clean", "aid": "1509735", "filename": "5136-BP-Gangs-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 57, "title": "32. Approval of Board Policy 5141.4: Child Abuse Prevention And Reporting", "memo": { "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 5141.4: Child Abuse Prevention And Reporting", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "5141.4 Policy Child Abuse Prevention and Reporting - Marked.", "aid": "1509773", "filename": "5141.4-Policy-Child-Abuse-Prevention-and-Reporting-Marked..pdf", "cached": false }, { "name": "5141.4 - BP - Child Abuse Prevention and Reporting - Clean", "aid": "1509774", "filename": "5141.4-BP-Child-Abuse-Prevention-and-Reporting-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 58, "title": "33. Approval of Board Policy 5142: Safety", "memo": { "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 5142: Safety", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "5142 Policy Safety -Marked", "aid": "1509888", "filename": "5142-Policy-Safety-Marked.pdf", "cached": false }, { "name": "5142 Policy Safety - Clean", "aid": "1509889", "filename": "5142-Policy-Safety-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 59, "title": "34. Approval of Board Policy 5144: Discipline", "memo": { "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 5144: Discipline", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "5144 Policy Discipline - Marked.", "aid": "1509928", "filename": "5144-Policy-Discipline-Marked..pdf", "cached": false }, { "name": "5144 Policy Discipline - Clean", "aid": "1509929", "filename": "5144-Policy-Discipline-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 60, "title": "35. Approval of Board Policy 5144.1: Suspension And Expulsion/Due Process", "memo": { "Recommendation": "It is the Administration’s recommendation that the Board approve Board Policy 5144.1: Suspension And Expulsion/Due Process.", "Rationale": "The Policy Committee and District Staff met to review this Board Policy at a previous Policy Committee meeting. The Board of Trustees has requested that a marked version and a clean copy be attached to each board memo. The marked copy contains the edits reviewed by the Policy Committee. The red edits in the marked copy indicate changes from the CSBA. The highlighted texts indicated in the board policy are suggestions made by RCSD staff and the Policy Committee. The clean version contains no markups.", "Financial Impact": "No financial impact on the District at this time.", "Speaker": "Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed. D., Superintendent" }, "attachments": [ { "name": "5144.1 Policy Suspension and Expulsion_Due Process-Marked", "aid": "1510014", "filename": "5144.1-Policy-Suspension-and-Expulsion_Due-Process-Marked.pdf", "cached": false }, { "name": "5144.1 - BP - Suspension and Expulsion_Due Process - Clean", "aid": "1510015", "filename": "5144.1-BP-Suspension-and-Expulsion_Due-Process-Clean.pdf", "cached": false } ], "memoLinks": [] }, { "order": 61, "title": "36. Approval of Board Policy 5144.4: Required Parental Attendance", "memo": {}, "attachments": [ { "name": "5144.4 - BP - Required Parental Attendance - Marked", "aid": "1510038" }, { "name": "5144.4 - BP - Required Parental Attendance - Clean", "aid": "1510039" } ], "memoLinks": [] }, { "order": 62, "title": "37. Approval of Board Policy 5145.12: Search And Seizure", "memo": {}, "attachments": [ { "name": "5145.12 Policy Search and Seizure - Marked.", "aid": "1510085" }, { "name": "5145.12 Policy Search and Seizure - Clean", "aid": "1510086" } ], "memoLinks": [] }, { "order": 63, "title": "38. Approval of Board Policy 5145.2: Freedom Of Speech/Expression", "memo": {}, "attachments": [ { "name": "5145.2 Policy Freedom of Speech_Expression - Marked.", "aid": "1510485" }, { "name": "5145.2 - BP - Freedom of Speech_Expression - Clean", "aid": "1510486" } ], "memoLinks": [] }, { "order": 64, "title": "39. Approval of Board Policy 5146: Married/Pregnant/Parenting Students", "memo": {}, "attachments": [ { "name": "5146 Policy Married_Pregnant_Parenting Students - Marked.", "aid": "1510575" }, { "name": "5146 Policy Married_Pregnant_Parenting Students - Clean", "aid": "1510576" } ], "memoLinks": [] }, { "order": 