Subject: Website publication gaps I mentioned — with Ed Code citations

Dr. Baker,

Good talking with you. Here are the items I mentioned. I went through rcsdk8.net page by page and cross-referenced against board records, so these are fairly specific. The common thread is that the board is approving plans and reports on schedule, but they're not making it onto the website, and the Spanish translations required under Ed Code 48985 are mostly absent.


THE PATTERN: WEBSITE IS BEHIND ON POSTING APPROVED DOCUMENTS

The district website is consistently one to two years behind on posting documents the board has already approved:

- SARCs: The website has 2023-24 (English and Spanish). The board approved 2024-25 SARCs on March 11, but only English versions were in the board packet, and they're not on the website yet.

- SPSAs: The website only has 2023-24. The board approved 2024-25 plans last spring and is currently approving 2025-26 plans. Neither year is posted.

- CSSPs: The website has up through 2024-25 (English only). The board approved 2025-26 safety plans in February, but they're not posted. The March 1 annual deadline under Ed Code 32286(a) has passed.


SPANISH TRANSLATIONS

Ed Code 48985(a) requires that when 15% or more of students at a school speak a primary language other than English, all notices, reports, and records sent to parents must be provided in that language. Every RCSD school exceeds this threshold for Spanish.

Here's what I found on the district website:

- SARCs: Spanish versions exist for 2023-24 but not 2024-25. This is a regression — the district was doing it and stopped.
- CSSPs: No Spanish versions for any year. The website has an "español" link on the safety plans page, but it just redirects to the homepage.
- SPSAs: No Spanish versions for any year.
- LCFF Budget Overview for Parents: Ed Code 52064.1 requires this annually as part of the LCAP. Since it goes to parents, 48985 applies. I can't find a Spanish version for any year.


DEVELOPER FEE REPORT — 2023-24

Government Code 66006(b) requires annual developer fee accounting within 180 days of fiscal year end, so the 2023-24 report was due around December 27, 2024. I can find reports in board records for 2020-21, 2021-22, 2022-23, and 2024-25, but not 2023-24. Gov Code 66001(d) requires five-year findings tying fees to their purpose, and if those findings aren't made, the district has to refund the unexpended money.


DELAC/ELAC DOCUMENTATION

The DELAC page on rcsdk8.net shows an active committee with nine meetings scheduled for 2025-26, which is great. The August 2025 meeting has documents posted in both English and Spanish. But that's the only meeting with documents posted — no minutes or agendas for any other meetings this year or prior years. With 3,500+ English learners, CDE will expect to see documentation of the DELAC's advisory role on the LCAP and reclassification procedures (Ed Code 52176).

On the ELAC side, schools with 21+ EL students need an ELAC (5 CCR 11308). I can't find any ELAC information on the district website at all — no meeting schedules, no documentation. The Greene Act (Ed Code 35147) requires 72-hour advance posting of agendas for school advisory committees, and records must be retained for three years.

Similarly, I can't find any School Site Council documentation on the website. SSCs are also subject to the Greene Act.


A FEW ITEMS I CAN'T VERIFY FROM PUBLIC RECORDS

These probably go out through PowerSchool or Peachjar, but worth confirming they're happening and translated:

- Annual parent notification covering ~20 categories of rights (Ed Code 48980), translated per 48985
- Title I Right-to-Know letters at the start of each year, plus the four-week notice when a student has a non-credentialed teacher (ESSA Section 1112(e))
- Special ed procedural safeguards in parents' native language (34 CFR 300.504)


None of this is a governance failure — the board is approving what it needs to approve. It's a publication and translation workflow problem, probably a staffing issue. But CDE doesn't distinguish between "we did the work but didn't post it" and "we didn't do the work" during compliance reviews, so it's worth getting ahead of.

The document index I've been working from is at rcsd.info.

David