65, "title": "40. Approval of Board Policy 6142.92: Mathematics Instruction", "memo": {}, "attachments": [ { "name": "6142.92 Policy Mathematics Instruction - Marked", "aid": "1510614" }, { "name": "6142.92 Policy Mathematics Instruction - Clean", "aid": "1510615" } ], "memoLinks": [] }, { "order": 66, "title": "41. Approval of Request to Discard Obsolete and Damaged Library Books", "memo": {}, "attachments": [ { "name": "Taft Discarded Copies December - April (1)", "aid": "1510544" }, { "name": "Roy Cloud Discarded Copies Spring 2026 ", "aid": "1510545" }, { "name": "Roosevelt Discarded Copies Spring 2026", "aid": "1510546" }, { "name": "Orion Discarded Copies_ 12_2025-04_2026", "aid": "1510547" }, { "name": "MIT_NSA Library-Discarded Copies April 2026", "aid": "1510548" }, { "name": "KENNEDY Discarded Copies- Spring 2026", "aid": "1510549" }, { "name": "Hoover April 2026 Discarded Copies (1) (1)", "aid": "1510550" }, { "name": "Henry Ford Discarded Copies Dec2025 - Apr2026 (1)", "aid": "1510551" }, { "name": "Garfield Discarded Copies_April 2026-2", "aid": "1510552" }, { "name": "Clifford_Discarded_Copies April 2026", "aid": "1510553" }, { "name": "Adelante discards april 6 2026", "aid": "1510554" } ], "memoLinks": [] }, { "order": 67, "title": "42. Ratification of Warrant Registers, April 1, 2026 – April 30, 2026", "memo": {}, "attachments": [ { "name": "Warrant Register April 2026", "aid": "1510154" } ], "memoLinks": [] }, { "order": 68, "title": "43. Approval to Participate in PG&E's Government K-12 Program for Water Heater Replacement Program", "memo": {}, "attachments": [ { "name": "GK12 Program Participation Agreement (PPA)w Affidavit_Redwood City SD", "aid": "1518940" }, { "name": "Redwood City ESD 5.5.2026", "aid": "1518939" }, { "name": "Navien NPE-2 Brochure 2412", "aid": "1518938" } ], "memoLinks": [] }, { "order": 69, "title": "11. Board and Superintendent Reports - 10 min", "memo": {}, "attachments": [], "memoLinks": [] }, { "order": 70, "title": "12. Information", "memo": {}, "attachments": [], "memoLinks": [] }, { "order": 71, "title": "1. Information on San Mateo County Investment Fund - March 2026", "memo": {}, "attachments": [ { "name": "Investment Report - March 2026", "href": "https://www.smcgov.org/media/158896/download?inline=" }, { "name": "Compliance Report - March 2026", "href": "https://www.smcgov.org/media/158782/download?inline=" } ], "memoLinks": [] }, { "order": 72, "title": "2. RCSD Review of Connect Community Charter Second Interim Financial Report for FY 2025-26", "memo": {}, "attachments": [ { "name": "Connect 2nd interim Review Letter - FY 2025-26", "aid": "1505128" }, { "name": "Connect 2025-26 Second Interim Report Board", "aid": "1505129" } ], "memoLinks": [] }, { "order": 73, "title": "3. RCSD Review of KIPP Excelencia Community Prep Charter Second Interim Financial Report for FY 2025-26", "memo": {}, "attachments": [ { "name": "KIPP 2nd Interim Review Letter - FY 2025-26", "aid": "1505153" }, { "name": "KIPP Excelencia 2025-26 Second Interim Report Board", "aid": "1505154" } ], "memoLinks": [] }, { "order": 74, "title": "4. RCSD Review of Rocketship Redwood City Prep Charter School Second Interim Financial Report for FY 2025-26", "memo": {}, "attachments": [ { "name": "Rocketship 2nd Interim Review Letter - FY 2025-26", "aid": "1505160" }, { "name": "Rocketship Redwood City 2025-26 Second Interim Report Board", "aid": "1505161" } ], "memoLinks": [] }, { "order": 75, "title": "13. Correspondence - 1 min", "memo": {}, "attachments": [], "memoLinks": [] }, { "order": 76, "title": "14. Other Business/Suggested Items for Future Agenda - 1 min", "memo": {}, "attachments": [ { "name": "25-26 Schedule of Board Agenda Items", "aid": "1518167" } ], "memoLinks": [] }, { "order": 77, "title": "15. Board of Trustees Meeting Reflection - 10 min", "memo": {}, "attachments": [], "memoLinks": [] }, { "order": 78, "title": "16. Board of Trustees Meeting Calendar - 1 min", "memo": {}, "attachments": [ { "name": "25-26 RCSD Board Meeting Calendar", "aid": "1519527" } ], "memoLinks": [] }, { "order": 79, "title": "17. Adjournment (Action Required)", "memo": {}, "attachments": [], "memoLinks": [] } ] }